Collectorate, Sundergarh

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1) Aims and Objectives of the Organization:

i) Audit Section:
     Audit Cell is a part of the Collectorate, Sundergarh. This section is functioning under the administrative control of Collector & District Magistrate, Sundergarh. All the official work relating to audit matter are being discharged in this section with due approval of Collector, Sundergarh on the interest of public service.

ii) Emergency Section:

     Emergency Section is a part of the Collectorate, Sundergarh. This section is functioning under the administrative control of Collector & District Magistrate, Sundergarh. All the official work relating to natural calamities, Sanction of ex-gratia payment on loss of life and property due to natural calamities, Sanction of fund out of CMRF are being discharged in this section.

iii) Establishment Section:

     Establishment Section is a part of the Collectorate, Sundergarh. This section is functioning under the administrative control of Collector & District Magistrate, Sundergarh. All the official work relating to dealing with the personal files of all ministerial staff, Revenue cadre Gazetted Staff, Revenue field staff, Finalization of Pensionary benefits of retired Revenue staff, Finalization of departmental proceeding cases, appointment under Rehabilitation Assistance Scheme, Drawal of Salary of both gazetted and non-gazetted staff of Collectorate, Court matter relating to O.A.T./ O.J.C./ W.P.C. relating to Establishment matter, etc.

iv) General and Miscellaneous Section:

     The  General and Miscellaneous Section is an integral part  of the Collectorate, Sundergarh which is  functioning under the administrative control of Collector and District Magistrate, Sundergarh. All the official works relating to miscellaneous nature are being  discharged  in this section with due approval of Collector Sundergarh on the interest of public service.

v) Land Acquisition Section:

     Land Acquisition Section is a part of the Collectorate, Sundergarh. This section is functioning under the administrative control of Collector & District Magistrate, Sundergarh. All the official work relating to acquisition of land for public purpose as per Land acquisition Act are being discharged in this section.

vi) Mining Section:

     Mining Section is a part of the Collectorate, Sundergarh. This section is functioning under the administrative control of Collector & District Magistrate, Sundergarh. The work relating to prospecting Licence application, Mining lease application and Renewal application deals in this section. Pollution related matters are also deals in this section.

vii) Nizarat Section:

     Nizarat Section is an important Section of Collectorate, Sundergarh, which is functioning under the administrative control of Collector & District Magistrate, Sundergarh. All the financial matter are being discharge in this section with due approval of Collector.

viii) Record Room & S.L.R. Section:

     The aim and objective of this section is to preserve important records and registers/ supply of certified copies of records to the public as and when required/ consignment work of files, registers, records from different sections/ offices etc. The office period has been scheduled from 10 A.M. to 5 P.M. for both office and public excluding Sunday and holiday.

ix)  Revenue Section:

x)   Judicial Section:

xi)   Touzi Section:

 

2) Mission/ Vision:

i) Audit Section:

     To make co-ordination for Triangular Committee Meeting along with Audit of Collectorate, Tahasils and Sub-Collectors taken by A.G. and Board of Revenue.

ii) Emergency Section:

     Emergency Section is mainly associated with relief operation during natural calamities and sanction of financial assistance to the affected people.

iii) Establishment Section:

This section is mainly associated with establishment matter.

iv) General and Miscellaneous Section:

     To make coordination for meetings, consolidating information for collectors conference, VIP tour Programmee, allotment of govt. accommodation, verification of antecedents if a person seeking jobs,   verification of certificates, receiving of passport applications. Municipal matters, Inspection Programme of officers.

v) Land Acquisition Section:

     This section is mainly associated with acquisition of private land for purpose and rehabilitation of affected displaced persons as per R&R Policy, 2006.

vi) Mining Section:

     To forward Prospecting License (PL) application, Mining Lease (ML) application and Renewal application to the Directorate of Mines, Odisha for taking further action for grant/ reject of the said application at Government level.

vii) Nizarat Section:

Following works are being undertaken in this section.

a) Drawing and disbursement of bills.
b) Accommodation in the Circuit House, Sundergarh for the VVIP/ VIP visiting Sundergarh.
c) Maintenance of Circuit House, Sundergarh.
d) Drawing and disbursement of fee bills of Govt. Advocates.
e) Maintenance of Govt. vehicles.
f) Collection and supply of govt. forms and stationery articles to the Govt. officials.
g) Sealing of village maps to Govt. offices and general public.

3) Brief History and Background for its Establishment:

i) Audit Section:

     Audit Section is a part of Revenue Administration of the State as well as for the District, where audit nature of official work are being discharged from inception.

ii) Emergency Section:

     Emergency Section is a part of Revenue and Disaster Management Department of the State Government of Odisha, where emergent nature of work is being done as per the instruction laid down in Odisha Relief Code and instruction receipt from Government from time to time.

iii) Establishment Section:

     This section is a part of Revenue and Disaster Management Department of the State Government of Odisha, where establishment matters are being dealt with relevant Rules and Regulations provided under O.C.S. Pension Rules-1992, O.C.S. (C.C.A.) Rules, Odisha Ministerial Service Rules, O.R.V. Act, Odisha G.P.F. Rules, Odisha Treasury Code and O.R.M. 1964.

iv) General and Miscellaneous Section:

     This section is a part of Revenue administration of the state as well as for the district where the general and miscellaneous nature of official works are being discharged from inception.

v) Land Acquisition Section:

     This section is a part of Revenue and Disaster Management Department of the State Government of Odisha. In this section as per provision of Land Acquisition Act acquisition of private land for different Project/ Industry is being done and rehabilitation and resettlement of affected displaced persons as per R&R Policy, 2006.

vi) Mining Section:

     This section is a part of Steel & Mines Department of Government of Odisha, where the mining nature of work is being discharged from inception.

vii) Nizarat Section:

     This Section is an important part of Revenue Administration, where all financial nature of work is being discharge from inception.

viii) Record Room & S.L.R. Section:

     District Record Room is one of the Sections of Collectorate, Sundergarh. This section is situated in the Collectorate building.

4) Allocation of Business:

i) Audit Section:

     To make co-ordination for Triangular Committee Meeting along with Audit of Collectorate, Tahasils and Sub-Collectors taken by A.G. and Board of Revenue.

ii) Emergency Section:

     Emergency Section is mainly associated with Relief operation during natural calamities and sanction of financial assistance to the affected people and deals with sanction of assistance out of Chief Minister's Relief Fund.

iii) Establishment Section:

This section is mainly associated with establishment matter.

iv) General and Miscellaneous Section:

     To make coordination for meetings, consolidating information for collectors conference, VIP Tour Programmee, allotment of Govt. accommodation, Verification of antecedents if a person seeking jobs,   Verification of Certificates, receiving of Passport applications. Municipal matters, Inspection Programme of officers.

v) Land Acquisition Section:

     This section is mainly associated with acquisition of private land for purpose and rehabilitation of affected displaced persons as per R&R Policy, 2006.

vi) Mining Section:

     To forward Prospecting Licence (PL) application, Mining Lease (ML) application and Renewal application to the Directorate of Mines, Odisha for taking further action for grant/ reject of the said application at Government level.

vii) Nizarat Section:

Following works are being undertaken in this section.

a) Drawing and disbursement of bills.
b) Accommodation in the Circuit House, Sundergarh for the VVIP/ VIP visiting Sundergarh.
c) Maintenance of Circuit House, Sundergarh.
d) Drawing and disbursement of fee bills of Govt. Advocates.
e) Maintenance of Govt. vehicles.
f) Collection and supply of govt. forms and stationary articles to the Govt. officials.
g) Sealing of village maps to Govt. offices and general public.

5) Duties to be performed to achieve the mission:

i) Audit Section:

     Preparation of Agenda Note of Triangular Committee Meeting as per the instruction of RDC (ND), Sambalpur. Submission of compliance Report of Inspection Report and Audit Report from time to time received from the Sub-ordinate offices.

ii) Emergency Section:

     Meeting of District Level Committee on Natural Calamities conducted in the month of May and November of every year to take precautionary measures during natural calamities. Functioning of control room in the District Headquarters round the clock in order to receive messages in connection with occurrence of major natural calamities like flood, cyclone, earthquake, heat wave etc. Work relating to sanction of financial assistance to the distress people on occurrence of natural calamity in the district.

iii) Establishment Section:

     Departmental Promotion Committee are being held every year for promotion of the staff to higher posts in accordance with the gradation lists of the employees. Transfer of ministerial/ Field staffs are being conducted for smooth functioning of official machineries.

     Pension Adalat as well as Disciplinary Proceeding Adalat are being held to finalise the pending pension cases as well as pending D.P. cases.

     Parawise Comments are being filed in order to comply the orders of the Hon'ble O.A.T., Hon'ble High Court.

     Distress Certificate are being issued to the family of the deceased Govt. employee for appointment under R.A. Scheme.

     Bill and budget matter relating to the personnel claims of staffs are being dealt with this section.

iv) General and Miscellaneous Section:

     Disposal of all letters of urgent nature within the same day. Endeavour is made for submitting replies of letters to the respective quarter in schedule time.

     The inspection Notes of Collector/ A.D.M are released and Compliance Report are being scrutinized. Besides verification of antecedents are being submitted to the issuing authority. Issues of certificates under Odisha Misc. Certificate Rules, 1984 are put up to Collector, Sundergarh. Maintenance of accommodation both residential and non residential are being initiated from this section. Press registration, Different award, matter relating to freedom fighters, information on assembly session, obitutary news of VIPs etc. are being put up in files to Collector for onward transmission to respective quarters. Countersignature of U.C. under grants released form H&UD Deptt. GIA bills etc. are being dealt in this section. Besides holding of meeting under DUDA are being initiated from this section.

v) Land Acquisition Section:

     After being receipt of Land Acquisition Proposal from different project/ industry through requisitioning officer, Land Acquisition Work is being done step by step as per the provision contained in L.A. Act.

vi) Mining Section:

     Application for grant of prospecting licence, mining lease and renewal application are received in this section. Such applications are made to State Government in Department of Steel & Mines, Odisha through Collector. After receipt of the application, issued acknowledgment receipt in Form-D to the applicant on the same date. Copy of the said application sent to concerned Deputy Director of Mine, concerned Divisional Forest Officer and concerned Tahasildar for enquiry on technical point, forestry point and revenue point respectively. After receipt of the enquiry report from concerned enquiring officer, the original application along with the all enquiry reports forwarded to Director of Miens, Odisha for further action for grant/ reject of the said application on its merit.

     After grant of prospecting license/ mining lease by the Government of Odisha and on issue of execution order thereof, execution of prospecting license/ mining lease deed made by the Collector on behalf of the State Government with the license/ lessee.

     Besides, pollution related works are also dealt in this section.

vii) Nizarat Section:

     Urgent letters are disposed of on the same day. Bills submitted by different section are promptly drawn and disbursed. The dignitaries visiting Sundergarh are being accommodated with proper care in circuit house. Saleable village maps are supplied to the officials and public on receipt of payment.

6) Details of Services rendered:

i) The officer and staff are discharging the above nature of work.
ii) The officer and staff are indulged themselves to discharge the above nature of duties and it is very imperative to make citizen interaction and to satisfy their to bring home to their requirement on both written and verbal in General and Miscellaneous section.
iii) The officer and the staffs of this section sincerely discharged their duties as per Govt. instruction in Nizarat Section.

7) Citizens interaction:

i) Emergency Section:

At the time of meeting of Natural Calamity twice in a year, people representative are consulted.

ii) Nizarat Section:

     Utmost care have been taken at the time interact with the citizen to fulfill their requirement in both written and verbal.

iii) Record Room & S.L.R. Section:

     A citizen public either from locality or outside is entertained properly for his/ her work relating to the Record Room of this Collectorate at any moment during office hour.

8) Postal address of the main office, Attached/ Subordinate office/ Field units etc:

i) Audit Cell, Collectorate, Sundergarh-770001
ii) Emergency Section, Collectorate, Sundergarh-770001
iii) Establishment Section, Collectorate, Sundergarh-770001
iv) General & Misc. Section, Collectorate, Sundergarh, Dist.- Sundergarh, PIN- 770001
v) Land Acquisition Section, Collectorate, Sundergarh-770001
vi) Mining Section, Collectorate, Sundergarh-770001
vii) Nizarat Section, Collectorate, Sundergarh-770001

9) Working Hours both for office and Public:

From 10.00 AM to 05.00 PM on every working day and in exigency beyond office hours.

10) Public interaction if any:

i) Emergency Section:

     At the time of meeting of Natural Calamity twice in a year, people representative are consulted and this section receipt application for C.M.R.F. assistance directly from the public or through the administrative machinery.

11) Grievance redresses mechanism:

i) Audit/ Emergency Section/ Land Acquisition Section/ Mining Section:

     The grievance petition of public are being dealt in a separate section i.e. Grievance Cell of Collectorate, Sundergarh.

ii) Establishment Section:

     The grievance petition of public are being dealt in a separate section i.e. Grievance Cell of Collectorate, Sundergarh. More over, the personnel claims/ Grievances of the employees working under the administrative control of Collector and District Magistrate, Sundergarh are being dealt with in this section.

iii) General and Miscellaneous Section:

     The Grievance petitions of publics in general are being dealt in the grievance cell of Collector, Sundergarh P.G. Cell. Each office working Saturday of a week is meant for grievance hearing day. Besides the P.G. Petitions relating to Genl. & Misc. Section are being attended on priority basis and in case it requires the services and attention of subordinate officers, appropriate direction are being communicated to them for disposal of the grievances of the publics through the subordinate offices.

iv) Nizarat Section:

     Information on the grievance petition of the public in general are supplied to the Grievance Cell of Collector, immediately for smooth disposal.

12) Administration Hierarchy of Record Room of Collectorate:

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Establishment Section
Designation	Collector, Sundergarh
Powers	Administrative	Yes
	Statutory	Yes
Duties	According approval of the proceedings of departmental promotion committee, finalization of disciplinary proceeding cases, according sanction of provisional pension/ family pension of retired & consideration of transfer and posting of non-gazette ministerial/ field staff.
Designation	Addl. District Magistrate, Sundergarh
Powers	Administrative	Yes
	Statutory	Yes
Duties	To extend assistance & cooperation to Collector.
Designation	Deputy Collector, Establishment Section, Collectorate, Sundergarh
Powers	Administrative	Yes
	Financial	Yes
	Others	Head of section.
Duties	Disposal of letters & file, Drawal of salary bills/ T.A. bills/ Provisional Pension bills.
Designation	Section Officer
Powers
Duties	Supervision of all files & records relating to Establishment Section.
Designation	Senior Revenue Assistant
Powers
Duties	Dealing with files.
Designation	Junior Revenue Assistant
Powers
Duties	Issue & receipt of letters. Assist to Sr. Clerk.
Designation	Daftary
Duties	To ensure stitching & safe keeping of routine registers maintained in the section.
Designation	Peon
Duties	Delivery of local daks & carrying of files.
Audit Section
Designation	Deputy Collector, Audit Cell, Collectorate, Sundergarh
Powers	Administrative	Yes
	Others	Head of Section.
Duties	Disposal of letters.

Audit Section
Designation	Junior Clerk
Powers
Duties
Emergency Section
Designation	Deputy Collector, Emergency Section, Collectorate, Sundergarh
Powers	Administrative	Yes
	Others	Head of Section.
Duties	Disposal of letters & file.
Designation	Senior Clerk
Powers
Duties	Dealing with all files & records relating to Emergency Section.
Designation	Junior Clerk
Powers
Duties	Issue & receipt of letters & assist to Senior Clerk.
General and Miscellaneous Section
Designation	Deputy Collector, General & Misc. Section
Powers	Administrative	Yes
	Others	Head of Section.
Duties	Disposal of letters/ Files
Designation	Head Clerk
Powers
Duties	Monitory, Overall supervisor of the section
Designation	Senior Clerk
Powers
Duties	To discharge the duty of dealing assistant, In charge of files and records.
Designation	Junior Clerk
Powers
Duties	To discharge the duty of dealing assistant, In charge of files and records.
Judicial Section
Designation	Deputy Collector, Judicial
Powers	Administrative	Yes
	Others	Head of Section.
Duties	Disposal of letters.
Designation	Head Clerk
Powers
Duties	Monitoring over all supervision of the section.
Designation	Senior Clerk
Powers
Duties	To discharge the duty of dealing assistant in-charge of files.

Judicial Section
Designation	Junior Clerk
Powers
Duties	To discharge the duty of dealing assistant in-charge of files.
Land Acquisition Section
Designation	Land Acquisition Officer, Collectorate, Sundergarh
Powers	Administrative	Yes
	Others	Head of Section.
Duties	Issue of Notice as per L.A. Act and Disposal of letters & file. Payment of compensation to land losers.
Designation	Senior Clerk
Powers
Duties	Dealing with all files & records relating to L.A. Section.
Designation	Junior Clerk
Powers
Duties	Issue & receipt of letters & Assist to Sr. Clerk.
Designation	Revenue Inspector
Powers
Duties	Field work
Designation	Amin
Powers
Duties	Field work.
Mining Section
Designation	Deputy Collector, Mining Section, Collectorate, Sundergarh
Powers	Administrative	Yes
Duties	Receive of PL/ ML/ RML applications, disposed of file.
Designation	Senior Clerk
Powers
Duties	Dealing with all files & records relating to mining & pollution matters.
Designation	Junior Clerk
Powers
Duties
Nizarat Section
Designation	Deputy Collector, Nizarat Section, Collectorate, Sundergarh
Powers	Administrative	Yes
	Others	Head of Section.
Duties	Disposal of letters & file.
Designation	Head Clerk
Powers
Duties	Maintaining all over supervision of section & maintenance of Cash Book.

Nizarat Section
Designation	Senior Clerk
Powers
Duties	To discharge the duty of files & records.
Designation	Junior Clerk
Powers
Duties
Record Room & S.L.R. Section
Designation	Deputy Collector, Record Room, Collectorate, Sundergarh
Powers	Administrative	Executive Magistrate
Duties	In charge of the Section.
Designation	Head Clerk
Powers
Duties	To preserve File, Registers, Land Records etc.
Designation	Senior Clerk
Powers
Duties	To deal with files relating to Creation of Tahasils/ R.I. Circles/ Police Stations/ Out Post Monthly Return on Mutation and Land Pass Book/ District boundary disputes and certified copies.
Designation	Junior Clerk
Powers
Duties	Consignment/ Comparer/ Destruction of B Class Papers etc.
Touzi Section
Designation	Deputy Collector
Powers
Duties	To take steps for disposal of files of Touzi Section.
Designation	Head Clerk
Powers
Duties	To scrutinize and supervise the files of Touzi Section.
Designation	Senior Clerk
Powers
Duties	To locate the reference and put up the files of Touzi Section.
Designation	Junior Clerk
Powers
Duties	Receive and dispatch of letters and place the letters in relevant files of Touzi Section.
Designation	Peon
Duties	Distribution of daks and rotation of files.

Note: Substantive powers and duties for each position may be defined.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

     The procedure can be described both in narrative form and through Flow Process Chart. In narrative form the stages through which a proposal passes, the levels at which it gets examined and the final authority to which it has to go for approval may be examined.

     The flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

Flow Process Chart for issue of Food Card:

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	To receive & issue of letters	Senior Revenue Assistant/ Junior Revenue Assistant	Same day
2	Disposal of letters	-do-	15 days
3	File processing	Senior Revenue Assistant	1 day
4	Sanction of financial assistance	Dy. Collector/ ADM/ Collector	As soon as possible taking into consideration the gravity of application and as per the guidelines of Odisha Relief Code and instruction of the Govt. received time to time
5	Sanction of provisional pension	Dy. Collector/ A.D.M./ Collector	As soon as possible as per the guidelines provided in O.C.S. Pension Rules, 1992 and instruction of the Govt. received time to time
6	Finalization of D.P. cases	-do-	As soon as possible as per the guidelines provided in O.C.S. (C.C.A.) Rules, 1996 and instruction of the Govt. received time to time.
7	Finalization of departmental promotion cases	-do-	As soon as possible as per the guidelines provided in Odisha Ministerial Service Rules & O.R.V. Act, 1975 and instruction of the Govt. received time to time
8	Drawal of salary/ G.P.F./ T.A. bills	Establishment Officer	As soon as possible as per the guidelines provided in Odisha G.P.F. Rules, O.T.C., O.G.F.R. and T.A. Rules and instruction of the Govt. received time to time
9	To receive letters & do put diary No.	Jr. Revenue Assistant	Same day
10	Allotment of Govt. Accommodation	Jr. Revenue Assistant	7 days
11	Issue of Misc. Certificate	Jr. Revenue Assistant, OIC, ADM, Collector & Tahsildar	15 days
12	ULBs Election	Sr. Revenue Assistant , OIC, ADM & Collector	As per Notification of State Election Commissioner
13	Meeting & Conference	-do-	As per scheduled date

 

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
14	Inspection	OIC, ADM, Collector & Higher Officers.	As per programme
15	Press Registrations	ADM	-
16	Pass port	S.P. & D.M.	As per Pass port rule
17	Verification of Misc. certificate	Tahsildar/ ADM	15 days
18	Grant of Arms license	JC, HC, DC, ADM, DM	-
19	Grant of NOC for construction of Retail out-let &  Grant of Explosive license	JC, HC, DC, ADM, DM	3 months
20	Grant/ Renewal of Fire Work license	JC, HC, DC, ADM,	-
21	Grant/ Renewal of K. Oil Storage license	SC, HC, DC, ADM,	-
22	Grant/ Renewal of Cinema license	SC, HC, DC, ADM, DM	-
23	Senior Officers Meeting	SC, HC, DC, ADM, DM	As per scheduled date
24	Sanction of Prosecution under Arms Act	DM	With Immediate effect
25	Proposal for u/s 4 (1) & u/s 6 (1) of L.A. Act	LAO/ ADM/ Collector	30 days
26	To receive PL/ ML/ renewal application	Senior Clerk	Same day
27	Issue of Form-D of above application	-do-	-do-
28	Allotment of funds i.e. MV, Telephone, Electric, OC, Water charges.	Sr. Clerk/ Dy. Collector/ ADM/ Collector	15 days
29	Fee bill of GP/ PP	Sr. Clerk/ Dy. Collector/ ADM/ Collector	15 days

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Illustration:

Sl. No.	Activity	Time frame/ Norm	Remarks
1	2	3	4
1	Diary of letter	3 minutes per letter
2	Dispatch of letter	5 minutes per letter	Registered dak including entry in messenger book
3	Typing job	30 pages per day
4	Disposal of seen & file nature of letters	10 minutes
5	Disposal of import & urgent letter, where action is required	24 hours
6	Sanction of financial assistance	1 week
7	Important & urgent letters where action is required	24 hours
8	Proposal for u/s 4(1) & u/s 6(1) of L.A. Act	30 days
9	To receive PL/ ML/ renewal application & issue of Form-D	1 day
10	Disposal of letters	1 week

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief gist of the Contents	Reference No. if any	Price in Case of Priced Publications
1	2	3	4	5
1	As per A.G. instruction for inspection report	Submission of compliance report receipt from different offices/ sections
2	As per Board of Revenue instruction for audit report	-do-
3	Odisha Relief Code	Relief during the occurrence of natural calamities
4	Instruction received from Revenue & Disaster Management Department, Odisha from time to time	-do-
5	O.C.S. Pension Rules, 1992 read with Finance Department Resolution No.3653/F, Dt.19.01.2009.	For finalization of pension cases.
6	O.C.S. (C.C.A.) Rules, 1962.	For finalization of disciplinary proceeding cases
7	Odisha T.A. Rules	For preparation of T.A. bills.
8	O.G.F.R. (Vol-I & II)	For preparation of salary bills
9	Odisha Treasury Code	-do-
10	Odisha G.P.F. Rules	For preparation of G.P.F. bills
11	Odisha Ministerial Service Rules	For finalization of departmental promotion cases
12	O.R.V. Act, 1975	-do-
13	O.M.C.R., 1984	Issue of Misc. certificate	-	Requisite Court fee
14	O.P.D.R. Act	To realize Govt. money	-	-
15	Odisha Municipal Act, 1950	Municipality matters	-	-
16	Verification of Character & antecedents	To check criminal & other illegal records from Police files and local inquiry for a newly appointed candidate	-	-

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief gist of the Contents	Reference No. if any	Price in Case of Priced Publications
1	2	3	4	5
17	Allotment of Govt. Quarters	Allotment, repairment and maintainance of Govt. Offices, Staff Quarters, Bunglows, I.Bs. etc.	-	-
18	Arms Act, 1959 & 1962	Grant/ Renewal of Arms licence & Sanction of Prosecution under Arms Act
19	Explosive Rules, 2008	Grant of NOC for Explosive licence & Grant/Renewal of Fire Work licence
20	Petroleum Act, 2004	Grant of NOC for Construction of retail out-let & Grant/Renewal of K.Oil Storage licence
21	Cinema Autography Rules
22	Odisha Law Officer Rules, 1971	Regarding appointment of GP/PP, APP  & Payment of fee bills
23	Land Acquisition Act, 1984	Acquisition of private land
24	Land Acquisition Manual	-do-
25	R & R Policy, 2006	Rehabilitation & resettlement of affected people
26	The Mine & Mineral (Development & Regulation) Act, 1957
27	The Mineral Concession Rule, 1960
28	As per instruction of Govt. in Department of Steel & Mines, Odisha
29	Nizarat Manual	To maintain cash book & subsidiary cash book
30	Odisha Record Manua,l 1964	Office Procedure
31	Odisha Mutation Manual	Relating mutation of Land
32	Odisha Survey and Settlement Act	Survey/ Settlement
33	Odisha Minor Mineral Concession Rules, 2004	Grant of quarry lease Grant of quarry permits	O.M.M.C Rules, 2004
34	Manual of Tahasil Accounts	Touzi Accounts Annual verification Accounts	M.T.A

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

A statement of the categories of documents held:

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section Where Available	Retention Period, Where Available
1	2	3	4	5
1	Inspection Report & Audit Report	Inspection Report of A.G. & Audit Report of Board of Revenue along with compliance thereon	Audit Cell, Collectorate, Sundargarh	-
2	No case record is initiated directly in this section	-	-	-
3	Service Books both original and duplicate of gazetted and non-gazetted ministerial/ field staff	-	Establishment	Permanent
4	Misc. Case Record	Nature of certificate issued	General & Misc. Section	12 years
5	OPDR Case Record	Orders of Certificate Officer	-do-	Permanent
6	L.A. Case Records	L.A. process	L.A. Section	Permanent nature
7	File of PL, ML & RML applications	-	Mining Section	-
8	Duplicate copy of executed PL, ML & RML deeds	-	-do-	-
9	Cash Book	Nizarat Section	Nizarat Section	Permanent
10	Shelf Register	Contains details of all case records consigned  to Recorded Room from different Courts	Record Room	Permanent
11	Register No.41-B	Contains details of records received	Record Room	Permanent
12	Register No. 41-D	Contains details of records supplied/ Returned to record Room	Record Room	Permanent
13	Destruction Register	Contains details of records destroyed	Record Room	Permanent
14	Copy Register	Contains details of applications  received for certified copies	Record Room	3 years
15	Receive Register	Entry of letters received in a particular year	Record Room	Permanent
16	Issue Register	Entry of letters issued in a particular year	Record Room	Permanent
17	Index Register	Entry of File names opened in a particular year	Record Room	Permanent

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Details of consultative committees and other bodies with which consultations are held:

Sl. No.	Name and address of the Consultative Committees/ Bodies	Constitution  of the Committee/ Body	Role and Responsibility	Frequency of Meetings
1	2	3	4	5
1	Dist. Steering Committee	Sub-Collector, Member Convenor Collector- Chairman SO/ Tahasildars/ ASOs/ MP-Member	To monitor the work  of computerization of land records	Quarterly

Note: Other procedures adopted for formal and informal consultations with the public  may also be indicated such as Bhagidari, Jan Sunbhai, interaction with resident welfare associations etc.
     Other details whether the meetings are open to public, minutes are accessible to public etc., may also be indicated.

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Nil

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl No.	Name of the Employee	Designation	Phone	Email address	Address
1	2	3	4	5	6
1	Shri Manoj Satyawan Mahajan, IAS	Collector & DM,Sundargarh	06622-272265/ 272225	dm-sundargarh@nic.in	Collectorate,Sundargarh
2	Shri Rabi Narayan Sahoo,OAS	ADM,Sundargarh	-	-	Collectorate,Sundargarh
3	Shri Abhimanyu Majhi, OAS	ADM,Sundargarh	-	admsundargarh@gmail.com	Collectorate,Sundargarh
4	Miss Sushree Pradhan,OAS	Deputy Collector	-		Collectorate,Sundargarh
5	Miss Salma Majhi ,OAS	Dy. Collector			Collectorate,Sundargarh
6	Smt Nandini Kujur,OAS	Dy. Collector			Collectorate,Sundargarh
8	Sri Aswini Kumar Panda,OAS	Dy. Collector			Collectorate,Sundargarh
8	Sri Sebak Chandra Pradhan,ORS	Astt. Collector	-	-	Collectorate,Sundargarh
9	Sri Satyanarayan Beriha	PA to Collector	-	admsundargarh@gmail.com-	Collectorate,Sundargarh
10	Sri Sanjeeb Kumar Pandey,ORS	Assistant Collector		admsundargarh@gmail.com
11	Sri Suman Kumar Markey,ORS	Assistant Collector	-	admsundargarh@gmail.com-	Collectorate,Sundargarh
12	Sri Rohit Bagh,ORS	Assistant Collector		admsundargarh@gmail.com-	Collectorate,Sundargarh
13	Sri Maheswar Nayak,ORS	Assistant Collector		admsundargarh@gmail.com-	Collectorate,Sundargarh
14	Sri Kaustuva Kumar Sah,ORS	Assistant Collector		admsundargarh@gmail.com	Collectorate,Sundargarh
15	Sri Shashanka Sekhar Mohanty	Section Officer	-	-	Collectorate,Sundargarh
16	Sri Dharanidhar Pandab	Section Officer	-	-	Collectorate,Sundargarh
18	Smt Jyotshna Rani Mohapatra	Section Officer	-	-	Collectorate,Sundargarh
19	Smt Sushanta Tudu	Section Officer	-	-	Collectorate,Sundargarh
20	Sri Birendra Barla	Section Officer	-	-	Collectorate,Sundargarh
21	Sri Ranjit Podh	Section Officer	-	-	Collectorate,Sundargarh
22	Smt Binodini Sa	Section Officer			Collectorate,Sundargarh
23	Sri Lelin Patel	RI	-	-	Collectorate,Sundargarh
24	Sri Tapan Barik	Sr. Stenographer	-	-	Collectorate,Sundargarh
25	Smt Monica Rosalina Bar	Section Officer	-	-	Collectorate,Sundargarh
27	Sri Bibhas Naik	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
28	Sri Dinesh Kumar Patel	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
29	Smt Babita Patel	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
30	Smt Sarmistha Patel	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
31	Sri Kailash Tanty	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
32	Sri Arabinda Rout	Sr. Revenue Assistant			Collectorate,Sundargarh
34	Smt Sanju Kumbhar	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
35	Sri Manas Kumar Seth	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
36	Sri Himanshu Sekhar Bhitria	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
37	Sri Bijay Kumar Soreng	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
38	Smt Sangeeta Patta	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
39	Sri Jadunath Naik	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
40	Sri Kedar Nag	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
41	Smt Niharika Sahu	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
42	Sri Manoj Majhi	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
44	Smt Rashmi Rekha Choudhury	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
46	Smt Kuntala Panda	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
47	Smt Sangeeta Badi	Sr. Revenue Assistant			Collectorate,Sundargarh
48	Sri Deepak Kumar Mahanta	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
49	Sri Subodh Kumar Soreng	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
50	Sri Nabin Chandra Choudhury	Sr. Revenue Assistant			Collectorate,Sundargarh
51	Smt Biswamailini Maharana	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
52	Sri Sudeepta Kumar Dash	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
53	Ms Smruti Rekha Seth	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
54	Sri Tapendra Rohidas	Sr. Revenue Assistant	-	-	Collectorate,Sundargarh
55	Ms Jharana Sanani	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
56	Ms Madhumita Bhoi	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
58	Sri Dhusasan Chhatriya	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
59	Smt Banita Das	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
61	Sri Satish Kumar Sahu	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
62	Sri Tapas Palai	Jr. Revenue Assistant			Collectorate,Sundargarh
63	Sri Seetal Kumar Naik	Jr. Revenue Assistant			Collectorate,Sundargarh
64	Sri Ansuman Purohit	DeGM	-	-	Collectorate,Sundargarh
65	Sri Mashi Prakash Singh	Driver	-	-	Collectorate,Sundargarh
66	Sri Kalicharan Dev	Driver	-	-	Collectorate,Sundargarh
67	Sri Sanjay Koibarta	Chainman	-	-	Collectorate,Sundargarh
68	Sri Sovakar Pujhari	Chainman	-	-	Collectorate,Sundargarh
69	Labani kumar Rohidas	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
70	Sushant Kumar Nayak	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
71	Alka Patel	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
72	Subhalaxmi Dehury	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
73	Prativa Surin	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
74	Sailendra Kumar Nayak	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
75	Jiten Chita	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
76	Ajay Prakash Kerketta	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
77	Suraj kumar Patel	Jr. Revenue Assistant	-	-	Collectorate,Sundargarh
78	Karunakar Jayapuria	Jr. Revenue Assistant			Collectorate,Sundargarh
79	Deepanjali Bhoi	Jr. Revenue Assistant			Collectorate,Sundargarh
80	Karishma Khanda	Jr. Revenue Assistant			Collectorate,Sundargarh
	Deep Kumar Kandulna	Jr. Revenue Assistant			Collectorate,Sundargarh
	Nihar Ranjan Patel	Jr. Revenue Assistant			Collectorate,Sundargarh
	Debapriya Tripathy	Jr. Revenue Assistant			Collectorate,Sundargarh
81	Sri Hiradhar Chita	Peon	-	-	Collectorate,Sundargarh
82	Smt Chitralekha Rana	Peon	-	-	Collectorate,Sundargarh
83	Sri Baistaba Pruseth	Peon	-	-	Collectorate,Sundargarh
84	Smt Tapaswini Rana	Peon	-	-	Collectorate,Sundargarh
85	Sri Nimai Charan Dandsena	Peon	-	-	Collectorate,Sundargarh
86	Smt Suchita Toppo	Peon	-	-	Collectorate,Sundargarh
87	Sri Dhruba Charan Dhrua	Peon	-	-	Collectorate,Sundargarh
88	Smt Rajani Toppo	Peon	-	-	Collectorate,Sundargarh
89	Smt Pramila Bag	Peon	-	-	Collectorate,Sundargarh
90	Smt Nupura Tandia	Peon	-	-	Collectorate,Sundargarh
91	Ms Jogita Pradhan	Peon	-	-	Collectorate,Sundargarh
92	Sri Tejraj Singh	Peon	-	-	Collectorate,Sundargarh
93	Smt Sunita Kuthi	Peon	-	-	Collectorate,Sundargarh
94	Sri Kalakar Munda	Peon	-	-	Collectorate,Sundargarh
95	Sri Prakash Kumar Behera	Peon	-	-	Collectorate,Sundargarh
96	Sri Dilip Kumar Singh	Peon	-	-	Collectorate,Sundargarh
97	Sri Parameswar Patel	Chowkidar	-	-	Collectorate,Sundargarh
98	Sri Shakti Mukhi	Peon	-	-	Collectorate,Sundargarh
99	Sri Saroj Kumar Sahoo	Peon	-	-	Collectorate,Sundargarh
100	Mamata Bhainsa	Peon	-	-	Collectorate,Sundargarh

 

 

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
General & Misc. Section
20	Smt. Lily Kullu, OAS-I ( JB)
21	Sri Biramitra Panda	Head Clerk
22	Sri Bimal Kumar Purohit	Senior Clerk
23	Sri Goutam Patra	Senior Clerk
24	Smt. Rashmita Behera	Junior Clerk
25	Sri Jadunnath Naik	Junior Clerk
26	Sri Parsuram Mishra	Junior Clerk
Judicial Section
27	Smt. Alomoni Sethy	Deputy Collector	06622-273889
28	Sri Dhirendra Kumar Sahoo	Head Clerk	06622-273889
29	Sri Promod Kumar Patel	Senior Clerk	06622-273889
30	Sri Abdul Tahir	Junior Clerk	06622-273889
31	Sri Geetarani Sonar	Junior Clerk	06622-273889
32	Sri Rajendra Bhoi	Peon	06622-273889
Land Acquisition Section
33	Sri Bhagaban Sahoo, OAS-I (JB)	Land Acquisition Officer	06622-275430
34	Sri Kapil Prasad Rana	Senior Clerk
35	Sri Dambarudhar Sahoo	Senior Clerk
36	Sri Uttam Kerketta	Junior Clerk
37	Sri Lujesh Dhar	Junior Clerk
38	Sri Gadadhar Naik	Revenue Inspector
39	Sri Dandadhar Naik	Amin
40	Sri Debendranath Das	Amin
41	Sri Niranjan Jena	Amin
Mining Section
42	Sri Pradeep Kumar Mishra, OAS-I (JB)	O.I.C.
43	Sri Gadadhar Das	Senior Clerk

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
Nizarat Section
44	Sri Bhagaban Sahoo, OAS-I (JB)	Deputy Collector
45	Sri Lingaraj Pandey	Head Clerk
46	Sri Sapan Kumar Sen	Senior Clerk
Record Room & S.L.R. Section
47	Sri Santosh Kumar Das	Deputy Collector
48	Srimati Anu Kandi	Head Clerk
49	Sri T.K. Parida	Senior Clerk
50	Smt. Binodini Saa	Junior Clerk
51	Sri Sukru Pahadia	Peon
Touzi Section
52	Sri Santosh Kumar Das	Deputy Collector
53	Sri Sitaram Mishra	Head Clerk
54	Smt. Jambubati Kalo	Senior Clerk
55	Smt. Sangita Badi	Junior Clerk
56	Smt. Padmini Pradhan	Peon

  MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl	Name	Designation	Gross Pay	Net Pay
1	2	3	4	5
1	Shri Manoj Satyawan Mahajan, IAS	Collector & District Magistrate
2	Sri Rabinarayan Sahoo,OAS(S)	ADM,Sundargarh	-	-
3	Sri Abhimanyu Majhi, OAS(S)	ADM,Sundargarh	-	-
4	Ms Sushree Pradhan,OAS(JB)	Dy. Collector
6	Smt Nandita Kujur,OAS(JB)	Dy. Collector
7	Ms Salama Majhi,OAS(JB)	Dy. Collector
	Sri Aswini Kumar Panda,OAS	Dy. Collector
9	Sri Sebak Chandra Pradhan,ORS	Asst. Collector	62356	32616
10	Sri Suman Kumar Markey,ORS	Asst. Collector	87216	75736
11	Sri Sanjeeb Pandey,ORS	Asst. Collector	-	-
12	Sri Kaustuva Kumar Sah,ORS	Asst. Collector	72996	65866
13	Sri Rohit Bagh,ORS	Asst. Collector
14	Sri Maheswar Nayak,ORS	Asst. Collector
15	Smt Geetanjali Behera,ORS	Asst. Collector
16	Sri Satya Narayan Beriha	PA to Collector	76766	30906
17	Sri Shashanka Sekhar Mohanty	Section Officer	73221	47771
18	Sri Dharanidhar Pandab	Section Officer	72312	48914
19	Smt Sushanta Tudu	Section Officer	68950	51300
21	Smt Jyotshna Rani Mohapatra	Section Officer	69010	39560
23	Sri Birendra Barla	Section Officer	52269	33226
24	Sri Ranjit Podh	Section Officer	51319	32601
27	Sri Lelin Patel	RI	48198	38746
28	Sri Tapan Barik	Sr. Stenographer
29	Sri Bijay Soreng	Sr. Revenue Assistant	48248	35702
30	Sri Tapendra Rohidas	Sr. Revenue Assistant
31	Sri Dibya Lochan Khatei	Jr. Revenue Assistant
32	Sri Arabinda Rout	Sr. Revenue Assistant
33	Smt Geetika Pujhari	Jr. Revenue Assistant
34	Sri Dharamdas Lakra	Stenographer	33537	24359
35	Sri Deepak Kumar Mahanta	Sr. Revenue Assistant	33794	26253
37	Sri Bibhas Naik	Sr. Revenue Assistant	39226	33898
38	Sri Dinesh Kumar Patel	Sr. Revenue Assistant	40477	34487
39	Smt Babita Patel	Sr. Revenue Assistant	38010	30800
40	Smt Sarmistha Patel	Sr. Revenue Assistant	36983	29833
43	Smt Sanju Kumbhar	Sr. Revenue Assistant	38776	29736
44	Sri Manas Kumar Seth	Sr. Revenue Assistant	38010	23456
45	Sri Himanshu Sekhar Bhitria	Sr. Revenue Assistant	36938	29833
46	Smt Sangeeta Patta	Sr. Revenue Assistant	36549	29244
47	Sri Jadunath Naik	Sr. Revenue Assistant	41656	33366
49	Sri Kedar Nag	Sr. Revenue Assistant	46841	28391
50	Smt Niharika Sahu	Sr. Revenue Assistant	38776	31448
51	Kuntala Panda	Sr. Revenue Assistant	33405	26324
52	Nirakar Jena	Sr. Revenue Assistant
53	Smt Biswamailini Maharana	Jr.Revenue Assistant	31567	24999
54	Sri Sudeepta Kumar Dash	Sr.Revenue Assistant	33405	26004
55	Ms Smruti Rekha Seth	Sr.Revenue Assistant	31567	24019
56	Ms Jharana Sanani	Jr.Revenue Assistant	31567	26999
58	Ms Madhumita Bhoi	Jr.Revenue Assistant	31178	24320
60	Smt Rashmi Rekha Choudhury	Sr.Revenue Assistant	33405	23219
62	Sri Dhusasan Chhatriya	Jr.Revenue Assistant	31178	24610
63	Smt Banita Das	Jr.Revenue Assistant	31178	24320
64	Sri Bhodeba Bhainsal	Jr.Revenue Assistant	31567	24999
65	Sri Satish Kumar Sahu	Jr.Revenue Assistant	26855	22429
	Sri Tapas Palai	Jr.Revenue Assistant
66	Sri Mashi Prakash Singh	Driver	56128	35967
67	Sri Kalicharan Dev	Driver	55413	30383
68	Sri Sukanta Patel	Amin	30251	23814
69	Sri Sanjay Kaibarta	Chainman	21746	15996
70	Sri Sovakar Pujhari	Chainman	43874	27519
71	Labani Kumar Rohidas	Jr.Revenue Assistant	34286	30831
72	Sushant Kumar Nayak	Jr.Revenue Assistant	34286	30831
73	Alka Patel	Jr.Revenue Assistant	34286	30831
74	Subhalaxmi Dehury	Jr.Revenue Assistant	34286	30831
75	Prativa Surin	Jr.Revenue Assistant	34286	30831
76	Sailendra Kumar Nayak	Jr.Revenue Assistant	34286	30831
77	Jiten Chita	Jr.Revenue Assistant	34286	30831
78	Ajaya Prakash Kerketta	Jr.Revenue Assistant	34286	30831
79	Suraj Kumar Patel	Jr.Revenue Assistant	34286	30831
80	Karunakar Jayapuria	Jr.Revenue Assistant	31442	26257
81	Deepanjali Bhoi	Jr.Revenue Assistant	31442	26257
82	Karishma Khanda	Jr.Revenue Assistant	31442	26257
83	Ankita Patel	Jr.Revenue Assistant	31442	26257
84	Debapriya Tripathy	Jr.Revenue Assistant	31442	26257
85	Nihar Ranjan Patel	Jr.Revenue Assistant	31442	26257
86	Deep Chandra Kandulna	Jr.Revenue Assistant	31442	26257
87	Sri Hiradhar Chita	Peon	26291	18031
88	Smt Chitralekha Rana	Peon	43754	30204
89	Sri Baistaba Pruseth	Peon	28656	22176
90	Smt Tapaswini Rana	Peon	31833	27000
91	Sri Nimai Charan Dandsena	Peon	28659	22379
92	Smt Suchita Toppo	Peon	31538	24770
93	Sri Dhruba Charan Dhrua	Peon	28296	21061
94	Smt Rajani Toppo	Peon	33012	25040
95	Smt Pramila Bag	Peon	10522	6020
96	Smt Nupura Tandia	Peon	22069	16519
97	Ms Jogita Pradhan	Peon	22069	18519
98	Sri Tejraj Singh	Peon	22069	16519
99	Smt Sunita Kuthi	Peon	21746	15996
100	Sri Dilip Kumar Singh	Peon	22069	16519
101	Sri Parameswar Patel	Chowkidar	21746	14571
102	Sri Anshuman Purohit	DeGM, DeGS	49256	40590
103	Sri Kalakar Munda	Peon	22069	16519
104	Mamata Bhainsa	Peon	21746	17446
105	Sri Prakash Kumar Behera	Peon	15400	10485
106	Sri Shakti Mukhi	Peon	12700	8180
107	Sri Saroj Kumar Sahoo	Peon	12700	10180

Sl. No.	Name	Designation	Pay Scale (In Rs.)	Gross Pay	Gross Salary
1	2	3	4	5	6
Establishment Section
28	Sri Gautam Patra	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.14,670/-
29	Sri Kapil Prasad Rana	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.14,705/-
30	Sri Pradeep Ku. Purohit	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.14,364/-
31	Sri Pravit Ku. Tahkur	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.14,630/-
32	Sri Sasanka Sekhar Mohanty	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.14,445/-
33	Sri Muilku Sunani	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.15,431/-
34	Sri Pradeep Ku. Joshi	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.14,411/-
35	Sri Gadadhar Das	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.15,431/-
36	Sri Gurudev Naik	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.11,951/-
37	Sri Manaranjan Choudhury	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.14,823/-
38	Sri Trailokya Ku. Parida	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.12,944/-
39	Sri Bimal Purohit	Senior Clerk	5,200-20,200	Rs.2,400/-
40	Sri Sobha Ch. Patel	Senior Clerk	5,200-20,200	Rs.2,400/-
41	Sri Prabhakar Baboo	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.14,323/-
42	Sri Pramod Ku. Patel	Senior Clerk	5,200-20,200	Rs.2,400/-
43	Sri Dharanidhar Harijan	Senior Clerk	5,200-20,200	Rs.2,400/-
44	Sri Sudam Ch. Patel	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.13,043/-
45	Smt. Jyotshna Naik	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.12,130/-
46	Smt. Dhanamati Pradhan	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.12,090/-
47	Smt. Rasmita Behera	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.10,553/-
48	Smt. Binodini Sa	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.10,553/-
49	Abdul Tahir	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.10,986/-
50	Sri Laba Sethi	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.11,614/-
51	Sri Anil Ku. Beriha	Junior Clerk	5,200-20,200	Rs.1,900/-
52	Sri Birendra Ku. Patel	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.9,576/-
63	Sri Abnejar Vengra	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.9,296/-
64	Sri Jadunath Naik	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.9,296/-
65	Smt. Sangita Badi	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.9,296/-
66	Sri Gitarani Sonar	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.9,296/-
67	Smt. Kamalini Kua	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.8,930/-
68	Sri Uttam Kerketta	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.9,296/-
69	Sri Ananta Ku. Pradhan	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.9,296/-
70	Sri Raghab Prasad Patnaik	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.9,296/-
71	Sri Lujesh Dhar	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.9,017/-
72	Sri Parshuram Mishra	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.9,296/-

Sl. No.	Name	Designation	Pay Scale (In Rs.)	Gross Pay	Gross Salary
1	2	3	4	5	6
Establishment Section
73	Sri Kalicharan Dev	Driver	5,200-20,200	Rs.2,000/-	Rs.12,090/-
74	Sri Masi Prakash Singh	Driver	5,200-20,200	Rs.2,000/-	Rs.12,090/-
75	Sri Gadadhar Naik	Revenue Inspector	5,200-20,200	Rs.2,000/-	Rs.12,522/-
76	Sri Dandadhara Naik	Amin	5,200-20,200	Rs.1,800/-	Rs.9,337/-
77	Sri Gunanidhi Sarangi	Amin	5,200-20,200	Rs.1,800/-	Rs.9,337/-
78	Sri Gajendra Goud	Chainman	4,440-7,440	Rs.1,400/-	Rs.10,153/-
79	Sri Sobhakar Pujhari	Chainman	4,440-7,440	Rs.1,400/-	Rs.10,403/-
80	Sri Trilochan Sahu	Chainman	4,440-7,440	Rs.1,400/-	Rs.9,723/-
81	Sri Nimai Chandra Dansana	Chainman	5,550-55-2,660 -60-3,200		Rs.5,745/-
82	Sri Budhuram Bhitria	Peon	4,440-7,440	Rs.1,400/-	Rs.9,957/-
83	Sri Sachinanda Bhainsal	Peon	4,440-7,440	Rs.1,400/-	Rs.9,957/-
84	Sri Kulamani Bariha	Peon	4,440-7,440	Rs.1,400/-	Rs.9,957/-
85	Sri Sradhakar Sunani	Peon	4,440-7,440	Rs.1,400/-	Rs.9,957/-
86	Sri Krushna Ch. Sethi	Peon	4,440-7,440	Rs.1,400/-	Rs.10,097/-
87	Sri Sukru Pahadia	Peon	4,440-7,440	Rs.1,400/-	Rs.9,699/-
88	Sri Tanurdha Pradhan	Peon	4,440-7,440	Rs.1,400/-	Rs.10,097/-
89	Sri Raghunath Kerketta	Peon	4,440-7,440	Rs.1,400/-	Rs.10,117/-
90	Sri Rajendra Bhoi	Peon	4,440-7,440	Rs.1,400/-	Rs.9,792/-
91	Sri Basudev Rout	Peon	4,440-7,440	Rs.1,400/-	Rs.9,792/-
92	Sri Ganeswar Samantray	Peon	4,440-7,440	Rs.1,400/-	Rs.9,792/-
93	Sri Krushna Chandra Barge	Peon	4,440-7,440	Rs.1,400/-
94	Sri Shankar Patel	Peon	4,440-7,440	Rs.1,400/-	Rs.10,121/-
95	Smt. Subarna Singh	Peon	4,440-7,440	Rs.1,400/-	Rs.9,687/-
96	Smt. Padmini Pradhan	Peon	4,440-7,440	Rs.1,400/-	Rs.10,097/-
97	Smt. Chitralekha Rana	Peon	4,440-7,440	Rs.1,400/-	Rs.9,272/-
98	Sri Kurshna Chandra Nag	Peon	4,440-7,440	Rs.1,400/-	Rs.9,208/-
99	Sri Jenamani Patel	Peon	4,440-7,440	Rs.1,400/-	Rs.7,857/-
100	Sri Benudhar Sahu	Peon	4,440-7,440	Rs.1,400/-	Rs.7,747/-
101	Smt. Sakuntala Naik	Peon	4,440-7,440	Rs.1,300/-	Rs.8,991/-
102	Smt. Upasi Dharua	Peon	4,440-7,440	Rs.1,300/-	Rs.7,747/-
103	Smt. Tapaswini Rana	Peon	4,440-7,440	Rs.1,300/-	Rs.7,747/-
104	Smt. Rajani Toppo	Peon	4,440-7,440	Rs.1,300/-	Rs.7,381/-
105	Sri Pitabasa Pati	Khansama	4,440-7,440	Rs.1,650/-	Rs.11,164/-
106	Sri Sukri Mukhi	Sweeper	4,440-7,440	Rs.1,400/-	Rs.9,406/-
107	Sri Kumbhakarna Ghasi	Sweeper	4,440-7,440	Rs.1,400/-	Rs.9,792/-

Sl. No.	Name	Designation	Pay Scale (In Rs.)	Gross Pay	Gross Salary
1	2	3	4	5	6
Establishment Section
108	Sri Parmeswar Patel	Chowkidar	4,440-7,440	Rs.1,300/-	Rs.8,589/-
109	Sri Tuna Barik	Chowkidar	4,440-7,440	Rs.1,300/-	Rs.9,699/-
110	Sri Ansuman Purohit	Coordinator			Rs.5,000/-
111	Sri Baistaba Puruseth	Process Server	5,550-55-2,660-60-3,200		Rs.5,745/-
Audit Section
112	Smt. Alomani Sethy, OAS-I (JB)	Deputy Collector	9,300-34,800	Rs.5,400/-	Rs.25,742/-
113	Sri Prabhakar Baboo	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.14,323/-
Emergency Section
114	Sri Santosh Kumar Das, OAS-I (JB)	Deputy Collector	15,600-39,100	Rs.5,400/-	Rs.26,572/-
115	Sri Gurudev Naik	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.11,951/-
116	Sri Raghab Prasad Patnaik	Junior Clerk	5,200-20,200	Rs.1,900/-	Rs.9,296/-
Land Acquisition Section
117	Sri Bhagaban Sahoo, OAS-I (JB)	Land Acquisition Officer
118	Sri Kapil Prasad Rana	Senior Clerk
119	Sri Dambarudhar Sahoo	Senior Clerk
120	Sri Uttam Kerketta	Junior Clerk
121	Sri Lujesh Dhar	Junior Clerk
122	Sri Gadadhar Naik	Revenue Inspector
123	Sri Dandadhar Naik	Amin
124	Sri Debendranath Das	Amin
125	Sri Niranjan Jena	Amin
Mining Section
126	Sri Pradeep Kumar Mishra, OAS-I (JB)	O.I.C.	9,300-34,800	Rs.5,400/-	Rs.34,713/-
127	Sri Gadadhar Das	Senior Clerk	5,200-20,200	Rs.2,400/-	Rs.15,431/-
Nizarat Section
128	Sri Bhagaban Sahoo, OAS-I (JB)	Deputy Collector	15,600-39,100	Rs.5,400/-	Rs.25,254/-
129	Sri Lingaraj Pandey	Head Clerk	9,300-34,800	Rs.4,200/-
130	Sri Sapan Kumar Sen	Senior Clerk	5,200- 20,200	Rs.2,400/-	Rs.14,823/-
Record Room & S.L.R. Section
131	Sri Santosh Kumar Das	Deputy Collector			Rs.16,260/- + D.P. Rs.4600/-  =Rs.20,860/-

Sl. No.	Name	Designation	Pay Scale (In Rs.)	Gross Pay	Gross Salary
1	2	3	4	5	6
Record Room & S.L.R. Section
132	Srimati Anu Kandi	Head Clerk			Rs.10,870/-  + DP Rs.4,200/-  = Rs.15,070/-
133	Sri T.K. Parida	Senior Clerk			Rs.8,610/-  + D.P. Rs.2,000/-  = Rs.10,610/-
134	Smt. Binodini Saa	Junior Clerk			Rs.6,750/- + Rs.1,900/- = Rs.8,650/-
135	Sri Sukru Pahadia	Peon
Touzi Section
136	Sri Santosh Kumar Das	Deputy Collector	PB -II-9,300-34,800	Rs.4,600/-
137	Sri Sitaram Mishra	Head Clerk	PB-II-9,300-34,800	Rs.4,200/-
138	Smt. Jambubati Kalo	Senior Clerk	PB-I-5,200-20,200	Rs.2,400/-
139	Smt. Sangita Badi	Junior Clerk	PB-I-5,200-20,200	Rs.1,900/-
140	Smt. Padmini Pradhan	Peon	PB-IS-4,440-7,440	Rs.1,400/-

Note: Details about system of compensation provided in regulations may be given.

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Allotment Received For the Financial Year 2019-20:

Under Demand No.03-2053-NP-093-0617-District Administration
Sl No.	Head	Allotment Received(in Rs)	Expenditure(Till Date)
1	03-2053(District Administration)	230000	9558584
2	03-2506(Land Reform Branch)	0	89109
3	03-2029(Forest Settlement)	10000	263969
4	04-2014(Administrattion of Justice)	0	72469
5	24-2853(Mining Estt)	0	111706
6	37-3425(DeGS)	0	98512
7	43-2205(Mukhyamantri Kalakar Pension)	6264000	0
	Total	6504000	10194349

Sl. No.	Unit	Allotment	Expenditure
1	2	3	4
Under Demand No.24-2853-NP-X-02-001-0297 Mining Estt.
1	Pay	Rs.1,30,970/-	Rs.1,30,740/-
2	D.P.	Rs.45,325/-	Rs.36,360/-
3	D.A.	Rs.68,000/-	Rs.67,735/-
4	H.R.A.	Rs.5,050/-	Rs.4,986/-
5	R.C.M.	Rs.1,000/-	Rs.1,000/-
6	T.E.	Rs.1,000/-	Rs.1,000/-
7	O.C.	Rs.500/-	Rs.490/-
8	Arrear Pay	Rs.57,680/-	Rs.55,614/-
Under Demand No.3-2029-NP-X-00-102-1273 FSO Estt.
1	Pay	Rs.1,36,000/-	Rs.1,29,480/-
2	D.P.	Rs.48,000/-	Rs.36,000/-
3	D.A.	Rs.94,000/-	Rs.67,083/-
4	Wages	Rs.1,58,000/-	Rs.1,42,564/-
5	T.E.	Rs.2,000/-	Rs.1,754/-
6	R.C.M.	Rs.1,000/-	Rs.1,000/-
7	Electric Charges	Rs.5,000/-	Rs.5,000/-
8	Other Contingency	Rs.1,000/-	Rs.990/-
9	Arrear Pay	Rs.96,000/-	Rs.55,798/-
10	H.R.A.	Rs.6,000/-	Nil
Under Demand No.4-2014-NP-X-00-114-0155 Admn. of Justic
1	Pay	Rs.1,55,000/-	Rs.1,22,655/-
2	D.P.	Rs.33,000/-	Rs.21,058/-
3	D.A.	Rs.41,300/-	Rs.36,696/-
4	H.R.A.	Rs.4,000/-	Rs.3,874/-
5	T.E.	Rs.20,000/-	Rs.19,941/-
6	Payment of Pro & Special Service	Rs.7,00,000/-	Rs.6,99,675/-
7	Telephone Charges	Rs.3,000/-	Rs.2,946/-
8	Other Contingency	Rs.2,000/-	Rs.2,000/-
9	R.C.M.	Rs.1,000/-	Rs.1,000/-
10	Arrear Pay	Rs.50,000/-	Rs.33.504/-
Under Demand No.37-3425-60-200-2168-01004-000-112 NIC Estt.
1	Salary	Rs.60,000/-	Rs.60,000/-
2	Other Charges	Rs.20,000/-	Rs.20,000/-
Under Demand No.3-2052-SGS-090-Secretariate-1208-Rev. Deptt.-01003-Salaries-560 Festival Advance District Estt.
1	Festival Advance	Rs.3,06,000/-	Rs.3,05,000/-

Sl. No.	Unit	Allotment	Expenditure
1	2	3	4
Under Demand No.24-3451-00-Secretariate Economic-Servics-090-Secretariate-1371-01003-560-Festival Advance Mining Estt.
1	Festival Advance	Rs.6,000/-	Rs.6,000/-
Under Demand No.3-2075-Misc. General Service-800-06-1168-Other Recruitment and Dept. Examination for the year 2008-09
1	Payment for Professional & Special Service	Rs.10,000/-	Rs.10,000/-

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Details of schemes under which subsidies are granted should be given

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Note: Creation of database and its hosting on website should be done on priority basis for activities like Issue of Permits, Issue of Authorizations, Grant of Concessions, Licenses etc.

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Nil

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facilities Available	Nature of Information Available	Working Hours
1	2	3	4
Audit Section/ Emergency Section/ Establishment Section/ Land Acquisition Section/ Mining Section/ Nizarat Section
1	Notice Board	Yes	10.00 A.M. to 5.30 P.M.
General & Miscellaneous Section
1	Notice Board	As per instruction of O.R.M.	10 A.M. to 5.30 P.M.
2	Through District Record Room	-do-	10 A.M. to 5.30 P.M.
Record Room & S.L.R. Section
1	Information counter
2	Website
3	Library
4	Notice Board	Requirement of Court Fees and Stamp and Pholios	10 A.M. to 5.30 PM
		Date of Ready of Certified Copy
		Rejection of Certified Copy

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4(1) (b) (xvi)   

Public Information Officer (PIO):

Sl.	Name	Designation	Office Ph. No.	Fax	E-mail	Address
1	2	3	4	5	6	7
1	Sri Rohit Bagh,ORS	Assistant Collector	06622-273889	-	admsundargarh@gmail.com	Collectorate, Sundergarh

First Appellate Authority (FAA):

Sl.	Name	Designation	Office Ph. No.	Fax	E-mail	Address
1	2	3	4	5	6	7
1	Shri Rabinarayan Sahoo, OAS(S)	Additional  District Magistrate	06622-273889	-	admsundargarh@gmail.com	Collectorate, Sundergarh

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Note: All other information as may be prescribed for dissemination shall be collated, tabulated, complied, collected and provided in the form of manual form time to time.

Sl No	Subject
1	2
1	Click Here to View the Correspondence on Recruitment
2	Click Here to View the Correspondence on Recruitment two
3	Click Here to view the merit list of appointment1
4	Click Here to view the merit list of appointment2
5	Click Here to view the merit list of appointment3
4	Click Here to view the merit list of appointment4
5	Click Here to view the merit list of appointment5
6	Click Here to view the merit list of appointment6

 

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