Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
Objective/Purpose of the Public Authority:
The objective of F.A.&.C.A.O in to exercise a proper and effective control over the financial and accounting transactions of the Project to advise the Chief Construction Engineer of the Project on all financial matters. In forms the Govt. in Water resources Deptt. Of any material development in the Project in regards to altering the estimate of expenditure. On all purposes like preparations of schedules of rates, procuring of stores and particularly on expenditure of over 2 lakhs of above as the case may be.
Mission/Vision:
The mission of F.A.&.C.A.O as to keep all the accounts of the Project up to date and all the payments of the project free of audit objection.
Brief History of the Public Authority and Context of its Formation:
The office has been created during March, 2002.
Duties of the Public Authority:
The office is to pass the bills both on Estt. And Works observing all codal procedure and rules. This office also tries to make early payment of the concerned bills so that the project work can proceed smoothly.
Main Activities/Function of the Public Authority:
The F.A. &.C.A.O is to pay after cent percent check of all bills presented by the Divisional Officers authorized by the competent authority. He is to allow Temp.Advances or imprest to the Divisional officers for making petty bills, daily paid labors and the Work charge establishment. The receipts according to the project to be collected by the F.A.&.C.A.O and remitted directly to the Treasury. He has to compile single consolidated accounts for the whole project under suitable heads of account in each month ending and submit the same to A.G, Odisha with intimation to Govt. in Deptt. of Water Resources. He is to keep a constant watch over the stats of initial account and intimate the Chief Construction Engineer for proper action.
List of Services being Provided by the Public Authority with a Brief Write-up on them :
Until now, the F.A.&.C.A.O functioning to watch the expenditure of AIBP scheme of Govt. of India.
Expectation of the Public Authority from the Public for Enhancing its Effectiveness and Efficiency:
The public authorities desires the positive co-operation regarding pass and payment of the bill from the public as well as D.D.O's of the project.
Arrangements and Methods made for Seeking Public Participation/Contribution:
Any public or D.D.O's are free to interact with F.A. &.C.A.O during office hours regarding pass and payments of the bills.
Mechanism Available for Monitoring the Service Delivery and Public Grievance Resolution:
Sri Asim Das Addu, Head Asst.is the P.I.O of this office to render information to public under R.T.I Act 2005 and the F.A & C.A.O.,L.S.I.P Balangir is the 1st. Appellate Authority to redress the grievances of the public. There is a Liation Officer in Secha Sadan, Bhubaneswar for L.S.I.P and L.I.I.P.
Address of the Main Office:
At present F.A. office is functioning at Laltikra, P.O:-College Square, District Balangir Odisha PIN-767002. It is situated in the upstairs of the south side office building.
Morning Hours of Office
10 AM to 5 PM with lunch break at 1.30 PM to 2 PM in all working days, except summer 7 AM to 1 PM without any break in all working days during summer i.e. from10th April to 15thJune.
Closing Hours of Office
The office remains closed beyond office hours normally during emergency the office remains opened beyond office hours on Sunday and holidays.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
Power and Duties of Officers and staffs of F.A. &.C.A.O., L.S.I.Project
|
Sl.No. |
Designation of Post |
Powers |
Duties Attached |
|||
|
Administrative |
Financial |
Statutory |
Others |
|||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
F.A.&.C.A.O 1/1 |
Full powers |
As per delegation of financial power |
Advising the project authorities and keeping of accounts of the project. |
As delegated in the Hand Book of Engineering Projects. |
Scrutiny, passing and payment of bills and keeping of accounts up-to-date. |
|
2 |
Head Asst 2/1 |
Supervising of the works of the staff and assist the official head. |
|
Thorough scrutiny and complete checking to all clams through the bills. |
As directed by the official Head. |
As directed by the official Head. |
|
3 |
Sr.Asst. 8/8 |
|
|
To assist the Head Asst. and scrutiny the bills presented by the Divisional Officers. |
As directed by the official Head. |
As directed by the official Head. |
|
4 |
Jr.Asst. 4/2Nil |
|
|
To assist the Head Asst., Sr.Asst. of the office. |
As directed by the official Head. |
As directed by the official Head. |
|
5 |
Sr.Steno 1/1 |
|
|
To keep all the confidential records intact and assist the F.A.&.C.A.O. |
As directed by the official Head. |
As directed by the official Head. |
|
6 |
Jr.Gr.Typist 1/1 |
|
|
To type all the important letters and information issued from the office of the FA&CAO. |
As directed by the official Head. |
As directed by the official Head. |
|
7 |
Daftary 1/Nil |
|
|
To keep all the official records neat and clean. |
As directed by the official Head. |
As directed by the official Head. |
|
8 |
Peon 4/4 |
|
|
To assist all the Dealing Assistants, Head Assts. & FA&CAO. |
As directed by the official Head. |
As directed by the official Head. |
|
9 |
N.W.C.S 1/1 |
|
|
Watching the office at night keep the office clean. |
As directed by the official Head. |
As directed by the official Head. |
Distribution of Works among the Officer and Assistants under Sri C.Sabar, F.A. &.C.A.O, Balangir:
|
Sl.No. |
Name of the Officer/Asst. |
Designation |
Sub/Work Allotted |
|
1 |
2 |
3 |
4 |
|
1 |
Sri B.S.Thakur |
Head Asst. |
Overall supervision of the works of the Dealing Assts. |
|
2 |
Sri R.,R.Naik |
Head Asst. |
On deputation to the office of the F.A.&.C.A.O.,UIIP,Mukhiguda. |
|
3 |
Sri M.M.Mahapatra |
Sr.Asst. |
Scrutiny of bills of Dam Division both for Estt. And Works. |
|
4 |
Sri Jagannath Das |
Sr.Asst. |
Scrutiny of bills of Q.C.Divn. both of Estt. And Works. |
|
5 |
Sri C.Sabat |
Sr.Asst. |
Scrutiny of bills of R.R.C& B Divn. Both for Estt. And Works. |
|
6 |
Sri V.B.K.Rao |
Sr.Asst. |
Compilation of Accounts and Scrutiny of Estt. Bills of Spl. L.A.O.,LSIP Balangir. |
|
7 |
Sri Ch.V.R.Patnaik |
Sr.Asst. |
Scrutiny of bills of Canal-I Estt. And works bills. |
|
8 |
Sri R.N.Maharana |
Sr.Asst. |
Cash Section |
|
9 |
Sri R.P.Palo |
Sr.Asst. |
Admin. And scrutiny of bills of both works and estt. Of Canal Divn.No.II |
|
10 |
Sri B.N.Sahu |
Sr.Asst. |
Scrutiny of bills of C.C.E.,and compilation of accounts. |
|
11 |
Sri R.K.Panigrahi |
Jr.Asst. |
Preparation of Bills, Receipt and Despatch. |
|
12 |
Sri R.N.Sahu |
Jr.Asst. |
Compilation of accounts Credit. |
|
13 |
Sri D.Padhy |
Sr.Steno |
|
|
14 |
Sri R.N.Mohanty |
Jr.Gr.Typist |
|
|
15 |
Sri S.K.Mohanty |
Peon |
|
|
16 |
Sri S.Nag |
Peon |
|
|
17 |
Sri M.Satpathy |
Peon |
|
|
18 |
Sri A. Gouda |
Peon |
|
|
19 |
Sri K.C.Pujari |
N.W.C.S |
|
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
Flow Process Chart
|
Sl.No. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
1 |
To receive application/receipt |
Diary and Dispatch section |
Same day |
|
2 |
Mark application to concerned section by the Head Asst. and to sent to the FA&CAO |
Head Asst. |
Same Day |
|
3 |
To see the application and give direction, if any on the body of the application and to return |
F.A.&.C.A.O |
Same day |
|
4 |
To put diary No. with seal and to send it to concerned section |
Diary and Dispatch Section |
Same day |
|
5 |
To put up the receipt in file |
Concerned dealing Asst. |
With in 3 days from the date of receipt of the letter |
|
6 |
To study thye4 file land put up with views/recommendations if any |
Dealing Asst./Head Asst. |
According to necessity of time required to dispose the case with in reasonable time |
|
7 |
To give direction/approval of the case put up |
F.A.&.C.A.O |
According to necessity of time required to dispose the case |
|
8 |
To put up draft letter for approval |
Concerned Dealing Asst./Head Asst. |
Within one day of the return of the file |
|
9 |
Approval/disposal of the case on the final typed draft copy |
F.A.&.C.A.O |
Within one day of return of the file |
|
10 |
To dispatch the letter |
Issue section |
On the same day in case of urgency/other day |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl.No. |
Activity |
Time Frames/Norms |
Remarks |
|
1 |
2 |
3 |
4 |
|
1 |
Diary of letter |
3min. per letter |
|
|
2 |
Despatch of letter |
5 min. per letter |
|
|
3 |
Typing job |
30 pages per day |
|
|
4 |
To put up a letter by asst. |
i) Less then 1 hour in case of 'C' class receipt ii) From 1 hour to 2 hour in case of 'B' class receipt. |
|
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl.No. |
Name/Title of the Documents |
Type of Documents |
Brief Write up of the Documents |
From where one can get a Copy of Rules Regulations Instructions, Manual and Records |
Address, Telephone No. FAX E-mail & others |
Free Charges by the Department for a Copy of Rules, Regulations, Instructions, Manual and Records (if any) |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Odisha Service of Engineers Rules, 1941 |
|
Recruitment, promotion and service condition of Engineers |
|
|
|
|
2 |
Odisha Service Code |
|
Service Condition |
|
|
|
|
3 |
OCS (Pension)Rules 1992 |
|
Pension Rules |
|
|
|
|
4 |
Odisha Govt. Servants Conduct Rules, 1959 |
|
Limitation of Govt. Servants |
|
|
|
|
5 |
Odisha civil Services(Rehabilitation Assistance)rules,1990 |
|
Appointment under Rehabilitation Scheme |
|
|
|
|
6 |
Odisha Civil Services (Classification, Control and Appeal)Rules,1962 |
|
Disciplinary Proceedings |
|
|
|
|
7 |
Odisha T.A.Rulles |
|
Rules relating to T.A |
|
|
|
|
8 |
G.P.F.(O)Rules |
|
Sanction of G.P.F. advances/GPF withdrawals to the subscribers and other allied matters |
|
|
|
|
9 |
OGFR Vil.I & II |
|
Financial Rules |
|
|
|
|
10 |
F.A.Hand Book |
|
Financial Rules to be followed in major projects having F.A. &.C.A.O, Office. |
|
|
|
|
11 |
Odisha Resettlement & Rehabilitation Policy-2006 |
|
The land acquisition for the project is done on the basis of this policy. |
|
|
|
|
12 |
L.A.Act. 1984 |
|
Emergency procedure applicable under section-17(4) of the Act. |
|
|
|
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl.No. |
Category of the Documents |
Name of the Document and its Introduction in One line |
Procedure to Obtain the Documents |
Held by/Under Control of |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Technical books & journals |
No |
No |
No |
|
2 |
B.I.S.Codes manual and handbooks etc. |
No |
No |
No |
|
3 |
All records/documents office copy relating |
|
|
|
|
4 |
File registers on different works |
|
|
From the concerned section of the office |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl.No. |
Subject/Topic |
Is it Mandatory to Ensure Public Participation, Yes/ No. |
Arrangements for Seeking Public Participation |
|
1 |
2 |
3 |
4 |
|
1 |
No |
No |
No |
|
2 |
No |
No |
No |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl.No. |
Name |
Designation |
STD Code |
Phone No. |
Fax |
|
Address |
|
|
Office |
Home |
|||||||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
|
1 |
Sri Rabindra Nath Mallick |
FA&CAO |
06652 |
250643 |
9853357906 (M) |
|
|
|
|
2 |
Sri A.D.Addu |
Head Asst. |
06652 |
250643 |
(M) |
|
|
|
|
3 |
Sri M.M.Mahapatra |
Head Asst. |
06652 |
250643 |
- |
|
|
|
|
4 |
Sri S.K.Mishra |
Sr. Asst. |
06652 |
250643 |
|
|
|
|
|
5 |
Sri Jagannath Das |
Sr. Asst. |
06652 |
250643 |
9437720824 (M) |
|
|
|
|
6 |
Sri C.Sabat |
Sr. Asst. |
06652 |
250643 |
- |
|
|
|
|
7 |
Sri V.B.K.Rao |
Sr. Asst. |
06652 |
250643 |
9437818376 (M) |
|
|
|
|
8 |
Sri Ch.V.R. Patnaik |
Sr. Asst. |
06652 |
250643 |
9437918557 (M) |
|
|
|
|
9 |
Sri R.N.Maharana |
Sr. Asst. |
06652 |
250643 |
9437971716 (M) |
|
|
|
|
10 |
Sri R.P. Palo |
Sr. Asst. |
06652 |
250643 |
9438281247 (M) |
|
|
|
|
11 |
Sri B.N.Sahu |
Sr. Asst. |
06652 |
250643 |
9438203984(M) |
|
|
|
|
12 |
Vacant |
Jr. Asst. |
06652 |
250643 |
|
|
|
|
|
13 |
Sri Vacant |
Jr. Asst. |
06652 |
250643 |
(M) |
|
|
|
|
14 |
Sri D.Padhi |
Sr. Steno |
06652 |
250643 |
|
|
|
|
|
15 |
Sri R.N.Mohanty |
Jr.Gr. Typist. |
06652 |
250643 |
|
|
|
|
|
16 |
Sri S.K.Mohanty |
Peon |
06652 |
250643 |
|
|
|
|
|
17 |
Sriu S.Nag |
Peon |
06652 |
250643 |
|
|
|
|
|
18 |
Sri M. Satpathy |
Peon |
06652 |
250643 |
9937714323 (M) |
|
|
|
|
19 |
Sri A. Gouda |
Peon |
06652 |
250643 |
|
|
|
|
|
20 |
K.C.Pujari |
N.W.C.S |
06652 |
250643 |
|
|
|
|
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl.No. |
Name |
Designation |
Monthly Remuneration |
|
1 |
2 |
3 |
4 |
|
1 |
Sri Rabindra Nath Mallick |
FA&CAO |
50070 |
|
2 |
Sri A.D.Addu |
Head Asst. |
21330 |
|
3 |
Sri M.M.Mahapatra |
Head Asst. |
33778 |
|
4 |
Sri S.K.Mishra |
Sr. Asst. |
|
|
5 |
Sri Jagannath Das |
Sr. Asst. |
32172 |
|
6 |
Sri C.Sabat |
Sr. Asst. |
32172 |
|
7 |
Sri V.B.K.Rao |
Sr. Asst. |
32172 |
|
8 |
Sri Ch.V.R.Patnaik |
Sr. Asst. |
32212 |
|
9 |
Sri R.N.Maharana |
Sr. Asst. |
32172 |
|
10 |
Sri R.P.Palo |
Sr. Asst. |
32172 |
|
11 |
Sri B.N.Sahu |
Sr. Asst. |
24797 |
|
12 |
Vacant |
Jr. Asst. |
|
|
13 |
Vacant |
Jr. Asst. |
|
|
14 |
Sri D.Padhi |
Sr. Steno |
32212 |
|
15 |
Sri R.N.Mohanty |
Jr.Gr. Typist. |
19396 |
|
16 |
Sri S.K.Mohanty |
Peon |
14769 |
|
17 |
Sri S.Nag |
Peon |
14619 |
|
18 |
Sri M. Satpathy |
Peon |
14635 |
|
19 |
Sri A. Gouda |
Peon |
9,953 |
|
20 |
K.C.Pujari |
N.W.C.S |
13191 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
This office is concerned with all the Financial matters i.e. receipt and payments and keeping the consolidated single Amounts of the Project in each month.
Budget & Utilization at a Glance F.A. &.C.A.O., L.S.I.P., Balangir Amount in lakhs
Financial Year 08-09
|
Sl.No. |
Sector/Scheme |
Budget Est. |
Revised Est. |
Expenditure incurred (Provisional |
||||
|
|
Plan |
C.S.P (Centre share) |
Plan |
C.S.P (Centre share) |
Plan |
C.S.P (Centre share) |
Plan |
C.S.P. (Centre share) |
|
1 |
2160-AIBP |
|
|
|
|
|
|
|
|
2 |
2160-AIBP (works) 789-Spl Comp. Plan For S.Cs |
|
|
|
|
|
|
|
|
3 |
2160-AIBP (800-Others Expenditure |
|
|
|
|
|
|
|
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
There is no provision of subsidiary Programmes.
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
Not Applicable
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
|
Sl.No |
Activities for which Electronics date Available |
Nature of Information Available |
Can it be Shared with Public |
Is it Available on Website to is being Used as back and date base |
|
We have no electronics machine for the information |
||||
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl.No. |
Facilities Available |
Nature of Information Available |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
Notice board |
Those which are open public |
10 A.M to 5 P.M(Normal period 7 A.M to 1 P.M (during summer i.e. 10th April to 15th June. |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officers: (PIO)
|
Sl.No. |
Name |
Designation |
STD Code |
Ph. No. |
Fax |
|
Address |
|
|
Office |
Home |
|||||||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
|
1 |
Sri Asim Dam Addu |
Head Asst. |
06652 |
250643 |
- |
06652250643 |
- |
- |
Asst. Public Information Officers: (APIO)
|
Sl.No. |
Name |
Designation |
STD Code |
Ph. No. |
Fax |
|
Address |
|
|
Office |
Home |
|||||||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
|
1 |
Sri Ch.V.R.Patnaik |
Sr. Asst. |
06652 |
250643 |
- |
- |
Office of the F.A.&.C.A.O.,LSIP |
|
First Appellate Authority: (FAA)
|
Sl.No. |
Name |
Designation |
STD Code |
Ph. No. |
Fax |
|
Address |
|
|
Office |
Home |
|||||||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
|
1 |
Sri R.N.Mallick |
F.A.C.A.O.,L.S.I.P |
06652 |
250573 |
|
06652250643 |
- |
- |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
Frequently asked questions and their answer by public:
|
For reference pm Frequently asked Questions and their answer by public, it is advised to knock at the departmental web site of Water Resources Department, Odisha. |
Application Form
Citizen desirous of any information may apply for so in the specific form to the Public information Officer, with application fee Rs.10/-(Rupees ten) in shape of Treasury challan under Head of A/c "0070-other Administrative service-60- other Services-101-receipt from Central Govt. for Administration of Central Act. And Regulations-9916710-Fees and fines-under Right to information Act 2005" or cash. A person whose name appears in the latest list of persons below poverty line is not required to pay any application fee, for which he has to produce BPL card.
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