Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
Aims and Objectives of the Organization:
To look after the health, sanitation, water supply, roads, safety and public convenience of the citizen of the urban inhabitants. This includes improvement and up-gradation of the socio-economical status of the Urban Poor's.
Mission/Vision:
Local Self-Government under the statute consisting of the local people as representatives to the Council for carrying out the functions as provided under the Odisha Municipal Act/Rules, for the public health, safety and convenience of the citizens of the town.
History and Background for its Establishment:
Karanjia N.A.C started functioning from with effect from 15/09/1973 as per G.O. no 26865/H&UD dt 08/09/1973.This N.A.C constituted with the following villages.
1. Karanjia
2. Rairangpur
3. Polasia
4. Girima
5. Jodideuli
6. Karadia
7. Sorubali
8. Ankura
9. Niunti
The area of N.A.C. cover 18.94sqr KM which has been divided in to 15 Nos of wards.The total population of the N.A.C as per 2001 census is 21,441,out of which Male-11,276&Female-10,165.
This N.A.C Office is functioning since 15.09.73 on its own building. The existing building is in sufficient of accommodation. In this connection the Executive Officer sent a proposal to Govt. H&UD Department vide this letter no.829/ dt.05-06-97 & 740/ dt.09-06-98 for placement of funds for construction of office building staff quarters. The Executive Officer, instructed to remind the Govt. towards placement of funds.
Organization Chart:
The N.A.C Karanjia is the head of the Department as per Rule 428 of Odisha Municipal Rules, 1953. The Chairperson is the head of the Department.
The Executive Officer is the Controlling Officer. The following sections work under this N.A.C
Allocation of Business: N.A.C, Karanjia
Duties to be Performed to Achieve the Mission:
As per the provisions of Odisha Municipal Act 1950 and Odisha Municipal Rules-1953.
Details of Services Rendered:
Sanitation, street lighting, water supply, providing roads, drains, culvert, maintenance of water reservoirs etc.
Citizens Interaction:
By organizing awareness meeting on L.S.G. Day and other occasion in the interaction is usually made.
Postal Address of the Main Office, Attached/Sub-Ordinate Office/Field Units etc.:
Notified Area Council, At/Po-Karanjia, Dist.-Mayurbhanj, PIN-757037(Odisha)
Map of Office Location:
Attached
Working Hours both for Office and Public:
Office Hours:- 10.00 A.M. to 5.00 P.M.
Public for Sanitation:- 6.00 A.M. to 11.00 A.M. & 2.00 P.M. to 5.00 P.M.
During Summer- 5.00 A.M. to 11 A.M.
Public Interaction, if any:
By organizing awareness meeting on L.S.G. Day and other occasions the interaction is usually made.
Grievance Redress Mechanism:
One Sr Assistant is the in charge of public grievance. A register has been maintained for compliance of the grievances.
MANUAL-2
Powers & Duties of Officers & Employees
[Section - 4(1) (b) (ii)]
Sl. No. |
Designation |
Powers |
Duties Attached |
|||
|
Administrative |
Financial |
Statutory |
Others |
|||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Executive Officer |
Yes |
Yes |
Yes |
Yes |
|
|
2 |
Senior Assistant |
Yes |
No |
Yes |
Yes |
Accounts Dealing with Accounts/ Budgets and head clerk in charge for supervision the office. Establishment section |
|
3 |
Junior Assistant (VACANT) |
|
|
|
|
|
|
4 |
Junior Assistant (VACANT) |
|
|
|
|
|
|
5 |
Junior Engineer (conso.) |
No |
No |
No |
Yes |
Supervision of development work, preparation of plan and estimates |
|
6 |
Junior Eng.(BRGF) |
No |
No |
No |
Yes |
Supervision of development work |
|
7 |
Municipal Engineer (Part time) |
No |
No |
No |
Yes |
Check major the development work. |
|
8 |
Octroi Tax Collector (11no) |
No |
No |
No |
Yes |
Office attached and other engage in collection of holding tax , this one TC has engaged as cashier. |
|
9 |
Office Peon 1 no. |
No |
No |
No |
Yes |
Distribution of Darks/ attending office |
|
10 |
Octroi Peon |
|
|
|
|
Attached to Chairperson/ EO |
|
11 |
Driver |
No |
No |
No |
Yes |
Plying Tractor for lifting of garbages. |
|
12 |
Sweeper 1no. |
No |
No |
No |
Yes |
Cleaning road, drains, street sweeping etc. |
|
13 |
Watch man 1no. |
|
|
|
|
Watching the office |
|
14 |
Lighter |
NO |
NO |
NO |
YES |
Checking of street Light |
MANUAL- 3
Procedure Followed in Decision Making Process
[Section-4(1) (b) (iii)]
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
1 |
To receive application and put a diary number |
Receipt & dispatch clerk |
Same day |
|
2 |
To mark application to concerned Section |
Head Clerk |
Same day |
|
3 |
To dispose off the letter |
Dealing Assistant of concerned Section |
2-7 days |
MANUAL- 4
Norms for Discharge of Functions
[Section-4(1) (b) (iv)]
|
Sl. No. |
Activity |
Time Frame/ Norm |
Remarks |
|
1 |
Diary of Letter |
3 Minute per Letter |
Same day |
|
2 |
Dispatch of Letter |
15Minute per Letter |
Registered dak including entry in messenger book |
|
3 |
Typing job |
100 pages per day |
|
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4(1) (b) (v)]
Prepare a list of rules, regulations, instructions, manuals and records for discharging functions available with the public authority for the smooth discharge of its functions.
|
Sl. No. |
Name of the Act, Rules, Regulations etc. |
Brief Gist of the Contents |
Reference No. if any. |
Price in Case of Priced Publications. |
|
1 |
Municipal Act, 1950 |
Urban Local Body Related Matters. |
|
|
|
2 |
Municipal Rules, 1953 |
Urban Local Body Related Matters. |
|
|
|
3 |
Registration of Birth and death Act, 1969 The Odisha Registration of Birth and Death Rules, 2001 |
Birth and death related matters. |
|
|
MANUAL-6
Categories of Documents Under Control
[Section - 4(1) (b) (vi)]
|
Sl. No. |
Nature of Record |
Details of Information Available |
Unit/Section where Available |
Retention Period where Available |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Cash Book Acquaintance Roll |
Details of receipt and expenditure & staff salary bill etc. |
Accounts section |
10 years |
|
2 |
Service Books |
Details of Service Particulars of staff |
Establishment section |
10 years |
|
3 |
D.C.B. & Collection record maintain |
Details of collection and supervision |
Tax section |
10 years |
|
4 |
Maintenance of case record & stock and Store (Dev) |
Details of records maintain in development section |
Public Work Section |
10 years |
|
5 |
Receipt of cash received from collection staffs |
Details of collection etc |
Cashier |
10 years |
|
6 |
Receipt and issue register |
Letter receipt & dispatch |
Issue and Dispatch section |
10 years |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4(1) (b) (vii)]
|
Sl. No. |
Name and Address of the Consultative Committees/ bodies |
Constitution of the Committee/ Body |
Rule and Responsibility |
Frequency of Meetings |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Karanjia N.A.C |
One Chairperson One Vice-Chairperson |
Development of NAC Area |
Monthly |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1)(b)(viii)]
List of Boards, Councils, Committees etc.
|
Sl. No. |
Name and Address of the Body |
Main Function of the Body |
Constitution of the Body |
Date of Constitution |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Karanjia N.A.C. |
Development of the town |
Chairperson & Councilors |
30.09.2008 |
|
Date |
Whether Meeting Open to Public |
Whether Minutes |
Frequency of Meeting |
Remarks |
|
6 |
7 |
8 |
9 |
10 |
|
29.09.2013 |
No |
Yes |
Monthly |
|
MANUAL-9
Directory of Officers & Employees
[Section - 4(1) (b) (ix)]
|
Sl. |
NAME |
DESIGNATION |
MOBILE NO. |
|
1 |
Gudra Hembram |
Executive Officer |
7653094080 |
|
2 |
Madhusmita Mohanta |
J.E |
9938640665 |
|
3 |
Tanmay Kumar Sahu |
Accountant |
8895739365 |
|
4 |
Ashish Kumar Mohapatra |
MIS CP |
9776844805 |
|
5 |
Chandra Mohan Sahu |
Jr. Asst. |
8658444284 |
|
6 |
Rabindra Kumar Singh |
Jr. Asst. |
9337169917 |
|
7 |
Sudhir Chandra Saha |
TC |
7978483734 |
|
8 |
Tapas Kumar Sahu |
TC |
9658936811 |
|
9 |
Ramakanta Naik |
TC |
9439446122 |
|
10 |
SS Dass Adhikari |
TC |
6371960771 |
|
11 |
Bachan Kumar Patra |
TC |
9437878663 |
|
12 |
Abinash Pujapanda |
M&E Expert |
9438505506 |
|
13 |
Sobhagya Sikta Pattanik |
CMM |
9439303467 |
|
14 |
Bharat Ranjan Pahl |
I.E. |
9439920420 |
|
15 |
Samarjit Jena |
Projector Coordinator |
7978507996 |
|
16 |
Uddhab Mahalik |
Accountant |
9337721974 |
|
17 |
Rohit kumar Behera |
P.A |
8908406447 |
|
18 |
Bharat Chandra puthal |
Process Server |
9777823906 |
|
19 |
Sankhali Charan Prusty |
T.P. |
9439294657 |
|
20 |
Anam Ch. Patra |
TP |
9777947856 |
|
21 |
Trilochan Mohakud |
T.P. |
7077023122 |
|
22 |
Satyabrata Naik |
Peon |
9348116125 |
|
23 |
Kshitish Ch. Puthal |
Sweeper |
8018778899 |
MANUAL -10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
NAME |
DESIGNATION |
SALARY |
|
1 |
Gudra Hembram |
Executive Officer |
61908 |
|
2 |
Madhusmita Mohanta |
J.E |
54841 |
|
3 |
Tanmay Kumar Sahu |
Accountant |
21100 |
|
4 |
Ashish Kumar Mohapatra |
MIS CP |
21100 |
|
5 |
Chandra Mohan Sahu |
Jr. Asst. |
32247 |
|
6 |
Rabindra Kumar Singh |
Jr. Asst. |
13300 |
|
7 |
Sudhir Chandra Saha |
TC |
53103 |
|
8 |
Tapas Kumar Sahu |
TC |
53073 |
|
9 |
Ramakanta Naik |
TC |
52898 |
|
10 |
SS Dass Adhikari |
TC |
52898 |
|
11 |
Bachan Kumar Patra |
TC |
52898 |
|
12 |
Abinash Pujapanda |
M&E Expert |
Outsourcing |
|
13 |
Sobhagya Sikta Pattanik |
CMM |
Outsourcing |
|
14 |
Bharat Ranjan Pahl |
I.E. |
Outsourcing |
|
15 |
Samarjit Jena |
Projector Coordinator |
Outsourcing |
|
16 |
Uddhab Mahalik |
Accountant |
Outsourcing |
|
17 |
Rohit Kumar Behera |
P.A |
Outsourcing |
|
18 |
Bharat Chandra Puthal |
Process Server |
j}5344 |
|
19 |
Sankhali Charan Prusty |
T.P. |
45344 |
|
20 |
Anam Ch. Patra |
TP |
45314 |
|
21 |
Trilochan Mohakud |
T.P. |
22607 |
|
22 |
Satyabrata Naik |
Peon |
29307 |
|
23 |
Kshitish Ch. Puthal |
Sweeper |
22567 |
|
Sl. No. |
Name |
Designation |
Pay Scale/ Monthly Remuneration |
|
23 |
Pradeep Kumar Puthal |
-do- |
Pay 6530 |
|
24 |
Ramakanta Naik "B" |
-do- |
Pay 6530 |
|
25 |
Bhajamohan Modei |
-do- |
Pay 6530 |
|
26 |
Umesh Chandra Gahan |
-do- |
Pay 6530 |
|
27 |
Anama Charana Patra |
-do- |
Pay 6530 |
|
28 |
Sankhali Charan Prusty |
-do- |
Pay 6530 |
|
29 |
Benudhar Naik |
-do- |
Pay 6530 |
|
30 |
Biswanath Naik |
-do- |
Pay 6530 |
|
31 |
Ganesh Chandra Puthal |
-do- |
Pay 6530 |
|
32 |
Padmalochan Mukhi |
Sweeper |
Pay 6680 |
|
33 |
Barun Kumar Sethi |
JE ( Cons.) |
5000 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
FORM No. III
Schedule for the Budget Estimate Receipt & Expenditure of Karanjia N.A.C. for the Year-2009-2010
PROBABLE RECEIPT
|
Sl. No. |
Major Head Particulars |
Estimated for the Year 2009-10 |
Sanctioned Estimate for the Year 2008-09 |
Actual Receipt 9 Month of Current Year 2008-09 |
Actual Receipt of the Year Last Completed Year 2007-08 |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Rates & taxes |
535000.00 |
705000.00 |
165556.00 |
202117.00 |
|
2 |
License & other fees |
810000.00 |
1192100.00 |
263494.00 |
454000.00 |
|
3 |
Receipt under Special Act. |
50000.00 |
- |
25260.00 |
42710.00 |
|
4 |
Revenue derived from Municipal Property & Power part from taxation |
526000.00 |
1140000.00 |
220750.00 |
309547.00 |
|
5 |
Grants & Contribution for General & Special Purpose (from Govt. |
25580000.00 |
20130000.00 |
14214795.00 |
22503917.00 |
|
6 |
Local Fund |
1000000.00 |
3840000.00 |
328750.00 |
585000.00 |
|
7 |
Miscellaneous |
1791000.00 |
2481000.00 |
2298804.00 |
1370294.00 |
|
8 |
Extra Ordinary & Debt. |
300000.00 |
800000.00 |
104500.00 |
443000.00 |
|
|
Total |
30592000.00 |
30288100.00 |
17621909.00 |
25910585.00 |
|
|
Opening Balance |
23419171.00 |
4500712.00 |
27816545.00 |
14831556.00 |
|
|
Grant Total |
54011171.00 |
34788812.00 |
45438454.00 |
40742141.00 |
FORM No.III
Schedule for the Budget Estimate Receipt & Expenditure of Karanjia N.A.C. for the Year-2009-2010
PROBABLE EXPENDITURE
|
Sl. No. |
Major Head Particulars |
Estimated for the Year 2009-10 |
Sanctioned Estimate for the year 2008-09 |
Actual Receipt 9 Month of Current Year 2008-09 |
Actual receipt of the Year Last Completed Year 2007-08 |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
General Administration Charges. |
1442000.00 |
992000.00 |
497861.00 |
842046.00 |
|
2 |
Collection taxes & Fees. |
3975000.00 |
2355000.00 |
2215120.00 |
2424825.00 |
|
3 |
Public Safety. |
2540000.00 |
1775000.00 |
609662.00 |
1012750.00 |
|
4 |
Public Health |
7113000.00 |
3513000.00 |
3621492.00 |
972188.00 |
|
5 |
Water Supply. |
1175000.00 |
1215000.00 |
46528.00 |
49329.00 |
|
6 |
Conservancy. |
970000.00 |
1460500.00 |
914036.00 |
599910.00 |
|
7 |
Medical, |
- |
10000.00 |
- |
- |
|
8 |
Public Conveniences. |
20555000.00 |
11760000.00 |
12169441.00 |
4412470.00 |
|
9 |
Public Interaction |
517000.00 |
717000.00 |
- |
- |
|
10 |
Miscellaneous. |
7985000.00 |
4010000.00 |
1489113.00 |
1729497.00 |
|
11 |
Extra Ordinary & Debt. |
700000.00 |
1100000.00 |
455491.00 |
882582.00 |
|
|
Total |
46972000.00 |
28907500.00 |
22018744.00 |
12925597.00 |
|
|
Closing Balance |
7039171.00 |
5881312.00 |
23419710.00 |
27816545.00 |
|
|
Grant Total |
54011171.00 |
34788812.00 |
45438454.00 |
40742142.00 |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4(1) (b) (xii)]
|
Sl. No. |
Name & Address of the Institution |
Purpose for which Subsidy Provided |
No of Beneficiaries |
Amount of Subsidy |
Previous Year Utilization |
Previous Year Achievement |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
S.B.I Karanjia |
groundnut cultivation |
03 groups |
30,000/- |
|
S.B.I Karanjia |
|
|
|
Barakhanda S H G.W. No.03 |
|
|
|
|
|
|
|
Banalata S H G.W.No.03 |
|
|
|
|
|
|
|
Maa AmbikaS H G.W.No.03 |
|
|
|
|
|
|
|
|
Total:- |
3,00,000/ |
|
|
List of Individual Given Subsidy Karanjia N.A.C
|
Sl. No. |
Name & Address of the Beneficiaries |
purpose for which Subsidy Provided |
Amount of Subsidy |
Schedule & Criteria of Selection |
No of the Subsidy Given in Part which Purpose |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 . |
Debabrata Das W.No.5 .Karanjia |
Stationary & bettle shop |
3750/- |
BPL |
S.B.I Karanjia |
|
2. |
Gourahari Naik W.No.13 |
Snax with trolly |
3,750/- |
BPL |
|
|
3. |
Sebati Mridia W.No.13 |
Grocery |
3,750/- |
BPL |
|
|
4. |
Sk. Phajil W.No.15 |
Garments |
3,750/- |
BPL |
|
|
5. |
Haladhara Naik W.No.09 |
Hotel |
3,750/- |
BPL |
|
|
6 |
Jitendra Sahu W.12 |
Copper U tensile |
3,750/- |
BPL |
|
|
7. |
Ganesh Naik W.No.9 |
Bettle shop |
3,750/- |
BPL |
|
|
8. |
Debadatta Behera W.14 |
Vegetable shop |
3,750/- |
BPL |
|
|
9. |
Kuntala Patra W.03 |
Grocery |
3,750/- |
-do- |
|
|
10. |
Kamala Dehuri W.11 |
Tea stall |
3,750/- |
-do- |
|
|
11. |
Akhaya Jena W.09 |
Grocery |
3,750/- |
-do- |
|
|
12. |
Jogendra Das W.03 |
Grocery |
3,750/- |
-do- |
|
|
13. |
Rajesh Jena W.09 |
Dry food |
3,750/- |
-do- |
|
|
14. |
Iswara Jena W.09 |
Bettle shop |
3,750/- |
-do- |
|
|
15. |
Nila Patra W.05 |
Fast food |
3,750/- |
-do- |
|
|
16. |
Harihar Dehury W.11 |
Grocery |
3,750/- |
-do- |
|
|
17. |
Joshoda Dehury W.11. |
Rice & paddy |
3,750/- |
-do- |
|
|
18. |
Sanjay Badnaik W.03 |
Grocery |
3,750/- |
-do- |
|
|
19. |
Manoj Sahu W.12 |
Gunny bag & Trading |
3,750/- |
-do- |
|
|
|
|
Total :- |
71.250/- |
|
|
|
Sl. No |
Name & Address of the Beneficiaries |
purpose for which Subsidy Provided |
Amount of Subsidy |
|
1 . |
purendra Behera W.7 |
Stationary |
3,750/- |
|
2. |
Abana Patra W.4 |
Fish salling |
3,750/- |
|
3. |
Manoj Kumar Senapati W.No.08 |
Ready Made |
3,000/- |
|
4. |
Gakula Naik W.06 |
-do- |
3,000/- |
|
5 |
Laxnidhara Patra W.06 |
Bettle & Stationary |
3750/- |
|
6. |
Debasis Ku,Behera W.09 |
Grocery |
2250/- |
|
7. |
Maheswara Behera W.14 |
Laundry |
1800/- |
|
8. |
Bubbul Behera W.09 |
Poultry |
3000/- |
|
9 |
Sital Bindhani W.13 |
Grocery |
3000/- |
|
10. |
Md.Akhtar Husain W.05 |
Spices |
2250/- |
|
11. |
Dinabandhu Patra W.03 |
Stationary |
1500/- |
|
12. |
Smt.Sandhyarani Grahacharya W.13 |
Stn.& Grocery |
3300/- |
|
13. |
Ajay Kumar Naik W.14 |
-do- |
3750/- |
|
14. |
Bharata Dehuri W.13 |
Stn & Bettle |
3000/- |
|
15. |
Gadadhar Sahu W.06 |
Leather bag |
3000/- |
|
16. |
Ekalabya Dehuri W.11 |
Bettle & Stn |
3000/- |
|
17. |
Balmiki Samal W.11 |
Tiffin |
2250/- |
|
18. |
Chittaranjan Naiik |
Huller & Spices |
3750/- |
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4(1)(b)(xiii)]
Note: - Creation of database and its hosting on website should be done on priority basis for activities like issue of authorizations, grant of concessions. Licenses etc.
MANUAL-14
Information Available in an Electronic Form
[Section-4(l) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4(l) (b) (xv)]
|
Sl. No. |
Facility Available |
Nature of Information Available |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
Information Counter |
|
10.00 AM to 1.30PM & @..00PMto5.00PM |
|
2 |
Website |
NO |
- |
|
3 |
Library |
NO |
- |
|
4 |
Notice Board |
Notice Board |
10.00 AM to 5.00 PM |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4(1) (b) (xvi)]
Public Information Officer(PIO):
|
Sl. No. |
Name |
Designation |
Mobilr No |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Tanmay Kumar Sahu |
Accountant |
8895739365 |
- |
Within NAC area |
Assistant Public Information Officer(APIO):
|
SI No. |
Name |
Designation |
Mobile No |
E-mail |
Address |
|
1 |
2 |
3 |
4 |
5 |
|
|
1 |
- |
- |
- |
|
First Appellate Authority (FAA):
|
Sl. No. |
Name |
Designation |
Mobile No. |
|
Post Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Gudra Hembram |
Executive Officer |
7653094080 |
|
|
MANUAL-17
Other Useful Information
[Section -4(1) (b) (xvii)]
All other information's may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.
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