NAC Khandapada, Nayagarh

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Aims and Objectives of the Organization :

To look after the health, sanitation, water supply, roads, safety and public convenience of the citizen of the urban inhabitants. This includes improvement and up-gradation of the socio- economical status of the Urban Poors.

2. Mission/ Vision :

Local Self Government under the statute consisting of the local people as representatives to the Council for carrying out the functions as provided under the Odisha Municipal Act/Rules, for the public health, safety and convenience of the citizens of the town.

3. History and Background for its Establishment :
Introduction:

This NAC constituted vide Govt. Notification No.27375 date. 14/08/1989 under the provision of O.M. Act' 1950 comprising of village Khandapada and other four villages namely Khalakhala, Golapokhan. Ostia, Khola. The boundary description of this N.A.C is detailed below.

North : Village Khali Sahi
South: Reserve Forest
East: River KusumiWest: Sunamunhi Dam
The total area of this NAC comes to 9 square miles with a total population of 8757 as per 2001 census ( Male 4530 & Female 4227). SC-1414 ST-296
As per Govt. in H & U.D. Deptt. Notification No 3713/SEC dt.11/08/08 an elected council has been constituted. This NAC has been divided in to 13no of wards during the period of nominated council.

4. Organization Chart :

The Khandapara NAC is the head of the Department as per Rule 428 of Odisha Municipal Rules, 1953 The Chairperson is the head of the Department.The Executive Officer is the Controlling Officer. The following sections are working under this N.A.C.
(a)General Office Establishment including bills and budget are being headed by a Junior Assistant.
(b)Public Works Section : The Part Time Municipal Engineer is the head of this section comprising 1 Junior Engineer (Part Time) 1 work sarkar Regular
(c)Tax Section: 5 Tax Collectors are working under this section.
(d) Sanitation : One Tax Collector is kept in charge of supervision of Sanitation work in addition to his own duty. He supervises the work of 16 No of Sweepers, 2 no. of Tractors of the N.A.C is lifting the garbage's of the town.

5. Allocation of Business : Khandapara NAC

6. Duties of be Performed to Achieve the Mission :

As per the laid down in the of Odisha Municipal Act 1950 and Odisha Municipal Rules-1953, all the duties and functions are being performed in this N.A.C.

7. Details of Services Rendered :

Sanitation, street lighting, water supply, providing roads, drains, culvert, maintenance of water reservoirs etc.

8. Citizens Interaction :

By organizing awareness meeting on L.S.G. Day and on other occasions necessary interactions are usually made.

9. Postal Address of the Main Office, Attached/ Sub- Ordinate Office/ Field Units etc.

Notified Area Council, At/Po- Khandapara, Dist, Nayagarh Pin-752077.

10. Map of Office Location :

No map of office location .

11.Working Hours Both For Office and Public :

Office Hours:- 10.00 A.M. to 5.00 P.M. Public for Sanitation:-5.00 A.M. to 1.00 P.M. During Summer:- 7.00 A.M. to 1P.M,

12. Public Interaction, if Any :

By organizing awareness meeting on L.S.G. Day and on other occasions the interaction is usually made.

13. Grievance Redress Mechanism :

Two nos employees are  in charge of public grievance.  One Jr. Asst. & MIS a  register has been maintained for compliance of the grievances

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.
No.

Designation

Powers

Duties

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

1

Executive Officer

Yes

Yes

Yes

Yes

All duties authorized under the Municipal Act 1950

2

2 No. Junior Assistant in Regular basis

No

No

No

Yes

Dealing with Cash, stock, Store, Street light, Audit, assembly Que.,  Establishment, Election etc

3

Junior Engineer

No

No

No

Yes

Supervision of developmental work, preparation of plan and estimates

4

Municipal Engineer
(Part Time)

No

No

No

Yes

Dealing with Work Section

5

Office Peon
(2Nos)

No

No

No

Yes

Office Attached

6

Orderly Peon (One)

No

No

No

Yes

Attached to office

7

Watch man (One)

-

-

-

-

Attached to Park & office

8

Tractor Driver(One)

No

No

No

Yes

Sanitation Work

9

Sweeper/ Sweepress Regular 7Nos. Consolidated 5No. DLR 4No.

No

No

No

Yes

Cleaning of roads, drains, streets sweeping etc.

10

One Data Entry Operator (One) On DLR basis

No

No

No

Yes

To attend all computerization work in the office

11

Community Organiser
(1 No. on Contractual basis)

No

No

No

Yes

Attached with SJSRY

12

MIS-1

No

No

No

Yes

All Computer Work

13

Accountant- 1No

 No

No

No

No

Accounting work, bill, budget etc.

 

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl.
No.

Activity

Level of Action

Time Frame

1

2

3

4

1

To receive application and put a diary number

Receipt & dispatch clerk.

Same day

2

To mark application to concerned Section

Jr. Asst.

Same day

3

To dispose of the letter

Dealing Assistant of concerned Section

2- 7 days

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.
No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

Diary of Letter

3-5 Minute per Letter

Same day

2

Dispatch of Letter

20 Minute per Letter

Registered dak including entry in messenger book

3

Typing Job

20 Pages per day

-

4

Computer

20 Pages per day

-

  MANUAL-5  

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Prepare a list of rules, regulations, instructions, manuals and records for discharging functions available with the public authority for the smooth discharge of its functions.

Sl.
No.

Name of the Act, Rules Regulations etc

Brief Gist of the Contents

Reference No if Any

Price in Case of Priced Publications

1

2

3

4

5

1

Municipal Act, 1950

Urban Local Body Related Matters.

-

-

2

Municipal Rules, 1953

Urban Local Body Related Matters

-

-

3

Registration of Birth and death Act. 1969. The Odisha Registration of Birth and Death Rules. 2001.

Birth and death related matters

-

-

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.
No.

Nature of Record

Details of Information Available

Unit/ Section where Available

Retention Period where Available

1

2

3

4

5

1

Cash Book Acquaintance Roll

Details of receipt and expenditure & staff salary bill etc.

Accounts section

20 years

2

Service Books

Details of Service Particulars of stall

Establishment Section

24 years

3

D.C.B position and record maintenance

Details of collection and supervision

Tax section

15 years

4

Maintenance of case record & stock and Store (Dev)

Details of records maintained in development section.

Public Work Section.

20 years

5

Receipt of cash received from collection staffs

Details of collection etc.

Cashier

20 years

6

Receipt and issue register

Letters received & Issue

Receipt and Dispatch Section

5 years

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl.
No.

Name and Address of the Consultative Committees/ Bodies

Constitution of the Committee/ Body

Rule and Responsibility

Frequency of Meetings

1

2

3

4

5

1

Khandapara NAC

One Chairperson One Vice Chairperson 11 Nos. Councillors

Development of NAC Area

Monthly

 

Sl.
No.

Name

Designation

Contact No

1

2

3

4

1

Prasanna Kumar Das

Administrator –Cum- ADM, Nayagarh

-

 

  MANUAL-8  

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl.
No.

Name and Address of the Body

Main Function of the Body

Constitution of the Body

Date of Constitution

Date Up to Which Valid

Whether Meeting Open to public

Whether Minutes Accessible to Public

Frequency of Meeting

1

2

3

4

5

6

7

8

9

1

Khandapara NAC

Development of the town

Chairperson & Councilors

-

-

-

-

-

 

  MANUAL-9  

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Office No.

E-Mail

Address

1

2

3

4

5

6

1

Itishree Sarangi

E.O.

06757-230019

khandaparan.hud@ori.nic,
nackpg89@gmail.com

Khandapara, NAC

2

Lalmohan Pattanaik

Jr. Asst.

-

-

-do-

3

Prakash Chandra Barik

Jr. Asst.

-

-

--do-

4

Gangadhar Das

Jr. Engineer

-

-

-do-

5

Satyajit Pani

Accountant

-

-

--do-

6

Sushree Santwana Mishra

MIS

-

-

-do-

7

Monalisa Das

Data Asst.

-

-

--do-

  8

Laxminarayan Sahoo

T.C

-

-

-do-

9

Harihar Mishra

Work Sarkar

-

-

-do-

10

Dillip Kumar Acharya

T.C

-

-

-do-

11

Mohit Ranjan Rath

T.C

-

-

-do-

12

Ramesh Kumar Mohanty

T.C

-

-

-do-

13

Raj Kishore Mohanty

Tractor Driver

-

-

-do-

14

Prasanti Devi

Office Peon

-

-

-do-

15

Subash Chandra Das

Orderly Peon

-

-

-do-

16

Kishore Chandra Naik

Night Watcher

-

-

-do-

17

Prasanta Kumar Rout

Computer Operator Consolidated

-

-

-do-

18

Raj Kishore Sahoo

Peon

-

-

-do-

19

Indumati Parida

Community Organizer

-

-

-do-

20

Rajkishore Mishra

DLRs

-

-

-do-

21

Rabindra Kumar Barik

DLRs

-

-

-do-

22

Rajani Dei

Sweeper

-

-

-do-

23

Laxmi Naik

Sweeper

-

-

-do-

24

Champa Naik

Sweeper

-

-

-do-

25

Mahendra Mahar

Sweeper

-

-

-do-

Sl.

Name

Designation

Office No.

E-Mail

Address

1

2

3

4

5

6

26

Chandra Mukhi

Sweeper

-

-

-do-

27

Rabindra Naik

Sweeper

-

-

-do-

28

Subashi Dei

Sweeper

-

-

-do-

29

Mini Dei

Sweeper

-

-

-do-

30

Sanatan Naik

Sweeper

-

-

-do-

31

Sara Mukhi

Sweeper

-

-

-do-

32

Sita Naik

Sweeper

-

-

-do-

  MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Pay Scale/ Monthly Remuneration

1

2

3

4

1

Itishree Sarangi

E.O.

9300 - 34800

2

Lalmohan Pattanaik

Jr. Asst.

5200-20200

3

Prakash Chandra Barik

Jr. Asst.

5200-20200

4

Gangadhar Das

Jr. Engineer

9300 – 34800

5

Sushree Santwana Mishra

MIS

16320 (Contractual)

6

Satyajit Pani

Accountant

16320 (Contractual)

7

Laxminarayan Sahoo

T.C

5200 - 20200

8

Harihar Mishra

Work Sarkar

5200 - 20200

9

Dillip Kumar Acharya

T.C

14400(Consolidated)

10

Mohit Ranjan Rath

T.C

14400(Consolidated)

11

Ramesh Kumar Mohanty

T.C

14400(Consolidated)

12

Raj Kishore Mohanty

Tractor Driver

5200-20,200

13

Prasanti Devi

Office Peon

4440-7440

14

Subash Chandra Das

Ordrly Peon to E.O

4440-7440

15

Kishore Chandra Naik

Night Watcher

4440-7440

16

Prasanta Kumar Rout

Computer Operator

430 per day

17

Raj Kishore Sahoo

Peon

320 (per day)

18

Indumati Parida

Community Organizer

16320/-

19

Rajkishore Mishra

DLRs

320 per day

20

Rabindra Kumar Barik

DLRs

370 per day

21

Rajani Dei

Sweeper

4440 -7440

22

Laxmi Naik

Sweeper

4440 - 7440

23

Champa Naik

Sweeper

4440 - 7440

24

Mahendra Mahar

Sweeper

4440 . 7440

25

Chandra Mukhi

Sweeper

4440 - 7440

 

 

Sl.

Name

Designation

Pay Scale/ Monthly Remuneration

1

2

3

4

26

Rabindra Naik

Sweeper

280per day

27

Subashi Dei

Sweeper

280per day

28

Mini Dei Sanatan Naik

Sweeper

280per day

29

Sanatan Naik

Sweeper

280per day

30

Sara Mukhi

Sweeper

280per day

31

Sita Naik

Sweeper

280per day

32

Sumitra Mukhi

Sweeper

280per day

33

Bharati Mukhi

Sweeper

280per day

34

Gouri Naik

Sweeper

280per day

35

Janaki Mukhi

Sweeper

280per day

36

Laxmidhar Naik

Sweeper

280per day

37

Sadasiva Naik

Sweeper

280per day

  38

Aswini Kumar Santa

M.E

Part Time

38

Samarendra Kumar Barik

Store Keeper

370 per day

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Abstract of Budget Estimate of Khandapada N.A.C. For the Year 2009- 2010:

Sl.
No.

Description of Accounts Closing

Opening Balance

Receipt Balance

Expenditure

1

2

3

4

5

a

General Accounts

45,98,250/-

-

-

b

Tax Account

-

-

-

c

Latrine Tax Account

-

-

-

d

Water Tax Account

-

-

-

e

Drainage Tax Account

-

-

-

f

Lighting Tax Account

-

-

-

g

Remuneration Enterprise

-

-

-

h

Govt. Grants Account ( Other than recurring grants)

-

1,63,00,000/-

1,63,00,000/-

i

Deposit Advance A/C

-

7,72,750/-

7,70,000/-

j

Endowment A/C

-

-

-

k

Other Misc. Account

-

12,00,000/-

11,50,000/-

Total

47,47,816/-

2,28,71,000/-

2,55,63,000/-

Form 1 (Rule-74)

Budget Estimate of Probable Expenditure of Khandapara Municipal Council for the Year 2018-19:

Sl.
No.

Head of Expenditure

Estimate for the year 2009-10

Sanctioned Estimate for the year 2008-09

Actual Expenditure of 9 Months up to Dec-08

Actual Expenditure for the year last Completed 2007-08

1

2

3

4

5

6

1

General Administration & Collection Charges. Salary of Executive Officers

38,96,458/-

33,90,258/-

32,06,820/-

29,15,736/-
2 Collection of Taxes & Fees 10,85,624/- 9,15,736/- 8,45,129/- 7,66,864/-

3

Public Safety
(Lighting Establishment & Equipment)

17,65,441/-

15,76,287/-

14,60,789/-

13,27,990/-

4

Public Health

31,82,490/-

23,54,009/-

21,56,892/-

19,60,812/-

5

Conservancy

-

-

-

-

6

Maintenance of Vital Statistics

-

-

-

-

7

Market, Cart, Stand & Slaughter houses

-

-

-

-

8

Miscellaneous

8,99,620/-

7,67,518/-

7,39,816/-

6,72,560/-

9

Medical

-

-

-

-

10

Public Concenience

4,50,000/-

-

-

-

11

Maintenance of public tank & wells. Drinking water supply

-

-

-

-

 

Sl.
No.

Head of Expenditure

Estimate for the year 2009-10

Sanctioned Estimate for the year 2008-09

Actual Expenditure of 9 Months up to Dec-08

Actual Expenditure for the year last Completed 2007-08

1

2

3

4

5

6

11

Public Works

36168828/-

15056097/-

6914370/-

6285792/-

12

Burning & Burial grounds

-

-

-

-

13

Miscellaneous A& O.E

1285303/-

1147592/-

1059197/-

962907/-

14

Public Institution

-

-

-

-

15

Miscellaneous

8,20,000/-

5,57,000/-

1,00,947/-

38,924/-

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Nil

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Note: Creation of database and its hosting on website should be done on priority basis for activities like issue of authorizations, grant of concessions. Licenses etc.

 

  MANUAL-14  

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Nil

 

 

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.
No.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Information Counter

Available

10A.M – 5P.M

2

Website

No

-

3

Library

No

-

4

Notice Board

 

10 AM to 5 PM

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer :

Sl.
No.

Name

Designation

Office Phone No.

Fax

E- Mail

Address

Demarcation of Area/ Activities if more than one PIO is there

1

2

3

4

 5

6

7

8

1

Gangadhar Das

Jr. Engineer

06757-230019

 

khandaparan.hud
@ori.nic.in/
nac_kpg@
yahoo.co.in

Khandapara, NAC

Within NAC area

Asst. Public Information Officer :

Sl.
No.

Name

Designation

Office Phone No.

Fax

E- Mail

Address

Demarcation of Area/ Activities if more than one PIO is there

1

2

3

4

5

6

7

8

1

Lalmohan Pattanaik

Jr. Asst.

-

-

nackpg89@gmail.com

-

-

First Appellate Authority :

Sl.
No.

Name

Designation

Office Phone No.

Fax

E- Mail

Address

Demarcation of Area/ Activities if more than one PIO is there

1

2

3

4

5

6

7

8

1

Itishree Sarangi

Executive Officer

06757-230019

-

-

Khandapara, NAC

Within NAC area

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

All other information's may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.

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