Introduction
Office of the Assistant Engineer, Ghodahada Irrigation Sub-Division is located at Digapahandi, Ganjam, Odisha.
Address of the Office:
Assistant Engineer, Ghodahada Irrigation Sub-Division,
At/P.O.: Digapahandi,
Dist.: Ganjam
This office comes under the Department of Water Resources, Govt. of Odisha.
The main function of this institution is to provide irrigation to the command area through canals of projects in the locality.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (I)]
1. Objective / purpose of public Authority:
The objective of Ghodahada Irrigation Sub-Division, Digapahandi under Executive Engineer, Chikiti Irrigation Division, Berhampur is looking after Ghodahada Irrigation Project in the District of Ganjam (Odisha). The major potential of the dam is to provide water for irrigation to drought prone area of Digapahandi and Sanakhemundi blocks of Ganjam district through its canal systems. Also this Sub-Division is looking after Ramanadi Irrigation Project, a D/W Project. It is also looking after the repair and maintenance of River embankments to protect life and property of public.
2. Mission / Vision statement of the public authority:
The mission & vision of this Sub-Division is to provide water for irrigation in proper time in a regular basic. Besides these, this sub-division also protecting the villages and public properties situated near the banks of river from flood by taking proper precaution in time.
3. Brief History of the Public Authority & context of its formation:
This Sub-Division was created since long back and upgraded on dtd. 31.07.1987. Since then employee strength of this division in respect of non-technical staff & technical staff strength are shown separately.
4. Duties of the Public Authority:
To repair and maintenance work of the reservoir, canal, river embankments, residential buildings, non - residential buildings, roads on embankment of river & canal under its jurisdiction with codal procedures rules of the Govt.
5. Main Activities / Functions of the Public Authority:
Maintenance and repair of reservoir, canal, flood embankment, residential buildings, non-residential buildings, road are under its jurisdiction. Timely release of water for agriculture purpose. Further surveying, planning, estimating and supervision of new construction of flood bank and canal including its structure. Also keeping & maintaining records of history major activities of the sub-division pertaining to reservoir in the command including photographs and video graphs, ensuring quality control on the works including quality control test & through quality control division & maintenance records thereof.
List of service being provided by the Public Authority with a brief write up on them:-
Until now this sub-division is providing water services to agriculture lands by releasing water through canal system during the Khariff and Rabi season with active participation of Pani Panchayat functioning on the command area.
6. Expectation on the Public Authority form the Public for enhancing its effectiveness & efficiency:
The public Authority desires constructive cooperation from the public by extending their support & early execution of the works for creation of irrigation potential.
7. Arrangements & methods made for sacking public participation / construction:
Any public is free to interact with the Sub-Divisional Officers & Section Officers (A.E / J.E) in the office during office hours.
8. Mechanical available for mentoring the service delivery & Public Grievance Resolution:
The Sub-Divisional Officer, Ghodahada Irrigation Sub-Division, Digapahandi is the P.I.O. of this Sub-division to render information to public under R.T.I. Act 2005 & the Executive Engineer is the 1st appellate authority to redress the grievances of the public.
9. Address of the main office & other offices at different levels (Please categories the address district wise for facilitating the understanding by the user):
Ghodahada Irrigation Sub-Division, At/ P.O.: Digapahandi, Dist.-Ganjam,
The Sub -Division office is functioning at Digapahandi town in its office premises.
10. Office Hours :
10.00 A.M. to 1.30 P.M. (Lunch break - 1.30 P.M. to 2.00 P.M.) 2.00 P.M. to 5.00 P.M. in all working days except summer 7.00 A.M. to 1.00 P.M. without any lunch break from 10th April to 15th June.
Closing Hours:
The Office remains closed beyond office hours normally. During emergency the office remains opened beyond office hours, Sundays & Holidays.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]\
|
Sl. No. |
|
||
|
1 |
Designation |
Sub - Divisional Officer (C) 1/1 No. |
|
|
Power |
Administrative |
Full power in respect of the Sub-Division / as delegated by the Executive Engineer As delegated by the Executive Engineer |
|
|
Financial |
As delegated by the Executive Engineer |
||
|
Duties |
Execution of field works in assistance with the J.Es / A.Es as per the direction & guidance of the E.E. maintaining site account T&P account, surplus account, rendering of accounts to division, inspection & measurements of works carried out through different agency or Deptt. |
||
|
2 |
Designation |
Section Officer 4/4 Nos. |
|
|
Power |
|
||
|
Duties |
Executing field works carried out through Pvt. Agencies or departmentally as per the direction & guidance of the Executive Engineer & S.D.O. concerned, field survey for construction works, land acquisition, preparation of work estimates, maintaining site A/C, T&P A/C, surplus A/C |
||
|
3 |
Designation |
Sub -Divisional Clerk (Junior Clerk) 1/1 Nos |
|
|
Power |
|
||
|
Duties |
Checking & supervision of all financial maters, bills, accounts budget & compliance of Audit Para etc |
||
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
1 |
To receive their application |
Dairy & Dispatch |
Same day |
|
2 |
To see the letters & give directions if any on the body of the letter & to return. |
S.D.O. |
Same day |
|
3 |
To put diary No. with seal. |
S.D.C. |
Same day |
|
4 |
To put up the in the file |
S.D.C. |
Within three days from date of receipt of the letter |
|
5 |
To study the file & put 5 up with views/recommendations if any. |
S.D.C. |
According to the necessity of time required to dispose the case within the reasonable time |
|
6 |
To give direction / approval of the case put up. |
S.D.O. |
According to the necessity of time required to dispose the case |
|
7 |
To put up draft letter for approval |
S.D.C. |
Same day |
|
8 |
To dispatch the letter |
S.D.C. |
Same day |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
1 |
Diary of letter |
S.D.C. |
Same day |
|
2 |
Dispatch of letter |
S.D.C. |
Same day |
|
3 |
Typing Job |
S.D.C. |
Same day |
|
4 |
To put up a letter by asst. |
S.D.C. |
Same day |
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. No. |
Name/ Title of the Document |
Type of Documents |
Brief write up of the Documents |
From where one can get a copy of Rules, Regulations, Instructions, Manual and Records |
Address, Telephone No., FAX, E-Mail & Others |
Fee charged by the Department for a copy of Rules, Regulations, etc. |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Odisha Service of Engineers rules 1941 |
- |
Recruitment promotion & service condition of Engineers |
Division Office |
- |
- |
|
2 |
Odisha service code |
- |
service condition |
-do- |
- |
- |
|
3 |
OCSC (Pension) rules, 1992 |
- |
Pension Rules |
-do- |
- |
- |
|
4 |
Odisha Govt. servants conduct Rules 1959 |
- |
Limitation of Govt. servants |
-do- |
- |
- |
|
5 |
Odisha Civil Service (Rehabilitation Assistance) rules 1990
|
- |
Appointment under rehabilitation scheme |
-do- |
- |
- |
|
6 |
Odisha Civil Service (Classification) |
- |
Disciplinary proceedings |
-do- |
- |
- |
|
7 |
Odisha TA Rules |
- |
Rules relating to T.A. |
-do- |
- |
- |
|
8 |
G.P.F. (O) rules |
- |
Sanction of G.P.F. Adv. Withdrawal to the subscribers & other allied mat |
-do- |
- |
- |
|
9 |
OGFR Vol. I & II |
- |
Financial rules |
-do- |
- |
- |
|
10 |
F.A. Hand Book |
- |
Financial rules to be followed in major projects having F.A. & C.A.O. |
-do- |
- |
- |
|
11 |
Odisha resettlement Policy 2006 |
- |
The resettlement of displaced persons for the new project is done on the basis of this policy |
-do- |
- |
- |
|
12 |
L.A. Act, 1984 |
- |
The resettlement of displaced persons for the new project is done on the basis of this policy |
-do- |
- |
- |
|
13 |
OPWD code Vol. I & II |
- |
Rules regarding technical sanction, administrative approval, tender & agreement |
-do- |
- |
- |
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Name of Document |
Category of the Document |
Details of Information available |
Procedure to Obtain the Documents |
Held by/ under Control of |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Technical books journals |
- |
- |
- |
- |
|
2 |
BIS codes, manual |
- |
- |
- |
- |
|
3 |
All records documents O/C relating to L.A. & tender & Agt. |
- |
- |
- |
- |
|
4 |
Files & register on different works |
- |
- |
- |
- |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl. No. |
Subject / Topic |
Is it mandatory to ensure Public Participation (Yes/ No) |
Arrangements for seeking Public Participation |
|
1 |
2 |
3 |
4 |
|
1 |
Ensuring quality control in works in consultation with the CRO, Berhampur Division, Berhampur (Ganjam) |
Yes |
- |
|
2 |
Taking advice of the F.A. & C.A.O., Water Resources Deptt. Bhubaneswar on doubts arising out of financial matters |
Yes |
- |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
| Sl.No. | Name | Designation | Mobile No. | Address | |
| Regular Establishment | |||||
| 1 |
Ramesh Chandra Behera | Assistant Enginner (Civil) | Sub-Division - I | ||
| 2 | Sudhir Kumar Panda | Assistant Enginner (Civil) | Sub-Division - I | ||
| 3 | Suresh Dakua | Helper | Sub-Division - I | ||
| 4 | Balaram Boxi | Khalasi | Sub-Division - I | ||
| 5 | BJ Manmohan Nayak | Khalasi | Sub-Division - I | ||
| 6 | Dambarudhar Ghadei | Khalasi | Sub-Division - I | ||
| 7 | Marko Gomango | Khalasi | Sub-Division - I | ||
| 8 | Dambarudhar Sethy | Khalasi | Sub-Division - I | ||
| 9 | Labanya Sabar | Khalasi | Sub-Division - I | ||
| 10 | Radha Charan Patra | Khalasi | Sub-Division - I | ||
| 11 | V. Vennkata Ravana | Khalasi | Sub-Division - I | ||
| 12 | Bijay Prasad Mishra | Khalasi | Sub-Division - I | ||
| 13 | Ananda Dandasena | Khalasi | Sub-Division - I | ||
| 14 | Hrusikesh Das | Khalasi | Sub-Division - I | ||
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
| Sl.No. | Name | Designation | Monthly Remuneration |
| Regular Establishment | |||
| 1 | Ramesh Chandra Behera | Assistant Enginner (Civil) | 72100 |
| 2 | Sudhir Kumar Panda | Assistant Enginner (Civil) | 53600 |
| 3 | Suresh Dakua | Helper | 25200 |
| 4 | Balaram Boxi | Khalasi | 25200 |
| 5 | BJ Manmohan Nayak | Khalasi | 25200 |
| 6 | Dambarudhar Ghadei | Khalasi | 25200 |
| 7 | Marko Gomango | Khalasi | 25200 |
| 8 | Dambarudhar Sethy | Khalasi | 25200 |
| 9 | Labanya Sabar | Khalasi | 24500 |
| 10 | Radha Charan Patra | Khalasi | 25200 |
| 11 | V. Vennkata Ravana | Khalasi | 25200 |
| 12 | Bijay Prasad Mishra | Khalasi | 25200 |
| 13 | Ananda Dandasena | Khalasi | 23800 |
| 14 | Hrusikesh Das | Khalasi | 25200 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
Information is being Prepared
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. No. |
Name |
Designation |
Mobile No. |
|
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Ramachandra Pradhan |
Assistant Executive Enginner (Civil) |
|
- |
First Appellate Authority (FAA):
|
Sl. No. |
Name |
Designation |
Phone No. |
Mobile No. |
|
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Birendra Kumar Jagat |
Superintending Engineer (Civil) |
|
|
- |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]