Collectorate, Gajapati

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

A. GENERAL & MISC. SECTION:

1. Aim and objectives of the organization:

To assist the District Collector in District Administration.

2. Mission/ Vision:

To facilitate the common Citizen with the Schemes of the Government.

3. Brief History and back-ground for its establishment:

This is a branch office of the Collectorate functioning since the inception of the district i.e. from 02.10.1992.

4. Organization Charts: [Click Here]

5. Allocation of Business: 

The branch has been entrusted with the work of correspondence relating the following subjects & the sub heads.

i. Office procedure
ii. Assembly, Lok Sabha, Rajya Sabha Question and Adjournment Motion/ Call of Motion Notice
iii. Transport, Communications (Post and Telegraph and Railway)
iv. Holidays and Celebrations
v. D.S.S.A. Board
vi. Archeology
vii. Organization and Associations
viii. Passport and Visa
ix. Meeting and Conference
x. Inspection Note/ Tour Notes of Member, Board of Revenue and R.D.C. on Revenue offices.
xi. Inspection Note of Collectors/ A.D.M on Sub-Divisional Offices.
xii. Inspection Note of Collectors/ A.D.Ms on Tahasil Offices.
xiii. Religion, Trust/ Endowments, Pilgrimages, Religious Fares, Festivals.
xiv. Grievance Petitions
xv. Trust Fund
xvi. Inspection Note of Collector on Urban Local Bodies
xvii. Verification of Character and antecedents
xviii. Misc. Matter not dealt in any other sections of District Office
xx. Freedom Fighters Pension
xxi. Census including Agriculture and Cattle census etc.
xxii. Circular, Rules and Orders
xxiii. Citizenship
xxiv. Trade & Commerce
xxv. Press and Publicity
xxvi. Reports & Returns
xxvii. Strikes, Lock outs, Hunger Strikes etc.
xxviii. District and State Gazetters
xxix. Society Registration
xxx. Correspondence on Urban Local Bodies
xxxi. Inspection Note/ Tour Notes of R.D.C., Executive Officers/ Collector/ A.D.M. on Urban Local Bodies
xxxii. Refugees
xxxiii. Miscellaneous
xxxiv. Central Receipt, Issue and Despatch

6. Duties to be performed to achieve the mission:

Duties are performed by the dedicated team of Officer and employees to achieve the mission.

7. Details of Services rendered:

Services of several kinds have been facilitated to all in forms of guidance/ all related sources of information, Public inconvenience etc..

8. Citizens interaction:  

Public approach the District Administration for several facilities under different aspects of life, they are explained the procedural effect & guided to reach the correct forum for speedy disposal and if required depending upon the exigencies necessary assistance is also extended.

9. Postal address of the main office attached/ Sub-ordinate office/ field units etc:

The Branch is operating inside the Collectorate building.

10. Working hours both for office and public:  

Office functions between 10 AM to 5.30 PM with a lunch break between 1.30 PM to 2 PM during day office and from 7.00 A.M. to 1.00.P.M. during morning office without lunch break. On all working days as per Govt. Calendar printed and published by the Government of Odisha for each calendar year. However Officer and employees are available to dispose off the day's assignment up to an extended hour as per requirement.

11. Public interaction if any:  

 The public is cordially accepted at every place in the building to extend the desired assistance.

12. Grievance redresses mechanism:         

Instructions issued by the Public Grievance and Pension Administration Departments of the Government are dealt with top priority basis. Joint Grievance cell by the Collector and Superintendent of Police held on each Monday from 10.00 A.M. onwards at District H.Qrs. and Different Block H.Qrs. The District level officers are present during Joint Grievance cells for an on the spot disposal.

 a. Name & Designation of the Head Office: Collectorate Gajapati

 b. Postal Address: Collectorate, Gajapati

 At/Po: Paralakhemundi

 District: Gajapati

 c. Name & Designation of the Next reporting Authority: Collector Gajapati

 d. Postal Address: Collectorate, Gajapati

 At/Po: Parlakhemundi

 District: Gajapati

e. Parent Government Department: Govt. of Odisha, Revenue and Disaster Management Deptt.

B. JUDICIAL SECTION:

1. Aim and Objectives of the Organization:

This section is dealing with the following items for providing services to the public.

a. Arms and Ammunition

b. Explosive Act.

c. Law and order.

d. Issue of N.O.C.

e. Cases on Human Rights

f. Cases on custodial death

g. Administration and criminal cases.

h. 80 C.P.C Notice

i. Cinema Autograph Act.

j. Investment of Magistrate Power

k. Appointment of Notary

l. Appointment of G.P./ Spl. P.P./ Associate Lawyer/ A.P.P

m. Payment of fees to Govt. Pleaders.

n. Legal Aid & Advisory Committee

o. Jail matters

p. W.C. cases

2. Mission/ Vision:

To give proper service to public.

3. Brief History and background for its establishment:

This Section is a partial of Collectorate

4. Organization Chart:

As per point A

5. Allocation of Business:

As per point A

6. Duties to be performed to achieve the mission:

As per point A

7. Details of services rendered:

As per point A

8. Citizens interaction:

Satisfactory

9. Postal Address of the main office, attached/ subordinate office/ field units etc.:

Collectorate Gajapati, P.O.-Paralakhemundi, Dist-gajapti-761200

10. Map of Office location:

Within the promises of collectorate. No such map has been unmarked for this branch.

11. Working Hours both for office and public:

10. A.M. to 5 P.M.

12. Public interaction if any:

No such comments, satisfactory services is being provided to public.

13. Grievance redresses mechanism:

All the Grievances applications received from Nodal Officers, Grievances cell are being attended forthwith for timely Redressal. 

C. NIZARAT SECTION:

1. Aim and Objectives of the Organization:

Smooth cash transaction of the District Office. Proper maintenance of Circuit House arrangement and smooth accommodation of the VIPs and State Guests, Stock & Store of the articles of the office, provision of forms & Stationary.

2. Brief History and back ground for its establishment:

The Nizarat Section is functioning as a wing of the Collectorate since inspection of Gajapati District. i.e. 02-01-1992.

3. Organization Chart: [Click Here]

 

4. Location:

It is functioning in two rooms of the Collectorate, Gajapati.

5. Allocation of Business:

All Cash transaction of District office, maintenance of circuit house and providing accommodation and treatment of State Guests & VIPs, Accounts of monetary transaction indent of forms and stationary, Stock & store of articles & furniture and Account of Govt. vehicle of the District.

 6. Duties to be performed to achieve the mission:

Nazir is assigned with maintenance of cash transaction of the Collectorate. Asst. Nazir looks after maintenance of circuit house and ensures accommodation and treatment of VIPs & State Guests. All the executed under supervision of Dy. Collector, Nizarat.

7. Grievance Redress Mechanism:

Monitored by Collector through grievance cell vis-a-vis Nizarat Officer.

D. ESTABLISHMENT SECTION:

1. Brief History of establishment:

The establishment wing, Collectorate Gajapati has been functioning since inception of the district i.e. from 2-10-1992.

2. Aim and Objectives of the Organization:

Maintenance stability of administrative set up, recruitment of ministerial, revenue field staff including drivers and stenographers under revenue administration, Initiation of disciplinary measures. All types of personal monetary claims and salary of staff.

3. Mission/ Vision:

To ensure transparency in administration.

 4. Organization Chart: [Click Here]

 5. Allocation of Business:

 The work of gazatted establishment, non-gazzeted establishment of revenue department directly under the administrative control of Collector are dealt in the section. The salary bill and other financial related claims, pension, disciplinary measures, transfer posting promotion of staff, issue of distress/ non distress certificates under Rehabilitation Assistance Scheme.

 

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

Designation

Powers

Duties

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

General & Misc. Section

1

Deputy Collector

Overall Supervision

      

Work as Team leader

2

Head Clerk

        

Issue and Receipt of letter and presentation of correspondence works & oveall supervision of the office work

3

Senior Clerk

        

Preparation of draft

4

Junior Clerk

        

Preparation of draft

Judicial Section

1

Deputy Collector, Judicial

Administrative

      

In charge of the section

2

Head Clerk

        

Supervision work of D.A.s attached to this section

3

Sr. Clerk (1)

        

Maintains of files, case matters, jail matters, N.O.C. Explosive, meeting and conference, Reports & returns etc. Type, Diary, Law & Orders, Arms & Ammunitions. Cinema Autograph, payment of bills to Govt. pleaders

4

Sr. Clerk

        

Attached to the Court of Collector & District Magistrate, Gajapati/ Additional District Magistrate Gajapati

5

Peon (1)

        

Distribution of Local Daks and movement of files

Nizarat Section

1

Collector

Yes

Yes

Yes

    

2

A.D.M.

Yes

Yes

Yes

    

3

Nizarat Officer, Collectorate, Gajapati

Direct Control over section

Yes

Supervision of Circuit House and to see its proper maintenance verification of cash book as well as physical verification of cash and stock store

  

Supervision of day to day work

4

Nazir

        

Maintenance of cash book and keeping accounts and records thereof. Supervision of circuit house

5

Sr. Clerk-cum-Asst. Nazir

        

Attached in circuit house and to see its proper maintenance and smooth accommodation of VIPs and state Guests. Audit one Sr. Clerk assigned with receipt & issue establishment, forms & stationary and preparation of contingent bills and allotment position.

6

Junior Clerk

 

 

 

 

To assist Nizarat works

7

Peons

 

 

 

 

Treasury & Banks work for passing of bills with the district Nazir

8

Chowkidar (Circuit House)

 

 

 

 

Attend the Guest and watch the circuit house

9

Khansama

 

 

 

 

To Cook in Circuit House

10

Gardener

 

 

 

 

To maintain garden of office & Circuit house

Sl. No.

Designation

Powers

Duties

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

Establishment Section

1

Deputy Collector, Establishment Section

 

Drawing Officer (as delegated by Collector)

 

 

All establishment matter

2

Head Clerk

 

 

 

 

Section Supervision

3

Sr. Clerk

 

 

 

 

Duty entrusted from time to time

4

Jr. Clerk

 

 

 

 

Either independent or attached as ordered from time to

5

Peon

 

 

 

 

Official duties

 

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

 

General & Misc Section:

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

1

Letter received

Central Receipt

Instantly

2

Marginal order

Deputy Collector

Same day

3

Application

Head of Office

Same day

Judicial Section:

The procedure can be described both in narrative form and through Flow Process chart. In narrative form the stages through which a proposal passes, the levels at which it gets examined and the final authority to which it has to go for approval may be explained.

The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

Flow Process chart regarding disposal of letters:

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

1

Central Diary Section of Collectorate

    

2

Diarist of the Section

    

3

Head Clerk/ Deputy Collector

    

4

Diaries

 

 

D.A.:1) Sri Hari Krushna Behera. Sr. Clerk

2) Miss Sunanda Kumari Maharana. Jr. Clerk

Sl. No.

Collection No.

Subject

1

2

3

1

III

Appointment of Government Pleaders and Public Prosecutors

2

IV

Administration of Cinematograph Act.

3

V

Administration of Arms Act

4

VI

Jails

5

VII

Law and Order

6

VIII

Labour and Workmen Compensation

7

IX

Administration of Money Lenders Act

8

X

Transfer and posting of Police officers

9

XI

Constitution/ reorganization of Police Stations

10

XII

Inspection of Police Stations

11

XIII

Wild life Protection Act

12

XV

Criminal Fines

13

XVI

Application for Indian Citizenship

14

XVIII

Grant of Licenses under Explosive Act

15

XXI

Prosecution report under Arms Act & Rules

16

XXII

Regional Transport Authority

17

XXIII

Renewal of Gun License

18

XXIV

Special reports of Police

19

XXV

Suits by and against Government

20

XXVI

Legal Aid

21

XXVII

Police Magistrate Co-ordination meeting

22

XXIX

Atrocities on SCs & STs joint enquiry by Magistrate police etc.

23

XXX

Offence against Women's

24

XXXI

Misc. Correspondence on other related matter

Nizarat Section:

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

1

To receive of letter and put a diary number

Head Ministerial and Diarist

Same Day

2

For making

Head Clerk

-do-

3

To send reply of the letters

Concerned D.As

3 Days

4

For Assembly Question & urgent letters disposal

-do-

Same Day

5

Reservation of Circuit House

Asst. Nazir

3 Days as per vacancy

 Establishment Section:

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

1

Letter received and submitted to Head of Office for perusal

Receipt Clerk

Same day

2

To mark letter to concern D.A.

H.C

Same day

3

Enter in Receipt register

Receipt Clerk

Same day

4

Receive the letter & enter in the log book

D.A. Concerned

Same day

5

Prepare and put up before the H.C. for examination

D.A. Concerned

Urgent Same Day Ordinary within 3 days

6

To be placed before the Deputy Collector (Estt.)

H.C

-do-

7

Action of Deputy Collector (Estt.)

Deputy Collector (Estt.)

-do-

 

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

General & Misc. Section:

The Correspondence is dealt as per Odisha Record Manual 1964 as far as practicable and all other assignments are dealt on the basis of the exigencies varying from case to case.

Judicial Section:

Sl. No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

Diary of Letter

3 minute per letter

  

2

Issue of letter

3 minute per letter

  

3

Entry in messenger book one letter

1 minute

 

4

Typing

20 pages per day

 

5

Processing of Files

15 minutes per letter

 

6

Drafting

30 per letter

 

7

Preparation of Gun License, Explosive License, N.O.C. etc.

30 minutes per license

 

Nizarat Section:

Details of norms and standards set out in respect of various activities are given in following table. Some of the norms are indicated below as an illustration.

Sl. No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

Diary of Letter

3 minute per letter

  

2

Disposal of ordinary letters

Within 8 days

  

3

Urgent and assembly question

Same day

If information available

4

Approval of draft

In one day

 

5

Typing of draft

In one day

 

Establishment Section:

All the norms and working procedure relating to establishment / service related to employees of this office are generally dealt as per Odisa Service Code, Odisha Pension Rules, CCA rule etc are  being followed. The rest of the works for which no such norms are provided are also given equal importance for disposal. Here, in this section there are some works which need to be processed through the different stages are being carefully examined to make them fault free.

 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

 

Sl. No.

Name of the Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No., if any

Price in case of Priced Publications

1

2

3

4

5

General & Misc. Section

1

Odisha Record Manual, 1964

Office procedural effects

    

Judicial Section

1

Arms Act, 1959

Regarding grant Renewal of Gun license

    

2

Arms Rules, 1962

Sanction of prosecution U/S-39 of Arms Act

    

3

Odisha law Officers manual

Appointment of law officers, rules for fees bills etc. to law office

    

4

Petroleum Act 1934

      

5

Petroleum Rules, 2002

Grant of N.O.C.

    

6

Explosive Act, 1884

Grant of Explosive license

    

7

W.C. Act 1923

Case under work men's compensation Act.

    

8

Jail Manual

      

Nizarat Section

1

Odisha Nizarat Manual 1964

Cash transaction and maintenance of cash book

-

  

Supervision & reservation of Circuit house

Village Map and forms & stationery

2

ORM 1964

Office Procedure

-

  

3

Odisha circuit house and inspection bungalows rules 1985

Entitled and non entitled person deserves accommodation in the Circuit House

    

Establishment Section

1

Odisha Service Code

Service matter of employees

    

2

Odisha Pension Rules

Pension matters

    

3

Odisha Leave Rules

Leave matters

    

4

OCS (CCA) Rules

Disciplinary actions

    

 

Sl. No.

Name of the Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No., if any

Price in case of Priced Publications

1

2

3

4

5

Establishment Section

5

O.G.S.C.R.

Duty of public servant

    

6

O.T.C

Preparation of bill

    

7

T.A. Rule

Travelling allowance

 

 

8

Budget Manual

Budget of staff

 

 

9

G.P.F. Rule

Provident fund matter

 

 

10

O.G.F.R

Financial matter

 

 

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

 

General & Misc Section:

 The file index register for each calendar year sub-divided in to collection and file numbers are available.

Judicial Section:

Details of records available may be made in a statement form wing wise, unit wise, branch wise and it may be got tabulated, indexed and catalogued. ( An illustrative list is given below

Sl. No.

Nature of Records

Details of Information Available

Unit/ Section Where Available

Retention Period, Where Available

1

2

3

4

5

1

Gun License register and files

Grant Renewal of Gun License

Judicial Section

Permanent

2

Explosive License Register & Files

Grant Renewal of Explosive License

Judicial Section

Permanent

Nizarat Section:

Sl. No.

Nature of Records

Details of Information Available

Unit/ Section Where Available

Retention Period, Where Available

1

2

3

4

5

1

Main Cash Book and seven nos. of subsidiary register

Details of Cash transaction

Nizarat Section

  

2

Bank draft register

Receipt of Bank Draft

Nizarat Section

  

3

Bill register

Entry of bills

Nizarat Section

 

4

Contingency Register

Drawal of contingency bills

Nizarat Section

 

5

Issue of Cheque Register

 

Nizarat Section

 

6

Money Receipt & Issue Register

 

Nizarat Section

 

7

Dead Stock Store Register

Furniture and miscellaneous articles

Nizarat Section

 

8

Consumable Stock Register

Consumable articles

Nizarat Section

 

9

Stock & Issue Register of stationary

Stock of forms and stationary

Nizarat Section

 

10

Dead Stock register of Circuit House

Furniture of circuit house

Nizarat Section

 

11

Consumable Stock Register

Consumable articles

Nizarat Section

 

12

Stock register of spare parts of vehicle

Spares parts of vehicle

Nizarat Section

 

 

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

 Judicial Section:

Sl. No.

Name and Address of the Consultative Committees/ Bodies

Constitution of the Committee/ Body

Role and Responsibility

Frequency of Meetings

1

2

3

4

5

1

Sr. Officer Meeting

Dist. Magistrate Collector

Receive on disposal of cases

Once in 2 month

Dist. Sessions Judge

S.P.

C.D.M.O

P.P.

D.F.O.

2

Police Magistracy Co-operation

D.M. & Collector, Gajapati

Review of law & order, land disputes, crime position, cases under Cr. P.C., Excise cases, Forest cases

Once in each month

S.P. Gajapati

D.F.O., Paralakhemundi

Supdt. of Excise, Gajapati

R.T.O. Gajapati

S.D.M., Paralakhemundi

Tahasildar, Paralakhemundi, R. Udayagiri & Mohana

Block Development Officer, kasinagar, Gumma, Gosani, Rayagada, Nuagada, R.Udayagiri & Mohana

Deputy Collector (Judicial)

Public Prosecutor, Special Public Prosecutor

Other procedure adopted for formal and informal consultations with the public may also be indicated such as Bhagidari, Jan sunvai, interaction with resident welfare associations etc. Other details whether the meeting are open to public, minutes are accessible to public etc. may also be indicated.

 

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

 

[Section-4 (1) (b) (viii)]

 

 Judicial Section:

Sl. No.

Name and Address of the Body

Main Functions of the Body

Constitution of the Body

Date of Constitution

Date up to which valid

Whether Meetings open to Public

Whether Minutes accessible to Public

Frequency of Meetings

Remarks

1

2

3

4

5

6

7

8

9

10

1

Non-Official visitors to Sub-Jail, Paralakhemundi

To visit assigned Sub-jail and report on the deficiencies observed

Sri K. Narayan Rao, MLA, Paralakhemundi A.C.

            

Dr. K. Narayan Rao (Retd.) Paralakhemundi

Smt. Soudamini Mishra, W/o Sri R.N. Mishra, Advocate, Parlakhemundi

2

Non-Official visitors to Sub-Jail, R.Udayagiri

  

Sri Chakradhar Paik, MLA, Ramagiri A.C

            

Sri Balaram Ranahati (Freedom Fighter) R. Udayagiri

Smt. Kamalini Patnaik, Advocate, R.Udaygiri

 MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8
1 Shri Akshay Sunil Agrawal,IAS Collector & District Magistrate 06815-222397 222396
 06815-222464 dm-gajapati@nic.in Collector Office, District Gajapati, Paralakhemundi, Odisha, Pin : 761200
2 Shri Falguni Majhi, OAS (S) Additional District Magistrate 06815-223333  -  -  admgajapati@gmail.com

-do-

 

 

General & Misc. Section:
1 Binayak Chandra Raula,OAS-A(JB) OSD and Deputy collector -do- - - - -

2

 Vacant

Section Officer

-do-

-

-

-

-

3

Minushree Mohanaty

Senior Revenue Assistant

-do-

-

-

-

-

4

Nasan Gamango

Senior Revenue Assistant

-D

-

-

-

-

5

Siba Sankar Sahu

Junior Revenue Assistant

-do-

-

-

-

-

6

Dandasi Palka

Junior Revenue Assistant

-do-

-

-

-

-

7

Ankita Panigrahi

Junior Revenue Assistant

--

-

-

-

-

8

Rabi Narayan Patro

Peon

-do-

-

-

-

-

9

P.Anita

Peon

-do-

-

-

-

-

10

vacant

--

--

-

-

-

-

Judicial Section:

1

debabrata Gouda,OAS-A(JB)

Deputy Collector

06815-222943

-

-

-

-

2

Hari Behera

 Section Officer

-do-

-

-

-

-

3

Sameer Kumar Bhukta

Senior Revenue Assistant

-do-

-

-

-

-

4

Shiba Prasad Panda

 Senior Revenue Assistant

-do-

-

-

-

-

5

Tapaswini Sahu

Junior Revenue Assistant

-do-

-

-

-

-

6

Rita Sahu

Peon

-do-

-

-

-

-

Nizarat Section:

1

Jagannath Padhy,ORS

Deputy Collector (Nizarat)

06815-223045

-

-

-

-

2

Simanchal Patita

Section Office & Nazir

-do-

-

-

-

-

3

Dibakar Mohapatra

Senior Revenue Assistant & Assistant Nazir

-do-

-

-

-

-

4

P.Sunita

Junior Revenue Assistant

-do-

-

-

-

-

5

 Vacant

 

-do-

-

-

-

-

Establishment Section

1

 Miss Mitali Madhusmita Padhi,OAS-A(JB) Deputy Collector 06815-223045        

2

 Iswara Chandra Behera Section Officer          

3

 Pares Panigrahi Senior Revenue Assistant          

4

 Manoj Kumar Boxi Senior Revenue Assistant          

5

 Sumanta Pradhan Senior Revenue Assistant          

6

 Kishanlal Sahu Junior Revenue Assistant          

7

 G.Durgamaa Peon          

Renue Section
1 Miss Sia Mahapatro,OAS-A(JB) Deputy Collector 06815-223045        
2 Harikrushna Purohit Section Officer          
3 K. Prasad Rao Senior Revenue Assistant          
4 Ashalata Gouda Senior Revenue Assistant          
5 Sushil Kumar Kara Senior Revenue Assistant          
6 Subrat Kumar Pani Senior Revenue Assistant          
7 A.S.V Prasa Senior Revenue Assistant          
8 Anita Nayak Junior Revenue Assistant          
9 K.Tarakeswar Rao Junior Revenue Assistant          
10 Pramod Kumar Panda Peon          
Emergency Section
1 Sri Binayak Chandra Raula,OAS-A(JB) Deputy Collector 06815-223045        
2 Manoranjan Pattnaik Section Officer          
3 Chandini Das Senior Revenue Assistant          
4 Rashmita Bhuyan Junior Revenue Assistant          
5 Bipra Charan Sabar Junior Revenue Assistant          

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

Nizarat Section

6

Purna Chandra Pradhan

Peon

-do-

 

 

 

Collectorate Gajapati

7

Santosh Kumar Patra

Khansama, Circuit House

-do-

 

 

 

 

8

Duryadhan Behera

Gardener, Circuit House

-do-

 

 

 

 

9

Ramesh Behera

Sweeper, Circuit House

-do-

 

 

 

 

10

Raikan Sabar

Night Watcher, Circuit House

-do-

 

 

 

 

Establishment Section

1

Sarat Chandra Swain

Deputy Collector (Estt.)

06815
222397

 

 

 

 

2

Bijaya Kumar Muni

Head Clerk

-do-

 

 

 

 

3

Kishore Ch. Dash

Senior Clerk

-do-

 

 

 

 

4

Prasad Kumar Patra

Senior Clerk

-do-

 

 

 

 

5

Bhabani Kumari Kar

Junior Clerk

-do-

 

 

 

 

6

harudatta Pradhan

Junior Clerk

-do-

 

 

 

 

7

Sulokhayani Ghanta

Peon

-do-

 

 

 

 

8

Trinath Nilapu

Peon

-do-

 

 

 

 

9

Sri Kiran Kumar Mohanty

Peon

-do-

 

 

 

 

 

MANUAL-10 
Monthly Remuneration & Compensation of Officers & Employees

   [Section-4 (1) (b) (x)]

Sl No.

Name

Designation

Scale of Pay (In Rs.)

Gross Pay (In Rs.)

Net Pay (In Rs.)

The Procedure to Determine the Remuneration as Given in the Regulation

1

2

3

4

5

6

7

1

Ms Madhumita, IAS

Collector & District Magistrate

-

-

-

-

Emergency Section

1

Sanjaya Kumar Mahapatro

Senior Clerk

5200-20200

2400

9960

 -

2

Subrat Kumar Pani

Junior Clerk

5200-20200

1900

5200

  -

3

G. Prakash Rao

Peon

4440-14680

1300

7270

  -

4

Tamala Biswal

Peon

4440-14680

1400

7300

  -

Other Section

1

Bijay Ch. Pattnaik

Senior Clerk, G&M and Nizarat Section

5200-20200

2400

11340

 -

2

Gopal Krishna Adhikari

Development Section Attached to NIC

5200-20200

2400

9820

 -

3

Mahesh Prasad Patro

Confidential Assistant

5200-20200

2400

10170

 -

4

Pragyan Priyadarsini

Junior Clerk in L.A. Section

5200-20200

1900

5420

 -

5

V.R. Patro

Driver to Collector

5200-20200

1900

8670

 -

6

Markend Ch. Nayak

Driver to ADM

5200-20200

1900

9170

 -

7

Purna Ch. Pattnaik

L. Peon Collector chamber

4440-14680

1400

7840

 -

8

D. Janaki Rao

Peon NIC

4440-14680

1300

7270

 -

9

Tarini Prasad Nayak

Peon Issue & Despatch

4440-14680

1300

7530

 -

10

S.S. Trinath Rao

Peon Rs. Office

4440-14680

1300

7530

 -

11

Prafulla Kumar Tamara

Peon

4440-14680

1300

7270

 -

12

Pramod Chandra Panda

Chainman

4440-14680

1300

7530

 -

13

Ashra Sabar

Night Watchman in Colletorate

4440-14680

1300

7270

 -

 

Sl.

Name

Designation

Scale of Pay (In Rs.)

Gross Pay (In Rs.)

Net Pay (In Rs.)

The Procedure to Determine the Remuneration as Given in the Regulation

1

2

3

4

5

6

7

Emergency Section

1

Sanjaya Kumar Mahapatro

Senior Clerk

5200-20200

2400

9960

 

2

Subrat Kumar Pani

Junior Clerk

5200-20200

1900

5200

 

3

G. Prakash Rao

Peon

4440-14680

1300

7270

 

4

Tamala Biswal

Peon

4440-14680

1400

7300

 

Other Section

1

Bijay Ch. Pattnaik

Senior Clerk, G&M and Nizarat Section

5200-20200

2400

11340

 

2

Gopal Krishna Adhikari

Development Section Attached to NIC

5200-20200

2400

9820

 

3

Mahesh Prasad Patro

Confidential Assistant

5200-20200

2400

10170

 

4

Pragyan Priyadarsini

Junior Clerk in L.A. Section

5200-20200

1900

5420

 

5

V.R. Patro

Driver to Collector

5200-20200

1900

8670

 

6

Markend Ch. Nayak

Driver to ADM

5200-20200

1900

9170

 

7

Purna Ch. Pattnaik

L. Peon Collector chamber

4440-14680

1400

7840

 

8

D. Janaki Rao

Peon NIC

4440-14680

1300

7270

 

9

Tarini Prasad Nayak

Peon Issue & Despatch

4440-14680

1300

7530

 

10

S.S. Trinath Rao

Peon Rs. Office

4440-14680

1300

7530

 

11

Prafulla Kumar Tamara

Peon

4440-14680

1300

7270

 

12

Pramod Ch. Panda

Chainman

4440-14680

1300

7530

 

13

Ashra Sabar

Night Watchman in Colletorate

4440-14680

1300

7270

 

 

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4(1) (b) (xi)]

 

Judicial Section:

Non-Plan Budget:

Sl. No.

Major Head

Activities to be Performed

Sanctioned Budget
(in Rs.)

Budget Estimate
(in Rs.)

Revised Estimate
(in Rs.)

Expenditure for the last Year
(in Rs.)

1

2

3

4

5

6

7

1

2014-Administration of Justice

Fees and retainer charges of Law Officers

9,65,475
(6,98,975 + 2,66,500)

9,67,000

 

9,65,475

Establishment Section:

Sl. No.

Unit

Code No.

Requirement for the year 2012-2013
(in Rs.)

Allotment received during the year 2012- 2013 upto 24.08.12
(in Rs.)

Expenditure made till 21.09.2012
(in Rs.)

Balance Available
(in Rs.)

Further requirement for the year 2012-13
(in Rs.)

Remarks

1

2

3

4

5

6

7

8

9

1

Pay

136

1,03,00,000

51,00,000

48,87,991

2,12,009

52,00,000

 

2

D.A.

156

73,00,000

33,90,000

32,71,574

1,18,426

39,10,000

 

3

O.A.

523

61,000

15,900

13,022

2,878

45,100

Arrear O.A. Rs.31,000/-

4

H.R.A.

403

3,60,000

1,89,000

1,49,294

39,706

1,71,000

 

5

R.C.M.

516

2,50,000

40,000

40,000

 

2,10,000

 

6

T.E.

06001

1,20,000

59,000

9,569

49,431

61,000

 

7

F.A.

560

8,00,000

3,50,000

 

3,50,000

4,50,000

 

8

Other Charges

20002

53,280

20,000

17,760

2,240

33,280

Pay of Khansama

 

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Not Administered

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Administered

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

 

Sl. No.

Activities for which Electronic Data available

Nature of Information available

Can it be shared with Public

Is it available on Website or is being used as Backend Database

1

2

3

4

5

General & Misc. Section

1

Official Website

    

http://gajapati.nic.in

Establishment Section

1

Departmental proceeding

All

No

Not applicable

 

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

 

Sl. No.

Facility available

Nature of Information available

Working Hours

1

2

3

4

Gen & Misc. Section

1

Reception by the Deputy Collector in the Office of the Collectorate, Gajapati

    

Judicial Section

1

Information Counter (Sam Park)

All types of forms for grant of Arms/ Explosive license

10 A.M. to 5 P.M.

Nizarat Section

1

Notice Board

Auction sale/ Tender

10 A.M. to 5 P.M.

2

News Paper

Quotation/ Tender

 

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Shri Manorajan Patnaik

Office Superintendent

06815 222397

9437283370

 -

 -

Collectorate Gajapati

Public Information Officer (PIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Miss. Trinath Sahu

Assistant Collector

06815
222397

9437909473

 -

dm-gajapati@nic.in 

Collectorate Gajapati

 First Appellate Authority (FAA):Sl.

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Shri Falguni Majhi OAS (S)

Addl. District Magistrate

06815-223333

8144561720

 -

 admgajapati@gmail.com

Collectorate, Gajapati, Paralakhemundi

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

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