MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
A. GENERAL & MISC. SECTION:
1. Aim and objectives of the organization:
To assist the District Collector in District Administration.
2. Mission/ Vision:
To facilitate the common Citizen with the Schemes of the Government.
3. Brief History and back-ground for its establishment:
This is a branch office of the Collectorate functioning since the inception of the district i.e. from 02.10.1992.
4. Organization Charts: [Click Here]
5. Allocation of Business:
The branch has been entrusted with the work of correspondence relating the following subjects & the sub heads.
i. Office procedure
ii. Assembly, Lok Sabha, Rajya Sabha Question and Adjournment Motion/ Call of Motion Notice
iii. Transport, Communications (Post and Telegraph and Railway)
iv. Holidays and Celebrations
v. D.S.S.A. Board
vi. Archeology
vii. Organization and Associations
viii. Passport and Visa
ix. Meeting and Conference
x. Inspection Note/ Tour Notes of Member, Board of Revenue and R.D.C. on Revenue offices.
xi. Inspection Note of Collectors/ A.D.M on Sub-Divisional Offices.
xii. Inspection Note of Collectors/ A.D.Ms on Tahasil Offices.
xiii. Religion, Trust/ Endowments, Pilgrimages, Religious Fares, Festivals.
xiv. Grievance Petitions
xv. Trust Fund
xvi. Inspection Note of Collector on Urban Local Bodies
xvii. Verification of Character and antecedents
xviii. Misc. Matter not dealt in any other sections of District Office
xx. Freedom Fighters Pension
xxi. Census including Agriculture and Cattle census etc.
xxii. Circular, Rules and Orders
xxiii. Citizenship
xxiv. Trade & Commerce
xxv. Press and Publicity
xxvi. Reports & Returns
xxvii. Strikes, Lock outs, Hunger Strikes etc.
xxviii. District and State Gazetters
xxix. Society Registration
xxx. Correspondence on Urban Local Bodies
xxxi. Inspection Note/ Tour Notes of R.D.C., Executive Officers/ Collector/ A.D.M. on Urban Local Bodies
xxxii. Refugees
xxxiii. Miscellaneous
xxxiv. Central Receipt, Issue and Despatch
6. Duties to be performed to achieve the mission:
Duties are performed by the dedicated team of Officer and employees to achieve the mission.
7. Details of Services rendered:
Services of several kinds have been facilitated to all in forms of guidance/ all related sources of information, Public inconvenience etc..
8. Citizens interaction:
Public approach the District Administration for several facilities under different aspects of life, they are explained the procedural effect & guided to reach the correct forum for speedy disposal and if required depending upon the exigencies necessary assistance is also extended.
9. Postal address of the main office attached/ Sub-ordinate office/ field units etc:
The Branch is operating inside the Collectorate building.
10. Working hours both for office and public:
Office functions between 10 AM to 5.30 PM with a lunch break between 1.30 PM to 2 PM during day office and from 7.00 A.M. to 1.00.P.M. during morning office without lunch break. On all working days as per Govt. Calendar printed and published by the Government of Odisha for each calendar year. However Officer and employees are available to dispose off the day's assignment up to an extended hour as per requirement.
11. Public interaction if any:
The public is cordially accepted at every place in the building to extend the desired assistance.
12. Grievance redresses mechanism:
Instructions issued by the Public Grievance and Pension Administration Departments of the Government are dealt with top priority basis. Joint Grievance cell by the Collector and Superintendent of Police held on each Monday from 10.00 A.M. onwards at District H.Qrs. and Different Block H.Qrs. The District level officers are present during Joint Grievance cells for an on the spot disposal.
a. Name & Designation of the Head Office: Collectorate Gajapati
b. Postal Address: Collectorate, Gajapati
At/Po: Paralakhemundi
District: Gajapati
c. Name & Designation of the Next reporting Authority: Collector Gajapati
d. Postal Address: Collectorate, Gajapati
At/Po: Parlakhemundi
District: Gajapati
e. Parent Government Department: Govt. of Odisha, Revenue and Disaster Management Deptt.
B. JUDICIAL SECTION:
1. Aim and Objectives of the Organization:
This section is dealing with the following items for providing services to the public.
a. Arms and Ammunition
b. Explosive Act.
c. Law and order.
d. Issue of N.O.C.
e. Cases on Human Rights
f. Cases on custodial death
g. Administration and criminal cases.
h. 80 C.P.C Notice
i. Cinema Autograph Act.
j. Investment of Magistrate Power
k. Appointment of Notary
l. Appointment of G.P./ Spl. P.P./ Associate Lawyer/ A.P.P
m. Payment of fees to Govt. Pleaders.
n. Legal Aid & Advisory Committee
o. Jail matters
p. W.C. cases
2. Mission/ Vision:
To give proper service to public.
3. Brief History and background for its establishment:
This Section is a partial of Collectorate
4. Organization Chart:
As per point A
5. Allocation of Business:
As per point A
6. Duties to be performed to achieve the mission:
As per point A
7. Details of services rendered:
As per point A
8. Citizens interaction:
Satisfactory
9. Postal Address of the main office, attached/ subordinate office/ field units etc.:
Collectorate Gajapati, P.O.-Paralakhemundi, Dist-gajapti-761200
10. Map of Office location:
Within the promises of collectorate. No such map has been unmarked for this branch.
11. Working Hours both for office and public:
10. A.M. to 5 P.M.
12. Public interaction if any:
No such comments, satisfactory services is being provided to public.
13. Grievance redresses mechanism:
All the Grievances applications received from Nodal Officers, Grievances cell are being attended forthwith for timely Redressal.
C. NIZARAT SECTION:
1. Aim and Objectives of the Organization:
Smooth cash transaction of the District Office. Proper maintenance of Circuit House arrangement and smooth accommodation of the VIPs and State Guests, Stock & Store of the articles of the office, provision of forms & Stationary.
2. Brief History and back ground for its establishment:
The Nizarat Section is functioning as a wing of the Collectorate since inspection of Gajapati District. i.e. 02-01-1992.
3. Organization Chart: [Click Here]
4. Location:
It is functioning in two rooms of the Collectorate, Gajapati.
5. Allocation of Business:
All Cash transaction of District office, maintenance of circuit house and providing accommodation and treatment of State Guests & VIPs, Accounts of monetary transaction indent of forms and stationary, Stock & store of articles & furniture and Account of Govt. vehicle of the District.
6. Duties to be performed to achieve the mission:
Nazir is assigned with maintenance of cash transaction of the Collectorate. Asst. Nazir looks after maintenance of circuit house and ensures accommodation and treatment of VIPs & State Guests. All the executed under supervision of Dy. Collector, Nizarat.
7. Grievance Redress Mechanism:
Monitored by Collector through grievance cell vis-a-vis Nizarat Officer.
D. ESTABLISHMENT SECTION:
1. Brief History of establishment:
The establishment wing, Collectorate Gajapati has been functioning since inception of the district i.e. from 2-10-1992.
2. Aim and Objectives of the Organization:
Maintenance stability of administrative set up, recruitment of ministerial, revenue field staff including drivers and stenographers under revenue administration, Initiation of disciplinary measures. All types of personal monetary claims and salary of staff.
3. Mission/ Vision:
To ensure transparency in administration.
4. Organization Chart: [Click Here]
5. Allocation of Business:
The work of gazatted establishment, non-gazzeted establishment of revenue department directly under the administrative control of Collector are dealt in the section. The salary bill and other financial related claims, pension, disciplinary measures, transfer posting promotion of staff, issue of distress/ non distress certificates under Rehabilitation Assistance Scheme.