District Sub Registrar's Office BoudhDistrict Sub Registrar's Office Boudh

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims and objectives of the organizations:

The main aim and objective of the Registration Office is to:

a) To provide Public evidence of certain transaction.
b) To afford publicity to the transactions.
c) To Secure Conclusive guarantee of the authenticity of deeds.
d) To protect individuals from being deceived by entering in to transaction relating to properties previously disposed of and
e) To afford facilities to people for Providing against any injury to the right of property by loss of in destruction of document Concerning transaction relating to immovable property.

2. Mission/ Vision:

The mission of the organization in to help the Registrant public on registration of their document on sale of stamp paper through Franking machine supplied for the purpose to avoid fake and forged Stamp.

   The Vision of organization in to redress the grievance of the Registrant public such as delivery of their registered document and issue of certified copies and encumbrance certificate in time.

   More over this organization aims for of a unique draft for preparation of different type of documents by the executants/ claimants in order to present their document in the office in time to get their registration in the same day.

3. Brief history and background for its establishment:

The District Sub-Registrar Boudh (D.S.R Boudh) has been started functioning with effect from 01.06.1948 Now it is functioning in its own building since 12.05.1992.

   The jurisdiction of the office covers 774 Revenue villages of two Tahasils namely Boudh and Harbhanga having 5 police station namely 1. Boudh 2. Harabhanga 3. Purunakataka 4 . Baunsuni 5. Manamunda (Part).

Staff Strength:

District Sub Registrar

1 

Head Clerk

1(vacant since 01.03.2014)

Senior Clerk

1(vacant since 01.07.2014)

Junior clerk

4(one post is lying vacant)

 

 

 

 
  1. Duties of the public authority.
  2. Checking of documents relating to Right, Title, Interest, Identity, appearance of parties, Registration of documents, assessment of Stamp Duty and Registration fees, admission of registration of documents.
  3. Solemnization and registration of marriages.

iii. Issuance of EC/ Nil EC.

  1. Supply of certified copies of previously registered documents.
  2. Issuance of Money Lender License.
  3. Disposal of public in a smooth manner.
  4. Main Activities/ function of the public authority.
  5. Registration of Documents and collection of Stamp Duty and Registration fees there on.
  6. Solemnization and Registration of Marriages.

iii. Issuance of EC/ Nil EC

  1. Supply of certified copies of previously registered documents.
  2. List of services being provided by the public authority with a brief write-up on them.
  3. Registration of Documents have been done within 3days.
  4. Issuance of EC/ Nil EC and CC has been completed within 7days.

iii. A marriage is solemnized within 3 calendar months including the completion of one month of objection/ Notice period.

  1. Organizational Structure Diagram at various levels namely State, Directorate, region, District, Block, etc. (whichever is applicable)

ADM-Cum-DR, Boudh

 

        District Sub-Registrar, Boudh

        Head Clerk, DSR Office, Boudh

                                                               

       Senior Clerk, DSR Office, Boudh

 
   

 

 

       Junior Clerk, DSR Office, Boudh

  1. Expectation of the public authority from the public for enhancing its effectiveness and efficiency.

Timely presentation of documents as well as to submit all required documentary evidences in support of Right, Title, Interest and Identity.

  1. Arrangements and methods made for seeking public participation/ Contribution

Contribution to raise the District Red cross fund has been implemented and required membership charges have been collected from the public on proper receipt.

  1. Mechanism available for monitoring the service delivery and public grievance resolution.

Immediate action is being followed to delivery all the public services in a mechanism so available in this office as per instructions of the Govt. in e-Registration system.

11.Address of the main office and other offices at different levels. (Please categories the addresses district wise for facilitating the understanding by the user)

DSR Office, Boudh is situated at kacheri road, Boudh, At/Po/Ps/Dist- Boudh, Pin- 762014

  1. Morning Hours of the office:

7 AM during Morning Office (from 10th April to 15th June) and 10 AM during day office (from 16th June to 9th April)

  1. Closing hours of the Office:

1PM during Morning Office (from 10th April to 15th June) and 5.30 PM during day office (from 16th June to 9th April)

 

5. Allocation of business:

The District Sub Registrar in empowered for Registration of various document relating to movable and immovable properties and the I.R Act-1908 and Registration and Solemnization of marriage under the Special Marriage Act-1954.

Record Room Section: Grant of certified copy of Document/ Grant of encumbrance certificate and general searches/ Bench mark value of property.

Correspondence Section: To deal with all correspondences of the office, inspection note /audit Report monthly report and returns.

Establishment section: To deal with Establishment maters, forms and stationary , library , Bil Budget and Accounts Section.

Bil/Budget and Account section: Preparation of all Bil/budget.

Marriage Section: Registration of marriage and solemnization of marriage under section-5.

Right to Information Section: Receive and disposal of application filed under the RTI Act.

Grievance Section: Disposal of Grievance petitions.

6. Duties to be performed to achieve the mission:

a) Registration of documents. So presented in the office from 10.00 AM to 2.30 PM.
b) Sale of stamps through franking machine from 10.00 AM to 2.30 PM.
c) Supervising on completion of documents with in 7 days.
d) Grant of certified copy of documents E.C. on the same day in case of urgent necessity.
e) Registration / solemnization of marriage.
f) Advice to public on payment of stamp duty and fees properly.
g) Giving information of bench mark valuation of immovable property.

7. Details of services rendered:

District Sub-Registrar is the Principal Officer of the registration Sub-District, Boudh. His primary duty to register the documents and collection proper stamp duty and fees there on and deposit the same in Treasury government Account.

As a marriage Officer he is to make registration of marriage application and solemnize the marriages under the Special Marriage act.

Besides this a lot of miscellaneous business has to be managed by the District sub-Registrar as and when assigned by the superior authority.

8. Citizens interaction:

There is regular interaction between the organization and citizen in order to let them know the Rules/ stamp/ Fees of this organization and its aims and objectives.

In citizen interface counter people get information and copies of land related documents.

9. Postal address of the main office, attached/ subordinate office/ field units etc. :

District Sub-Registrar Boudh, At/Po/Dist: Boudh Pin-762014( Odisha).

10. Map of office location :

This office located at District Head quarter, Boudh.

11. Working hours both for office and public:

In the working days of the week from 10.00 AM to 5.00 PM with a lunch break from 1.30 PM to 2.00 PM both for Public and office. In emergency situation the office functions 24 hours.

12. Public interaction, if any:

In a week Public Interaction is made every day in general and Saturday as Public Grievance day in particular.

13. Grievance redress mechanism:

Soon after receipt of the Grievance from any quarter . such petition is entered in grievance register concerned and maintained, The enquiry is to the petition is being done by the D.S.R. personally Grievance of Public is being heard on every Saturday.