Collectorate, Jharsuguda

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

   MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Aim and objectives of the organization:

The Main objectives of the Collectorate, Jharsuguda is to
a) Maintenance of Law and Order
b) Revenue Collection, Supervision of social welfare, distribution of essential commodities, hearing of appeal, revenue cases etc.
c) Supervision and inspection of sub-ordinate Offices, police stations

2. Mission/Vision :

a) To provide social welfare benefits and augmentation of education.
b) To achieve target in different social financial benefits extended to voluntary groups.

Vission:

a) Provide rescue to people during natural calamities like flood, famine, cyclone etc.
b) Promote Literacy in the sphere of women and illiterate.
c) Provide land to homestead less persons.
d) Rural sanitation.

3. Brief history and background for its establishment:

Consequent upon reorganization of Districts, Jharsuguda District was carved out of Sambalpur District w.e.f. 1.1.1994 vide Govt. in Revenue Department Notification No.56413/R.dt.22.12.93. It is bounded by Raigarh Dist of Chhatisgarh in west, Sundargarh district in North, Sambalpur & Bargarh district in south & east respectively.

Geographical Area:

Total Area (in Sq. Kms) - 2,081 Sq. Kms.

Population (2011 Census)

Total Population - 5,79,505
Rural- 3,48,340

Urban- 2,31,165

S.T. -1,76,758 (Male-88,273, Female-88,485)
S.C.- 1,04,620 (Male-52,580, Female-52,040)

Density of Population- 274 (per square Km)

Administrative Units:

Sub-Division - 1 (Jharsuguda)
Tahasil- 5 (Jharsuguda, Lakhanpur, Laikera, Kirmira & Kolabira)
Blocks- 5 (Jharsuguda, Lakhanpur, Laikera, Kirmira & Kolabira)

Grama Panchayats-78
Revenue Villages-372
Police Station-11

Panchayat Samiti:                    Nos. of G.P.s

Jhasuguda                                           17
Lakhanpur                                           33
Kolabira                                              09
Laikera                                               11
Kirmira                                               08

Name of the Tahasil:                Nos. of RI Circles      Nos. of Revenue Villages

Jhasuguda                                           
Lakhanpur                                           
Kolabira                                              
Laikera                                               
Kirmira                                               

Urban Local Bodies:

Municipalities                                      03 (Jharsuguda, Brajarajnagar & Belpahar)

I.C.D.S. Projects:

Rural                                                    05
Urban                                                   02
Total                                                     07

4. Organisation Charts: A.

a) Court of Collector
b) Court of Addl.Dist.Magistrates
c) Revenue Section
d) Establishment Section
e) Touzi Section
f) General & Misc.Section
g) Public Grievance Section

h) Land Acquisition Section

i) Nizarat Section

j) Judicial Section

h) Nizarat Section
i) Election Section
j) Judicial Section
k) Land Acquisition Section
1) Special Land Acquisition Section
m) Project Director (R&R) Section
n) RTI Section
o) Emergency Section
p) Development Section
q) Audit Section

B.       

Collector & Dist. Magistrate- 1
Addl. Dist. Magistrate - 1
Deputy Collector-2 Asst. Collector -2
Office Superintendent-1 PA -1,Head Clerk- 2
Senior Clerk- 6
Sr. Steno- 1
Junior Clerk- 4
Peon- 6
Choukidar-1
Driver-
RI - 1
Amin-
Chainman- 1

5. Allocation of business:

Collector empowered to:- disposal of cases relating to OLR Matters, Encroachment Revision, U/s.6-A of E.C.Act, grants arms licenses, alienation of govt.land, National Security Act, Lease (Revision)cancellation of Patta., Settlement of Nazul land.

ADM empowered to:-deal with cases of OLR Appeal, Dist. Registrar (Under valuation cases),Certificate Appeal cases, Misc. Certificate (revision), grant of arms licenses, Society Registration, Municipality affairs, Opera permission. Deployment of Magistrate for maintenance of Law & order situation and RTI appeal cases.

Smt Alomani Sethi incharge of Spl,LAO,& LAO

General supervision of concerned section.

Deputy Collector, Collectorate

Miss Seema Sabita Kulu, ORS, Asst. Collector :- General Supervision of Judicial section, Nizarat Section, Estt section and HRMS. She is the drawing officer of Collectorate, Jharsuguda.

Sri Rajendra Minz, OAS, Tahasildar, Jharsuguda:- General supervision of Revenue, Emergency, PD R&R, PDC section in addition to his own duties.. He is additional charge of LAO, Jharsuguda..

Sri Debraj Panda, OAS (I) JB :- General supervision of Audit, FSO   and ASO BCP Cell, Collectorate, Jharsuguda

Smt. Lilli Kumari Kulu, OAS (I)SB, APD Administration, DRDA, Jharsuguda:- General supervision of Development section of Collect orate including BGJY, BSVY and RGGVY in addition to her own duties.

Smt Rita Dang, OAS (I) JB, Tahasildar, Kirmira :- General supervision of Election Section along with G&M, Touzis   in addition to his own duties.

Smt Samikshya Naik, ORS, Asst. Collector, Sub -Collector Office, Jharsuguda - General supervision of P G cell in addition to her own dutues.

6. Duties to be performed to achieve the mission

a. Hearing of cases
b. Performance of Magistrate duty and supervision of sub-ordinate Executive Magistrate.
c. Supervision over developmental activities
d. Supervision over social welfare work.
e. Supervision over PDS
f. Supervision over Election matters
g. Hearing of public grievances.

7. Details of services rendered:

Collector is the head of the district administration, the representative of Government in the district, the guardian of law and order, friend, philosopher and guide of the Panchayati Raj institutions, and the captain of the team of the district level officers. He, being the coordinating and guiding functionary at the district level, coordinates and guides the activities of different departments in the district. The main business of coordination is to reduce tension and frictions in the day-to-day work and achieve healthy adjustments or workable compromises between conflicting points of view, interests and demands. As an agent of the Government, he is kept in full picture of all government activities in the district, is associated in drawing up the projects, and sees to its overall implementation and for this purpose, inspects the scheme as necessary with a view to speeding up the effective execution of such projects.

His primary function, as the name Collector implies, is to collect land revenue and other dues of Government. He remains responsible for maintenance of law and order. Besides a lot of other miscellaneous business relating to almost every sphere of administration keeps him constantly occupied. He has to coordinate and supervise all development and welfare works in the district.

8. Citizens interaction:

Attending Lok Sampark Sibir, District level cultural Ustav, Jana Samparka Sibira, Joint hearing of public grievances at block headquarters, Legal Literacy camp, preparation on the eve of Independence Day and Republic day and in other forums interaction with general public. For maintenance of communal harmony and disturbance of public tranquility interaction with citizen is made.

9. Postal address of the main Office, attached /subordinate office/field units etc.

i. Collector Office,Jharsuguda - At/PO/Dist.Jharsuguda
ii. Sub-Collector,Office,Jharsuguda- At/PO/Dist.Jharsuguda
iii. Tahasil Office, Jharsuguda- At/PO/Dist.Jharsuguda
iv. Tahasil Office, Lakhanpur- At/PO/-Lakhanpur, Dist- Jharsuguda
v. Tahasil Office, Laikera- At/PO-Laikera Dist-Jharsuguda
vi. Tahasil Office, Kirmira- At/PO-Kirmira Dist-Jharsuguda
vii. Tahasil Office, Kolabira- At/PO-Kolabira Dist-Jharsluguda
viii. Block Office,Jharsuguda- At/PO/Dist.Jharsuguda
ix. DRDA Office,Jharsuguda- At/PO/Dist.Jharsuguda
x. Dist.Panchayat Office,JSG- At/PO/Dist.Jharsuguda
xi. Dist.Welfare Office,JSG- At/PO/Dist.Jharsuguda
xii. Dist.Social Welfare Office,JSG- At/PO/Dist.Jharsuguda
xiii. C.S.O.Office,Jharsuguda- At/PO/Dist.Jharsuguda
xiv. Dist.Sub-Registrar, JSG- At/PO/Dist.Jharsuguda
xv. ICDS,Rural,Jharsuguda- At/PO/Dist.Jharsuguda
xvi. ICDS,Urban,Jharsuguda- At/Jharsuguda, Municipality Office Complex. PO/Dist. Jharsuguda
xvii. Block Office,Laikera- At/PO:- Laikera Dist-Jharsuguda
xviii. Block Office,Kirmira- At/PO:- Kirmira, Dist-Jharsuguda
xix. Block Office,Lakhanpur- At/Po.Lakhanpur, Dist-Jharsuguda
xx. Block Office,Kolabira- At/Po. Kolabira, Dist-Jharsuguda
xxi. ICDS Office,Lakhanpur- At/Po. Lakhanpur, Dist-Jharsuguda
xxii. ICDS Office,Brajrajnagar Urban- At/Po.Brajrajnagar Dist-Jharsuguda
xxiii. ICDS Office,Kirmira- At/PO:- Kirmira, Dist-Jharsuguda
xxiv. ICDS Office,Laikera- At/PO:- Laikera, Dist-Jharsuguda
xxv. ICDS Office,Kolabira- At/Po.Kolabira, Dist-Jharsuguda

10. Working hours both for office and public:

10 AM to 5 PM with launch break from 1.30 PM to 2 PM both for public and Office. In emergency situation of office functions for 24 hours. During summer season office hours function from 7 AM to 1 PM from 10th April to 15th June.

11. Grievance Redress Mechanism:

The Grievance petition are being enquired through different sub-ordinate Officers and action taken as per rule. In serious nature of grievance the Collector and ADM enquired the matter and take action immediately.

12. District Map of Jharsuguda: [Click Here]

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Additional District Magistrate?

Sl. No.

Name

Designation

Powers

Duties

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

8

1

Sri Kunal Motiram Chavan,IAS 

DM & Collector

Head of the District Head of the Revenue administration, collection

Disposal of all funds allotted

District Magistrate

 -

- 

2

Sri Brajabandhu Bhoi OAS (SAG)

ADM, (General)

Head of Collectorate overall supervision of Dist. Office.  Appellate authority in OLR & RTI cases

Delegation of financial power up to Rs.10,000/-in Dist. Office

Additional District Magistrate

 -

- 

3

Sri Kishore Chandra Swain, OAS(S)

ADM, (Revenue)

In charge Revenue,Revenue Courts, Land Acquisition,Emergency,Small Savings, Social Security,SC & ST Dev. Section, Red Cross, Grievance Cell, Addl. Registrar of Societies.

- 

  Additional District Magistrate

 -

- 

4

Sri Lalit Soreng

Project Director (R&R)

R&R

  -

- 

  -  -

5

Suchita Pushpa, OAS-I (SB)

Deputy Collector

Incharge of Judicial Section,Record Room

  -

Executive Magistrate

  -  -

6

Sri Binay Kumar Patel-OAS-I (JB)

Deputy Collector

Incharge of Land Acquisition Section

  -

Executive Magistrate

  - - 

7

Smt. Lopamudra Kalo OAS (I) JB

Deputy Collector

In Charge of Touzi Section, Emergency

 -

Executive Magistrate

 -

 -

8

Smt Lopamudra Samal, OAS-I (JB)

Deputy Collector

In Charge of Election Section

  -

Executive Magistrate

  -  -

9

Miss Suman Patra

Asst. Collector

 Land Acquisition   -

Executive Magistrate

  -  -

10

Sri Sunil Kumar Mishra 

Asst. Collector

  In charge of Nizarat, RTI Cell, Establishment

 -

Executive Magistrate

 -

 -

11

Sri Birnachi Dhurua

Section Officer

  Nizarat Section  -  -

Nizarat

  -
 12

Sri Sanjeeb Thakur

Senior Revenue Assstant   

  Revenue Section, BC to Collector  -  -

BC to Collector, Revenue Section

  -

13

Sri Amiya Saraf

Senior Revenue Assstant              ( Deputed from Sub-Collector Office)

  Revenue Section  -  -

Revenue Section

  -
 14

Geetarani Naik

Senior Revenue Assstant    

 Judicial Section  -  -

Judicial Section

  -

15

Sri Paltu Kumar Nayak

Senior Revenue Assstant

Asst. Nazir

 -

- 

Asst. Nazir

- 

16

Sri Sudarshan Kalo

Senior Revenue Assstant

 Establishment

- 

 -

DA  Establishment Section

- 

17

Sri Chitta Ranjan Sahu 

Senior Revenue Assistant(Deputed from Sub-Collector Office)

 Emergency

- 

- 

D.A. Emg.Sec.

 -

18

Smt. Sasmita Barua

Senior Revenue Assstant

-

-

-

DA Estt section

 -

19

Sri Keshab Chandra Dila

Senior Revenue Assstant

  -  -  -

R & R

  -

20

Sri Santosh Kumar Nag 

Junior revenue Assistant

-

  -

-

DA PG Cell 

 -
21

Sri Purusottam Rout

Junior revenue Assistant

  -  -  -

DA Estt section

  -
22 

Smt Deepasikha Singh

Junior revenue Assistant (Deputed from Tahasil Office, Jharsuguda)

  -  -  -

DA, Issue Section

  -
23 

Smt Itishree Ganik

Junior Revenue Assistant(Deputed from Sub-Collector Office)

  -  -  -

DA, Receive Section

  -
24  Smt Sharmila Neti Junior Revenue Assistant(Deputed from Sub-Collector Office)  -  -  - DA, RTI Cell  -
25  Prafulla Meher Junior Revenue Assistant (Deputed from Tahasil Office, Kirmira)  -  -  - DA, G&M Section  -

 

Sl. No.

Name

Designation

 

Powers

Duties

Administrative

Financial

Statutory

Others

 

1

2

3

4

5

6

7

8

17

Sri Chittaranjan Sahu

Jr. Clerk

 

 

 

D A to Emegency

 

18

Sri Pramod Kumar Mishra

Jr. Clerk

 

 

 

DA to PD, R&R and PDC

 

19

Sri Mukunda Dilla

Jr. Clerk

 

 

 

DA to G & M Section

 

20

Smt Deepsikha Singh

Jr. Clerk (Deputed from Tahasil Office Lkhanpur)

-

-

 

DA to Receipt Section 

 

21

Miss Minati Naik

Sr. Clerk (Deputed from ICDS, Urban, Jharsuguda

 

 

 

DA to Gen &Misc section

 

22

 

Jr. Clerk(Deputed from Tahasil Office,Kolabira)

-

-

-

DA to Establishment  Section

 

23

Smt Bandana Pradhan

Jr. Clerk (Deputed from DSSO

-

-

-

DA to Issued Section

 

24

Sri S.C. Garai

Sr. Steno

 

 

 

P.A. to Collector

 

25

Sri Samirchandra Pradhan

Sr. Steno

 

 

 

 Attached to Establishment Section

 

26

Sri Sashibhusan Panda

RI

 

 

 

Attached to LA section

 

27

Sri Sambhu Charan Pradhan

Sr Clerk

      

DA to Establishment Section

  

28

Smt Basanti Pujhari

Sr Clerk

      

DA to Establishment Section

  

29

Sri Dhurua

Jr Clerk

      

DA to R&R Section Section

  
  30 Sri Sunil Kumar Pradhan

      Sr Clerk

 

      

      DA Touzi,HLO,BC to ADM,JSG

 

  
  31 Sri Kanhu Charan Mudului

   Head Clerk

 

      

DA to Nizarat

Section

  
  32 Sri Paltu Naik

   Sr Clerk

      

  DA Nizarat

     Section

  
33 Sri Ajit Kumar Guru 

   Sr Clerk

          

 

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

1

To receive letters/applications etc and put a diary number

Diarist

Same day

2

To mark letters/applications etc to concerned D.A.

Section Officer

-do-

3

Put up before the O.I.C.

 

within 3 days

4

Endorsement of the file to A.D.M.

 

-do-

5

Decision made by A.D.M. and Collector 

A.D.M. and Collector

-do-


  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

Audit Section

1

Diary of letters

3 minutes per letter

Entering in the Peon Book

2

Dispatch of letter

5 minutes per letter

 

3

Typing Job

20-25 pages per day

 

4

Entered in log book

3 minutes per letter

 

5

Put up urgent letters

As and when required

 

6

Put up normal letters

2 to 3 days

 

Development Section

1

Diary of letters

3 minutes per letter

Entering in the Peon Book

2

Despatch of letter

5 minutes per letter

 

3

Typing Job

20-25 pages per day

 

4

Entered in log book

3 minutes per letter

 

5

Put up urgent letters

As and when required

 

6

Put up normal letters

2 to 3 days

 
 

Emergency Section

1

Submission of M.I.S. Report

On from March 20th to Novemer 31st  of every Year to the SRC.

 

2

Submission of enquiry report in case of death due to Sunstroke by Tahsildar/ Medical Officer

36 hours/ the report by the Dist. Office is sent to the SRC on the same day

 

3

Submission of enquiry report for Ex-gratia assistance in case of prescribed Natural Calamities as per the CRF norms by the Sub- Collectors/ Tahsildar

Within 7 days of the death of the person due to Natural Calamity. The District office sanctions the Ex-gratia Case record on the same day on receipt from Sub-Collector/ Tahsildar

 

4

Submission of enquiry report for alleged starvation cases by Sub-Collectors/ Tahsildars/ BDOs.

Within 48 hours of the News item published/ Dist. Office sends the report on the same day to SRC on receipt from Sub-Collector/ Tahsildar/ BDOs

 

5

Submission of enquiry report for H.B. Assistance in case of Natural Calamities by Sub-Collector/ Tahsildars

Within a fortnight of the occurrence of the Natural Calamity by the Sub Collectors/ Tahasildars for sanction by the Dist. Office

 

6

Submission of First Information Report in case of occurrence of Natural Calamities

Within 24 hours

 

7

Submission of Final Damage Report in case of Natural calamities as per Odisha Relief Code

Within 1 month of the submission of the Preliminary Damage Report

 

Establishment Section

1

Receipt of Letters including entry in dairy Register

 3 minutes per letter

 

2

Issue letters

 5 minutes per letter

 

3

Despatch of letters (The letters are sent to Central Despatch Section for dispatch)

 5 minutes per letter

 

4

Typing Job

3 minutes per letter

Registered dak including the Messenger Box

Gen. & Misc. Section

1

Diary of letters

3 minutes per letter

Entering in the Peon Book

2

Despatch of letter

5 minutes per letter

 

3

Typing Job

10-15 pages per day

 

4

Entered in Log Book

10-15 pages per day

 

5

Put up urgent letters

As and when required

 

6

Put up normal letters

2 to 3 days

 

Grievance Section

1

Receipt of letter including entry in diary Register

3 to 5 minutes per letter

 

2

Issue of letter

5 minutes per letter

 

3

Typing Job

30 pages per day

 

4

Examination & put up draft

3 -4 days

 

5

Examination of letter and approval of draft by OIC

1-2 dayss

 

6

Approval of draft by ADM/ Collector

1-2 days

 

Zudicial Section

1

Diary of letters

3 minutes per letter

Entering in the Peon Book.

2

Despatch of letter

5 minutes per letter

 

3

Typing Job

10-15 pages per day

 

4

Preparation of Arm License (new renewal)

8 nos. per day

Subject to production of relevant document and approval of issuing authority

Judicial Section

5

Preparation of explosive license (temporary)

8 nos. per day

Subject to production of relevant document and approval of issuing authority

6

Preparation of explosive license (permanent)

2 nos. per day

-do-

7

Opera permission

2 nos. per day

-do-

8

Cinema/ Video license renewal

1 no. per day

-do-

9

Cinema/ Video license (new)

1 no. per day

-do-

10

Issue of NOC for installation of Petrol Pump

1 no. per day

-do-

Land Acquisition Section

1

Land Acquisition Process

The entire period will be covered within 3 years

 

2

Final account of L.A. cases

After rent abatement, handing over possession, and full disbursement of compensation in favour of land oustees

 

Nizarat Section

1

Diary of Letter

3 minutes per letter

-

2

Despatch of Letter

5 minutes per letter

Register dak including entry in messenger book

3

Typing job

30 pages per day

-

Record Room Section

1

Diary of letter

3-5 minutes per letter

Including make entry in the peon book & Issue No.

2

Typing job

15-20 pages per day

 

3

Preparation of a certified copy

5-15 per day

 

Revenue Section

1

Dairy of letters

3 minutes per letter

 

2

Issue of letter

5 minutes per letter

 

3

Despatch of letters

5 minutes per letter

Entering in the peon book for local delivery

4

Put up urgent letters

As and when required

 

5

Put up normal letters

2-3 days

 

Touzi Section

1

Diary of letters

3 minutes per letter

Entering in the Peon Book.

2

Despatch of letter

5 minutes per letter

 

3

Typing Job

10-15 pages per day

 

4

Entered in log book

3 minutes per letter

 

5

Put up urgent letters

As and when required

 

6

Put up normal letters

2 to 3 days

 

 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

 

Sl. No.

Name of the Act, Rules, Regulations etc.

Brief gist of the contents

Reference No. if any

Price in case of priced publication

1

2

3

4

5

Audit Section

1

ORM 1964

All the provisions of ORM 1964 is followed in dealing with the Correspondence work.

NO

NO

Election Section

1

Delimitation of parliamentary & Assembly Constituencies Order 1976

List of Parliamentary Segment & Assembly Segment with location & area

 

 

2

Representation of People Act, 1951

Conduct of General Election to Lok Sabha & Legislative Assembly in free & fair manner

 

 

3

Representation of People Act,1950

The R.P. Act, 1950 provides for the qualification & disqualifications for registration of names in Electoral Rolls

 

 

4

Registration of Electors Rules, 1960

The Registration of Electors Rule, 1960 framed under the said Act outline details of the procedures of revision of E. Rolls

 

 

Establishment Section

1

Odisha Service Code

Prescribed rules & regulations for pay fixation/ increment/ leave/ TBA etc.

 

 

2

ORV Act & Rules, 1975

To maintain Roster point

 

 

3

OMS Rules

Rules prescribed for appointment & promotion

 

 

4

OCS (Pension) Rules 1992

Rules prescribed for provisional pension/ final pension/ gratuity/ CVP/ family pension

 

 

5

Odisha TA Rules

Regarding approval of TP/ TD

 

 

6

Book circular & guide

Regarding performance of Tour of higher authority

 

 

7

Odisha Leave Rules,1966

Regarding sanction of leave

 

 

8

OCS CCA Rules 1965

Regarding initiation & finalization of D.P. Case against Govt. servant & suspension

 

 

9

OCS RA Rules 1990 & amendment Rules, 1998

Regarding determination of deserving case for appointment under R.A. Scheme

 

 

10

ORSP Rules, 1998

Regarding pay fixation etc

 

 

11

Odisha Records Manual 1964

Rules for issue of letters

 

 

12

OGFR Vol.1

Financial Matter

 

 

13

OTC Vol. 1 & 2

Bill matter

 

 

14

Odisha GPF Rule

Sanction of GPF

 

 

General & Misc. Section

1

ORM-1964

Office procedure

 

 

2

Society Act, 1860

Registration of Societies/ Clubs

 

 

Judicial Section

1

Arms Rules - 1962

Issue & renewal of Arm License

As per provision u/s 13 of Arms Act & Rule 5 1(d) of Arms Rules

For SBML Rs.10/- per year. SBBL/ DBBL Rs.20/- per year. Revolver/ Pistol Rs.50/- per year.

2

Explosive (Permanent/ Temporary) Act, 1983.

Issue of explosive license

Rules 155 of Explosive Act, 1983

Rs. 150/- per year

3

Cinema & Video autography Act, 1954

Issue & renewal of Cinema/ Video license

Rule 9 of Odisha Cinema Autograph Act, 1964

Rs.650/- per year

Land Acquisition Section

1

Land Acquisition Act, 1894

U/s. 4(1)

Notification publication for acquiring land by Govt.

 

U/s.6 (1)

Declaration and sanction of estimate cost at Govt. Level

 

U/s. 7

After receipt of fund certificate govt. approves to continue the process

 

U/s. 9 (3) & (4)

Objection hearing camp

 

U/s. 11

Passing of Award in favour of Land oustees

 

U/s. 12 (2)

Issue notices for making payment of award amount to the land losers

 

U/s. 17(4 )

Handing over of possession to the requisition body

 

U/s. 18

Claiming higher compensation before proper court

 

U/s. 30

Deposit of compensation amount in case of dispute on apportionment among the awardees before the court

 

Record Room Section

1

Odisha Records Mannual 1964

Maintenance of office procedure

 

In case of certified copies application fees is Rs.6-00

Revenue Section

1

O.L.R. Act, 1960

Restrictrion on Alienation of Land by SC/ ST

Sec.22

 

Restoration of SC/ST Land

Sec.23 & 23A

 

Convertion of Agrl. Land for Non-Agrl purpose

Sec 8

 

Partition among co-shares

Sec 19

 

Determination of Ceiling surplus Land

Chapter IV

 

Disposal of Ceiling surplus Land

Chapter IV

 

2

O.P.D.R.Act

Recovery of public demand through OPDR Act

Sec 3, 6, 8, 9,

16, 17, 60, 61,

62, Rule, 22

 

3

O.P.L.E. Act, 1972

An Act to provide for prevention of unauthorise occupation of land which are properties of Govt.

Sec 4, 6,6A, 7, 8, 8A, 12

 

4

O.G.L.S. Act, 1962

An Act to provide for Settlement of Govt. Land in the State

 

 

5

O.G.L.S. Rules, 1983

Plotting of Urban Land for house site. Dereservation Principles of settlement of Govt. Land Settlement of Land for house site in Rural Area Settlement of Land for house site purpose in Urban Area Temporary Settlement

Rule 3
Rule 4
Rule 6
Rule 7
Rule 8
Rule 9

 

6

Indian Stamp Act

 

 

 

7

O.E.A. Act

Estate abolition Act

 

 

8

Arbitration Act

 

 

 

9

Sicuritisation Act

Relating to Bank Loans

 

 

Touzi Section

1

ORM 1964, MTA & OMMC Rules-2004

All the provisions of ORM, MTA & OMMC Rules- 2004 is followed in dealing with the Correspondence work

No

No

Nizarat Section

1

Nizarat Mannual

Functioning of Nizarat Section

 

 

2

OGFR-I

Procedure for transaction of Govt. Money

 

 

3

OTC-II

Procedure for preparation of bills and drawal and disbursement of Govt. Money

 

 

4

M.V. Act

Condemnation of Govt. Vehicle through public auction and correspondence thereof

 

  

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Nature of Record

Details of information available

Unit/Section where available

Retention Period where available

1

 2 3 4 5

Audit Section

1

Audit Reports, Files & Registers

Audit Works conducted by Board of Revenue etc.

Audit Section

 

2

Inspection Reports, Files & Registers

Inspection works conducted by AG, Odisha-I & II, Bhubaneswar

-do-

 

3

T.C. Meeting Booklet & File

Annual TC Meeting conducted under the Chairmanship of the Collector

-do-

  

Emergency Section

1

Allotment Register

Allotment under various units sanctioned by SRC

Emergency Section

 

2

Audit

Compliance to Audit paras

-do-

 

3

Meeting

Decisions taken in the DLNCC meeting & other Review meetings

-do-

 

4

Register for Sunstroke/ Lightening death/ Starvation enquiry cases

Details of the outcome of the enquiry

-do-

 

5

Assembly & Parliament Questions

Informations submitted for Assembly & Parliament questions

-do-

 

6

District Disaster Management Plan

Details of the Preparedness, Response & Mitigation plans in case of Natural Calamities

-do-

 

7

Misc. Correspondence Records

Various correspondence pertaining to Emergency Section

 

  

Establishment Section

1

D.P. Case Register

Establishment Section

Total no of Draft charges framed/ finalized against Govt. servant

 

2

Suspension Register

-do-

No of Govt. servants placed under suspension, yearwise

 

3

Pension Register

-do-

Details of Govt. servant getting pension year wise

 

4

OAT Register

-do-

Total no ofOAT/ WPC cases along with submission of PWC and counter files

 

5

R.A. Register

-do-

Not maintained

 

6

C.L. Register

-do-

Maintenance of CL Register of Non Gazetted staff

 

7

Allotment Register

-do-

Details of allotment of Funds year wise

 

8

Increment Register

-do-

Year wise increment of employees of Dist. Office

 

9

CCR Register

-do-

Year wise CCR of all staff

 

10

ORV Register

-do-

Roster point

 

11

DPC files

-do-

Proceeding of all DPC meeting

 

12

Issue & Dairy Register

-do-

Details of letters issued & received

 

13

Index Register

-do-

File collection No/ Year & subject

 

14

Return Register

-do-

Total no of MPR/ QPR/ HR/ AR

 

15

Staff position Register

-do-

No of staff of the District

 

16

Expenditure Register

-do-

Year wise expenditure of Dist. Estt.

 

17

Log Book

-do-

Details of letters

 

Gen. & Misc. Section

1

Inspection/  Assembly Question/ Report Returns/ Registration of Society and other misc. correspondences

Matters relating to Registration of society,  

Genl. & Misc. section

 

2

Inspection Report, Files Registration

Half yearly/ Annual Inspection are made by OIC of this section. ADM & Collector have also made sectional inspections. Besides RDC, Board of Revenue have also conduct annual inspection of the Collectorate

-do-

 

3

Monthly Staff Meeting

Monthly staff meeting has also regularly being convened under the Chairmanship of Collector & ADM

-do-

 

Judicial Section

1

Arm Register

The name & address of all licenses, license no and weapon no

Judicial section

 

2

Explosive register

Name & address of the license holder

-do-

 

3

Suit Register

Details of case such as OJC, WPC, Civil suit, Title suit etc.

-do-

 

Land Acquisition Section

1

Account

 

L.A. (Gen.) Section i.e. within section

 

2

Audit

 

-do-

 

3

Meeting

 

-do-

 

4

Correspondence on LA cases

 

-do-

 

5

Tour Diary

 

-do-

6

Periodical Report & Returns

 

L.A. (Gen.) Section i.e. within section

 

7

Misc. Correspondence

 

-do-

 

8

Assembly & Parliament Questions

 

-do-

 

9

L.A. Case Register

Yes

-do-

 

10

Award Register

Yes

-do-

 

Yadas Register

Family geneology Register

11

Cash Book & subsidiary registers year wise

Yes

L.A. Section

Nizarat Section

1

Cash Book, Subsidiary register, Advance register, Contingent register Stock and Sore register

Detail cash position 

  

Record Room Section

1

Register No. 311

Register for issue of Certified copies

District Record Room

From 01.04.1993 to till date

2

Court fees register

To assess court fees

-do-

-do-

Revenue Section

1

Act & Regulation

 

 

 

2

Appeal & Revision

 

 

 

3

Assembly & Parliament Question

 

 

 

4

Alienation & Lease of Govt. land

 

 

 

5

Bebandobasta

 

 

 

6

Certificate

 

 

  

7

Cierulars & Orders

 

 

 

8

Establishment

 

 

 

9

Estate abolition & Bhoodan

 

 

 

10

Inspection

 

 

 

11

Land reforms

 

 

 

12

Meetings & Conference

 

 

 

13

Miscellaneous

 

 

 

14

Money Lending Act

 

 

 

15

Reservation of Land

 

 

 

16

Reserve of Land for Army personnel

 

 

 

17

Reports & Returns

 

 

 

18

Settlement of Govt. Land in Urban & Rural areas

 

 

 

19

Site selection

 

 

 

20

Stamp/ Registration

 

 

 

21

Correspondence on revenue court matters

 

 

 

22

Correspondence on High court matters

 

 

 

Touzi Section

1

Touzi, Sairat, Files & Register, 

Correspondence on Touzi matters, Sairat matters, 

Touzi Section

 

2

Inspection, Reports, Files & Registers

Half yearly & Annual Inspection are made by Officer-In-Charge of this section. 

-do-

 

3

Monthly Revenue Officers meeting

Monthly Revenue Officers meeting has been conducted under the Chairmanship of Collector, 

-do-

 

 

 

Sl. No.

Nature of Record

Details of information available

Unit/Section where available

Retention Period where available

1

2

3

4

5

27

File

Sanction order for alienation of Govt. land to IDCO and Govt. offices/ Sanction order for de-reservation of Govt. land

Revenue

 

28

Rainfal Report

Block wise rainfall report

 

Emg. Sec.

As per classification of records

29

Crop cutting report

-do-

-do-

-do-

30

Natural Calamities (Flood, Drought, lightening, Sun-stroke, Fire accidents etc.)

-do-

-do-

-do-

31

Permanent

 

Dist. Elect. Office, JSG

 

32

Correspondence Monthly Progress report & Quarterly progress report

Related to Touzi matter

Touzi Sec.

-do-

33

All types of files relating to ULBS

G.I.S. submission of U.C.s

Gen. & Misc. Sec.

As per period of classification of pepers

34

Registration of Societies under S.R. Act, 1860

Registration of Societies etc.

-do-

-do-

35

Inspection Note of Collector & A.D.M

-do-

-do-

-do-

36

Gen. & Misc. Files

All types of Miscellaneous matter pertaining to U.L.B.S. Registration of Societies Issue of Nationality Certificate

-do-

-do-

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Other procedures adopted for formal and informal consultations with the public may also be indicated such as Bhagidari, Jan Sunvai, interaction with resident welfare associations, etc.

Other details whether the meetings are open to public, minutes are accessible to public etc may also be indicated.

Emergency Section

Sl. No.

Name and address of the Consultative Committees/ Bodies

Constitution of the Committee/ Body

Role and Responsibility

Frequency of Meetings

1

District Level Committee on "Natural Calamities"

Collector, Chairman

To advise on the precautionary measures to be taken in respect of flood, drought and other natural calamities

Twice during a year, November and May

Representative of registered Voluntary agencies, Member

To assess the situation arising out of such calamities

 

All members of the Legislative Assembly & Members of Parliament of the district, Member

To advise on appropriate relief measures and location of relief work

 

CDMO/ CDVO/ SE, Irrigation, Member

 

 

Sub-Collectors of the district, Member

 

 

 

District Emergency Officer, Member

 

 

Revenue Section

1

District Revenue Officers meeting

Monthly

To maintain and implementation of Revenue matters, Collection of Revenue, Disposal of revenue cases

Every Month

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.

Name and Address of the Body

Main Functions of the Body

Constitution of the Body

Date of Constitution

Date up to which valid

Whether Meetings open to Public

Whether Minutes accessible to Public

Frequency of Meetings

Remarks

1

2

3

4

5

6

7

8

9

10

Audit Section

1

District Triangular Committee, (Audit & Inspection)

Disposed of old & outstanding Paras of Audit & Inspection Reports

-

No

No

No

No

Once in a Year

 -

Establishment Section

1

District Triangular Committee, (Audit & Inspection)

Disposed of old & outstanding Paras of Audit & Inspection Reports

-

- 

 -

 -

 -

- 

 -

 

Sl. No.

Name of the Committee

Members of the Committee

Role and Responsibility

Frequency of Meetings

1

2

3

4

5

Emergency Section

1

District level Natural Calamity Committee

The members are as per Appendix-III of the ORC

To formulate the preparedness/ response and mitigation measures to be taken for Natural Calamities and review of the rehabilitation measures undertaken in case of Natural Calamities

Twice in a year i.e., in May & November

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Smt. Kunal Motiram Chavan,  IAS

Collector & District Magistrate

06645 270070/272802

274400 

 270868

dm-jharsuguda@nic.in

 

Collectorate , Jharsuguda

2

Sri Brajabandhu Bhoi,OAS(SAG)

ADM,Jharsuguda(Gen.)

06645 272802

 06645 272802 - 

admjharsuguda2017@gmail.com

 

  

3

Sri Kishore Chandar Swain, OAS(S)

ADM,Jharsuguda(Rev.)

 06645 272801  06645 272801  -

admrevenue.jsg@gmail.com

 

  

4

Sri Lalit Soreng

Project Director

  06645 272801  -  -     

5

Suchita Pushpa,OAS(SB)

Deputy Collector

06645 272801  

  -  -

judicialsectionjharsuguda@gmail.com

 

  

6

 Biswakesan Pandey,OAS Deputy Collector 06645 272801   -   -

revenue.jharsuguda@gmail.com 

 

  

7

Sri Binoy Kumar Patel (OAS)

   Deputy Collector 06645 272801    -  -

laojharsuguda@gmail.com 

 

  

8

Smt. Lopamudra Samal 

 Deputy Collector 06645 272801   -  -     

9

Smt. Lopamudra Kalo, OAS(JB)

 Deputy Collector 06645 272801    -  -

touzi.jharsuguda@gmail.com  

  

10

Sri Sunil Kumar Mishra,ORS

 Assistant Collector  06645 272801   - - 

gm.jharsuguda2023@gmail.com 

 

  
12

Sri Sanjib Kumar Sarangi,ORS

 Asst.Collector,Jharsuguda   06645 272801    - - 

esttcollectoratejsg@gmail.com 

 

  
13

Miss Suman Patra

 

 Asst.Collector,Jharsuguda   06645 272801   -  -    

14

Sri Santosh Kumar Naik

 

Assistant Collector

  		 06645 272801    - - 

laojharsuguda@gmail.com 

 

  

13 

Smt. Sunita Patel

 

DeGM,Jharsuguda

  		 06645 272801    - -     

14

Sri Pramod Kumar Behera

 

PA to Collector 

 06645 272801 

 -  -  degs.jharsuguda@gmail.com  

15

Sri Biranchi Dhurura

 Section Officer 

06645 272801  

  -  -

nizaratcollectoratejsg@gmail.com 

 

 

  

17

Sri Sujay Kumar Pradhan 

 

 Senior Steno 

 06645 272801 

 -   -

dm-jharsuguda@nic.in

 		  

18

Sri Chintamani Chardia

 Senior Steno 

 06645 272801 

 -  - 

admjharsuguda2017@gmail.com

 

 

  

19

Sri Paltu Kumar Nayak

Senior Revenue Assistant

 

  06645 272801   - - 

nizaratcollectoratejsg@gmail.com

 

  

20

Sri Sudarsan kalo

Senior Revenue Assistant

 06645 272801 

 -   -

esttcollectoratejsg@gmail.com 

 

 

  

21

 Sri Keshab Chandra Dilla

Senior Revenue Assistant

 06645 272801 

 -   -

gm.jharsuguda2023@gmail.com 

 

 

  

22

  Sri Gitanjali Naik

 Senior Revenue Assistant

 06645 272801 

 -   -

judicialsectionjharsuguda@gmail.com

 

 

  

23

Sri Sanjeeb Thakur

Senior Revenue Assistant

 06645 272801 

  - - 

revenue.jharsuguda@gmail.com

 

 

  

24

Smt. Sasmita Barua

Senior Revenue Assistant

 06645 272801 

 -  - 

esttcollectoratejsg@gmail.com 

 

  

25

Smt. Sabita Biswal

Senior Revenue Assistant

 06645 272801 

 -  - 

 

  

26

Sri Bikash Kumar Seth

Junior Revenue Assistant

 06645 272801 

 -   -

  

  

27

Sri Santosh Kumar Nag

 Junior Revenue Assistant 06645 272801     -   -

pgcell2023pgcell2023 

  

28

Sri Gunanidhi Rohidas

 Junior Revenue Assistant  06645 272801  -  -

laojharsuguda@gmail.com 

 

 		  

29

Sri Purusottam Rout

 Junior Revenue Assistant

 

06645 272801  

  - - 

esttcollectoratejsg@gmail.com

 

 

  

30

Sri Sambhulal Gochhayat

 Revenue Inspector 06645 272801   -   -

laojharsuguda@gmail.com 

 

  

31

Sri Manoj Kumar Singh

 Amin 06645 272801   -   -

laojharsuguda@gmail.com 

 

 

  

32

Sri Santosh Luhura

 Choukidar-Cum- sweeper 06645 272801   -  - 

 

  

33

Sri Aditya Kalo

 Peon 06645 272801   -   -

 

  

34

Sri Santosh Meher

 Driver 06645 272801   -  -

 

  

35

Sri Asutosh Kishan

 Peon 06645 272801    -  -    

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Basic Pay (in Rs.)

Grade pay (in Rs.)

1

2

3

4

5

1

Sri Kunal Motiram Chavan,IAS

Collector & District Magistrate

                                                                                                                                       76200/-                                     

-

2

Shri Brajabandhu Bhoi

ADM(Gen.),Jharsuguda

1,30,900/-

-

3

 Sri Kishore Chandra Swain ADM(Rev.),Jharsuguda

96,900/- 

-

4

Sri Lalit Soreng

Project Director(R&R)

91,400/-

  

5

Suchita Pushpa

 

Deputy Collector, Jharsuguda

76,200/-

-
6 Smt. Lopamudra Kalo Deputy Collector, Jharsuguda 59,500/-  

7

Smt Lopamudra Samal

Deputy Collector, Jharsuguda

65,000/-

  

8

Sri Binoy Kumar Patel

 

Deputy Collector, Jharsuguda

63,100/-

 

9

Sri Sunil Kumar Mishra

Assistant Collector, Jharsuguda

47,600/-

 

10

Miss Suman Patra

Assistant Collector, Jharsuguda

46,200/-

  

11

Sri Sanjib Kumar Sarangi

Assistant Collector, Jharsuguda

46,200/-

 

12

Sri Santosh Kumar Naik

Assistant Collector, Jharsuguda

 53,600/-  

13

Smt. Sunita Patel

DEGM,Jharsuguda

 49,000/-  

14

Sri Pramod Kumar Behera

PA to Collector

62,200/-

-

15

Sujay Kumar Pradhan

Sr. Steno

42,300/-

 

16

Sri Chintamani Chardia 

  Sr. Steno 39,900/-  

17

Sri Biranchi Dhurua

Section Officer

46,200/-

  

18

Sri Paltu Kumar Naik

Senior Revenue Assistant

32,900/-

 

19

Sri Sudrasan Kalo

Senior Revenue Assistant

32,900/-

 

20

Sri Keshab Ch. Dilla

Senior Revenue Assistant

32,900/-

 

21

Sri sanjeeb Thakur

 Senior Revenue Assistant 32,900/-

 

22

Smt. Sasmita Barua

Senior Revenue Assistant

 31,000/-

 

23

Smt. Sabita Biswal 

Senior Revenue Assistant

29,200/-

 

24

Smt Gitanjali Naik

Senior Revenue Assistant

30,100/-

  

25

Sri Bikash Kumar Seth

Junior Revenue Assistant

26,000/-

 

26

Sri Santosh Kumar Nag

Junior Revenue Assistant

24,500/-

 

27

Gunanidhi Rohidas

 

  Junior Revenue Assistant  21700/-

 

28

Sri Purusottam Rout

  Junior Revenue Assistant  21700/-  
29 Shambhulal Gochhayat  Revenue Inspector  36,500/-  

30

Sri MANOJ  KUMAR SINGH

Amin

22,800/-

  

31

Sri Aditya Kalo

Peon

37,600/-

  

32

Sri Santosh Kumar Meher

 

  Driver

46,100/-

  

33

Ashutosh Kishan

  Peon 21,000/-  

34

 

Santosh Luhura

Night Watchman

26,800/-

  

Sl.

Name

Designation

Scale of Pay (in Rs.)

Grade pay (in Rs.)

1

2

3

4

5

35

C. Seth

Peon

4440-14680

1500

36

S. Mahananda

Peon

4440-14680

1600

37

Santosh Luhura

Choukidar

4440-14680

1500

38

J. Munda

Peon

4440-14680

1500

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

 

Non-Plan Budget:

Sl. No.

Minor Head

Activities to be Performed

Sanctioned Budget

Budget Estimate (2026-27) (in Rs.)

Revised Estimate (2025-26) (in Rs.)

Expenditure for the last year (2025-26) (in Rs.)

1

2

3

4

5

6

7

1

3-2053-Dist. Admn. 093 Dist. Estt.

Pay

20416436 

28765428

29798136

20416436

DA

11509336 

18409874

16950722

   11509336

HRA 

1202209 

2112816

1896221

1202209

RCM 

0 

96000

100000

 0

OA 

0 

0

 0 0 

 ARR PAY

0 

0

 0 0 

TE

140960 

250000

240960

109876 

Electricity Dues

750000 

1300000

1250000

 750000 

Renumeration of Outsourcing Gr-D employees,OC,HCV,WC &TC

4601544 

8513600

7820344

4206913 

Furnishing of Circuit House

200000 

300000

200000

0 

 Legal Charges

100000 

150000

100000

40125 

Computer Consumables

50000 

100000

50000

14748 

Fuel & Lubricants

200000 

250000

220000

96282 

Upgradation of Computer Facilities 

0 

100000

100000

0 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Sl No./Code Name Amount of Subsidy Parent/ Guardian

                                                 Address

 
District City Village House No.
1  Nil Nil Nil Nil  Nil  Nil  Nil  Nil 

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Sl No./Code Name Amount of Subsidy Parent/ Guardian Address
District City Village House No.
 1. Nil  Nil  Nil  Nil  Nil  Nil  Nil 

 

  MANUAL-14 

Information Available in an Electronic Form

 

[Section-4 (1) (b) (xiv)]

Sl. No.

Activities for which Electronic Data Available

Nature of Information Available

Can it be shared with Public

Is it Available on Website or is being used as backend Database

1

2

3

4

5

1

Rainfall

Daily Rainfall (Block wise)

Yes.

Backend database

2

MPR's on Revenue Section

Revenue MPR's (Tahasil wise)

Yes

-do-

3

MPR on Touzi Section

Collection figure Tahasil wise

Yes

-do-

4

Deptt. wise information

Abstract

Yes

Website

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility available

Nature of information available

Working hours

1

2

3

4

Touzi Section/Emergency Section/LA Section/ Record Room

1

Notice Board

All information

 

2

District Website

-do-

 

3

Inspection of records in the office

-do-

10 A.M. to 5.30 P.M. (Office hours)

Emergency Section

1

All matters relating to Emergency Section

Information relating to UCs are available in electronic form, other information are in the process for conversion in the electronic format

 

 

Office hours on working days
   

DISTRICT EMERGENCY RESPONCE CENTRE 

FUNCTIONING 24X7 

Land Acquisition Section

1

All Land Acquisition process and R&R matters

In consultation with all Dealing Assistants and officer concerned

Usual office working days

Record Room Section

1

Notice Board

Notice to Supply folio and court fees

From 10 A.M. to 5.30 P.M.

 

MANUAL-16  

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl.

Name

Designation

Ph. No.

Fax

E-mail

Address

Office

Home

1

2

3

4

5

6

7

8

1

Sri Bijay Naik, OAS

Deputy Collector

06645-272802

 

-

piocollectoratejsg

@gmail.com

Collectorate, Jharsuguda

First Appellate Authority (FAA):

Sl.

Name

Designation

Ph. No.

Fax

E-mail

Address

Office

Home

1

2

3

4

5

6

7

8

1

Sri Brajabandhu Bhoi, OAS (SAG)

ADM

06645-272802

 

-

adm.jharsuguda2017

@gmail.com

Collectorate, Jharsuguda

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Transfer policy available with this Public Authority
Sl No. Notification No. Notification Date Attachment
 1 12768/Gen, Bhubaneswar   16/04/2025 of GA &PG Department  
       

 

Transfer Order issued by this Public Authority
 Sl No. Order No.  Order Date Attachment  
 1  9267 21.07.2024 of the Collector, Jharsuguda  
 2  9433 25.07.2024 of the Collector, Jharsuguda  
 3  11132 29.08.2024 of the Collector, Jharsuguda  
 4  14752 14.11.2024 of the Collector, Jharsuguda  
 5  9016 11.06.2025 of the Collector, Jharsuguda  
 6  17200 14.11.2025 of ADM (Revenue) Jharsuguda  
Procurement Hardware, Software, Amc, Manpower,
outsource or any other Type of Procurement		  
SL NO Bill No. Bill Date Procurement Name Value Rs
1     NIL   
2        
3        
         
Public Private Partnership
SL NO Company Name Agreement Date File Number Validuty from - to Public Private Partnership Project Name Attachment
1  Nill           
             
             

CAG & PAC Paras   

Sl.No. 

IR No. 

Para No. 

Subject 

Complied (Yes/No) 

Received 

Attachment 

Part-II-A

Part-II-B

01

295/2022-23

02

 -

Non follow up of action of utilization of leased plots led to loss of Rs.3.60 Crore

No 

 

 

 

 

 03

 -

Non-regularization of unauthorized occupation of Govt. Land leading to blockage of govt. Revenue of Rs.1.00  Crore

No  

 

 

 

 

 04

 -

 Non/short recovery of Government Revenue for odisha Power Generation Corporation (executing agency amounting to Rs.12.45 Crore)

No  

 

 

 

 

 -

05

 Lower fixation of MGQ in Sripura Sand Bed-C to loss of revenue amounting to Rs.1.35 Crore

No  

 

 

 

 

 -

06

Excess calculation of premium & other dues and delays in alienation of land meant for compensatory afforestation – Rs. 39.41 Crore.

No  

 

 

 

 

 -

 07

 Short assessment of premium, rent, cess and incidental charges amounting to Rs.9.22 Crore in IDCO lease

No  

 

 

 

 

 

 08

Calculation of GST over the valuation of structure in L.A. case led to excess payment of Rs.2.06 Crore

No  

 

 

 

 

 

 09

Non-levy of Govt. revenue (DMF, FMF and IT) from temporary lease holder amounting to Rs.68.48 Lakh

No  

 

 

 

 

 

 10.I(A)

Non remittance of District Mineral Foundation (DMF) Fund amounting to Rs.16.14 Lakh

No  

 

 

 

 

 

 10.I(B)

Non-remittance of EMF to the Odisha Environment management Fund (OEMF) fund amounting to Rs.34.40 Lakh

No  

 

 

 

 

 

 10.II(A)

 Non-remittance of DMF Rs. 5.27 Crore

No  

 

 

 

 

 

 10.II(B)

Non-remittance of EMF Rs. 1.28 Crore

No  

 

 

 

 

 

 11.(A)

Rejection of HI bidder without giving him sufficient time/opportunity lead to  loss of revenue of Rs.48.30 Lakhs

No  

 

 

 

 

 

 11.(B)

 Rejection of H1 bidder on the ground on insufficiency of IT returns led to loss of Revenue of  Rs. 41.83 lakh

No  

 

 

 

 

 

 11.(C)

Non awarding of lease to the HI (Eligible) bidder leads to potential loss of Government revenue amounting to Rs.64.51 Lakh

No  

 

 

 

 

 

12

Non levy/ recovery of GST @ 18% on royalty from lessee amounting to Rs. 142.80 lakh

No  

 

 

 

 

 

13 

Loss of Govt revenue amounting to Rs. 1.24 Crore due to lower fixation of rate of Additional Charges

No  

 

 

 

 

 

14

Short assessment/recovery of Environment Management Fund amounting to Rs.1.94 Crore

No  

 

 

 

 

 

15

Irregularities in the tender process short fixations of additional charge, short levy of DMF led to loss of revenue amounting to Rs. 40.24 lakh

No  

 

 

 

 

 

16

Non-recovery of the fine amounting to Rs.2.1 Crore

No  

 

 

 

 

 

17

Extension of lease period without the consideration of additional charges led to loss of Rs.25.60 Lakh

No  

 

 

 

 

 

18 (I)

Improper assessment of crop loss and consequential irregular payment of input subsidy and refund of Rs. 1.37 crore due to improper survey

No  

 

 

 

 

 

18(II)

Improper assessment of crop loss and consequential irregular payment of input subsidy and also refunded to the tune of Rs.2.53 lakh due to improper survey

No  

 

 

 

 

 

19

 Non-obtaining of Bank guarantee from bidder and awarding the lease without getting BG amounting to Rs. 58.85 lakh

No  

 

 

 

 

 

 20.(A)

 Non-achievement of intended objectives due to non/irregular utilization of fund provided for protection of Government land. Blockade of Government money to the tune of Rs. 30.61 lakh without utilization with BDO, Lakhanpur

No  

 

 

 

 

 

 20.(B)

 Non/irregular utilization of fund provided for protection of Govt. Land, Blockade of funds to the tune of Rs.2.39 Crore

No  

 

 

 

 

 

 20.(C)

 Non achievement of intended objectives due to non/irregular utilization of fund provided for protection of Government land. Return of funds to the tune of Rs.16.50 lakh without utilization

No  

 

 

 

 

 

 21.(A)

 Tardy implementation of the scheme “Vasundhara”  Non identification of Homestead less families in Lakhanpur tahasil

No  

 

 

 

 

 

 21.(A) (I)

 Tardy implementation of the scheme “Vasundhara” Non identification of Homestead less families in Laikera Tahasil.

No  

 

 

 

 

 

 21.(A)(I)(1)

 ( I ) Non maintenance of register for Vasundhara scheme 

No  

 

 

 

 

 

 21.(A)(I)(2)

 ( 2) Non production of case records

No  

 

 

 

 

 

 21.(A)(I)(3)

 (3) Non conduct of regular survey to identify homestead less families

No  

 

 

 

 

 

 21.(A)(II)

 Tardy implementation of the scheme “Vasundhara” Non identification of Homestead less families in Jharsuguda Tahasil.

No  

 

 

 

 

 

22

 Irregular awarding of lease (i) Semlia Stone Quarry and (ii) Lakhanpur Morrum Quarry to the in eligible bidders

No  

 

 

 

 

 

 23.(I)

 Delay in correction of ROR and non-demarcation of land in respect of titles issued under FRA

No  

 

 

 

 

 

 23.(II)

Delay in correction in RoR and non demarcation of land in respect of title issued under FRA 

No  

 

 

 

 

 

 23.(III)

 Delay in correction in RoR and non demarcation of land in respect of title issued under FRA

No  

 

 

 

 

 

24

Irregularities in awarding lease led to loss of Government revenue amounting to Rs.14.09 Lakh.

No  

 

 

 

 

 

25 

Non-finalization/delay in finalization of OPDR cases leading to blockade of Govt. revenue-Rs.40.33 Crore

No  

 

 

 

 

 

26 (I)

Non submission of UCs: Rs.51.94 Lakh

No  

 

 

CAG & PAC Paras   

Sl.No. 

IR No. 

Para No. 

Subject 

Complied (Yes/No) 

Received 

Attachment 

Part-II-A

Part-II-B

 

 

 

26(II)

Non submission of UCs of Rs.41.73 Lakh under the scheme “Prevention of theft of Minor Minerals and eviction activities.”

No  

 

 

 

 

 

 27

 Irregularities in “Construction of EVM & VVPAT storage go down, at Sub-Collectorate Campus”, Jharsuguda Undue/Excess payment to EE, R&B, Jharsuguda, amounting to Rs.11.04 Lakh and non levy of penalty amounting to Rs.8.73 Lakh (deposit work) 

No  

 

 

 

 

 

27.(A)

Non levy of penalty amounting to Rs.8.73 Lakh

No  

 

 

 

 

 

27.(B) 

Excess Claim of bill amounting to Rs.11.04 Lakh on compound wall

No  

 

 

 

 

 

28

 Irregular reward of Rs.27.46 lakh in Land Acquisition Case

No  

 

 

 

 

 

29 

 Non deduction of TDS amounting to Rs.11.35 Lakh while releasing payment towards professional fees

No  

 

 

 

 

 

 30.I

 

Cash Book and Management of Cash different offices

No  

 

 

 

 

 

30.I(i)

 

Non reconciliation of discrepancy of Rs.11.72 Lakh between the balance at bank as per cash book and as per cash book

No  

 

 

 

 

 

30.I(ii)

Non-refund of unutilized fund of Rs.5.31 Lakh under Municipality Election

No  

 

 

 

 

 

30.I(iii)

Unutilized Office Contingencies in SR-X: Rs.86.96 Lakh

No  

 

 

 

 

 

30.I(iv)

Unspent balance in SR-XB (Curcuit House)

No  

 

 

 

 

 

30.I(v)

Non adjustment of outstanding advance Rs.1.77 Lakh

No  

 

 

 

 

 

30.I(vi)

Irregular retention of paid vouchers Rs.6.57 Lakh

No  

 

 

 

 

 

30.I(vii)

Procedural irregularities in maintenance of Cash Book

No  

 

 

 

 

 

30.II

Cash Book of Land Acquisition Section

No  

 

 

 

 

 

 30.II(a)

Non maintenance of land acquisition contingencies register leading to blockage of L.A. contingency

No  

 

 

 

 

 

 30.II(b)

Irregular retention of LA compensation money in bank account instead of in civil -deposit

No  

 

 

 

 

 

 30.II(c)

Non adjustment of outstanding advance of Rs.80.99 lakh

No  

 

 

 

 

 

 30.II(d)

 Non reconciliation of discrepancy of Rs.3.10 Crore between the balance at bank as per cash book and as per cash book

No  

 

 

 

 

 

 30.III

Maintenance of cash book and management of cash

No  

 

 

 

 

 

 30.III(i)

Non-analysis of closing balance of cash book

No  

 

 

 

 

 

 30.III(ii)

Non-reconciliation of discrepancy of Rs. 413.98 lakh between balance at bank as per cash book and actual balance as per bank pass book

No  

 

 

 

 

 

 30.III(iii)

Illegal retention of paid vouchers of Rs. 9.18 lakh

No  

 

 

 

 

 

 30.III(iv)

Blockade of fund/Non-utilizing of accumulated balances Rs. 114.97 lakh 

No  

 

 

 

 

 

30.III(v) 

Parking of funds in Current accounts Rs. 93.69 lakh

No  

 

 

 

 

 

30.III(vi)

Non-maintenance of Flexi account 

No  

 

 

 

 

 

30.III(vii)

Retention of cash balance beyond permissible limit

No  

 

 

 

 

 

30.III(viii) 

Non-authentication of Cash book by the DDO

No  

 

 

 

 

 

 30.IV

 Maintenance of cash book and management of cash

No  

 

 

 

 

 

 30.IV(i)

 Non analysis of closing balance of cash book

No  

 

 

 

 

 

 30.IV(ii)

 Non reconciliation of discrepancy of Rs.11.75 lakh between balance at bank as per cash book and actual balance as per bank pass book

No  

 

 

 

 

 

 30.IV(iii)

 Blockage of fund/Non utilization of accumulated balances Rs.27.56 lakh

No  

 

 

 

 

 

30.IV(iv)

Parking of funds in Current account Rs.14.57 Lakh 

No  

 

 

 

 

 

30.IV(v)

 Non-maintenance of Flexi Account

No  

 

 

 

 

 

30.IV(vi)

Retention of heavy cash balance beyond permissible limit 

No  

 

 

 

 

 

 30.V

 Maintenance of cash book and management of cash

No  

 

 

 

 

 

 31

Non remittance of DMF and FMF to the respective Fund amounting to Rs.1.41 lakhs.(OBS-648741, Laikera Tahasil) 

Yes

 

 

 

 

 

 32

 Non-maintenance of Lease Register

No  

 

 

 

 

 

 33

 Irregular conversion of agricultural land for non-agricultural purpose and non-ensuring conference of rights under ORTPS Act.

No  

 

 
RTI Application
Years Total Number on Application Recived Total Number on Application Disposed Total Number on Application Transferred Total Number on Application Rejected
FY 2023-24 202 92 89 21
FY 2024-25  412  77  323 12 
RTI 1st Appeals
Years Total Number on Appeal Recived Total Number on Appeal Disposed Total Number on Appeal Rejected Total Number on Application Rejected 
FY 2022-23  11  11 0 0
FY 2023-24 21 21 0 0
 FY 2024-25 49 49  0  0
Citizen Charter
SL No Service Name Purpose
1     
     
     
Discretonary & Non-Discretionary Grants
SL No Grant Name Grant Type Grant from Grant Value
      Central / In Rs.
1        
2        
         
Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No. Honble Minister Tour Date Tour Place Tour Purpose of Visit
 1          
           
           
           
Content for this page yet to be publishedContent for this page yet to be published