Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
Aims and Objectives of the Organization:
To look after the health, sanitation, water supply, roads, safety and public convenience of the citizen of the urban inhabitants. This includes improvement and up-gradation of the socio-economical status of the Urban Poor's.
Mission/Vision:
Local Self Government under the statute consisting of the local people as representatives to the Council for carrying out the functions as provided under the Odisha Municipal Act/Rules, for the public health, safety and convenience of the citizens of the town.
History and Background for Its Establishment:
Notification No.: 7339/UD
Date of function of this office: 09.03.1973
At present Chikiti NAC Divided into: 12 No. of wards
Population of this town as per census 2011 : 11715
Male: 5923
Female: 5716
SC:
ST:
Organization Chart:
The Chikiti NAC is the head of the Department as per Rule 428 of Odisha Municipal Rules, 1953. The Chairperson is the head of the Department.
The Executive Officer is the Controlling Officer. The following sections work under this N.A.C.
(a) General Office Establishment including bills and budget headed by the Senior Assistant.
(b) Works Section: The Junior Engineer (Appointed on consolidated Remuneration lands BBSR) and P.H. section, Chikiti are Heads of this section.
(c) Tax Section: One Tax Collector Octroi of the section head & 1 No. of Tax Sarkar, 5 Nos. of Octroi T.C. & 1 No. of Asst. Tech. under this section.
(d) Sanitation: - One Octroi Tax Collector is kept in charge of supervision of Sanitation work. He supervises the work of 13 Sweepers, sanitation section to supervise the work of Sweepers. 2 No. of Tractor of the N.A.C. lift the garbage of the town.
Allocation of Business: Chikiti NAC
Duties to be Performed to Achieve the Mission:
As per the provisions of Odisha Municipal Act 1950 and Odisha Municipal Rules-1953.
Details of Services Rendered:
Sanitation, street lighting, water supply, providing roads, drains, culvert, maintenance of water reservoirs etc.
Citizens Interaction:
By organizing awareness meeting on L.S.G. Day and other occasion in the interaction is usually made.
Postal Address of the Main Office, Attached/ Subordinate Office/ Field Units Etc.:
Notified Area Council, At/Po- Chikiti NAC, Dist. Ganjam, Pin - 761010
mail-id: chikitinac2010@gmail.com
Working Hours both for Office and Public: Office Hours: - 10.00 A.M. to 5.00 P.M. Public Interaction, If Any: By organizing awareness meeting on LS.G. Day and other occasions the interaction is usually made. Grievance Redress Mechanism: EO is the in charge of public grievance. A register has been maintained for compliance of the grievances.
Public for Sanitation: - 6.00 A.M. to 11.00 A.M. & 2.00 P.M. to 5.00 P.M.
During summer: - 7.00 A.M. to 1P.M.
MANUAL-2
Powers and Duties of Officers and Employees
[Section-4 (1) (b) (ii)]
|
Sl. No. |
Designation |
Powers |
Duties |
|||
|
Administrative |
Financial |
Statutory |
Others |
|||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Executive Officer |
Yes |
Yes |
Yes |
Yes |
- |
|
2 |
Senior Assistant |
No |
No |
No |
Yes |
Dealing with account, audit & inspection grant development works office establishment etc. |
|
3 |
Junior Assistant (Vacant) |
No |
No |
No |
Yes |
- |
|
4 |
Junior Asst. Collector |
No |
No |
No |
Yes |
Dealing with cash, lease & rent, stock & store SOAP, DAP, SJSRY, USEP. |
|
5 |
Junior Engineer (Consolidated) & Junior Engineer part time |
No |
No |
No |
Yes |
Supervision of development work, preparation of plan and estimates & Preparation of bill. |
|
6 |
Office Peon |
No |
No |
No |
Yes |
Office Attach |
|
7 |
1 No. Orderly Peon |
No |
No |
No |
Yes |
Attached to office |
|
8 |
1 No. Process Sortly |
No |
No |
No |
Yes |
Attached to office |
|
9 |
1 No. Tractor Driver (consolidated) |
No |
No |
No |
Yes |
Plying Tractor for lifting of garbage. |
|
10 |
Sweeper/ Sweepers No.13 |
No |
No |
No |
Yes |
Cleaning road, drains, street sweeping etc. |
|
11 |
1 No. Asst. Tax Collector |
No |
No |
No |
Yes |
Attached in office on Type work and to office maintaining & |
|
12 |
Tax Collector No-5 (Octroi-4 & Holding-1) |
No |
No |
No |
Yes |
Collection of Tax. |
|
13 |
Light Attendant |
No |
No |
No |
Yes |
To maintain the street light. |
MANUAL- 3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
1 |
To receive application and put a diary number |
Receipt & dispatch clerk |
Same day |
|
2 |
To mark application to concerned Section |
Head Clerk |
Same day |
|
3 |
To dispose off the letter |
Dealing Assistant of concerned Section |
2-7 days |
MANUAL- 4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl. No. |
Activity |
Time Frame/ Norm |
Remarks |
|
1 |
2 |
3 |
4 |
|
1 |
Diary of Letter |
3-5 Minute per Letter |
Same day |
|
2 |
Dispatch of Letter |
20 Minute per Letter |
Registered dak including entry in messenger book |
|
3 |
Typing job |
100 Page per day |
|
MANUAL- 5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section 4(1) (b) (v)]
|
Sl. No. |
Name of the Act, Rules, Regulations etc. |
Brief Gist of the Contents |
Reference No. if any |
Price in Case of Priced Publications |
|
1 |
Municipal Act, 1950 |
Urban Local Body Related Matters |
|
|
|
2 |
Municipal Rules, 1953 |
Urban Local Body Related Matters |
|
|
|
3 |
Registration of Birth and Death Act, 1969. The Odisha Registration of Birth and Death Rules, 2001 |
Birth and Death Matters |
|
|
MANUAL-6
Categories of Documents under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Nature of Record |
Details of Information Available |
Unit/Section where Available |
Retention period where Available |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Cash Book Acquaintance Roll |
Details of receipt and expenditure & staff salary bill etc. |
Accounts section |
10 years |
|
2 |
Service Books |
Details of Service Particulars of staff |
Establishment section |
10 years |
|
3 |
D.C.B.& Collection record maintain |
Details of collection and supervision |
Tax section |
10 years |
|
4 |
Maintenance of case record & stock and Store (Devt.) |
Details of records maintain in development section. |
Public Work Section. |
10 years |
|
5 |
Receipt of cash received from collection staffs |
Details of collection etc. |
Cashier |
10 years |
|
6 |
Receipt and issue register |
Letter receipt & dispatch |
Issue and Dispatch section |
10 years |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl. No. |
Name and Address of the Consultative Committees/ Bodies |
Constitution of the Committee/ Body |
Rule and Responsibility |
Frequency of Meetings |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Chikiti NAC |
One Chairperson |
Development of NAC Area |
Monthly |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
List Of Boards, Councils, Committees Etc.:
|
Sl. No. |
Name and Address of the Body |
Main Function the Body of |
Constitution the body of |
Date of Constitution |
Date up to which Valid |
Whether Meeting open to Public |
Whether Minutes Accessible to Public |
Frequency of Meeting |
Remarks |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
|
1 |
Chikiti, NAC |
Development of the town |
Chairperson & Councilors |
30.09.2013 |
29.09.2018 |
No |
Yes |
Monthly |
- |
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl |
Name |
Designation |
Mobile No |
|
1 |
2 |
3 |
4 |
|
1 |
Sambit Sangramjeet Sahoo |
Executive Officer | 7978289562 |
|
2 |
Bipin Bihari Pattnaik |
Jr. Asst | 9439338898 |
|
3 |
Monaranjan Mohanty |
NW |
8895309153 |
|
4 |
Bhakta Behera |
Orderly to E 0 |
9040197022 |
|
5 |
Abhimanyu Dakua |
Process Server |
7381330771 |
|
6 |
Sumati Samanta |
PTC |
9658313172 |
|
7 |
Prasanta Ku Mohanty |
Peon |
9861663803 |
|
8 |
Lokanath Subudhi |
OTC |
9861583194 |
|
9 |
S Bholoko Kumar |
SZ |
7657023953 |
|
10 |
Sagarika Bisoyi |
CO |
9090691830 |
|
11 |
Jitendra Kumar Bhoi |
MIS |
8917251676 |
|
12 |
Bhabani Sankar Behera |
J E |
9437515210 |
|
13 |
Sabitri Padhy |
J E |
9438076360 |
|
14 |
Mithun Kumar Senapati |
Implementation Expert |
8260222333 |
|
15 |
Sidhartha Panda |
Programme Asst |
7008348665 |
|
16 |
Kisan Rana |
Accountant |
9853469742 |
| 17 |
Rabindra nath Padhy |
Tax Collector |
9090078097 |
| 18 |
Satyanarayan Sethi |
Accountant Expert |
9090003184 |
| 19 |
Sushree Sukanya Purohit |
Programme Coordinator |
9337963914 |
| 20 |
Madhusmita Sahu |
CMMU |
8249625059 |
| 21 |
Pabitra Sethi |
Supports staff |
7008174198 |
| 22 |
Balakrushna Naik |
Sanitation Expert |
9777438816 |
MANUAL -10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
Name |
Designation |
Present Pay |
|
1 |
2 |
3 |
4 |
|
1 |
Lakshman Kumar Charchi |
Jr Asst. |
21495 |
|
2 |
Monaranjan Mohanty |
NW |
28716 |
|
3 |
Bhakta Behera |
Orderly to E 0 |
28716 |
|
4 |
Abhimanyu Dakua |
Process Server |
28716 |
|
5 |
Sumati Samanta |
PTC |
27199 |
|
6 |
Prasanta Ku Mohanty |
Peon |
10031 |
|
7 |
Lokanath Subudhi |
OTC |
28951 |
|
8 |
- ? S Bholoko Kumar |
SZ |
26437 |
|
9 |
Sagarika Bisoyi |
CO |
16880 |
|
10 |
Jitendra Kumar Bhoi |
VIS |
16880 |
|
11 |
Babu Pradhan |
Work Sarkar |
30660 |
|
12 |
Bhabani Sankar Behera |
J E (Contractual) |
16880 |
|
13 |
Sabitri Padhy |
J E |
32965 |
|
14 |
Prafulla Dash |
Biju Yuba Vahini Coordinator |
9400 |
|
15 |
Sidhartha Panda |
Programme Asst |
newly appointed |
|
16 |
Kisan Rana |
Accountant |
16880 |
MANUAL-11
Budget Allocated to each Agency
[Section-(4) (1) (b) (xi)]
Budget Estimate of Probable Receipts of Chikiti, N.A.C. Municipal Council for the year 2009-10.
|
Sl. No. |
Head of Receipts |
Budget Estimate for the Year 2013-14 |
Sanctioned Estimate for Current Year 2012-13 |
Actual Receipts of 9 months of Current Year 2012-13 |
Actual Receipt for the Year last Completed 2011-12 |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Rates & Taxes |
||||
|
Total |
5,61,000.00 |
4,10,000.00 |
2,90,281.00 |
4,11,916.00 |
|
|
2 |
License & Other Fees |
||||
|
Total |
1,81,500.00 |
1,65,000.00 |
79,593.00 |
2,06,787.00 |
|
|
3 |
Receipts under special Acts |
||||
|
Total |
11,000.00 |
10,000.00 |
1,35,000.00 |
5,150.00 |
|
|
4 |
Revenue derived from Municipal property and powers apart from taxation |
||||
|
Total |
7,46,300.00 |
6,73,000.00 |
6,87,236.00 |
8,59,108.00 |
|
|
5 |
Grants and Contribution for general and special purposes |
||||
|
1. Form Government |
|||||
|
Total |
3,27,42,000.00 |
29,766,000.00 |
9,213,709.00 |
1,53,91,356.00 |
|
|
2. Form Local Funds |
|||||
|
Total |
5,40,000.00 |
5,00,000.00 |
-- |
3,20,000.00 |
|
|
3. Grant and contributions from other sources to be specified |
|||||
|
Total |
25,30,000.00 |
23,00,000.00 |
43,39,120.00 |
18,26,833.00 |
|
|
6 |
Miscellaneous |
||||
|
Total |
45,30,000.00 |
43,00,000.00 |
7,97,923.00 |
10,98,630.00 |
|
|
7 |
Extraordinary and Debt. |
||||
|
Total |
11,02,000.00 |
10,00,000.00 |
5,75,754.00 |
8,37,464.00 |
|
|
Total Receipts |
4,29,44,400.00 |
3,92,24,000.00 |
1,59,84,966.00 |
2,09,57,244.00 |
|
|
|
Probable Opening Balance |
1,20,55,600.00 |
1,08,70,960.00 |
1,92,37,655.89 |
1,41,01,875.89 |
|
|
Grand Total |
5,50,00,000.00 |
5,00,94,960.00 |
3,52,22,621.89 |
3,50,59,119.89 |
Budget Estimate of Probable Expenditure of Chikiti N.A.C. Municipal Council for the year 2009-10:
|
Sl. No. |
Head of Expenditure |
Budget Estimate for the Year 2013-14 |
Sanctioned Estimate for Current Year 2012-13 |
Actual Expenditure of 9 Months of Current Year 2012-13 |
Actual Expenditure for the Year last Completed 2011-12 |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
General Administration and Collection Charges |
- |
- |
- |
- |
|
1. General Administration |
- |
- |
- |
- |
|
|
Total |
14,28,900.00 |
12,99,000.00 |
9,37,268.00 |
13,09,280 |
|
|
2. Collection of taxes and Fees |
- |
- |
- |
- |
|
|
Total |
21,23,550.00 |
19,30,500.00 |
13,10,131.00 |
20,02,543.00 |
|
|
3. Collection of Ferry rents |
- |
- |
- |
- |
|
|
Total |
11,00,000.00 |
10,00,000.00 |
3,35,426.00 |
1,05,677.000 |
|
|
2 |
Public Safety |
- |
- |
- |
- |
|
Total |
20,00,000.00 |
6,00,000.00 |
10,25,359.00 |
13,10,090.00 |
|
|
3 |
Public Health |
- |
- |
- |
- |
|
1. Establishment Charges |
- |
- |
- |
- |
|
|
2. Training of vaccinators LCS Training |
- |
- |
- |
- |
|
|
3. Epidemic charges |
- |
- |
- |
- |
|
|
4. Vaccination charges |
- |
- |
- |
- |
|
|
5. Fairs, festivals and exhibitions |
- |
- |
- |
- |
|
|
6. Other sanitary arrangements |
- |
- |
- |
- |
|
|
7. Drainage and Sewerage Works |
- |
- |
- |
- |
|
|
Total |
65,50,500.00 |
59,55,000.00 |
23,57,562.00 |
43,04,544.00 |
|
|
8. Water supply and water works |
- |
- |
- |
- |
|
|
9. Conservancy |
- |
- |
- |
- |
|
|
Total |
34,10,000.00 |
31,00,000.00 |
33,050.00 |
1,42,050.00 |
|
|
10. Maintenance of vital statistics |
- |
- |
- |
- |
|
|
11. Markets, cart stands and slaughter houses |
- |
- |
- |
- |
|
|
12. Miscellaneous |
- |
- |
- |
- |
|
|
|
Total |
44,11,000.00 |
40,10,000.00 |
9,555.00 |
89,863.00 |
|
4 |
Medical |
- |
- |
- |
- |
|
5 |
Public Convenience |
- |
- |
- |
- |
|
Total |
44,40,000.00 |
26,00,000.00 |
12,60,367.00 |
14,53,442.00 |
Budget Estimate of Probable Expenditure of Chikiti N.A.C. Municipal Council for the year 2009-10:
|
Sl. No. |
Head of Expenditure |
Budget Estimate for the Year 2013-14 |
Sanctioned Estimate for Current Year 2012-13 |
Actual Expenditure of 9 Months of Current Year 2012-13 |
Actual Expenditure for the Year last Completed 2011-12 |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
6 |
Public Works |
- |
- |
- |
- |
|
Total |
1,66,03,000.00 |
87,30,000.00 |
50,10,317.00 |
50,07,605.00 |
|
|
7 |
Public Instruction Total |
13,24,400.00 |
12,04,000.00 |
1,91,859.00 |
6,97,629.00 |
|
8 |
Miscellaneous Total |
43,70,000.00 |
39,00,000.00 |
30,44,558.00 |
27,40,766.00 |
|
9 |
Extraordinary and debt. Total |
14,30,000.00 |
13,00,000.00 |
6,07,396.00 |
7,99,602.00 |
|
Total Expenditure |
4,91,91,350.00 |
3,56,28,500.00 |
1,61,22,848.00 |
1,99,63,091.00 |
|
|
Probable closing balance |
58,08,650.00 |
1,44,66,460.00 |
1,90,99,773.89 |
1,50,96,028.89 |
|
|
Grand Total |
5,50,00,000.00 |
5,00,94,960.00 |
3,52,22,621.89 |
3,50,59,119.89 |
Abstract of the Budget Estimate of for the Year: 2013-2014
|
Sl. No. |
Description of Account |
Opening Balance |
Receipts |
Expenditure |
Closing Balance |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
A |
General Account |
12055600 |
42944400 |
49191350 |
5808650 |
|
B |
Primary Education Tax Account |
- |
- |
- |
- |
|
C |
Latrine Tax Account |
- |
- |
- |
- |
|
D |
Water Tax Account |
- |
- |
- |
- |
|
E |
Drainage Tax Account |
- |
- |
- |
- |
|
F |
Lighting Tax Account |
- |
- |
- |
- |
|
G |
Remunerative Enterprises |
- |
- |
- |
- |
|
H |
Government Grant Account (Other than recurring grants) other Grants |
- |
- |
- |
- |
|
I |
Deposit and Advances Account |
- |
- |
- |
- |
|
J |
Endowments Accounts Loan & Interest |
- |
- |
- |
- |
|
K |
Other Miscellaneous Accounts |
- |
- |
- |
- |
|
Total |
4,29,44,400.00 |
4,91,91,350.00 |
- |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
List of Institutions Given Subsidy:
|
Sl. No. |
Name and Address of the Institution |
Purpose for which Subsidy Provided |
No. of Beneficiary |
Amount of Subsidy |
No. of time Subsidy given in past with Purpose |
|
1 |
2 |
3 |
4 |
5 |
6 |
| Nil | Nil | Nil | Nil | Nil |
List of Individual Given Subsidy:
|
Sl. No. |
Name and Address of the Beneficiaries |
Purpose for which Subsidy Provided |
Amount of Subsidy |
Scheme and Criterion for Selection |
No. of Time Subsidy given in past with Purpose |
|
1 |
2 |
3 |
4 |
5 |
6 |
| 1 | Nil | Nil | Nil | Nil | Nil |
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
|
Sl. No. |
Name and Address of the Beneficiary |
Nature of Concession/ Permit/ Authorization Provided |
Purpose for which Granted |
Scheme and Criterion for Selection |
No of Times Similar given in past with Purpose |
|
|
|
|
|
|
|
Note:-Creation of database and its hosting on website should be done on priority basis for activities like issue of authorizations, grant of concessions, Licenses etc.
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
|
Sl. No. |
Activities for which Electronic Data Available |
Nature of Information Available |
Can it be Shared with Public |
Is it Available on Website or is being used as Backend Date Base |
|
- |
No |
- |
- |
- |
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. No. |
Facility Available |
Nature of Information Available |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
Information Counter |
No |
10.00 AM to 1.30PM 2.00 PM to 5.00PM |
|
2 |
Website |
No |
- |
|
3 |
Library |
No |
- |
|
4 |
Notice Board |
Notice Board |
10.AM to 5PM |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. No. |
Name |
Designation |
STD Code |
Ph. No. |
Post. Address |
|
Demarcation of Area/ Activities if more than one PIO is there |
|
|
Office |
Home |
|||||||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
|
1 |
Laxman Kumar Charchi |
Jr.Asst |
0680 |
2497222 |
|
Chikiti NAC |
Within NAC Area |
|
First Appellate Authority (FAA):
|
Sl. |
Name |
Designation |
Ph. No. |
Post. Address |
|
Demarcation of Area/ Activities if more than one FAA is there |
|
|
Office |
Home |
||||||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sujit Kumar Choudhury |
Executive Officer |
0680-2497222 |
8895196088 |
Chikiti, NAC |
Within NAC Area |
|
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
All other information may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.
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