District Sports Office, Khurda

Introduction

 

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

 

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

 

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

 

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

 

 

1. Aims and objectives of the organization:
To promote sports & games in the district and implement various schemes of Govt.

 

2. Mission / Vision :
To improve the performance of Sports person and establish the District as one of the leading sports district in the State.

 

3. Brief history and back ground for its establishment:
With a view to broad base sports activities, the district level post of D.S.O was created in the year 1975 and since then has been functioning as an integral part of District Administration.

 

4. Organization Charts:
i) Collector

 

ii) A.D.M

 

iii) District Sports Officer

 

5. Allocation of Business :
a. To organize block/dist. Level sports Competition

 

b. To aid dist. Level sports Association.

 

c. To create and develop infrastructure at rural areas as well as Dist. Headquarter.

 

d. To recommend Small Sports Association for financial assistance.

 

e. To organize youth activities.

 

f. To Conduct talent scouting for admission of talent in sports Hostels.

 

6. Duties to be performed to achieve the Mission:
a. To act as nodal officer.

 

b. To keep close liaison with Panchayat and Block functionaries/ Educational institutions/ Sports Clubs/ N.G.Os etc. and involve them in programme/ activities.

 

c. Timely execution of various programmes.

 

7. Details of Services rendered:
a. To create mass awareness and broad base sports and games in the dist.

 

b. Provided opportunity to rural and urban talents for admission in to sports Hostels.

 

c. Provided Sports talent scholarship forms of State Govt./ SAI and recommended their names for availing the same.

 

d. Recommended small sports Associations for financial assistance.

 

e. Recommend the names for sports pension etc.

 

8. Citizens Interaction:
Maintain cordial relationship with public.

 

9. Postal address of the main office attached/ subordinates office/ field units etc.:

 

Collectorate, Khordha

 

10. Map of office location:
Dist. Sports Office is functioning inside Collectorate Building.

 

11. Working hours both for office and public:
Office working hours- 10 A.M to 5 P.M

 

12. Public interaction, if any:
Inter action with public during outdoor sports programmes and also for disposal for routine work.

 

13. Grievances redress Mechanism:
Grievances are heard during office hour and to dispose of which are within the jurisdiction of D.S.O and rest are forwarded to higher authorities for needful action.

 

14. Working Hours:
Opening Hour: 10.00 A.M.
Closing Hour: 5.00 P.M.

 

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

  

1

Designation

Dist. Sports Officer

Powers

Administrative

Being the nodal Officer for Sports & Youth Services Dept. in the District of the DSO implement all the Scheme/ Programmes policies/ activities e.g., Rural Sports, Women Sports, Talent Scouting, Youth Festival and other Youth activities etc. He also keep liaison Dist, Ath, Assn, and other Sports Clubs/ Organization, forwards/ recommends applications for Scholarship, Financial assistance to Sports Pension, Sports and Youth Awards etc.

Financial

Collector & D.M, Khurda is decission making Authority as per gudeline of Sports & Y.S Department

Statutory

To ensure and function for the promotion of Sports and games in the Dist.

Duties

To actively involve in all sports related activities as a facilitator.

 

MANUAL-3

 

Procedure Followed in Decision Making Process

 

[Section-4 (1) (b) (iii)]

 

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

1

Receipts of Daks in shape of directions/ instructions of Dept. and other general correspondence are examined and processed at D.S.O. level and put up to A.D.M./ Collector for approval and disposal

Head Clerk

1-3 day

G & M Section

-do-

D.S.O.

-do-

ADM/ Collector

-do-

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

The District Sports Office has functioning in the Collectorate, Khurda under Controll of  Collector & District magistate, Khurda.

Administratative Department is full power and also collector & D.M is decission making authority as per the guideline of Sports & Y.S Department.

Norms:

 All the duties and responsibility of the District Sports Officer as per the direction of Government in Sports & Youth 

  2.    Services Department and collector, Khurda for promotion of Sports & games in the District as well as development of Youth Services Activities of the District under the guidance of the Collector & district Magistrate.

 

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

 The rules and regulation of the District Sports office is guided by the Government in Sports & Y.S Department, Odisha

 

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

 

 

Sl. No.

Nature of Record

Details of Information Available

Unit/Section, where Available

Retention Period, where Available

1

2

3

4

5

1

Receipt

Entry of all Records received

Sports Section

Up to Date

2

Issue Register

Issue of letter to proper quarters

Sports Section

-do-

3

Stamp Account

Maintenance of Stamp Account of Sport Section

Issue Section

-do-

4

Stock Register

Entry of Stationary, Sports goods and other materials

Sports Section

-do-

5

Guard Files

Important Orders, Circular maintain

Sports Section

-do-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)

All the policies under taken by the Sports & Youth Services Department in respect of Khurda District are looked upon by the District Sports Officer, Khurda under the guidance of the Collector-cum-District Magistrate.

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.

Name & Address of the Body

Main Functions of the Body

Constitution of the Body

Date upto which valid

Whether Minutes open to Public

Whether Minutes accessible to Public

Frequency of Meetings

1

2

3

4

5

6

7

8

1

Dist. Sports & Advisory Committee, Khurda

-

9 members Committee headed by the Collector

-

-

-

Once in a Year

2

Dist. Level Committee for Inter school Competition

-

-

-

-

-

Once in a Year

3

Dist. Level Committee for Rural sports competition

-

-

-

-

-

Once in a Year

4

Dist. Level Committee for youth Awards

-

-

-

-

-

Once in a Year

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No

Name

Designation

Office No.

Mobile No.

E-Mail

1

2

3

4

5

6

1

Lalitendu Mohanty

District Sports Officer

06755-220001

9437323915

dm-khurdha@nic.in

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

 

 

Sl. No.

Name

Designation

Scale of Pay (in Rs.)

Grade Pay (in Rs.)

1

2

3

4

5

1

Lalitendu Mohanty

District Sports Officer

9300-34800

4800

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

District Sports Office is geting  funds  from the Government in Sports & Youth Services Department in different unit as per the budgetary provision , Odisha. No such budget provision has been made in any other sources.

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

All the Schemes and programmes of the Sports & Youth Services Department belongs to the District Sector are supervise and organisation of different Sports & Youth Services Activities in time.

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Concession and permits to the Sports persons in different schemes relating to the District has been sent the proposal to the Government regularly for consideration.

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

http://www.rtiodisha.in/pa/T1RILzE1LzUyN

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

 

 

Sl. No.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Information Counter

-

-

2

Website

-

-

3

Library

-

-

4

Notice Board

Public Notice

10.00 A.M. to 5.00 P.M.

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.

Name

Designation

Office Ph. No.

E-mail

1

2

3

4

5

1

Lalitendu Mohanty

District Sports Officer

06755-220001

so.khordha@gmail.com

 

First Appellate Authority (FAA) :

Sl. No.

Name

Designation

Office Ph. No.

E-mail

1

2

3

4

5

1

Manoranjan Mallick

Addl. District Magistrate

06755-220575

-

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

 

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