Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
Aims and Objectives of the Organisation:
To look after the health, sanitation, water supply, roads, safety and public convenience of the citizen of the urban inhabitants. This includes improvement and up-gradation of the socio-economical status of the Urban Poor's.
Mission/Vision:
Local Self Government under the statute consisting of the local people as representatives to the Council for carrying out the functions as provided under the Odisha Municipal Act/Rules, for the public health, safety and convenience of the citizens of the town.
History and Background for its Establishment:
The NAC Digapahandi has been constituted from the defunct Digapahandi Grama panchayata as per Govt. in H & U D Deptt. Notification No.: 147/73 dt.22.2.73 comprising three revenue villages namely 1) Digapahandi, 2) Gada Chaitanya Pur Sasan,3) Nimapalli; covering 15 square miles. This NAC constituted with 11 wards.
As per census 2001 the total population of this NAC has 10,890, Male: 5542 & Female: 5348.
Organisation Chart:
The Digapahandi NAC is the head of the Department as per Rule 428 of Odisha Municipal Rules, 1953. The Chairperson is the head of the Department.
The Executive Officer is the Controlling Officer. The following sections work under this N.A.C.
Additionally, the sanitation section operates the following equipment for the efficient collection and transportation of solid and liquid waste:
2 Tractors
3 Cesspool Emptier Vehicles
1 Water Tanker
These vehicles are used by the N.A.C. (Notified Area Council) to manage and transport waste from different parts of the town to designated disposal sites.
.Allocation of Business:
Digapahandi NAC
Duties to be Performed to Achieve the Mission:
As per the provisions of Odisha Municipal Act 1950 and Odisha Municipal Rules-1953.
Details of Services Rendered:
Sanitation, street lighting, water supply, providing roads, drains, culvert, maintenance of water reservoirs etc.
Citizens Interaction:
By organizing awareness meeting on L.S.G.Day and other occasion in the interaction is usually made.
Postal Address of the Main Office, Attached/Sub-Ordinate Office/Field Units etc:
Notified Area Council, At/Po- = Digapahandi NAC, Dist- Ganjam, Pin-761012.
Map of Office Location:
Working Hours both for Office and Public:
Office Hours: 10.00 A.M. to 5.30 P.M.(Lunch Break-1.30PM to 2.00PM)
Office Hours During Summer(April-10 to June-15): 07.00 A.M. to 1.00 P.M.(Without Lunch Brek)
Public for Sanitation: 6.00 A.M. to 10.00 A.M. & 2.00 P.M. to 6.00 P.M.
Public Interaction, if any:
By organizing awareness meeting on L.S.G.Day and other occasions the interaction is usually made.
MANUAL-2
Powers & Duties of Officers & Employees
[Section - 4(1) (b) (ii)]
|
Designation |
Executive Officer(Part Time) |
|
|
Powers |
Administrative |
Yes |
|
Financial |
Yes |
|
|
Statutory |
Yes |
|
|
Others |
Yes |
|
|
Duties |
|
|
|
Designation |
Senior Assistant |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
Dealing with establishment Account Grant ,UC, Bill ,Budget, Audit, Insp, |
|
|
Designation |
1No Junior Assistant |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
Cash, Solid West Management. |
|
|
Designation |
2 no Junior Engineer (Regular & contractual Basis ,( BRGF) |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
Supervision of development work, preparation of plan and estimates. |
|
|
Designation |
Municipal Engineer (Part time) |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
Dealing with Work Section. |
|
|
Designation |
No 1 Office Peon |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
Office Attach |
|
|
Designation |
No. 1 Orderly Peon |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
Attached to office |
|
|
Designation |
Watch man to office |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
Attached to office |
|
|
Designation |
1 No.Tractor Driver (1Temporary) |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
Plying Tractor for lifting of garbage. |
|
|
Designation |
Sanitary Zamadar |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
Supervision of Sanitation work |
|
|
Designation |
Sweeper/ Sweepers No 15(2 Vacant) (No 4 consolidated) |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
Cleaning road, drains, street sweeping etc |
|
|
Designation |
Tax Collector No 3 No 1 Asst. Tax Collector |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
Collection of Tax |
|
|
Designation |
Octari Tax Sarkar No 5(No. 4 Contractual) |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
7 no's of OTS Collection of taxes & other attach to office |
|
|
Designation |
1 No. Octroi Peon |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
Attached to Collection of delay market & office Work |
|
|
Designation |
Homeo pathetic Doctor No-1 (Consolidated) |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
Distribute the medicine |
|
|
Designation |
No 1 Tank Watcher,2 Nos Consolidated |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
To watch the tank |
|
|
Designation |
No. 1 Night Watcher (Consolidated) |
|
|
Powers |
Administrative |
No |
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
|
Duties |
To watch the office at night. |
|
|
Designation |
Computer Programmer No. 1 (Consolidated) |
|
|
Powers |
Administrative |
No |
|
|
Financial |
No |
|
|
Statutory |
No |
|
|
Others |
Yes |
|
Duties |
To Operate the computer. |
|
MANUAL-3
Procedure Followed in Decision Making Process
[Section- 4 (1) (b) (iii)]
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
1 |
To receive application and put a diary number. |
One TS Engaged in this work |
Same day. |
|
2 |
To mark application to concerned Section. |
One TS Engaged in this work. |
Same day. |
|
3 |
To dispose off the letter. |
Dealing Assistant of concerned Section. |
2-7 days. |
MANUAL-4
Norms for Discharge of Functions
[Section-4(1) (b) (iv)]
|
Sl. No. |
Activity |
Time Frame/Norm |
Remarks |
|
1 |
2 |
3 |
4 |
|
1 |
Diary of Letter |
3-5 Minute per Letter |
Same day. |
|
2 |
Dispatch of Letter |
20 Minute per Letter |
Registered dak including entry in messenger book. |
|
3 |
Typing job |
100 pages per day |
|
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4(1) (b) (v)]
|
Sl. |
Name of the Act, Rules, Regulations etc. |
Brief List of the Contents |
Reference No. if Any. |
Price in case of Priced Publications. |
|
1 |
Municipal Act,1950 |
Urban Local Body Related Matters. |
|
|
|
2 |
Municipal Rules,1953 |
Urban Local Body Related Matters. |
|
|
|
3 |
Registration of Marriage Certificate. |
Marriage Certificate Registration. |
|
|
MANUAL-6
Categories of Documents Under Control
[Section - 4(1) (b) (vi)]
|
Sl. |
Nature of Record |
Details of Information Available |
Unit/Section where Available |
Retention Period where Available |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Cash Book Acquaintance Roll. |
Details of receipt and expenditure & staff salary bill etc. |
Accounts section |
10 years. |
|
2 |
Service Books. |
Details of Service Particulars of staff. |
Establishment section |
10 years. |
|
3 |
D.C.B. & Collection record maintain. |
Details of collection and supervision. |
Tax section |
5 years. |
|
4 |
Maintenance of case record & stock and Store (Dev). |
Details of records maintain in development section. |
Public Work Section. |
5 years. |
|
5 |
Receipt of cash received from collection staffs. |
Details of collection etc. |
Cashier |
5 years. |
|
6 |
Receipt and issue register. |
Letter receipt & dispatch. |
Issue and Dispatch section |
5 years. |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4(1) (b) (vii)]
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl. |
Name and Address of the Consultative Committees/ Bodies |
Constitution of the Committee/ Body |
Rule and Responsibility |
Frequency of Meetings |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Digapahandi NAC |
One Chairperson One Vice- Chairperson 10 Councilors. |
Development of NAC Area. |
Monthly |
Name of Chairperson, Vice- Chairperson & Councilors:
|
Sl. |
Name |
Designation |
Contact No. |
Address |
|
1 |
Sri Prafulla Panda |
Chairperson |
|
W.No-8 |
|
2 |
Smt. K Puja |
Vice -Chairperson |
|
W.No-6 |
|
3 |
Smt. Santoshini Behera |
Councilors |
|
W.No-1 |
|
4 |
Sri Susanta Kumar Patra |
Councilors |
|
W.No-2 |
|
5 |
Miss Karishma Nayak |
Councilors |
|
W.No-3 |
|
6 |
Sri Gouranga Behera |
Councilors |
|
W.No-4 |
|
7 |
Smt. Mamini Behera |
Councilors |
|
W.No-5 |
|
8 |
Sri Sunil Kumar Panda |
Councilors |
|
W.No-7 |
|
9 |
Smt. E Gayatri |
Councilors |
|
W.No-8 |
|
10 |
Sri Nilamadhaba Gouda |
Councilors |
|
W.No-9 |
|
11 |
Sri Dipak Kumar Mishra |
Councilors |
|
W.No-10 |
|
12 |
Smt. Jyosna Jena |
Councilors |
W.No-11 |
List of Boards, Councils, Committees Etc:
|
Date up to which Valid |
Whether Meeting Open to Public |
Whether Minutes Accessible to Public |
Frequency of Meeting |
Remarks |
|
6 |
7 |
8 |
9 |
10 |
|
31.03.2027 |
No |
Yes |
Monthly |
|
MANUAL-9
Directory of Officers & Employees
[Section - 4(1) (b) (ix)]
|
Sl. |
Name |
Designation |
Mobile No. |
|
|
1 |
2 |
3 |
4 |
5 |
|
1 |
SRI ABINASH MISHRA, ORS |
Executive Officer |
9938773205 |
dgp_nac@yahoo.com |
|
2 |
Smt. Rasmi Rani Nahak |
Junior Engineer |
- |
- |
|
3 |
Smt. Mamata Kumari Panda |
Assistant Engineer |
- |
- |
|
4 |
Smt. Sandhyarani Patnaik |
Community Organizer |
- |
- |
|
5 |
Sri Kalu Charan Pradhan |
MISCP |
9853674450 |
- |
|
6 |
Sri Mrutyunjaya Dash |
Accountant |
7205697919 |
- |
|
7 |
Sri Dhiraj Kumar Patro | Accounting Consultant |
- |
- |
|
8 |
Sri Raj Kishore Rath |
Junior Assistant |
- |
- |
|
9 |
Sri Santosh Kumar Padhy | DEO | ||
|
10 |
Sri Satya Narayan Das |
Tax and Fee Collector |
- |
- |
|
11 |
Sri Harikrushna Sahu |
Tax and Fee Collector |
- |
- |
|
12 |
Sri Bala Krushna Panigrahy |
Asst. Octroi Tax Collector |
- |
- |
|
13 |
Sri Sudam Behera |
Asst. Tax Collector |
- |
- |
|
14 |
Sri Madhusudan Das |
Asst. Tax Collector |
- |
- |
|
15 |
Sri Durgamadhaba Pradhan |
Asst. Tax Collector |
- |
- |
|
16 |
Smt. P Swagatika Patro |
Sanitation Expert |
- |
- |
|
17 |
Prakash Chandra Sethy |
Peon cum-Fishery Assistant |
- |
- |
|
18 |
Sankar Swain |
Tank Watcher |
- |
- |
|
19 |
Smt Archana Kumari Mahanty |
PA |
- | - |
|
20 |
Sri Jayaram Dora |
CMM Support |
- | - |
|
Sl. |
Name |
Designation |
Mobile No. |
|
|
1 |
2 |
3 |
4 |
5 |
|
26 |
Ram Naik |
Sweeper |
- |
- |
|
27 |
Baji Naik |
Sweeper-cum-Drain Cleaner |
- |
- |
|
28 |
Brunda Naik |
Sweeper |
- |
- |
|
29 |
DatnodarNaik |
Sweeper-cum-Drain Cleaner |
- |
- |
|
30 |
Jagu Naik |
Sweeper-cum-Drain Cleaner |
- |
- |
|
31 |
Manju Naik |
Sweeper |
- |
- |
|
32 |
Sita Naik |
Sweeper |
- |
- |
|
33 |
Sabi Naik |
Sweeper |
- |
- |
|
34 |
Sri A. Krishna |
Sweeper |
- |
- |
|
35 |
Kamani Naik |
Sweeper |
- |
- |
|
36 |
Baijayuti Naik |
Sweeper |
- |
- |
|
37 |
Urmilla Naik |
Sweeper |
- |
- |
|
38 |
B.Raghunatha Reddy |
Office Night Watcher |
- |
- |
|
39 |
Mamata Ghowdhary |
Office Peon |
- |
- |
MANUAL -10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
Name |
Designation |
Contractual / Regular |
|
1 |
2 |
3 |
4 |
|
1 |
Sri Abinash Mishra, ORS |
Executive Officer |
Regular |
|
2 |
Smt. Rasmi Rani Nahak |
Junior Engineer |
Contractual |
|
3 |
Smt. Mamata Kumari Panda |
Junior Engineer |
Regular |
|
4 |
Smt. Sandhyarani Patnaik |
Community Organizer |
Contractual |
|
5 |
Sri Kalu Charan Pradhan |
MISCP |
Contractual |
|
6 |
Sri Dhiraj Kumar Patra |
Accounting Consultant |
Outsourcing |
|
7 |
Sri Mrutyunjaya Das |
Accountant |
Regular |
|
8 |
Sri Santosh Kumar Padhy |
Data Entry Operator |
Contractual |
|
9 |
Sri Raj Kishore Rath |
Junior Assistant |
Regular |
|
10 |
Sri Satya Narayan Das |
Tax and Fee Collector |
Regular |
|
11 |
Sri Harikrushna Sahu |
Tax and Fee Collector |
Regular |
|
12 |
Sri Bala Krushna Panigrahy |
Asst. Octroi Tax Collector |
Regular |
|
13 |
Sri Sudam Behera |
Asst. Tax Collector |
Contractual |
|
14 |
Sri Madhusudan Das |
Asst. Tax Collector |
Contractual |
|
15 |
Sri Durgamadhaba Pradhan |
Asst. Tax Collector |
Contractual |
|
16 |
Sri Prakash Chandra Sethy |
Peon cum-Fishery Assistant |
Regular |
|
17 |
Sri Sankar Swain |
Tank Watcher |
Regular |
|
18 |
Smt P Swagatika Patro |
Junior Sanitation Expert |
Outsourcing |
| 19 |
Smt. Archana Mohanty |
Programme Assistant |
Outsourcing |
| 20 |
Sri Jayaram Dora |
CMM Support |
Outsourcing |
|
Sl. |
Name |
Designation |
Contractual / Regular |
|
1 |
2 |
3 |
4 |
|
26 |
Ram Naik |
Sweeper |
Regular |
|
27 |
Baji Naik |
Sweeper-cum-Drain Cleaner |
Regular |
|
28 |
Brunda Naik |
Sweeper |
Regular |
|
29 |
DatnodarNaik |
Sweeper-cum-Drain Cleaner |
Regular |
|
30 |
Jagu Naik |
Sweeper-cum-Drain Cleaner |
Regular |
|
31 |
Manju Naik |
Sweeper |
Regular |
|
32 |
Sita Naik |
Sweeper |
Regular |
|
33 |
Sabi Naik |
Sweeper |
Regular |
|
34 |
A. Krishna |
Sweeper |
Regular |
|
35 |
Kamani Naik |
Sweeper |
Contractual |
|
36 |
Baijayuti Naik |
Sweeper |
Contractual |
|
37 |
Urmilla Naik |
Sweeper |
Contractual |
|
38 |
B.Raghunatha Reddy |
Office Night Watcher |
Contractual |
|
39 |
Mamata Ghowdhary |
Office Peon |
Contractual |
MANUAL-11
Budget Allocated to each Agency
[Section-(4) (1) (b) (xi)]
Budget 2009-10
|
Sl. No. |
Description |
Opening Balance (in Rs.) |
Receipts (in Rs.) |
Expenditure (in Rs.) |
Closing Balance (in Rs.) |
|
1 |
2 |
3 |
4 |
6 |
7 |
|
1 |
General Account |
|
1551456 |
3445667 |
- |
|
2 |
Primary Education Tax Account |
- |
- |
- |
- |
|
3 |
Latrine Tax Account |
- |
- |
- |
- |
|
4 |
Water Tax Account |
- |
318990 |
2100000 |
- |
|
5 |
Drainage Tax Account |
- |
- |
- |
- |
|
6 |
Lighting Tax Account |
- |
522648 |
800000 |
- |
|
7 |
Remunerative Account |
- |
182000 |
- |
- |
|
8 |
Government Grant Account (Other than recurring grants) |
468000 |
44253600 |
37132100 |
408000 |
|
9 |
Deposit and Advances Account |
100209 |
624000 |
1280000 |
82330 |
|
10 |
Endowments Accounts |
- |
- |
- |
- |
|
11 |
Other Miscellaneous Accounts |
- |
558200 |
3329006 |
- |
|
Total |
568209 |
48008894 |
48086773 |
490330 |
|
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4(1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4(1) (b) (xiii)]
Note: Creation of database and its hosting on website should be done on priority basis for activities like issue of authorizations, grant of concessions, Licenses etc.
MANUAL-14
Information Available in an Electronic Form
[Section-4(l) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. No. |
Facility Available |
Nature of Information Available |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
Information Counter |
Yes |
10.00 AM to 1.30 PM & 2.00 PM to 5.00 PM |
|
2 |
Website |
Yes |
https://sujogportal.odisha.gov.in/digapahandi/ |
|
3 |
Library |
Yes |
- |
|
4 |
Notice Board |
Notice Board |
10 AM to 5.30 PM |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer(PIO):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
Demarcation of Area/ Activities if More than One PIO is there |
|
1 |
SMT MAMATA KUMARI PANDA |
ASSISTANT ENGINEER |
06814-295053 |
- |
- |
dgp_nac@yahoo.com |
Digapahandi |
Within NAC area. |
First Appellate Authority(FAA):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
Demarcation of Area/ Activities if More than One PIO is there |
|
1 |
SRI ABINASH MISHRA |
Executive Officer, NAC |
06814-295053 |
- |
- |
dgp_nac@yahoo.com |
Digapahandi |
Within NAC area. |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
All other information's may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.
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