Executive Engineer, Bargarh Canal Division, Bargarh

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aim & Objectives of the Organization:

         After construction of Hirakud Multipurpose Dam Project, Bargarh Canal Division was looking after the operation & maintenance of Bargarh Main Canal and its distribution system covering an ayacut of 82,809.70 Ha. except Godbhaga Distribuary and Attabira Branch Canal under Hirakud Command Area within the revenue jurisdiction of Bargarh, Subarnapur & Bolangir District. Consequent upon restructuring of the Engineering Cadre the Division has been bifurcated into two Divisions namely (i) Bargarh Irrigation Division, Bargarh with command area of 24573.422 Ha. (Bargarh Main Canal from RD 1500' (0.457 km) to RD 155267' (47.325 km) with all its offtakings except Attabira Branch Canal) and (ii) Barpali Irrigation Division, Barpali with command area 58236.258 Ha. (Bargarh Main Canal from RD 155267' (47.325 km) to Tail with all its offtakings). Since the inception of the project and provision of irrigation system the bumper cropping has changed the socio economic condition of the people diametrically and the area is popularly called the Rice Bowel of Odisha.

2. Mission/Vision:

   Bargarh Irrigation Division, Bargarh a territorial works division under the establishment control of Additional Chief Engineer, Canal Circle, Burla and technical control of the Chief Engineer & Basin Manager, Mahanadi Basin, Burla is primarily responsible to provide smooth and uninterrupted irrigation to its command area maintaining the canals, structures and a large number of regulatory units, Bargarh Main Canal a water channel of 84.28 km long, the main feeding channel of the ayacut area draws water from Hirakud reservoir through its right dyke. So proper water management is the basic aim and ultimate mission of the division, so as to ensure full and economic utilization of water avoiding its wastage in the present era of water crisis. Due to dwindling position of staff strength and curtailment of maintenance grant, optimum and economic water management has become challenging task. However the sincere, dedicated and target oriented endeavor of our staff have managed to do away with the above hindrance to a great extent. In addition to this the direct involvement of farmers through their organized set up call "Pani Panchayat" is also being emphasized by this division for better out come and efficient water management. Our mission is not only restricted in proper management of irrigation but prioritization is also being given for providing better connectivity by improving the canal service roads. Some roads have been improved/repaired from the funds allocated from different schemes. 

3. Brief History and back ground for its Establishment:

   Hirakud Multipurpose Dam Project was operated along with supply of irrigation with effect from 1960 and Canal Division, Bargarh was incepted with its head quarter at Bargarh with effect from 1.4.1960 under Odisha State Government for maintenance and supply of irrigation to Hirakud Command area. This division after restructuring is maintaining Bargarh Main Canal from RD 0.457 km to 47.325 km except Attabira Branch Canal through its two Sub-Divisions having their head quarters at Bargarh and Bheden.

 4. Organization Chart:

 

 

5. Allocation of Business

        This division headed with an Superintending Engineer is segmented within 03 (three) nos. of Sub-Divisions under the control of 03 (three) Sub-Divisional Officers one for each sub-division and have been allocated with the work as follows.

 

(i) Bargarh Canal Sub-Division, Bargarh

         This sub-division headed by a Sub-Division Officer has been allocated with the work of maintenance and provision of irrigation to the ayacut area from RD 0.457 km to RD 47.325 km of Bargarh Main Canal with its distribution system except Attabira Branch Canal and Bargarh Distributary for an ayacut of 12407.442 Ha. along with maintenance of residential & non residential building at Bargarh and its section offices. The above works have been entrusted among 04(four) nos. of Junior Engineers / Assistant Engineers.

 

(ii) Bheden Irrigation Sub-Division, Bheden

           This sub-division headed by a Sub-Division Officer has been allocated with the work of maintenance and provision of irrigation to the ayacut area from RD 00 km to RD 29.72 km of Bargarh Distributary with its distribution system for an ayacut of 12166.000 Ha. The above works have been entrusted among 03(three) nos. of Junior Engineers / Assistant Engineers.

 

(ii) Bargarh Irrigation Sub-Division, Bargarh

           This sub-division headed by a Sub-Division Officer has been allocated with the survey and investigation of modernisation & improvement of projects and flood protection works  The above works have been entrusted among 04(four) nos. of Junior Engineers / Assistant Engineers.

 

6. Duties to be performed to achieve the Mission:

             This division along with the sub-division except Bargarh Irrigation Sub-Division is doing their assigned jobs i.e. maintenance and provision of irrigation to the ayacut areas and achieves their targets.

 

7. Details of Services Rendered

(i) Providing irrigation to the command area coming under this Divisional jurisdiction.

(ii) Improvement of canal service roads for providing better connectivity to the rural mass.

(iii) Formation of Pani Panchayats and involving the farmers in water management

(iv) Maintenance of canals for smooth flow of irrigation.

 

 

Map:

11. Working Hours:

All days from 10 A.M. to 5.30 P.M. (except lunch break 1.30 P.M. to 2 P.M., Sunday and Public holidays)

12. Public Interaction if any:

   Due weightage is being given for public inter action and obtained their valued suggestion for better implementation of government programmes and policies.

13. Grievance/ Redress Mechanism:

   Interview hours has been fixed for hearing grievance of the public in the office of the Executive Engineer, Bargarh Canal Division, Bargarh. 

1

Interview hours

3.30 P.M. to 5.00 P.M.

2

Monday

3

Wednesday 

4

Friday

 

8. Citizen's Interaction:

           Complains, views, suggestion and demand of the citizens are given utmost care and sincere efforts are being given to attend their needs within the frame work of prevailing rules and regulations.

 

9. Postal Address:

(i) Division Office

Office of the Superintending Engineer, Bargarh Irrigation Division, Bargarh

At/PO/Dist-Bargarh, PIN-768028 (Odisha)

Ph: 06646-231899

(ii) Sub-ordinate Offices:

(a) Office of the Assistant Executive Engineer,

Bargarh Canal Sub-Division, Bargarh
At/Po/Dist - Bargarh, PIN - 768028 (Odisha)
Ph: 06646 - 256379

(b) Office of the Assistant Executive  Engineer
Bheden Irrigation Sub-Division ,Bheden
At/Po -Bheden Dist - Bargarh

(c) Office of the Assistant Executive Engineer
Bargarh Irrigation Sub-Division,Bargarh
At/Po/Dist - Bargarh, PIN - 768028 (Odisha)

10. Map:

 

 

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section - 4 (1) (b) (ii)]

Sl. No.

 

1

Name

Madan Mohan Sethy

Designation

Superintending Engineer, Bargarh Irrigation Division, Bargarh

Power

Administrative

Responsible for exercising full technical supervisory and execution, control over all activities in the division office and sub-ordinate offices.

Financial

Financial power relating to the division within limitation specified in OPWD Code Vol-I & II and CPWA codes and codified in delegation of powers

Statutory

Responsible to all power given in the statutory rules and acts like Appointment of Class-IV employee's transfer & posting of Class-Ill & IV employees. Sanction of pensioners benefit to Class-IV employees and other estimate matters etc.

To provide technical guidance to the Sub-Divisional Officers in consultation with higher authorities whenever necessary.

To be responsible for all works executed by the sub-divisions under this division in respect of proper quality as per sanctioned plans, design, specifications & estimates.

Others

Formation of Pan Panchayat & farmers committee

To provide technical and water management guidance to their farmers bodies.

To act an abridging unit between the farmers & government in field of various irrigational development.

Duties

-

2

Name

Bijaya Kumar Padhan

Designation

Divisional Accounts Officer

Power

Administrative

To assist Superintending Engineer, Bargarh Irrigation Division, Bargarh non technical, financial & establishment matters.

Financial

All type of financial and pre-check of scrutiny bills and voucher of the division as per OPWD code Vol-I and II and CPWA code.

Statutory

Responsible to all powers given in the statutory rules and acts in financial matters. Compilation any rendition of monthly accounts for A.G. (A&E), Odisha, Puri

Others

-

Duties

-

3

Name

Rajkumar Mishra

Designation

Assistant Executive Engineer (Estimator) I/C

Power

Administrative

To assist Superintending Engineer, Bargarh Irrigation Division, Bargarh in all technical matters. 

Financial

All type of technical works of the division in preparation of estimate, tender & agreement etc.

Statutory

-

Others

Scrutiny of estimate, tender, preparation of design & drawing and other technical matters.

Duties

-

4

Name

 Supriya Gidhi

Designation

Junior Engineer (Estimator)

Power

Administrative

To assist Assistant Executive Engineer, Bargarh Irrigation Division, Bargarh in all technical matters.

Financial

All type of technical works of the division in preparation of estimate, tender & agreement etc.

Statutory

-

Others

Estimator

Duties

-

5

Name

 Suprava Pradhan

Designation

Head Clerk (I/C)

Power

Administrative

General supervision of Establishment works

Financial

-

Statutory

-

Others

Check and put up all establishment files.

Duties

 

 

6

Name

 Suprava Pradhan

 

Designation

Senior Assistant

Power

Administrative

-

Financial

-

Statutory

-

Others

To initiate all files relating to diary and dispatch, Cash section Budget Accounts and Establishment one of the Senior clerk remain in charge of cash.

Duties

 

7

Name

 Post Vacant

Designation

Steno to S.E. Bargrh Irrigation Division Bargarh

Power

Administrative

-

Financial

-

Statutory

-

Others

Maintenance of Confidential files, take dictation of Superintending Engineer, Bargarh Irrigation Division, Bargarh and typing typing of other letters as desired by Superintending Engineer, Bargarh Irrigation Division ,Bargarh

Duties

-

8

Name

Vacant

Designation

Draughtsman

Power

Administrative

-

Financial

-

Statutory

-

Others

Up keeping of drawings of the division and to assist the Estimators in preparation of drawing etc

Duties

-

9

Name

 Post Abolished

Designation

Amin

Power

Administrative

-

Financial

-

Statutory

-

Others

Up keeping of records relating to C.C.A

Duties

-

10

Name

Sri Nimai Banchhor

Designation

Daftary

Power

Administrative

-

Financial

-

Statutory

-

Others

Up keeping of old records and files, lithograph and Xerox Work

Duties

-

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section- 4 (1) (b) (iii)]

The procedure can be described both in narrative form and through flow process chart. In narrative form the stages through which a proposal passes the levels at which it gets examined and the final authority to which it has together approval may be explained. The flow process charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

1

To receive application and put a diary number.

Counter Clerk/ Diarist

Same day

2

To mark application to concern inspector/ Dealing Assistant.

Head Clerk

-do-

3

Divisional Accounts Officer to put up to Superintending Engineer after scrutiny.

Dealing Assistant

2-3 days

4

To prepare report and submit to Head Clerk.

Senior Clerk/ Junior Clerk

Same day

5

Head Clerk to put up to Divisional Accounts Officer

Head Clerk/Senior Clerk

2-3 days

6

Divisional Accounts Officer to scrutiny and verify the case either return the file to Head Clerk for compliance or put up to Superintending Engineer, Bargarh Irrigation Division, Bargarh for approval/ orders.

Divisional Accounts Officer

1 - 3 days

7

To approve or reject

Superintending Engineer, Bargarh Irrigation Division, Bargarh

1 - 3 days

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

Diary of letter

3 minutes per letter

Registered dak including entry in messenger book

2

Dispatch of letter

5 minutes per letter

3

Typing job

30 pages per day

 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4(1) (b) (v)]

 

Sl. No.

Name of the Act, Rules, Regulation etc.

Brief list of the Contents

Reference No. if any

Price in case of Priced Publications

1

2

3

4

5

1

Released regulations

 

Odisha Irrigation Act, PWD code, PW.A. Code, Pani Panchayat Act, R&R Policy, Environment policy, Forest conservation act, State Water Policy and working group guide lines of Government of India.

-

Not available in this office for sale

 

2

Manuals

Schedule of rates of Irrigation works Department, Hand book of specification for construction of Irrigation Projects, Embankment manual, ISI codes etc. are followed

-

-do-

  MANUAL-6 

Categories of Documents Under Control

[Section - 4(1) (b) (vi)]

Sl. No.

Nature of Record

Details of Information Available

Unit/ Section where Available

Retention Period, where Available

1

2

3

4

5

1

Establishment

Service particulars of employees

Regular establishment Section & Wages Establishment Section

-

2

Payment

Reimbursement of salary, T.E., RCM etc. of staff

Cash Section

-

3

Designs & Drawings

Records related to drawing & design

Drawing Branch

-

4.

Estimate, tender & other technical matter

(1) Sanction of estimate

-do-

-

(2) Approval of tender & agreement

(3) All correspondence on works

5

Accounts Branch

All  kinds  of expenditure  and works budget, records and Unserviceable materials, sanction of survey report, allotment of Qrs, records of compilation of accounts, Compliance of S.V.P. Paras, I.R. Paras, PAC report.

Accounts Branch

-

6

Letter receipt

Letters received with No.

Establishment Section

-

7

Letter issue

All correspondence of the letter With No. & date

-do-

-

8

Confidential

Correspondence on all confidential matter

Head Clerk

-

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.

Name & Address of the Consultative Committees/ Bodies

Constitution of the Committee/ Body

Roles and Responsibility

Frequency of Meetings

1

2

3

4

5

1

Allotment of Qrs. Committee

Chairman : Superintending  Engineer, Bargarh Irrigation Division, Bargarh

Allotment of all Departmental Qrs. mat Bargarh & different work site 

As and when required

Members: Assistant Executive Engineer, Bargarh Canal Sub-Division, Bargarh Divisional Accounts Officer, Head Clerk

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

  MANUAL-9 

Directory of Officers & Employees

[Section - 4(1) (b) (ix)]

Sl. No.

Name

Designation

STD Code

Office Phone No.

Mob no

1

2

3

4

5

6

1

Madan Mohan Sethy

Superintending Engineer

06646

231899

9437529912

2

Raj Kumar Mishra

Assistant Executive  Engineer

-

-

9437366619

3

Bijaya Kumar Padhan

Divisional Accounts Officer

-

-

7327859811

4

Pramod Kumar Meher

Asst Engineer

-

-

9937331830

5

Manmath Satpathy

Asst Engineer

-

-

8455803335

6

Sanjaya Kumar Pradhan

Asst Engineer

-

-

7684075975

7

Ranjan Kumar Patel

 

 Asst Engineer

-

-

7683933765

8

Smt Susmita Bag

 Assistant Engineer

-

-

9437950426

9

 Giridhari Meher

 Junior Engineer 

-

-

9777507653

10

Goury Pradhan

  Junior Engineer

-

-

8339079228

11

Subrat Kumar Naik 

 Junior Engineer

-

-

7008898569

12

Mutunu Rohidas

Junior Engineer

-

-

9938952350

13

Sanoj Khadia

Junior Engineer

-

-

9668383908

14

Supriya Gidhi

Junior Engineer (Estimator)

-

-

7978293455

15

 Dayasagar Chhatar Senior Assistant - - 9937542890

16

Smt. Suprava Pradhan

Senior Assistant

-

-

8280048610

17

Nimai Banchhor

Daftary

-

-

9556790752

18

Smt. Pramodini Rath

Peon

-

-

9178533703

19

Chhabilata Jena

Peon

-

-

8847899867

  MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Pay Scale

Monthly Remuneration

1

2

3

4

5

1

Madan Mohan Sethy

Superintending Engineer

 

133050

2

Raj Kumar Mishra

Assistant Executive Engineer

 

123600

3

Bijaya Kumar Padhan

Divisional Accounts Officer

 

66540

4

Pramod Kumar Meher

Assistant Engineer

 

120048

5

Manmath Satpathy

Assistant Engineer

 

74938

6

Sanjaya Kumar Pradhan

Assistant Engineer

 

102000

7

Ranjan Kumar Patel

Assistant Engineer

 

72100

8

Smt Susmita Bag

Assistant Engineer

 

76450

9

Giridhari Meher

Junior Engineer

 

60525

10

Goury Pradhan

Junior Engineer

 

54750

11

Subrat Kumar Naik

Junior Engineer

 

53100

12

Mutunu Rohidas

Junior Engineer

-

53100

13

Sanoj Khadia

Junior Engineer

 

53100

14

Supriya Gidhi

Junior Engineer (Estimator)

 

54750

15

Dayasagar Chattar

Senior Assistant

 

74606

16

Smt. Suprava Pradhan

Senior Assistant

 

80250

17

Nimai Banchhor

Daftary

 

40810

18

Smt Pramodini Rath

Peon

 

38674

19

Chhabilata Jena

Peon

 

25650

24

Thabira Mahapatra

Peon

 

34932

25

Rabindra Barik

Peon

 

33700

26

Mst. Durbamayee Barik

Peon

 

31285

27

Mst. Minati Pradhan

Peon

 

29920

28

Nimai Banchhor

Peon

 

23457

29

Mst. Pramodini Rath

Peon

 

21660

 

        

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non Plan Budget:

Major Head

Activities to be Performed

Sanctioned Budget

Budget Estimate

Revised Estimate

Expenditure for the last Year

1

2

3

4

5

6

Demand No.20-2700 Major lrrigation-04-Hirakud Stage-I Project Commercial-101-Maintenance Repair

Non Plan -Maintenance and repair works with S/R works of canals and distribution systems of Bargarh Main Canal

361.76

361.76

 

379.19

Critical Major

Improvement and resectioning of canal

405.00

405.00

  

652.02

Plan Budget:

Name of the plan Scheme

Activities to be under taken

Date of Commen­cement

Expected date for Completion

Amount Sanctioned

Amount Disbursed/ Spent

1

2

3

4

5

6

20-4711-Rehabilitation and Renovation of Bargarh Main Canal

Renovation and rehabilitation of Aqueduct

May-June

 March-2018 281.00 281.00

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4(1) (b) (xii)]

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.

Activities for which Electronic date Available

Nature of Information Available

Can it be Shared with Public

It is Available on Website or is being used as back and date base

1

2

3

4

5

1

Tender Notice

Notice inviting tender for all works costing 10 lakhs & above

Yes

www.tendersorissaa.com

2

Release of canal water (Information on release of canal water and its closure for Khariff & Rabi irrigation)

Yes

Available in electronic media

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Information counter

Nil

-

2

Notice Board

Notice, Tender Notice and Auction Sale Notice

-

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer(PIO):

Sl. No.

Name

Designation

Postal Address

STD Code

Office Phone No.

Mob No

1

2

3

4

5

6

7

1

Raj Kumar Mishra

Asst. Executive  Engineer (Estimator I/C)

Office of the Superintending Engineer, Bargarh Irrigation Division, Bargarh

06646

231899

9437366619

Asst. Public Information Officer:

Sl. No.

Name

Designation

Postal Address

STD Code

Office Phone No.

Mob No.

1

2

3

4

5

6

7

1

Smt. Suprava Pradhan

Head Assistant (I/c)

Office of the Superintending Engineer, Bargarh Irrigation Division, Bargarh

06646

231899

8280048610

 First Appellate Authority:

Sl. No.

Name

Designation

Postal Address

STD Code

Telephone No.

Mob No.

1

2

3

4

5

6

7

1

Madan Mohan Sethy

Superintending Engineer

Office of the Superintending Engineer, Bargarh Irrigation Division, Bargarh

06646

231899

9437529912

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)] 

All other Information as may be prescribed for discrimination shall be collected, tabulate, compiled, collected and provided in the form of annual form time to time. The Information as may be prescribed will be updated from time to time.

List of PIO & FAA:

Public Information Officer:

Sl. No.

Name

Designation

Periods From

To
1 2 3 4 5

1

Nirakar Bishi

Assistant Engineer (Estimator)

18.07.2005

24.07.2007

2

Rasal Jojo

Assistant Engineer (Estimator)

24.07.2007

11.07.2014

3

Biswajit Panigrahi

Assistant Executive Engineer (Estimator)

06.07.2014

08.08.2017

4

Biswajit Panigrahi

Deputy Executive Engineer (Estimator I/C)

09.08.2017

 17.06.2018 

5

Rebati Ranjan Mohanty

Assistant Executive Engineer (Estimator)

18.06.2018

 19.06.2023

6

Raj Kumar Mishra

Assistant Executive Engineer (Estimator I/C)

19.06.2023

  

Asst. Public Information Officer:

Sl. No.

Name

Designation

Periods From

To
1 2 3 4 5

1

K.M.Tripathy

Head Clerk (I/C)

16.08.2005

23.07.2009

2

G.S.Sah

Head Clerk (I/C)

23.07.2009

08.01.2010

3

B.L.Harijan

Head Clerk

08.01.2010

31.01.2013

4

Rajendra Toppo

Head Clerk

01.02.2013

 20.03.2020 

5

Dayasagar Chattar

Head Clerk (I/C)

20.03.2020

 06.07.2020

6

G.Vinodkumar

Head Clerk (I/C)

06.07.2020

 07.04.2021

7

Smt. Suprava Pradhan

Head Clerk (I/C) 

07.04.2021

  

First Appellate Authority:

Sl. No.

Name

Designation

Periods From

To
1 2 3 4 5

1

K.C.Agrawal

Executive Engineer

04.02.2004

30.10.2007

2

P.N.Samantaray

Executive Engineer

30.10.2007

11.06.2012

3

S.B.Mishra

Executive Engineer (addl. charge)

11.06.2012

23.08.2012

4

N.N.Nayak

Executive Engineer

24.08.2012

11.12.2013

5

S.N.Dhal

Executive Engineer

09.12.2013

19.10.2015

6

N.Bishi

Executive Engineer

19.10.2015

  04.01.2019

7

S.C.Rath

Executive Engineer

04.01.2019

 26.02.2020

8

P.K.Rath

Executive Engineer

26.02.2020

 21.06.2020

9

R.K.Ghadai

Executive Engineer

22.06.2020

 31.12.2020

10

P.K.Rath

Executive Engineer

01.01.2021

 06.01.2021

11

B.Panigrahi

Executive Engineer

07.01.2021

 17.07.2021

12

B.Panigrahi

Superintending Engineer

18.07.2021

 31.05.2023

13

P.K.Rath

Superintending Engineer

01.06.2023

 25.09.2023

14

M.M.Sethy

Superintending Engineer

26.09.2023

  
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