Government Up-Graded High School, Bender, Balangir

Introduction

 

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

 Office of the Govt.UP-GRADED HIGH SCHOOL,BENDER, Balangir , is located at Bender, Balangir,  Odisha.

 

 Postal address of the Office:
Govt. Up-Graded High school Bender,
At/P.O.: Bender,
Via. Harishankar Road,
Dist.: Balangir, State-Odisha,
PIN:-767038

This office comes under the Department of School & Mass Education, Govt. of Odisha.

 

The main function of this institution is to disseminate knowledge to the Students in different fields of the locality.

 1. Brief History of the Public Authority:
Govt.Up-graded High School,Bender,Dist-Balangir is a Government Educational institution imparting education to co-education level.This institution was established in the year 1959 and upgraded to high school in the year 2008.The main objective of this institution is to disseminate knowledge of the boys and girls students in different fields.Simultaneously this instituion also aims at the overall development of the students physical,mental and moral.

2. Postal address of the School:
Govt. Up-Graded High school Bender,
At/P.O.: Bender,
Via. Harishankar Road,
Dist.: Balangir, State-Odisha,
PIN:-767038

3. Working hour of the School:
Morning Hour: 10.00 A.M
Closing Hours: 4.00 P.M.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

The powers and duties of officers and employees in a school are typically outlined by school policy, educational regulations, and sometimes specific job descriptions. These can vary from one educational institution to another, but here’s a general breakdown of the key roles:

1. School Principal/Headmaster

• Powers:
  • Oversees the overall management and administration of the school.
  • Implements policies set by the school board or education authorities.
  • Represents the school in external affairs, including meetings with parents, local authorities, and other educational institutions.
• Duties:
  • Supervises and evaluates teaching and non-teaching staff.
  • Ensures that the school runs smoothly and effectively.
  • Promotes the welfare of students and ensures they receive a quality education.
  • Handles disciplinary actions and conflict resolution within the school.
  • Manages budgets, resources, and school facilities.

2 . Teachers

• Powers:
  • Has authority over students within the classroom.
  • Can recommend academic or disciplinary actions.
• Duties:
  • Develops and delivers lessons according to the curriculum.
  • Assesses and evaluates student progress through tests, assignments, and other methods.
  • Maintains classroom discipline and fosters a positive learning environment.
  • Communicates with parents about student performance and behavior.
  • Participates in school meetings, training, and professional development.

3  . School Administrator/Clerk

• Powers:
  • Holds authority over school records and documentation.
  • Manages communication between the school and parents or external bodies.
• Duties:
  • Maintains student records, including attendance, grades, and other important documents.
  • Assists in administrative tasks like scheduling, handling correspondence, and managing reports.
  • Provides support to teachers and other staff with administrative needs.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

 

The head of the public authority takes the final decision on the subject as per the powers and duties assigned. Various laid down procedures of Government and different levels are being followed while taking a decision on various matters. All decisions which affect public are disseminated to the public through various means of communication.

MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

The norms for the discharge of functions in a school are the set guidelines or procedures that help ensure that all school-related tasks and responsibilities are performed effectively, transparently, and in an organized manner. These norms guide school staff, including teachers, administrators, and support staff, in carrying out their duties while adhering to ethical standards and ensuring the welfare of students. Below are the key norms for the discharge of functions in schools:

1. Adherence to Educational Policies and Laws

• Norm: School functions must be carried out in compliance with national and state education laws, as well as the policies set by the education department or school authorities.
• Explanation: Teachers and staff should be well-informed of the rules governing their roles and should adhere to them in order to maintain legal and educational standards.

2. Professionalism and Ethical Conduct

• Norm: All school employees should act in a professional manner, maintaining ethical standards in their interactions with students, colleagues, and parents.
• Explanation: Teachers, administrators, and support staff are expected to maintain a high level of professionalism by being respectful, impartial, and maintaining the integrity of their positions.

3. Punctuality and Time Management

• Norm: Employees must be punctual and manage their time effectively to ensure that school activities and classes run smoothly.
• Explanation: Teachers should start and end classes on time, administrative staff should meet deadlines, and all school-related activities should be conducted according to the scheduled time.

4. Accountability and Transparency

• Norm: All employees are accountable for their actions and decisions and must ensure transparency in their work.
• Explanation: School employees should maintain records of their work, submit reports, and provide clear communication regarding their roles and responsibilities.

5. Collaboration and Teamwork

• Norm: School functions should be carried out with a spirit of cooperation and teamwork among staff members.
• Explanation: Teachers and administrative staff should collaborate to improve the learning environment, share resources, and support one another in achieving school goals.

6. Confidentiality and Privacy

• Norm: Sensitive information related to students, staff, and parents should be kept confidential.
• Explanation: Teachers and staff must protect personal, academic, and financial information, ensuring that it is only shared with authorized individuals when necessary.

7. Fairness and Equity

• Norm: Employees must treat all students, staff, and parents fairly, ensuring equality in all aspects of school life.
• Explanation: Discrimination based on race, gender, religion, or any other factor is unacceptable. All students should have equal access to educational opportunities and resources.

8. Student-Centered Approach

• Norm: All school functions should focus on the development and welfare of students.
• Explanation: Teachers should prioritize students' learning, safety, emotional well-being, and overall development in every aspect of their work.

9. Maintaining Discipline

• Norm: A system of discipline should be in place to ensure that students and staff adhere to school rules and regulations.
• Explanation: Clear guidelines for behavior should be established, and consistent enforcement of these rules ensures a productive and respectful learning environment.

10. Professional Development

• Norm: Teachers and staff should engage in continuous professional development to improve their skills and stay updated with educational trends and best practices.
• Explanation: Regular training sessions, workshops, and other opportunities for professional growth should be encouraged to enhance teaching quality and school management.

11. Health and Safety Standards

• Norm: School functions must prioritize the health and safety of students and staff.
• Explanation: Schools should have clear policies and practices in place to handle emergencies, accidents, and health concerns, ensuring a safe learning environment for everyone.

12. Effective Communication

• Norm: Communication within the school community, including between staff, students, and parents, should be clear, open, and regular.
• Explanation: Teachers and administrators should maintain regular communication with parents regarding student progress, school events, and important announcements.

13. Proper Use of Resources

• Norm: Resources, including time, facilities, and materials, should be used efficiently and responsibly.
• Explanation: Teachers and staff should make optimal use of the school's resources, avoiding waste and ensuring that resources are available for all students as needed.

14. Student Discipline and Conflict Resolution

• Norm: Schools should have clear procedures for managing student behavior and resolving conflicts.
• Explanation: Any disciplinary actions should be fair, consistent, and constructive, with the goal of helping students learn from their mistakes and maintain a positive environment.

15. Feedback and Evaluation

• Norm: Continuous feedback and evaluation should be implemented to assess the effectiveness of school functions.
• Explanation: Regular evaluations of both staff performance and student progress should be conducted to identify areas for improvement and ensure that the school is meeting its educational goals.

16. Compliance with Environmental Norms

• Norm: Schools should operate in an environmentally responsible manner.
• Explanation: School functions should incorporate sustainability practices, such as reducing waste, conserving energy, and promoting environmental awareness among students and staff.

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These norms create a structured and efficient environment for both students and staff, ensuring that the school functions smoothly and fulfills its role in educating and developing future generations.

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

In a school setting, the rules, regulations, instructions, manuals, and records are vital for the smooth and effective functioning of the institution. These elements serve to ensure that all functions are carried out properly, efficiently, and in line with established policies and educational standards. Below is a detailed explanation of these components and their importance in discharging functions in a school:

1. Rules & Regulations

• Purpose: Rules and regulations establish clear guidelines for the behavior and actions of students, teachers, and other staff members, ensuring that the school operates in an organized manner and in compliance with legal requirements.
• Examples:
  • Code of Conduct for Students: Outlines expected behavior, including rules about punctuality, respect for teachers, and adherence to school policies.
  • Staff Conduct Guidelines: Defines the ethical and professional behavior expected from teachers and staff, such as how to interact with students, maintain discipline, and ensure the safety of the students.
  • Attendance Regulations: Specifies the rules regarding student and teacher attendance, including how absences should be reported, and the consequences of repeated absenteeism.
  • Examination and Grading Rules: Defines how examinations should be conducted, how grades are to be assigned, and how results are recorded.

2. Instructions

• Purpose: Instructions provide specific guidelines on how to perform particular tasks within the school, ensuring consistency in execution.
• Examples:
  • Examination Instructions: Guidelines on how to set exams, conduct invigilation, and manage the grading process.
  • Event Management Instructions: Directions for organizing school events such as sports, cultural programs, and parent-teacher meetings.
  • Health and Safety Instructions: Detailed instructions on maintaining a safe environment, such as emergency procedures, evacuation drills, and handling medical emergencies.
  • Curriculum Delivery: Specific instructions for teachers regarding lesson planning, delivery of content, and assessment strategies.

3. Manuals

• Purpose: Manuals are comprehensive documents that outline detailed procedures for carrying out school functions. They provide step-by-step instructions for various activities.
• Examples:
  • Teacher's Manual: Includes detailed instructions for lesson planning, classroom management, and pedagogical strategies.
  • Administrative Manual: Provides guidelines for managing admissions, student records, finances, and general school operations.
  • Safety Manual: Contains protocols for maintaining safety on the school premises, including procedures for handling accidents, fire safety, and other emergencies.
  • Maintenance Manual: Details procedures for maintaining school facilities, including routine checks, cleaning protocols, and repair guidelines.

4. Records

• Purpose: Records serve as documentation for various activities and operations within the school. They provide an organized and reliable way of tracking information, ensuring accountability and transparency.
• Examples:
  • Student Records: These include personal details, academic performance, attendance records, discipline history, and medical records. These are vital for tracking student progress and for administrative purposes.
  • Staff Records: Contain details about teachers and other staff members, including employment history, qualifications, performance reviews, and attendance records.
  • Financial Records: Include budgets, fee collection, expenditure reports, and financial audits. These records ensure transparency and accountability in the financial management of the school.
  • Examination Records: Documentation of exam papers, student marks, grading sheets, and other related data.
  • Inventory Records: A record of school assets such as books, furniture, and teaching materials, ensuring that resources are properly managed and accounted for.

5. Discharging Functions in the School Context

• Purpose: To ensure that school functions are carried out smoothly, following established rules, regulations, and instructions, while maintaining records for accountability and efficiency.
• Examples:
  • Teaching and Learning: Teachers follow the curriculum guidelines and deliver lessons based on instructional materials and methods outlined in the teacher’s manual. Regular assessments and evaluations are made as per the grading and examination rules.
  • Administrative Functions: School administrators use the administrative manual to manage tasks like student admissions, creating timetables, maintaining records, and ensuring that the school's daily operations are running effectively.
  • Student Welfare: School staff follow health and safety regulations to ensure a safe environment for students. This includes organizing medical checks, ensuring safe transport to and from school, and addressing students' emotional well-being.
  • Disciplinary Actions: When a student breaches conduct rules, teachers and administrators follow disciplinary instructions, which are documented and recorded for future reference.
  • Event Organization: When organizing school events, staff follows the event management instructions, keeping a record of planning, execution, and post-event evaluations.

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

 

 

1. List of Office Orders, Circulars, Notifications, letters, Registers, resolutions, proceedings of the meetings, memorandums and other relevant documents etc.

 

(Example: Register of Files, Register of Registers, Employee Attendance Register, Accounts related registers, RTI registers under Odisha RTI Rules).

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

In a school, the formulation of policies is a structured process that requires careful planning, consultation, and consideration of various factors to ensure that the policies are effective, fair, and aligned with educational goals and legal requirements. Below are the particulars of arrangement in the formulation of school policies:

1. Identification of the Need for a Policy

• Purpose: The first step in policy formulation is identifying the specific need or issue that requires a policy. This could arise from issues related to student behavior, curriculum changes, staff management, infrastructure needs, etc.
• Examples:
  • Addressing student discipline issues.
  • Establishing guidelines for digital learning and technology use.
  • Creating a policy on student attendance and leave.

2. Consultation and Stakeholder Involvement

• Purpose: It's crucial to involve key stakeholders in the policy-making process to ensure that the policy addresses the needs of all parties and receives their support.
• Stakeholders:
  • Teachers: Their input is essential, especially in areas related to teaching methodologies, assessments, and student welfare.
  • Students: Student representatives or feedback can provide insights into student needs and concerns, particularly in policies related to discipline, extracurricular activities, and learning.
  • Parents: Parent-teacher meetings or surveys can be used to gather feedback on school policies, particularly on issues like student health, safety, and behavior.
  • School Management and Administration: The principal, vice-principal, and other administrative personnel provide insight into operational issues, budgeting, and legal considerations.
  • External Experts or Authorities: In some cases, experts in education, law, or psychology might be consulted to ensure the policy aligns with broader educational standards and legal frameworks.

3. Research and Review of Best Practices

• Purpose: Conducting research and reviewing existing policies from other schools or educational institutions ensures that the new policy is grounded in best practices and current trends in education.
• Methods:
  • Benchmarking: Reviewing policies from similar schools or districts.
  • Reviewing Educational Research: Consulting academic papers, reports from educational bodies, or legal guidelines.
  • Studying Legislation: Ensuring that the policy complies with relevant laws, such as those related to child protection, special needs, or student rights.

4. Policy Drafting

• Purpose: Once the need for the policy is established and stakeholder feedback is gathered, a draft policy is created. This is a written document that outlines the objectives, guidelines, procedures, and expected outcomes.
• Contents of the Draft:
  • Objective: The overall purpose of the policy (e.g., improving student behavior, promoting inclusivity).
  • Scope: Who or what the policy applies to (e.g., students, staff, the entire school).
  • Procedures: The steps or actions required to implement the policy (e.g., how discipline will be monitored or how students will be evaluated).
  • Roles and Responsibilities: Clearly defined roles for students, teachers, administrators, and parents in the execution of the policy.
  • Consequences: The outcomes of non-compliance (e.g., sanctions for violating behavior policies).

5. Consultation on the Draft Policy

• Purpose: Before finalizing the policy, it’s important to circulate the draft to key stakeholders for feedback. This ensures that the policy is clear, practical, and feasible.
• Stakeholders Involved: Teachers, parents, school board members, and possibly legal advisors.
• Method: Feedback can be gathered through meetings, focus groups, or written surveys.

6. Review and Finalization

• Purpose: After receiving feedback, the draft policy is reviewed, revised, and finalized. This process might involve further discussions and adjustments to ensure the policy meets the needs of the school community.
• Key Considerations:
  • Clarity: The language of the policy must be clear, concise, and understandable to all stakeholders.
  • Feasibility: The policy must be practical and achievable, with consideration given to resources, time, and staff capacity.
  • Compliance: Ensure the policy aligns with local laws and regulations, as well as educational standards.

7. Approval and Adoption

• Purpose: The final policy draft is then presented to the appropriate governing body (e.g., school board, principal, or governing council) for approval.
• Approval Process:
  • Presentation: The policy is formally presented for discussion and approval.
  • Voting or Consensus: The governing body votes on or reaches a consensus about the policy.
  • Official Adoption: Once approved, the policy is formally adopted and communicated to all stakeholders.

8. Implementation

• Purpose: The next step is to implement the policy across the school. This includes informing all stakeholders about the policy, training staff if necessary, and integrating the policy into daily school operations.
• Actions:
  • Communication: The policy should be clearly communicated to students, staff, and parents, often through meetings, newsletters, or the school website.
  • Staff Training: Teachers and staff may require training or orientation on the new policy to ensure proper implementation.
  • Resource Allocation: Ensuring that necessary resources (e.g., materials, budget) are available to support the policy.

9. Monitoring and Evaluation

• Purpose: After the policy is implemented, it’s important to monitor its effectiveness and make adjustments as necessary. This helps to assess whether the policy is achieving its intended outcomes.
• Methods:
  • Feedback: Collect ongoing feedback from students, teachers, and parents.
  • Review Meetings: Periodic meetings with staff and stakeholders to evaluate how well the policy is working.
  • Data Collection: Collecting data related to the policy’s impact (e.g., student behavior records, attendance rates, academic performance).

10. Revisions and Updates

• Purpose: Policies may need to be revised over time to stay relevant to changing circumstances, new educational trends, or changes in the law.
• Actions:
  • Regular Review: Policies should be reviewed periodically to ensure they remain effective.
  • Updates: When needed, the policy is updated to address new challenges or improve effectiveness.

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

In schools, various boards, councils, committees, and other bodies are constituted to manage the day-to-day operations, provide oversight, and ensure the implementation of school policies effectively. These bodies help in decision-making processes, addressing issues, and promoting a collaborative and inclusive environment. Here's a breakdown of these bodies:

1. School Management & Development Committee (SMDC) / Governing Body

• Purpose: The School Management & development Committee (or Governing Body) is responsible for the overall governance of the school. It plays a crucial role in ensuring that the school follows its mission, vision, and educational standards.
• Responsibilities:
  • Approval of the school budget and allocation of resources.
  • Monitoring academic and administrative activities.
  • Overseeing the implementation of school policies.
  • Ensuring compliance with educational laws and regulations.
• Composition: It typically includes the principal, senior teachers, parent representatives, local education officers, and sometimes community leaders.

2. Parent-Teacher Association (PTA) / Parent-Teacher Council (PTC)

• Purpose: The PTA or PTC bridges the gap between parents and teachers, helping to foster a positive relationship that can support the students' educational and emotional development.
• Responsibilities:
  • Organizing parent-teacher meetings.
  • Supporting school events, programs, and activities.
  • Discussing issues related to students' well-being and academic progress.
  • Fundraising for school resources or extracurricular activities.
• Composition: This includes parents, teachers, and sometimes student representatives. The principal often chairs these meetings.

3. School Discipline Committee

• Purpose: This committee is formed to maintain discipline within the school and address any behavioral issues among students.
• Responsibilities:
  • Ensuring students follow the school's code of conduct.
  • Investigating incidents of indiscipline.
  • Imposing appropriate penalties or corrective actions for violations of school rules.
• Composition: Typically includes the principal,  senior teachers, and sometimes student representatives.

4. Examination Committee

• Purpose: This committee oversees all aspects related to examinations, ensuring they are conducted smoothly and fairly.
• Responsibilities:
  • Organizing internal and external exams.
  • Preparing schedules and ensuring that all examination materials are ready.
  • Managing the evaluation process and maintaining confidentiality.
  • Dealing with examination-related grievances.
• Composition: The principal, senior teachers, and subject coordinators are usually part of this committee.

5. Academic Committee

• Purpose: The academic committee focuses on improving the quality of teaching and learning in the school.
• Responsibilities:
  • Reviewing and updating the curriculum.
  • Organizing workshops and training programs for teachers.
  • Monitoring students' academic progress and providing necessary interventions.
• Composition: The principal, academic coordinators, senior subject teachers, and external academic advisors may be part of this committee.

6. Cultural Committee

• Purpose: The cultural committee is responsible for organizing extracurricular activities and events that promote cultural development in students.
• Responsibilities:
  • Organizing cultural events, festivals, and competitions.
  • Promoting student participation in arts, music, dance, and drama.
  • Providing a platform for students to showcase their talents.
• Composition: This committee generally includes teachers from the arts and cultural subjects, along with student representatives interested in cultural activities.

7. Sports Committee

• Purpose: The sports committee is responsible for organizing sports activities and promoting physical fitness among students.
• Responsibilities:
  • Organizing inter-school and intra-school sports events.
  • Maintaining sports equipment and facilities.
  • Encouraging student participation in various sports and games.
  • Selecting teams for competitions and training students.
• Composition: This includes physical education teachers, sports coaches, and student sports captains.

 

8. Library Committee

• Purpose: This committee is responsible for overseeing the management and operation of the school library.
• Responsibilities:
  • Managing the acquisition of books and other resources.
  • Ensuring the library is well-organized and accessible to students.
  • Organizing reading programs and activities to encourage students' interest in reading.
• Composition: The librarian, teachers, and student representatives.

9. Anti-Bullying Committee

• Purpose: This committee works to prevent and address issues related to bullying within the school.
• Responsibilities:
  • Investigating complaints related to bullying.
  • Conducting awareness campaigns to educate students about bullying and its consequences.
  • Providing support to victims of bullying.
• Composition: This includes teachers, counselors, student representatives, and the principal.

10. Boards/Councils.

• Our school coming under BSE,Odisha & as well as Council of Higher Secondary Education ,Odisha.

11. Safety and Security Committee

• Purpose: Ensures the safety and security of students and staff within the school premises.
• Responsibilities:
  • Monitoring security measures like surveillance cameras, security guards, and emergency protocols.
  • Organizing safety drills (fire drills, first-aid training, etc.).
• Composition: The principal, administrative staff, security personnel, and teachers. 

MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Mobile No.	E-mail
1	2	3	4	5
1	Pramod Kumar Naik	Headmaster (I/C),TGT PCM	7008429913	naikpramodkumar@gmail.com
2	Reena Mallik	TGT Arts	9937849064	-
3	Pinki Meher	TGT Hindi	8917327897	-
4	Sharaj Budek	TGT CBZ	9853745117
5	Sanatana Kumbhar	PET	7978822928
6	Pradeep Kumar Panda	Classical Teacher	9777150725
7	Pitambar Biswal	Asst.Teacher	9556928798
8	Shyamsundar Suna	Asst.Teacher	8658255025
9	Narayana Mahananda	JTS	7327861083
10	Lipika Dharua	JTS	6370875451
11	Diptimayee Behera	JTS	8249755484
12	Namita Kumbhar	JTS	9178564356

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

 

Sl. No.	Name	Designation	Scale of Pay (in Rs.)	Grade Pay (in Rs.)	Net Pay(in Rs.)
1	2	3	4	5	6
1	Pramod Kumar Naik	Headmaster (I/C) ,TGT PCM	9300-34800	4200	63423
2	Reena Mallik	TGT Arts	9300-34800	4200	56338
3	Pinki Meher	TGT Hindi	9300-34800	4200	54638
4	Sharaj Budek	TGT CBZ	9300-34800	4200	54638
5	Sanatana Kumbhar	PET	5200-20200	2800
6	Pradeep Kumar Panda	Classical Teacher	9300-34800	4200	56338
7	Pitambar Biswal	Asst.Teacher	5200-20200	2400	41477
8	Shyamsundar Suna	Asst.Teacher	5200-20200	2200	35492
9	Narayana Mahananda	JTS	11000	-	9768
10	Lipika Dharua	JTS	11000	-	9768
11	Diptimayee Behera	JTS	11000	-	9768
12	Namita Kumbhar	JTS	11000	-	9768

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

In schools, the budget allocated to each agency or department is typically determined by the overall school budget, which is influenced by factors such as the school's size, location, type (government or private), and available resources. Each department or agency within the school receives a portion of the budget to ensure that its functions and responsibilities are adequately supported. Here is an overview of how the budget might be allocated to different agencies within a school:

1. Administration

• Budget Allocation: This includes the funding for the salaries of administrative staff (principal, vice-principal, office staff), office supplies, technology for administrative purposes, and general administrative expenses.
• Purpose: To support the management and operational aspects of the school, ensuring smooth day-to-day functioning.

2. Teaching and Academic Departments

• Budget Allocation: Each subject department (e.g., Mathematics, Science, English, Social Studies) typically receives funding for educational materials like textbooks, teaching aids, lab equipment, and the professional development of teachers.
• Purpose: To enhance the quality of teaching and learning, provide updated resources, and support faculty development programs.

3. Library

• Budget Allocation: A portion of the budget is allocated to purchasing new books, journals, subscriptions to educational databases, and library maintenance (including salaries for library staff).
• Purpose: To ensure the library is well-stocked with relevant educational materials and that students and teachers have access to necessary resources for research and learning.

4. Sports and Physical Education

• Budget Allocation: Funds are allocated for sports equipment, maintenance of sports facilities (fields, courts), physical education teachers' salaries, and organizing inter-school sports competitions.
• Purpose: To promote physical fitness, sportsmanship, and overall student well-being through extracurricular activities.

5. Cultural and Extracurricular Activities

• Budget Allocation: The budget for cultural activities typically covers costs for art supplies, music instruments, drama materials, competition fees, and organizing events like school plays, music concerts, or cultural festivals.
• Purpose: To support creative expression and holistic development through arts, music, dance, and drama.

6. Health and Wellness

• Budget Allocation: This includes funding for the school's health services, such as medical supplies, first aid kits, salary for the school nurse, and wellness programs.
• Purpose: To ensure the physical and mental well-being of students and staff, including first-aid facilities, regular health check-ups, and mental health initiatives.

7. Special Needs Education (if applicable)

• Budget Allocation: Special education departments may receive specific funding for special learning materials, therapy equipment, support staff, and professional development for teachers in special education.
• Purpose: To support the education of students with disabilities or special needs, ensuring they have the resources necessary to succeed.

8. Infrastructure and Maintenance

• Budget Allocation: Funds are allocated for the maintenance and upkeep of school infrastructure, including classrooms, restrooms, playgrounds, electrical and plumbing systems, and any necessary renovations or repairs.
• Purpose: To maintain a safe, clean, and conducive learning environment for both students and staff.

9. Technology and IT Infrastructure

• Budget Allocation: This includes funding for computers, software, educational technology tools, networking systems, and the maintenance of the school's IT infrastructure.
• Purpose: To integrate technology into the learning environment, supporting digital learning and administrative functions.

10. Security and Safety

• Budget Allocation: Security expenses might include salaries for security staff, installation and maintenance of surveillance cameras, security systems, and emergency preparedness equipment (e.g., fire extinguishers).
• Purpose: To ensure the safety and security of students, staff, and school property.

 

11. Parent-Teacher Association (PTA) / Parent Engagement

• Budget Allocation: The PTA or parent engagement initiatives may receive funds for organizing events, meetings, and parent-teacher conferences, as well as for activities that encourage parent involvement.
• Purpose: To strengthen the relationship between parents and the school, enhancing communication and collaboration for the students' benefit.

12. Research and Development

• Budget Allocation: This may include funding for teacher training, workshops, seminars, and the development of new educational programs and curriculum enhancements.
• Purpose: To support continuous improvement in teaching methods and educational practices, keeping up with modern trends and innovations in education.

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

In schools, subsidy programs and schemes are often implemented to provide financial assistance to students and ensure they have access to essential educational resources and support. These programs are usually aimed at helping underprivileged or disadvantaged students by offering subsidies for textbooks, uniforms, meals, transportation, and more. Below is an explanation of how these schemes and subsidy programs are executed in schools:

1. Government-Supported Schemes

Many schools implement subsidy programs that are part of government schemes aimed at supporting education for economically disadvantaged students. These schemes often include financial assistance for the provision of textbooks, uniforms, mid-day meals, transportation, and scholarships.

Examples of Common Government Schemes

• Mid-day Meal Scheme: A government initiative to provide free meals to students, especially in rural and underserved areas, to ensure that students attend school and receive adequate nutrition.
• Free Textbook Scheme: This scheme ensures that students from economically weaker sections receive textbooks free of charge or at subsidized rates.
• Scholarship Programs: Various state and national scholarship programs that offer financial assistance to meritorious and economically disadvantaged students to cover tuition fees and other educational expenses.
• Transport Subsidies: Some states provide transportation subsidies to students who live far from school, enabling them to attend school without financial strain.

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Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

In a school setting, concessions, permits, or authorizations may be granted to students, staff, or other individuals for various reasons. These can include financial concessions, academic leniency, permissions for special circumstances, or authorizations related to school activities. The particulars of these recipients depend on the type of concession, permit, or authorization being granted. Below are some typical examples:

1. Financial Concessions

These are provided to students from economically disadvantaged backgrounds or those facing financial difficulties. They aim to reduce the financial burden on the family and ensure equal access to education. Some examples include:

• Fee Waivers: Some students may receive full or partial fee waivers, especially if they belong to economically weaker sections (EWS).
  • Recipients: Students from low-income families, orphans, or those from marginalized communities.
• Subsidized Textbooks: In some cases, students may receive textbooks free of charge or at a subsidized rate.
  • Recipients: Students from economically disadvantaged families.
• Uniform Concessions: Students may be provided with school uniforms at a discounted rate or for free.
  • Recipients: Students who qualify based on family income levels or other eligibility criteria.

2. Academic Concessions

These concessions are usually granted for students with disabilities or those facing specific health issues that hinder their ability to perform academically under normal circumstances.

• Extra Time in Examinations: Students with disabilities (such as dyslexia, visual impairments, etc.) may be granted additional time during exams.

  • Recipients: Students with documented disabilities or special needs.

• Modified Exam Papers: Some students may be provided with exam papers in a different format (e.g., braille or audio).

  • Recipients: Students with specific learning disabilities or physical disabilities.

• Relaxation in Attendance Requirements: Students with health issues or extenuating circumstances may be allowed to have a lower attendance percentage without facing penalties.

  • Recipients: Students suffering from chronic illnesses or long-term health conditions.

3. Permits for Special Activities

Schools often grant permission for students to participate in special activities that may not be part of the regular curriculum. These activities could be extracurricular or academic.

• Participation in External Competitions: Permission may be granted to students to participate in inter-school, regional, national, or international competitions.

  • Recipients: Talented or meritorious students in sports, arts, science, or other disciplines.

• Excursion Permits: Students may receive permission to attend field trips, educational tours, or cultural exchanges organized by the school.

  • Recipients: Students who have parental consent and meet the eligibility criteria.

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Information Available in an Electronic Form

 

[Section-4 (1) (b) (xiv)]

In schools, various types of information are maintained and made available in electronic form for better accessibility, management, and transparency. This can include details related to students, staff, academic resources, administrative functions, and more. Below are the key categories of information that may be available electronically in a school:

1. Student Information

• Personal Details: Name, age, date of birth, gender, address, contact details, and family information.
• Academic Records: Enrollment records, attendance data, grades, examination results, subject choices, and progress reports.
• Health Information: Medical records, vaccination details, allergies, and any special health requirements.
• Disciplinary Records: Any incidents or actions taken regarding student behavior.
• Extracurricular Activities: Participation in sports, cultural activities, clubs, and events.

2. Staff Information

• Personal Details: Name, date of birth, contact information, educational qualifications, and job roles.
• Employment Records: Employment history, job positions held, promotions, and contract details.
• Salary and Benefits: Salary details, deductions, bonuses, leave records, and other compensation-related information.
• Professional Development: Records of training, workshops, seminars, and other professional development activities attended by staff.

 

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Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

 

• Notice Board at the office
• Advertisements, tenders, recruitment related notices are being published through local and national dailies.
• Inspection of Records in the Office is also available to the citizen as per provisions of Odisha RTI Rules.
• Proactive disclosure of 17 manuals under section-4(1)(b) of RTI Act, 2005 are published in the state RTI portal of Government of Odisha.

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Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

 

 

Public Information Officer (PIO):

 

Sl. No.	Name	Designation	Mobile No.	E-mail
1	2	3	4	5
1	Pramod Ku.Naik	Headmaster(I/C)	7008429913	naikpramodkumar@gmail.com

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Mobile No.	E-mail
1	2	3	4	5
1	Keshab Chandra Meher	ADEO	7735181876

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Other Useful Information

[Section-4 (1) (b) (xvii)]

• Seeking information from the Office: Any citizen can seek information from the office as per the provisions of RTI Act, 2005 and Odisha RTI Rules.
• Other information on the functioning and services of public authority are also available with the office.

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