Kishore Chandra Vidyapitha, Gania, Nayagarh

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Brief History of the Public Authority:

Kishore Chandra Vidyapitha, Gania, is a well-established educational institution in the Gania region, founded in 1958. The school has been a pillar of education in the area, providing quality learning opportunities to generations of students.

Over the years, Kishore Chandra Vidyapitha has played a crucial role in shaping young minds and contributing to the academic and cultural growth of the community. The institution focuses on holistic education, ensuring students receive knowledge in academics, extracurricular activities, and moral values.

With a legacy spanning decades, the school has continuously evolved to meet modern educational standards while preserving its traditional values. Many of its alumni have gone on to excel in various fields, bringing pride to their alma mater.

 

Address:-

           Kishore Chandra Vidyapitha, Gania

           AT/PO/PS-GANIA

           DIST.-NAYAGRH

           PIN CODE-752085

School Time

10 A.M to 4 P.M

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

 

1

Name

Smt. Niharbala Rout

Designation

Headmistress 

Powers

Financial

Under the control of DEO, Nayagarh

Others

Superintendent of all examination

Vesting time in all developmental woks

Duties

 

1. Administrative Duties

  • Implement government policies and educational programs.

  • Maintain school records, including student enrollment, attendance, and staff details.

  • Supervise and guide teachers in lesson planning and classroom management.

  • Conduct regular staff meetings to discuss academic progress and school activities.

  • Ensure discipline among students and staff.

  • Manage school funds, grants, and resources effectively.

  • Coordinate with the School Management Committee (SMC) and local authorities.

2. Academic Responsibilities

  • Monitor the teaching process to ensure quality education.

  • Encourage the adoption of modern teaching methods and technologies.

  • Organize training programs for teachers to enhance their skills.

  • Conduct school examinations and ensure fair evaluation.

  • Implement and oversee co-curricular activities to promote holistic development.

  • Encourage remedial teaching for weak students.

3. Student Welfare

  • Ensure a safe and healthy school environment.

  • Address student grievances and provide counseling when needed.

  • Promote sports, cultural programs, and other extracurricular activities.

  • Implement mid-day meal schemes as per government norms.

  • Prevent issues like bullying and discrimination.

4. Community Engagement

  • Build a strong relationship between school and parents through meetings and PTAs.

  • Encourage local community participation in school development.

  • Ensure proper implementation of government welfare schemes like free textbooks and uniforms.

5. Infrastructure & Resource Management

  • Maintain school infrastructure, including classrooms, toilets, and drinking water facilities.

  • Request funds and grants from authorities for school development.

  • Ensure proper use of teaching aids and digital learning tools.


  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

The decision-making process of Kishore Chandra Vidyapitha is structured and follows a systematic approach to ensure transparency, efficiency, and the best outcomes for students, teachers, and the institution as a whole. The process generally involves the following steps:

 
1. Identifying the Issue or Need

    The headmaster, teachers, School Management Committee (SMC), or stakeholders identify a problem or a requirement related to academics, administration, student welfare, or infrastructure.

    Feedback from students, parents, and the community is considered in recognizing the issue.

2. Gathering Relevant Information

    Data and reports related to the issue are collected from school records, student performance reports, teacher feedback, and government guidelines.

    Surveys, discussions, and consultations with concerned parties are conducted.

3. Consulting Key Stakeholders

    The headmaster discusses the issue with the School Management Committee (SMC), teachers, student representatives, and parents as needed.

    For financial and policy matters, government authorities or the education department are consulted.

    Suggestions from experts or senior education officers may be considered.

4. Exploring Possible Solutions

    Various alternatives are analyzed based on feasibility, cost, effectiveness, and impact on students and staff.

    Pros and cons of each solution are discussed in meetings.

5. Decision-Making & Approval

    A decision is taken collectively in consultation with the headmaster, SMC, teachers, and concerned authorities.

    If the decision involves policy changes or major financial expenses, approval from the District Education Officer (DEO) or Block Education Officer (BEO) may be required.

    The final decision is documented for transparency.

6. Implementation of the Decision

    The decision is communicated to all stakeholders, including teachers, students, and parents.

    Necessary actions, such as curriculum changes, staff training, or infrastructure improvements, are initiated.

    Resources are allocated accordingly.

7. Monitoring & Review

    The implementation is regularly monitored by the headmaster and senior staff.

    Feedback is collected to assess the effectiveness of the decision.

    Modifications or improvements are made if needed based on outcomes.

 

 

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

1. General Administration

a) The Headmaster/Principal shall ensure the smooth functioning of the school while upholding the principles of discipline, accountability, and transparency.
b) All decisions regarding administration shall be taken in accordance with the guidelines issued by the Department of School & Mass Education, Odisha.
c) Proper records of students, staff, and finances shall be maintained and updated regularly.
d) Regular staff meetings shall be held to ensure effective communication and coordination among teachers and non-teaching staff.

e) The school shall follow the academic calendar and other directives issued by the Board of Secondary Education (BSE), Odisha.

2. Academic Responsibilities

a) Teachers shall follow a structured lesson plan as per the syllabus prescribed by BSE, Odisha.
b) Regular assessments, internal tests, and examinations shall be conducted to evaluate students’ progress.
c) Teachers shall encourage innovative teaching methodologies to enhance student learning.
d) Remedial classes shall be conducted for students who need additional academic support.
e) The school shall promote co-curricular and extracurricular activities for the holistic development of students.

3. Student Welfare and Discipline

a) The school shall provide a safe and inclusive environment for all students.
b) Proper guidelines on student conduct shall be maintained and implemented to instill discipline.
c) Anti-ragging and anti-bullying measures shall be strictly followed.
d) Regular counseling sessions shall be conducted to address students' academic and personal concerns.
e) Student attendance shall be closely monitored, and parents shall be informed in case of irregularities.

4. Teacher’s Code of Conduct

a) Teachers shall maintain a professional and ethical approach in their duties.
b) They shall adhere to punctuality and attend school during the prescribed working hours.
c) They shall engage in continuous professional development through training programs and workshops.
d) The teachers shall foster a positive and motivating environment in the classroom.
e) They shall avoid any form of discrimination and treat all students with equality and respect.

5. Parent-Teacher Collaboration

a) Regular Parent-Teacher Meetings (PTMs) shall be conducted to discuss students' academic progress and well-being.
b) Parents shall be encouraged to provide feedback and actively participate in school activities.
c) The school shall ensure transparent communication with parents regarding important updates and concerns.
d) Efforts shall be made to involve parents in decision-making processes related to student welfare and education.

6. Infrastructure and Safety

a) The school shall ensure proper maintenance of classrooms, laboratories, and other facilities.
b) Safety protocols shall be implemented for fire hazards, medical emergencies, and disaster management.
c) Clean drinking water and hygienic sanitation facilities shall be provided to all students and staff.
d) The school premises shall be kept clean and free from any health hazards.

7. Financial Management

a) The school shall maintain proper records of all financial transactions.
b) Budget allocation and expenditure shall be done in a transparent manner.
c) Funds received under various schemes shall be utilized effectively for the betterment of students and infrastructure.
d) Audits shall be conducted regularly to ensure financial accountability.

8. Compliance and Grievance Redressal

a) The school shall comply with all statutory and regulatory norms set by the government.
b) A grievance redressal mechanism shall be in place for students, teachers, and parents.
c) Complaints shall be addressed in a timely and impartial manner.
d) Anti-corruption and ethical policies shall be strictly followed in school administration.

These norms shall serve as guiding principles for the effective functioning of Kishore Chandra Nodal Vidyapitha, ensuring quality education and a nurturing environment for students.

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

1. Administrative Documents

    School Establishment Records

    Affiliation & Recognition Certificates (BSE Odisha)

    Government Orders & Circulars

    School Development Plans

    Correspondence with Education Authorities

    Staff Meeting Minutes & Resolutions

    School Management Committee (SMC) Records

2. Academic Documents

    Student Admission Register

    Student Attendance Register

    Teacher Attendance Register

    Class Timetable & Academic Calendar

    Lesson Plans & Syllabus Copies

    Examination & Assessment Records

    Result Sheets & Mark Registers

    Transfer & Character Certificates

3. Financial & Accounts Documents

    School Budget & Expenditure Reports

    Salary Payment Records & Pay Bills

    Government Grants & Utilization Certificates

    Audit Reports & Financial Statements

    Fee Collection & Scholarship Distribution Records

    Purchase & Procurement Records

    Stock Register for School Assets

4. Student Welfare & Mid-Day Meal Documents

    Mid-Day Meal (MDM) Attendance & Food Distribution Register

    Health Check-up Records of Students

    Student Scholarship & Free-Textbook Records

    Student Welfare Schemes & Beneficiary Lists

    Sports & Extracurricular Activity Records

5. Library & Laboratory Documents

    Library Books Issue & Return Register

    List of Books & Learning Resources

    Science & Computer Laboratory Inventory

    Laboratory Equipment Maintenance Records

6. Infrastructure & Property Records

    School Land & Building Ownership Records

    Furniture & Equipment Inventory Register

    Repair & Maintenance Records

    Safety & Security Audit Reports

7. Miscellaneous Records

    Teacher Training & Workshop Reports

    School Event & Cultural Program Reports

    Disaster Management & Emergency Preparedness Plans

    Visitor Register

These categories ensure that all school operations at Kishore Chandra Nodal Vidyapitha, Gania, Nayagarh are well-documented, transparent, and in compliance with educational regulations.

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

1. Governing Authorities & Decision-Making Bodies

The policies of the school are formulated based on guidelines from:

    Department of School & Mass Education, Government of Odisha

    Board of Secondary Education (BSE), Odisha

    School Management Committee (SMC)

    District Education Officer (DEO), Nayagarh

    Block Education Officer (BEO), Gania

    Headmaster/Headmistress & Senior Teachers

2. School Management Committee (SMC) Role

The School Management Committee (SMC) plays a crucial role in policy formulation and includes:

    Headmaster/Headmistress (Chairperson)

    Parents’ Representatives

    Teachers’ Representatives

    Local Education Officers

    Community Members

The committee meets periodically to discuss and decide on:

    Academic policies and curriculum implementation

    Infrastructure development and maintenance

    Student welfare and scholarship schemes

    Utilization of government grants and financial matters

3. Staff & Teacher Involvement

Teachers actively participate in policy formulation by:

    Providing inputs on syllabus execution and lesson planning

    Suggesting improvements in student evaluation methods

    Developing co-curricular and extracurricular activity plans

    Contributing to school safety and discipline policies

Regular staff meetings are conducted to gather feedback and incorporate teachers' suggestions into policy decisions.
4. Student & Parent Participation

The school encourages students and parents to be part of the policy formulation process through:

    Parent-Teacher Meetings (PTMs): Feedback on student progress and school functioning

    Student Councils: Inputs on school facilities, extracurricular activities, and discipline policies

    Grievance Redressal Mechanism: Addressing student and parent concerns

5. Government Guidelines & Compliance

The school ensures all policies align with:

    Right to Education (RTE) Act provisions

    Odisha State Education Policy regulations

    BSE Odisha Examination & Academic Guidelines

    Health, Hygiene & Mid-Day Meal (MDM) Guidelines

Policies are regularly updated based on new government directives and best practices in education management.
6. Documentation & Approval Process

Once a policy is drafted, it follows this process:

    Draft Preparation: By school administration or SMC

    Review & Suggestions: Inputs from teachers, parents, and students

    Approval: By Headmaster and SMC

    Implementation: Communicated to students, staff, and stakeholders

    Monitoring & Evaluation: Regular review and necessary modifications

7. Transparency & Accountability

    All policy-related decisions are documented in official school records.

    Policies are communicated through notice boards, circulars, and meetings.

    Financial policies follow audit and reporting norms to ensure accountability.

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

1. School Management Committee (SMC)

Objective: To oversee the overall governance of the school and ensure quality education.
Composition:

Functions:


2. Examination Committee

Objective: To conduct internal and board examinations smoothly and fairly.
Composition:

Functions:


3. PANCHA SAKHA Committee

Objective: To oversee the overall governance of the school and ensure quality education.
Composition:

Functions:


4. Academic Council

Objective: To monitor and improve academic standards.
Composition:

Functions:


5. Library Committee

Objective: To ensure the smooth functioning of the school library and promote reading habits among students.
Composition:

Functions:


6. Mid-Day Meal (MDM) Committee

Objective: To monitor the proper implementation of the Mid-Day Meal scheme.
Composition:

Functions:


7. Sports & Cultural Committee

Objective: To promote extracurricular activities and overall personality development.
Composition:

Functions:


8. Student Grievance & Redressal Committee

Objective: To address and resolve student grievances related to academics, behavior, or school facilities.
Composition:

Functions:


9. Infrastructure & Maintenance Committee

Objective: To ensure the proper upkeep of school buildings and facilities.
Composition:

Functions:


10. Parent-Teacher Association (PTA)

Objective: To strengthen communication between parents and teachers for the benefit of students.
Composition:

Functions:

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Niharbala Rout

Headmaster 

-

8249335279

-

kcvgania@gmail.com

Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh

2

Pabitra Kumar behera

Asst. Tr.

(TGT CBZ)

-

8249611837

-

kcvgania@gmail.com

Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh

3

Satyabhama Senapati

Clasical Tr.

-

7978522270

-

kcvgania@gmail.com

Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh

4

Sasmita Mandal

Asst. Tr.

(TGT Arts)

-

9658815875

-

kcvgania@gmail.com

Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh

5. Priyatama Hota

Asst. Tr.

(TGT Arts)

- 9778330183 - kcvgania@gmail.com Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh
6. Urjja Sahoo

Asst. Tr.

(TGT PCM)

  7978831517 - kcvgania@gmail.com Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh
7. Laxmipriya Mahalik Hindi Tr. - 89179564473 - kcvgania@gmail.com Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh
8. Bikash Ranjan Malla PET - 7735726243 - kcvgania@gmail.com Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh
9. Deepak Maharana

Asst. Tr.

(TGT PCM)

- 9658808884 - kcvgania@gmail.com Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh
10 Jyotirmayee Maharana

Asst. Tr.

(TGT CBZ)

  9337766334    kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh
11 Rinki mallik Hindi Tr.   9348155230   kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh 
12 Kausalya Nayak

Asst. Tr.

(TGT Arts)

  9668726236    kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh 
13 Biren Kumar Nayak

Asst. Tr.

(TGT CBZ)

 
  6370062938    kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh 
14 Amlan Tapan Raut

Asst. Tr.

(TGT PCM)

 
  6370858070    kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh 
15 Maheswar Pradhan

Asst. Tr.

  6371850462   kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh 
16 Prafulla Kumar Mishra Asst. Tr.   9437421763   kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh
17 Nilima Sundari Maharana Asst. Tr.   8249293467   kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh
18 Laxmipriya Nayak Asst. Tr.   6371773493   kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh
19 Sobhan Kumar Panda Asst. Tr.   6370021280   kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh
20 Kalicharan Dalabehera Asst. Tr.   9776140150   kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh
21 Priyabrata Dash

 Vocational Trainer

(Automotive)

  7978609112    kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh 
22 Rakesh Kumar Sahoo Vocational Trainer ( Tourism & Hospitality)    7377929699   kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh 
23 Muna Sahoo PTI   -   kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh 
24 Subha Prakash Biswal Junior Assistant    7978731303    kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh 
25 Dilip Kumar Pradhan  Peon   8895692003    kcvgania@gmail.com  Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh 

 

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

 

Sl. No.

Name

Designation

Scale of Pay
(in
Rs.)

Grade Pay
(in
Rs.)

Net Pay

1

2

3

4

5

6

1

Niharbala Rout

Headmaster 

9300-34800

4800

 

2

Pabitra Kumar Behera

Asst. Tr.

TGT CBZ

9300-34800

4200

Remuneration as per Rules

3

Satyabhama Senapati

Classical Teacher

9300-34800

4200 

Remuneration as per Rules

4

Sasmita Mandal

Asst. Tr.

TGT ARTS

9300-34800

4200 

 
           
           
           
           
           
           
           
           
           


  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Pabitra Kumar Behera

TGT CBZ, B.Sc.B.Ed

8249335279

8249611837

 

 

Kishore Chandra Vidyapitha, Gania, Nayagarh

 

First Appellate Authority (FAA):

 

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Niharbala Rout

Headmaster  TGT CBZ

8249335279

8249335279

 

 

Kishore Chandra Vidyapitha, Gania, Nayagarh

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

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