Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (I)]
1. Brief History of the Public Authority:
Kishore Chandra Vidyapitha, Gania, is a well-established educational institution in the Gania region, founded in 1958. The school has been a pillar of education in the area, providing quality learning opportunities to generations of students.
Over the years, Kishore Chandra Vidyapitha has played a crucial role in shaping young minds and contributing to the academic and cultural growth of the community. The institution focuses on holistic education, ensuring students receive knowledge in academics, extracurricular activities, and moral values.
With a legacy spanning decades, the school has continuously evolved to meet modern educational standards while preserving its traditional values. Many of its alumni have gone on to excel in various fields, bringing pride to their alma mater.
Address:-
Kishore Chandra Vidyapitha, Gania
AT/PO/PS-GANIA
DIST.-NAYAGRH
PIN CODE-752085
School Time
10 A.M to 4 P.M
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. No. |
|
||
|
1 |
Name |
Smt. Niharbala Rout |
|
|
Designation |
Headmistress |
||
|
Powers |
Financial |
Under the control of DEO, Nayagarh |
|
|
Others |
Superintendent of all examination |
||
|
Vesting time in all developmental woks |
|||
|
Duties |
1. Administrative Duties
2. Academic Responsibilities
3. Student Welfare
4. Community Engagement
5. Infrastructure & Resource Management
|
||
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
The decision-making process of Kishore Chandra Vidyapitha is structured and follows a systematic approach to ensure transparency, efficiency, and the best outcomes for students, teachers, and the institution as a whole. The process generally involves the following steps:
1. Identifying the Issue or Need
The headmaster, teachers, School Management Committee (SMC), or stakeholders identify a problem or a requirement related to academics, administration, student welfare, or infrastructure.
Feedback from students, parents, and the community is considered in recognizing the issue.
2. Gathering Relevant Information
Data and reports related to the issue are collected from school records, student performance reports, teacher feedback, and government guidelines.
Surveys, discussions, and consultations with concerned parties are conducted.
3. Consulting Key Stakeholders
The headmaster discusses the issue with the School Management Committee (SMC), teachers, student representatives, and parents as needed.
For financial and policy matters, government authorities or the education department are consulted.
Suggestions from experts or senior education officers may be considered.
4. Exploring Possible Solutions
Various alternatives are analyzed based on feasibility, cost, effectiveness, and impact on students and staff.
Pros and cons of each solution are discussed in meetings.
5. Decision-Making & Approval
A decision is taken collectively in consultation with the headmaster, SMC, teachers, and concerned authorities.
If the decision involves policy changes or major financial expenses, approval from the District Education Officer (DEO) or Block Education Officer (BEO) may be required.
The final decision is documented for transparency.
6. Implementation of the Decision
The decision is communicated to all stakeholders, including teachers, students, and parents.
Necessary actions, such as curriculum changes, staff training, or infrastructure improvements, are initiated.
Resources are allocated accordingly.
7. Monitoring & Review
The implementation is regularly monitored by the headmaster and senior staff.
Feedback is collected to assess the effectiveness of the decision.
Modifications or improvements are made if needed based on outcomes.
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
a) The Headmaster/Principal shall ensure the smooth functioning of the school while upholding the principles of discipline, accountability, and transparency.
b) All decisions regarding administration shall be taken in accordance with the guidelines issued by the Department of School & Mass Education, Odisha.
c) Proper records of students, staff, and finances shall be maintained and updated regularly.
d) Regular staff meetings shall be held to ensure effective communication and coordination among teachers and non-teaching staff.
e) The school shall follow the academic calendar and other directives issued by the Board of Secondary Education (BSE), Odisha.
a) Teachers shall follow a structured lesson plan as per the syllabus prescribed by BSE, Odisha.
b) Regular assessments, internal tests, and examinations shall be conducted to evaluate students’ progress.
c) Teachers shall encourage innovative teaching methodologies to enhance student learning.
d) Remedial classes shall be conducted for students who need additional academic support.
e) The school shall promote co-curricular and extracurricular activities for the holistic development of students.
a) The school shall provide a safe and inclusive environment for all students.
b) Proper guidelines on student conduct shall be maintained and implemented to instill discipline.
c) Anti-ragging and anti-bullying measures shall be strictly followed.
d) Regular counseling sessions shall be conducted to address students' academic and personal concerns.
e) Student attendance shall be closely monitored, and parents shall be informed in case of irregularities.
a) Teachers shall maintain a professional and ethical approach in their duties.
b) They shall adhere to punctuality and attend school during the prescribed working hours.
c) They shall engage in continuous professional development through training programs and workshops.
d) The teachers shall foster a positive and motivating environment in the classroom.
e) They shall avoid any form of discrimination and treat all students with equality and respect.
a) Regular Parent-Teacher Meetings (PTMs) shall be conducted to discuss students' academic progress and well-being.
b) Parents shall be encouraged to provide feedback and actively participate in school activities.
c) The school shall ensure transparent communication with parents regarding important updates and concerns.
d) Efforts shall be made to involve parents in decision-making processes related to student welfare and education.
a) The school shall ensure proper maintenance of classrooms, laboratories, and other facilities.
b) Safety protocols shall be implemented for fire hazards, medical emergencies, and disaster management.
c) Clean drinking water and hygienic sanitation facilities shall be provided to all students and staff.
d) The school premises shall be kept clean and free from any health hazards.
a) The school shall maintain proper records of all financial transactions.
b) Budget allocation and expenditure shall be done in a transparent manner.
c) Funds received under various schemes shall be utilized effectively for the betterment of students and infrastructure.
d) Audits shall be conducted regularly to ensure financial accountability.
a) The school shall comply with all statutory and regulatory norms set by the government.
b) A grievance redressal mechanism shall be in place for students, teachers, and parents.
c) Complaints shall be addressed in a timely and impartial manner.
d) Anti-corruption and ethical policies shall be strictly followed in school administration.
These norms shall serve as guiding principles for the effective functioning of Kishore Chandra Nodal Vidyapitha, ensuring quality education and a nurturing environment for students.
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
1. Administrative Documents
School Establishment Records
Affiliation & Recognition Certificates (BSE Odisha)
Government Orders & Circulars
School Development Plans
Correspondence with Education Authorities
Staff Meeting Minutes & Resolutions
School Management Committee (SMC) Records
2. Academic Documents
Student Admission Register
Student Attendance Register
Teacher Attendance Register
Class Timetable & Academic Calendar
Lesson Plans & Syllabus Copies
Examination & Assessment Records
Result Sheets & Mark Registers
Transfer & Character Certificates
3. Financial & Accounts Documents
School Budget & Expenditure Reports
Salary Payment Records & Pay Bills
Government Grants & Utilization Certificates
Audit Reports & Financial Statements
Fee Collection & Scholarship Distribution Records
Purchase & Procurement Records
Stock Register for School Assets
4. Student Welfare & Mid-Day Meal Documents
Mid-Day Meal (MDM) Attendance & Food Distribution Register
Health Check-up Records of Students
Student Scholarship & Free-Textbook Records
Student Welfare Schemes & Beneficiary Lists
Sports & Extracurricular Activity Records
5. Library & Laboratory Documents
Library Books Issue & Return Register
List of Books & Learning Resources
Science & Computer Laboratory Inventory
Laboratory Equipment Maintenance Records
6. Infrastructure & Property Records
School Land & Building Ownership Records
Furniture & Equipment Inventory Register
Repair & Maintenance Records
Safety & Security Audit Reports
7. Miscellaneous Records
Teacher Training & Workshop Reports
School Event & Cultural Program Reports
Disaster Management & Emergency Preparedness Plans
Visitor Register
These categories ensure that all school operations at Kishore Chandra Nodal Vidyapitha, Gania, Nayagarh are well-documented, transparent, and in compliance with educational regulations.
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
1. Governing Authorities & Decision-Making Bodies
The policies of the school are formulated based on guidelines from:
Department of School & Mass Education, Government of Odisha
Board of Secondary Education (BSE), Odisha
School Management Committee (SMC)
District Education Officer (DEO), Nayagarh
Block Education Officer (BEO), Gania
Headmaster/Headmistress & Senior Teachers
2. School Management Committee (SMC) Role
The School Management Committee (SMC) plays a crucial role in policy formulation and includes:
Headmaster/Headmistress (Chairperson)
Parents’ Representatives
Teachers’ Representatives
Local Education Officers
Community Members
The committee meets periodically to discuss and decide on:
Academic policies and curriculum implementation
Infrastructure development and maintenance
Student welfare and scholarship schemes
Utilization of government grants and financial matters
3. Staff & Teacher Involvement
Teachers actively participate in policy formulation by:
Providing inputs on syllabus execution and lesson planning
Suggesting improvements in student evaluation methods
Developing co-curricular and extracurricular activity plans
Contributing to school safety and discipline policies
Regular staff meetings are conducted to gather feedback and incorporate teachers' suggestions into policy decisions.
4. Student & Parent Participation
The school encourages students and parents to be part of the policy formulation process through:
Parent-Teacher Meetings (PTMs): Feedback on student progress and school functioning
Student Councils: Inputs on school facilities, extracurricular activities, and discipline policies
Grievance Redressal Mechanism: Addressing student and parent concerns
5. Government Guidelines & Compliance
The school ensures all policies align with:
Right to Education (RTE) Act provisions
Odisha State Education Policy regulations
BSE Odisha Examination & Academic Guidelines
Health, Hygiene & Mid-Day Meal (MDM) Guidelines
Policies are regularly updated based on new government directives and best practices in education management.
6. Documentation & Approval Process
Once a policy is drafted, it follows this process:
Draft Preparation: By school administration or SMC
Review & Suggestions: Inputs from teachers, parents, and students
Approval: By Headmaster and SMC
Implementation: Communicated to students, staff, and stakeholders
Monitoring & Evaluation: Regular review and necessary modifications
7. Transparency & Accountability
All policy-related decisions are documented in official school records.
Policies are communicated through notice boards, circulars, and meetings.
Financial policies follow audit and reporting norms to ensure accountability.
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
Objective: To oversee the overall governance of the school and ensure quality education.
Composition:
Headmaster/Headmistress (Chairperson)
Parents’ Representatives
Teachers’ Representatives
Local Education Officers
Community Members
Functions:
Approving school development plans and financial expenditures.
Monitoring academic performance and school infrastructure.
Ensuring proper implementation of government schemes.
Objective: To conduct internal and board examinations smoothly and fairly.
Composition:
Headmaster/Headmistress (Chairperson)
Senior Teachers (Coordinators)
Subject Teachers
Examination Assistants
Functions:
Preparing examination timetables and question papers.
Ensuring proper evaluation and result declaration.
Managing student grievances related to exams.
Objective: To oversee the overall governance of the school and ensure quality education.
Composition:
Headmaster/Headmistress (Chairperson)
Senior Teachers
Parent Representatives
Functions:
Ensuring a safe and respectful school environment.
Objective: To monitor and improve academic standards.
Composition:
Headmaster/Headmistress
Senior Subject Teachers
Examination & Evaluation Coordinators
Functions:
Implementing the curriculum effectively.
Organizing remedial classes and teacher training.
Analyzing student performance and suggesting improvements.
Objective: To ensure the smooth functioning of the school library and promote reading habits among students.
Composition:
Headmaster/Headmistress
Librarian (if available) / Senior Teacher
Student Representatives
Functions:
Managing the issue and return of books.
Recommending new books and resources.
Organizing literary events and book fairs.
Objective: To monitor the proper implementation of the Mid-Day Meal scheme.
Composition:
Headmaster/Headmistress (Chairperson)
Teacher-in-Charge
Parent Representatives
Cook & Helper Representatives
Functions:
Ensuring quality and hygiene of food.
Maintaining daily meal records.
Addressing any grievances related to the MDM program.
Objective: To promote extracurricular activities and overall personality development.
Composition:
Physical Education Teacher (Coordinator)
Senior Teachers
Student Representatives
Functions:
Organizing sports events and cultural programs.
Managing participation in inter-school competitions.
Ensuring the availability of sports equipment and facilities.
Objective: To address and resolve student grievances related to academics, behavior, or school facilities.
Composition:
Headmaster/Headmistress (Chairperson)
Senior Teachers
Student Representatives
Functions:
Collecting and addressing student complaints.
Ensuring a safe and supportive environment.
Providing counseling if needed.
Objective: To ensure the proper upkeep of school buildings and facilities.
Composition:
Headmaster/Headmistress
Senior Teachers
Parent & Community Representatives
Functions:
Monitoring the condition of school infrastructure.
Planning and supervising repair and maintenance work.
Ensuring proper sanitation and cleanliness.
Objective: To strengthen communication between parents and teachers for the benefit of students.
Composition:
Headmaster/Headmistress (Chairperson)
Teachers’ Representatives
Parents’ Representatives
Functions:
Discussing students' progress and school development.
Collecting feedback and suggestions from parents.
Promoting parent involvement in school activities.
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Niharbala Rout |
Headmaster |
- |
8249335279 |
- |
kcvgania@gmail.com |
Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh |
|
2 |
Pabitra Kumar behera |
Asst. Tr. (TGT CBZ) |
- |
8249611837 |
- |
kcvgania@gmail.com |
Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh |
|
3 |
Satyabhama Senapati |
Clasical Tr. |
- |
7978522270 |
- |
kcvgania@gmail.com |
Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh |
|
4 |
Sasmita Mandal |
Asst. Tr. (TGT Arts) |
- |
9658815875 |
- |
kcvgania@gmail.com |
Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh |
| 5. | Priyatama Hota |
Asst. Tr. (TGT Arts) |
- | 9778330183 | - | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh |
| 6. | Urjja Sahoo |
Asst. Tr. (TGT PCM) |
7978831517 | - | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | |
| 7. | Laxmipriya Mahalik | Hindi Tr. | - | 89179564473 | - | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh |
| 8. | Bikash Ranjan Malla | PET | - | 7735726243 | - | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh |
| 9. | Deepak Maharana |
Asst. Tr. (TGT PCM) |
- | 9658808884 | - | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh |
| 10 | Jyotirmayee Maharana |
Asst. Tr. (TGT CBZ) |
9337766334 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 11 | Rinki mallik | Hindi Tr. | 9348155230 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 12 | Kausalya Nayak |
Asst. Tr. (TGT Arts) |
9668726236 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 13 | Biren Kumar Nayak |
Asst. Tr. (TGT CBZ) |
6370062938 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 14 | Amlan Tapan Raut |
Asst. Tr. (TGT PCM) |
6370858070 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 15 | Maheswar Pradhan |
Asst. Tr. |
6371850462 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 16 | Prafulla Kumar Mishra | Asst. Tr. | 9437421763 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 17 | Nilima Sundari Maharana | Asst. Tr. | 8249293467 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 18 | Laxmipriya Nayak | Asst. Tr. | 6371773493 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 19 | Sobhan Kumar Panda | Asst. Tr. | 6370021280 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 20 | Kalicharan Dalabehera | Asst. Tr. | 9776140150 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 21 | Priyabrata Dash |
Vocational Trainer (Automotive) |
7978609112 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 22 | Rakesh Kumar Sahoo | Vocational Trainer ( Tourism & Hospitality) | 7377929699 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 23 | Muna Sahoo | PTI | - | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 24 | Subha Prakash Biswal | Junior Assistant | 7978731303 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh | ||
| 25 | Dilip Kumar Pradhan | Peon | 8895692003 | kcvgania@gmail.com | Kishore Chandra Vidyapitha, Gania, At/Po/Ps-Gania, Dist.-Nayagarh |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. No. |
Name |
Designation |
Scale of Pay |
Grade Pay |
Net Pay |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Niharbala Rout |
Headmaster |
9300-34800 |
4800 |
|
|
2 |
Pabitra Kumar Behera |
Asst. Tr. TGT CBZ |
9300-34800 |
4200 |
Remuneration as per Rules |
|
3 |
Satyabhama Senapati |
Classical Teacher |
9300-34800 |
4200 |
Remuneration as per Rules |
|
4 |
Sasmita Mandal |
Asst. Tr. TGT ARTS |
9300-34800 |
4200 |
|
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Pabitra Kumar Behera |
TGT CBZ, B.Sc.B.Ed |
8249335279 |
8249611837 |
|
|
Kishore Chandra Vidyapitha, Gania, Nayagarh |
First Appellate Authority (FAA):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Niharbala Rout |
Headmaster TGT CBZ |
8249335279 |
8249335279 |
|
|
Kishore Chandra Vidyapitha, Gania, Nayagarh |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
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