Parliamentary Affairs DepartmentParliamentary Affairs DepartmentParliamentary Affairs Department

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4(1) (b) (i)]

1. Aims and objectives of the Organization
To deal with legislative matters and the matters relating to the Cabinet and Council of Ministers. Monitoring of the Cabinet decisions as well as business in the Assembly.

2. Mission / Vision
To provide necessary support to the Council of Ministers, Cabinet and Legislative business of the Government.

3. Brief history and background for its establishment

Setting up of an independent department for handling Parliamentary Affairs was a long felt need. The successive All India Conferences of the Whips have been recommending from time to time for setting up of an independent Department of Parliamentary Affairs in each State in the pattern of the Department of Parliamentary Affairs at the Centre.

Previously, Legislative matters and mattes relating to the Cabinet were being dealt with in one of the Branches of the General Administration Department. It was under the charge of one Joint Secretary assisted by one Under Secretary and they held this charge in addition to the other duties in the Department. Apparently it had not been possible on their part to devote full time and attention to the legislative matters and Cabinet matters. The result was that decisions of the Cabinet as well as business in the Assembly could not be properly monitored and due co-ordination could not be possible with other Departments of Government.

It was necessary to improve the working of the Department in monitoring Cabinet and legislative matters. In that view of the matter creation of an independent Department of Parliamentary Affairs was engaging the attention of Government and after careful consideration it was decided by Government to create an Independent Department of Parliamentary Affairs vide G.A. Department Resolution No.5351 (E)Gen dated 13.3.1990. Accordingly the Department came into existence.

4. Organizational Chart

Allocation of business 

Sl. No.

Branch

Subject

1.

Governor's Establishment and O.L.A.

State Subjects

  1. Appointment and leave of Governor.
  2. Staff of Governor.
  3. Speaker's Salary and Allowances Act and Rules
  4. Deputy Speaker's Salary and Allowances Act and Rules.
  5. Odisha Legislative Assembly Members' Salaries and Allowances Act and Rules.
  6. Matters connected with powers, privileges and amenities of Speaker, Deputy Speaker, Leader of Opposition, Government Chief Whip and Government Deputy Chief Whip and Members of Assembly.

2.

Chief Minister's & Ministers Establishment

State Subjects

  1. Chief Minister's Establishment.
  2. Ministers:
    a) Their appointment and allocation of business among them.
    b) Their salaries, allowances and privileges.
    c) Establishment of Personal staff of Ministers.

3.

Establishment of Leader of Opposition/ Govt. Chief Whip/ Government Deputy Chief Whip.

State Subjects

  1. 1 Appointment of Govt. Chief Whip / Govt. Deputy Chief Whip
  2. Establishment of Personal Staff of Leader of
  3. Opposition / Govt. Chief Whip / Govt. Deputy Chief Whip.

4.

Legislative

State Subjects

  1. Summoning and prorogation of the Assembly.
  2. Programme and co-ordination of legislative and other official business of the Assembly.
  3. Functioning of informal consultative committees of Members of the Assembly and Parliament for Various Departments of Government.
  4. Implementation of assurances given by Ministers in the Assembly.
  5. 5. Liaison with other Departments on Legislative Matters.

5.

Council of Ministers

and Cabinet.

State Subjects

  1. Works connected with the transaction of Business of the Council of Ministers.
  2. Monitoring of decisions of the Cabinet.
  3. Cabinet Sub-Committee.

Duties to be performed to achieve the mission

As prescribed in the Secretariat instructions/executive instructions issued from time to time.

Details of services rendered

Personal establishment of Members of Council of Ministers and their staff.

 Citizens interaction 

Postal address of the main office, attached/subordinate office/field units etc.

Parliamentary Affairs Department, Odisha Secretariat, Bhubaneswar - 751001

10.  Maps of office location

1st Floor, Northern Tower Annex Building, Odisha Secretariat, U n it-V, Bhubaneswar

Working hours both for office and public   :     10.00 A.M. to 5.00 P.M

Public interaction, if any

Grievance redress mechanism