NAC, KODALA

Introduction

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims and Objectives of the Organization:

To look after the health, sanitation, water supply, roads, safety and public convenience of the citizen of the urban inhabitants. This includes improvement and up-gradation of the socio-economical status of the Urban Poor's.

2. Mission/ Vision:

Local Self Government under the statute consisting of the local people as representatives to the Council for carrying out the functions as provided under the Odisha Municipal Act/ Rules, for the public health, safety and convenience of the citizens of the town.

3. Organization Chart:

The Kodala NAC is the head of the Department as per Rule 428 of Odisha Municipal Rules, 1953. The Chairperson is the head of the Department. The Executive Officer is the Controlling Officer. The following sections work under this N.A.C.

i) General Office Establishment including bills and budget headed by a Head Assistant.
ii) Public Works section:- The Junior Engineer is heads this section comprising one work sarkar.
iii) Tax Section:- One Tax Supervisor of the section head & 12 Tax Collector work under this section.
iv) Sanitation:- One Sanitary Inspector is kept in charge of supervision of Sanitation work. He supervises the work of 22 Sweepers, sanitation section to supervise the work of Sweepers. 2 no. of Tractor of the N.A.C. lift the garbage of the town.

4. Allocation of Business:
Kodala NAC

5. Duties to be performed to Achieve the Mission:

As per the provisions of Odisha Municipal Act 1950 and Odisha Municipal Rules-1953.

6. Details of Services Rendered:

Sanitation, street lighting, water supply, providing roads, drains, culvert, maintenance of water reservoirs etc.

7. Citizens Interaction:

By organizing awareness meeting on L.S.G. Day and other occasion in the interaction is usually made.

8. Postal Address of the Main Office, Attached/ sub-ordinate office/field units etc.:

Notified Area Council, At/Po- Kodala, Dist-Ganjam.

9. Map of Office Location: Attached

10. Working Hours both for Office and Public:

Office Hours: 10.00 A.M. to 5.00 P.M.
Public for Sanitation: 6.00 A.M. to 11.00 A.M. & 2.00 P.M. to 5.00 P.M.
During summer: 7.00 A.M. To 1 P.M.

11. Public Interaction, if any:

By organizing awareness meeting on L.S.G. Day and other occasions the interaction is usually made.

12. Grievance Redresses Mechanism:

One Junior Assistant is the in charge of public grievance. A register has been maintained for compliance of the grievances.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.	Designation	Powers				Duties Attached
Sl. No.	Designation	Administrative	Financial	Statutory	Others	Duties Attached
1	2	3	4	5	6	7
1	Executive Officer	Yes	Yes	Yes	Yes
2	Junior Assistant (1)					Official work.
3	Junior Engineer (1 Contractual)	No	No	No	Yes	Supervision of development work, preparation of plan and estimates.
4	Municipal Engineer (1 Part time)	No	No	No	Yes	Dealing with Work Section.
5	Office Peon 1 (DLR)					Office Attach.
6	Office Peon 1 (Vacant)					Office Attach.
7	Sweeper/ Sweepress (3 Regular)					Cleaning road, drains, street sweeping etc.
8	Sweeper/ Sweepress-15 (DLR)					Cleaning road, drains, street sweeping etc.
9	Tax Collector (2)					Collection of Tax.
10	Computer Operator (1 Contractual)					Data Entry & To Asst. Computer Related Work.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	To receive application and put a diary number	Receipt & dispatch Clerk	Same day.
2	To mark application to concerned Section	E.O.	Same day.
3	To dispose of the letter	Receipt & dispatch Clerk	2-7 days.

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
1	Diary of Letter	3-5 Minute per Letter	Same day
2	Dispatch of Letter	20 Minute per Letter	Registered dak including entry in messenger book
3	Typing job	100 pages per day

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief Gist of the Contents	Reference No. if Any.	Price in Case of Priced Publications.
1	2	3	4	5
1	Municipal Act, 1950	Urban Local Body Related Matters
2	Municipal Rules, 1953	Urban Local Body Related Matters
3	Registration of Birth and death Act, 1969. The Odisha Registration of Birth and Death Rules, 2001	Birth and death related Matters

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention Period where Available
1	2	3	4	5
1	Cash Book Acquaintance Roll	Details of receipt and expenditure & staff salary bill etc.	Accounts Section	10 years
2	Service Books	Details of Service Particulars of staff	Establishment Section	10 years
3	D.C.B. & Collection record maintain	Details of collection and supervision	Tax Section	10 years
4	Maintenance of case record & stock and Store (Dev.)	Details of records maintain in development section	Public Work Section	10 years
5	Receipt of cash received from collection staffs	Details of collection etc.	Cashier	10 years
6	Receipt and issue register	Letter receipt & dispatch	Issue and Dispatch Section	10 years

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Name and Address of the Consultative Committees/ Bodies	Constitution of the Committee/ Body	Rule and Responsibility	Frequency of Meetings
1	2	3	4	5
1	Kodala NAC	One Chairperson One Vice-Chairperson 13 Councilors	Development of NAC Area	Monthly

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.	Name and Address of the Body	Main Function of the Body	Constitution of the Body	Date of Constitution	Date up to which Valid	Whether Meeting Open to Public	Whether Minutes Accessible to Public	Frequency of Meeting	Remarks
1	2	3	4	5	6	7	8	9	10
1	Kodala NAC	Development of the town	Chairperson & Councilors	30.09.2008	29.09.2013	No	Yes	Monthly

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No	E-Mail	Address
1	2	3	4	5	6	7
1	Krushna Ch. Rath	Executive Officer	06810291335	7735780060	nackodala@gmail.com	NAC, Kodala
2	Dipika Kumari Behera	Junior Engineer	-do-	8270149981	-do-	-do-
3	Himansu Charan Swain	Jr. Asst.	-do-	9778055155	-do-	-do-
4	Rajendra Kumar Mishra	Tax & Fee Collector	-do-	7894280247	-do-	-do-
5	Ramakrushna Pattnaik	Tax & Fee Collector	-do-	9439239911	-do-	-do-
6	Mrutunjay Mohanty	Accountant	-do-	9776907878	-do-	-do-
7	Pabitra Behera	Office Support staff (outsourcing)	-do-	8328844851	-do-	-do-
8	Nibedita Rath	Programme Assistant (outsourcing)	-do-	7992814121	-do-	-do-
9	Chandra Marandi	Junior Sanitation Expert outsourcing)	-do-	9337038087	-do-	-do-
10	Santosh Kumar Padhy	Peon	-do-	9090214067	-do-	-do-
11	Prafulla Kumar Sahu	Peon	-do-	9090748869	-do-	-do-
12	Deepak Kumar Pradhan	CI. TC	-do-	8249867380	-do-	-do-
13	Ranjita Kumari Panda	CO	-do-	8658357870	-do-	-do-
14	Susanta Kumar Panigrahi	MIS	-do-	9437412839	-do-	-do-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Basic	DA	HRA	Gross pay
1	2	3	4	5	6	7
1	Krushna Ch. Rath	Executive Officer	52000	28600	2080	82680
2	Dipika Kumari Behera	Junior Engineer	44900	24695	1796	71391
3	Himansu Charan Swain	Jr. Asst.	27600	15180	1104	43884
4	Rajendra Kumar Mishra	Tax & Fee Collector	30887	16988	1235	49110
5	Ramakrushna Pattnaik	Tax & Fee Collector	31100	17105	1244	49449
6	Mrutunjay Mohanty	Accountant	28400	0	0	28400
7	Pabitra Behera	Office Support staff (outsourcing)	0	0	0	0
8	Nibedita Rath	Programme Assistant (outsourcing)	0	0	0	0
9	Chandra Marandi	Junior Sanitation Expert outsourcing)	0	0	0	0
10	Santosh Kumar Padhy	Peon	22200	12210	888	35298
11	Prafulla Kumar Sahu	Peon	21000	11550	840	33390
12	Deepak Kumar Pradhan	CI. TC	0	0	0	0
13	Ranjita Kumari Panda	CO	28400	0	0	28400
14	Susanta Kumar Panigrahi	MIS	28400	0	0	28400

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No.	Head of Expenditure	Probable Estimate for the Year 2009-10 (In Rs)	Sanctioned Estimate for current year 2008-09 (in Rs)	Actual expenditure of 9 Months of current year 2008-09 (In Rs)	Actual expenditure for the year last completed 2007-08( In Rs )	Remarks
1	2	3	4	5	6	7
1	General Administration & collection charges
A	General Administration
a	Office Establishment	1500000	1296000	85700	214973
b	Contingencies	200000	170000	77800	10093
c	conveyance Allowance	20000	12000	1260	12550
d	Dearness Allowance	350000	230000	43183	153872
e	Traveling Allowance	120000	80000	34736	46059
f	Leave Salary And Pensionary Contribution	150000	120000		14061
g	Other Charges	400000	395000	13000	73334
	Total	2740000.00	2303000.00	255679	524942
B	Collection of Taxes and fees
a	Office Establishment	2000000	972000	696466	1176195
b	Contingencies	60000	56000
c	conveyance Allowance	6000	4320
d	Dearness Allowance	500000	2064	365100	837053
e	Other Charges	300000	169500	21650	561902
	Total	2866000	1203884	1083216	2575150
C	Collection of Ferry Rents	20000	20000
D	Survey of Land	50000	50000
E	Refunds
F	Pension and Gratuities	1000000		303414
	Total (B+C+D+E+F)	3936000	1273884	1386630	2575150

Sl. No.	Head of Expenditure	Probable Estimate for the Year 2009-10 (In Rs)	Sanctioned Estimate for current year 2008-09 (in Rs)	Actual expenditure of 9 Months of current year 2008-09 (In Rs)	Actual expenditure for the year last completed 2007-08( In Rs)	Remarks
1	2	3	4	5	6	7
2	Public Safety
a	Fire Establishment & Equipment	150000	148000	36170	79632
b	Lighting Establishment & Equipment	1000000	800000	557000	171317
c	Payment of Reward for Destruction of Noxious Animals
d	Others ( Energy Charges for street Lighting )	1000000	910000	310000	360000
	Total	2150000	1858000	903170	610949	25% for Urban Poor = 53.75 Lakhs
3	Public Health
a	Establishment Charges	3500000	3060000	1433282	2691014
b	Training of Vaccinators (Sweeper Welfare fund)			24300	31900
c	Epidemic Charges
d	Vaccination Charges
e	Fairs, Festivals & Exhibitions	26000	26000
f	Other Sanitary Arrangements (Sanitary Materials)	1000000	820000	168168	245117
g	Drainage and Sewerage Works
	Origional	800000	600000			25% for Urban Poor = 9.5 Lakhs
	Repairs	1500000	1300000
	Establishment	1500000	2465200
	Total	8326000	8271200	1625750	2968031

Sl. No.	Head of Expenditure	Probable Estimate for the Year 2009-10 (In Rs)	Sanctioned Estimate for current year 2008-09 (in Rs)	Actual expenditure of 9 Months of current year 2008-09 (In Rs)	Actual expenditure for the year last completed 2007-08( In Rs )	Remarks
1	2	3	4	5	6	7
h	Water Supply and Water Works (Jalachatra)	20000		11934	22975
	Original
	Repairs
	Establishment	150000	100000
	Total	170000	100000	11934	22975
I	Conservancy
	Latrine and Urinals
	Public	1090000	1000000
	Private
	Road Watering & Road cleaning	200000	200000
	Disposal of Night Soil, Rubbish etc.	780000	700000
	Total	2070000	1900000			25% for Urban Poor = 51.75 Lakhs
j	Maintenance of vital Statistics	25000	20000
k	Markets, Cart stands & Slaughter Houses	600000	500000
l	Miscellaneous (Pension of retired Employees)	1375000	1200000
	Total	2000000	1720000
4	Medical
a	Establishment	200000	166400	41024	84518
b	Scholarships
c	Training of Nurses , Midwifes, Dais etc.
d	Contributions to Government

Sl. No.	Head of Expenditure	Probable Estimate for the Year 2009-10 (In Rs)	Sanctioned Estimate for current year 2008-09 (in Rs)	Actual expenditure of 9 Months of current year 2008-09 (In Rs)	Actual expenditure for the year last completed 2007-08( In Rs )	Remarks
1	2	3	4	5	6	7
e	Other Contributions
f	Maternity and Child Welfare centers
g	Other Charges (Re-imbursement of medicine Bill)	15000	10000
	Total	215000	176400	41024	84518
5	Public Convince
a	Ponds
b	Sarais, Dak Bunglows etc.	800000	750000
c	Planting and preservation of trees on Roads & Public places and Maintenance of Public Gardens	600000	450000
d	Veterinary Charges
e	Charges for improvement of Breed of Cattle	200000	200000
f	Contributions for General purposes :-
	Leprosy Asylums	20000	20000
	Lunatic Asylums
	.Orphanages
	Resoue Houses
	Total	1620000	1420000
g	Maintenance of Public tanks & Wells	1800000	1500000			25% for Urban Poor = 4.5 Lakhs
h	Construction of Houses for Disabled & Houseless Persons
I	Abating Offensive and Dangerous Trades and removing noxious vegetation

Sl. No.	Head of Expenditure	Probable Estimate for the Year 2009-10 (In Rs)	Sanctioned Estimate for current year 2008-09 (in Rs)	Actual expenditure of 9 Months of current year 2008-09 (In Rs)	Actual expenditure for the year last completed 2007-08( In Rs )	Remarks
1	2	3	4	5	6	7
j	Dairy Firms
k	T.F.C. (S.W.M.)	1500000		1709801	799866	100% for Urban Poor =15.00 Lakhs
l	B.R.G.F.	5000000		1958838
m	S.J.S.R.Y.	1000000		55000	377224	100% for Urban Poor =10.00 Lakhs
n	Performance based incentive	1800000		1317785
o	Data Base/MPLAD/ MLADAD/ S.R.C.	1500000		124802	995712
	Total (a to j)	14220000	2920000	5166226	2172802
k	Public Works
	Establishment	400000		57011	185277
	Construction of IHSDP	4000000	4000000			100% for Urban Poor = 40.00 Lakhs
	Building -Original	800000	600000	600000	600000
	Repairs	600000	500000		4090	25% for Urban Poor = 34.00 Lakhs
	Roads-Original	5000000	4000000	3127861	974293
	Repairs	8000000	8000000
	Stores And Plants	200000	200000
	Total	19000000	17300000	3784872	1763660

l	Burning & Burial Grounds	300000	200000
m	Miscellaneous i.e. Payment of Royalty, Income tax etc.	300000	2500000
	Total (L & M)	3300000	2700000
6	Public Instruction
a	Primary Education :

Sl. No.	Head of Expenditure	Probable Estimate for the Year 2009-10 (In Rs)	Sanctioned Estimate for current year 2008-09 (in Rs)	Actual expenditure of 9 Months of current year 2008-09 (In Rs)	Actual expenditure for the year last completed 2007-08( In Rs )	Remarks
1	2	3	4	5	6	7
6	Public Instruction
a	Assignment of Education tax
	Transfer of Govt. contribution or Grants for the primary Education Fund
	Contribution from the General fund Account for the primary Education Fund
b	Secondary & Other Education	500000	300000	45212	173575
c	Libraries & Reading rooms	200000	130000
d	Museums
e	Monuments
f	Gymnasium
g	Training of teachers
h	Establishment of scholarship	20000	20000
I	Maintenance of Hostels
j	Miscellaneous
	Total	720000	450000	45212	173575
7	Miscellaneous
a	Interest on Loans	300000	150000
b	Law Charges	50000	30000		1200
c	Stationary And Printing	150000	100000	17565	127587
d	Provident Fund	200000	10000	236535	494607
e	Cost of work done for private individuals
f	Standard Weight and Measures
g	Disposal of Unclaimed Corpses

Sl. No.	Head of Expenditure	Probable Estimate for the Year 2009-10 (In Rs)	Sanctioned Estimate for current year 2008-09 (in Rs)	Actual expenditure of 9 Months of current year 2008-09 (In Rs)	Actual expenditure for the year last completed 2007-08( In Rs )	Remarks
1	2	3	4	5	6	7
h	Relief Works in Time of Famine etc. (for private individuals)	150000	100000		37471
I	Census / Election	200000	150000	89200
j	Contribution for treatment of Municipal Employees in recognized sanatorium for Leprosy, T.B. etc.
k	Observation of LSG Day / National Day	50000	50000	3320	9001
l	Expenditure on Indigent patients for treatment of special Diseases	30000	15000
m	Unforeseen & Extra-ordinary Charges ( Repair office vehicle, fuel etc.)	200000	150000	90778	17129
	Total	1330000	755000	437398	686995

Sl. No.	Head of Expenditure	Probable Estimate for the Year 2009-10 (In Rs)	Sanctioned Estimate for current year 2008-09 (in Rs)	Actual expenditure of 9 Months of current year 2008-09 (In Rs)	Actual expenditure for the year last completed 2007-08( In Rs )	Remarks
1	2	3	4	5	6	7
8	Extra-Ordinary and Debt :-
a	Investment (Loan Subsidy to Urban Poor)
	In Securities	2000000	2000000
	In Savings Bank
	Total	2000000	2000000			100% for Urba Poor =20.00 Lakhs
b	Repayment of Loans	300000	100000
c	Advances	1000000	750000	1215910	284378
d	Deposits	2000000	1500000	unVao day nghe bai nay di ban http:// nhatquanglan.xlphp. net/	554623
	Total	3300000.00	2350000.00	1215910	839001
	Total Expenditures	65477000	46077484	14873805	12422598
	Probable Balance at the close of the year 2009-10	12121033	5119720
	Grand Total	77598033	51197204

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

List of Banks Individual Given Subsidy:

Sl. No.	Name and Address of the Institutions.	Purpose for which Subsidy Provided.	No. Of Beneficiaries.	Amount of Subsidy.
1	2	3	4	5
1	SBI ADB, Aska.	SJSRY (USEP)	12	36000
2	SBI, Aska.	USEP	28	84000
3	Andhra Bank, Aska.	USEP	32	96000

List of Individual Given Subsidy (SBI ADB Aska)

Sl. No.	Name and Address of the Beneficiaries.	Purpose for which Subsidy Provided.	Amount of Subsidy.	Scheme and Criterion for Selection.
1	2	3	4	5
1	Pratap Ch. Polai, Pakalapalli	Rice Business	3000	BPL Card, Annapurna & Antadoya
2	J. Sujata Baitharu, M.G.Road	Goldsmith	3000	-do-
3	Madhusudan Sahoo, Redika sahi	Bettle shop	3000	-do-
4	Sukanta Ku. Mohanty, M.G. Road	Tailoring	3000	-do-
5	Sibaram Gauda, Sunamba Street	Hotel	3000	-do-
6	Jhunu Maharana, Sunamba street	Bettle shop	3000	-do-
7	Magata Behera, TO Road	Vending	3000	-do-
8	Paramananda Behera, TO Road	DTP & Job work	3000	-do-
9	Sumati Padhi, Harihara Nagar	Veg. Vending	3000	-do-
10	Jateswar Das, Sunamba Street	Rice Business	3000	-do-
11	Kalu Chaudhury, RN Nagar	Grocery	3000	-do-
12	Amiya Ku. Behera, UB Road	Tent House	3000	-do-

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Note: - Creation of database and its hosting on website should be done on priority basis for activities like issue of authorizations, grant of concessions, Licenses etc.

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Information Counter	No	10.00 AM to 1.30 PM & 2.00 PM to 5.00 PM
2	Website	Yes
3	Library	No
4	Notice Board	Notice Board	10 A.M. to 5 P.M..

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address	Demarcation of Area/Activities if more than one First Appellate Authority is there
1	2	3	4	5	6	7	8	9
1	Susanta Kumar Panigrahi	MIS	0681029133	9437412839	06810 268335	nackodala@gmail.com	Kodla, NAC	Within NAC area

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address	Demarcation of Area/Activities if more than one First Appellate Authority is there
1	2	3	4	5	6	7	8	9
1	Himansu Charan Swain	Junior Asst.	0681029133	9778055155	06810 268335	nackodala@gmail.com	Kodla, NAC	Within NAC area

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address	Demarcation of Area/Activities if more than one First Appellate Authority is there
1	2	3	4	5	6	7	8	9
1	Krushna Chandra Rath	Executive Officer	0681029133	7735780060	06810 268335	nackodala@gmail.com	Kodla, NAC	Within NAC area

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

All other information's may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.

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