MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1. Brief History of the Public Authority:
(a) The Registration Department is under the Ministry of Revenue & Disaster Management and at the Secretariat level. It is under the administrative control of Secretary to Government, Revenue & Disaster Management.
(b) The Inspector General of Registration (I.G.R.), Odisha, is the Head of the Department, who is assisted by one Joint I.G.R., three Deputy Inspector General (Dy. I.G.R.) at the zonal level-one each for the Central, Northern & Southern Zone.
(c) There are 30 Registration Districts corresponding to the 30 Revenue Districts of the State each headed by a District Registrar and assisted by District Sub-Registrar.
(d) At the Registration Sub-District level, there are 147 Sub-Registrar Offices in the State, each headed by Sub-Registrar. The Sub-Registrar is assisted by the ministerial staff.
2. Sub-Registrar:
A Sub-Registrar is the entry level officer of the Department. He is appointed as a public servant u/s 6 of the Registration Act and performs his duties under the provisions various Acts including The Registration Act and the Indian Stamp Act. Sub-Registrar is the Registering Officer, in respect of the jurisdictional area of his office, and takes independent decision on the classification of the documents, charge ability of stamp duty and registration fee. He is the custodian of records relating to all the Deeds registered in his office, required to be preserved for eternity. He is the Ex-Officio Stamp Vendor of Non-judicial stamps. He is the Drawing and Disbursing Officer for his office. He performs his duties under the supervision of his District Registrar.
Staff Strength:
|
Sl. No. |
Name of the Post |
Sanctioned Staff Strength |
Existing Staff Strength as on 01.07.2010 |
|
1 |
2 |
3 |
4 |
|
1 |
Sub-Registrar -Ex-Officio |
1 |
0 |
|
2 |
Head Clerk (In-charge of registration) |
1 |
0 |
N.B :- There is no regular S.R, Kotpad and office bearer of this office, the Tahasildar, Kotpad and Head Clerk of Tahasil office have been kept as additional charge of this office.
3. Function of the Office:
a. Registration of Deeds (Testamentary & Non-Testamentary) in accordance with the Registration Act along and relevant provisions of various other Acts having a bearing in the process.
b . Collection of prescribed Stamp Duty and Registration Fees.
c. Detection and Institution of Under-valuation Stamp Cases, u/s 47-A & 47- 2 (a) of Indian Stamp Act, 1899 to check possible loss of revenue and collection of proper Stamp Duty & Registration Fees.
d. Adjudication, impounding and validation of documents under the provisions of Indian Stamp Act.
e . Periodical Inspection and verification of the Registers maintained by the Licensed Deed Writers and Stamp Vendors.
f. Issue of certified copies of the registered Deeds.
g. Issue of encumbrance Certificates in respect of immovable properties registered in this office.
h. Preservation of true copies of all the registered documents.
i. Solemnization and Registration of Marriages under Special Marriage Act.