District Election Office, Khurda

Introduction

Office of the District Election Officer, Khurda is located at Khurda, Odisha.

Address of the Office:
District Election Office:
At/P.O./Dist.: Khurda

This office comes under the Department of Home, Govt. of Odisha.

The motto of Organization is "No voter to be left behind".

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Aims and objective of the Organization:
The District Election Office, Khordha is functioning inside the Collectorate New Building. This office deals with Presidential Election, Election to Rajya Sabha, Bye Election, Delimitation of Constitutencies, Preparation of Election to Legislative Assembly, Election to Lok Sabha, Polling Arrangement, Preparation of Election Rolls, Revision of Electoral Rolls, Simultaneous General Election, EPICs, EVMs, SVEEP, NVD, Rationalization of Polling Station & other Correspondence.

2. Address of the Office:
District Election Office, Khordha

At-Collectorate Building, Khordha
At/P.O./Dist.: Khurda

3. Working Hours:
Opening Hour: 10.00 A.M.
Closing Hour: 5.30 P.M.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Name	Sri Manoj Kumar Senapati
	Designation	Deputy Collector, Election, Khurda
	Power	Administrative	Administrative power as delegated by the Collector and CEO Odisha BBSR for supervision of District Election Section.
		Financial	Financial powers are delegated by the Collector, Khurda
	Duties	To do and act and deeds as per the Rules
2	Name	Sri Smruti Ranjan Dhaudia
	Designation	Section Officer
	Power & Duties	Accounts, Audit, Inspection, maintenance of Cash Book. Bill Budget & Estt. Endorsement of all files to Deputy Collector (Elections)
	Name	Smt. Sagarika Mohapatra
	Designation	Senior Revenue Assistant (Deputed from Sub-Collector's Office, Khordha)
	Power & Duties	Presidential Election to Rajya Sabha, Bye Election, Delimitation of Constituencies, Election to Legislative Assembly, Election to Lok Sabha, Polling Arrangement, Preparation to Election Rolls, Revision of Electoral Rolls, Simultaneous Generl Election, EPUCs, EVMs, SVEEP, NVD, Rationalization of Polling Station & other Correspondence.
3	Name	Jayadev Sahoo
	Designation	Junior Revenue Assistant
	Power & Duties	Assisting in all Election related works

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. Collection Khurda- All the decisions made by Collector & DEO Khurda.

2. A.D.M., General, Khordha All the decisions made by Collector & DEO Khurda.

3. Deputy Collector Election- One receipt different categories of the files relating to election matter and compliance Report on 1/N of Collector & ADM and compliance Report on A/R and I/R from different concerned officers and recovery of Government Duty. Submission of N.D.C. and report return Deputy Collector disposal of other files at his level as necessary and other files endorsed to A.D.M. for disposal and approval of Collector.

4. Section Officer- Soon after receiving the files relating to Election Section, from dealing Asst. file submitted with dully checking to Deputy Collector for disposal.

5. Sr. Revenue Assistant- As per distribution of work at manual 2 dealing assistant is placing their for disposal at Deputy Collector and A.D.M. level.

6. Jr. Revenue Assistant- As per works assigned time to time

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulations etc	Brief gist of the Contents	Reference No. if any	Price in Case of Priced Publication
1	2	3	4	5
1	Odisha Record Manual	Maintained under inspection Note of Higher Officer paragraph 9(3) and compliance	-	-
2	R.P. Act, 1951	Preparation of Electoral Roll and conduct of Election	-	-

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Category of the Document	Name of the Document and its Introduction in One Line	Procedure to obtain the Documents	Held by/ Under Control of
1	2	3	4	5
1	No of Higher Officer Member of Board of Revenue, R.D.C (CD) Cuttack D.M Khordha, A.D.M Khordha	Record for the year 2000 onwards is available here	Dist. Record form	-
2	Voter list of Elections	Read for the Year 1980 onward is available	Dist. Record form	-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	E-mail
1	1	2	3	4
1	Deepak Kumar Routarai	Deputy Collector	06755-220937	khordhaemergency@gmail.com
2	Pathani Sethi	Head Clerk	-do-	-do-
3	Nirmal Ch. Mohapatra	Senior Clerk	-do-	-do-
4	Patitapaban Mohapatra	Senior Clerk	-do-	-do-
5	Chakradhar Bhol	Peon	-do-	-do-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Scale of Pay (in Rs.)	Grade Pay (in Rs.)
1	2	3	4	5
1	Deepak Kumar Routarai	Deputy Collector	-	-
2	Pathani Sethi	Head Clerk	9300-34800	4200
3	Nirmal Ch. Mohapatra	Senior Clerk	-	-
4	Patitapaban Mohapatra	Senior Clerk	5200-20200	1900
5	Chakradhar Bhol	Peon	-	-

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Information is being Prepared

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Information is being Prepared

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Notice Board at the office
Advertisements, tenders, recruitment related notices are being published through local and national dailies.
Inspection of Records in the Office is also available to the citizen as per provisions of Odisha RTI Rules.
Proactive disclosure of 17 manuals under section-4(1)(b) of RTI Act, 2005 are published in the state RTI portal of Government of Odisha

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	E-mail
1	2	3	4	5
1	Manoj Kumar Senapati	Dy. Collector, Elections	06755-220937	khordhaelection@gmail.com

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	E-mail	Address
1	2	3	4	5	6
1	Sri Pratap Chandra Beura	Addl. District Magistrate(General), Khurda	06755220001	admkhordha@gmail.com	At/P.O.:Palla, Dist.: Khurda

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Seeking information from the Office: Any citizen can seek information from the office as per the provisions of RTI Act, 2005 and Odisha RTI Rules.
Other information on the functioning and services of public authority are also available with the office.

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