Paralakhemundi Municipality

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aim & Objectives of the Organization:

    To look after the health, sanitation, water supply, roads, safety and public convenience of the citizen of the urban inhabitants. This includes improvement and up-gradation of the Socio-Economical Status of the Urban Poor's.

2. Mission/ Vision:

    Local Self Government under the statute consisting of the local people as representatives to the Council for carrying out the functions as provided under the Odisha Municipal Act/ Rules, for the Public health, Safety and convenience of the Citizens of the Town.

3. History & Background for its Establishment:

    The Paralakhemundi Municipality was constituted as per order No. 403(M) / dated 17-08-1885 of Ex.Madras Presidency.It came under the Administrative control of Odisha government vide Notification No. 3003/ I & O, dated 16-04-1957. The General Election to the present Council was held on 19-09-2008 in accordance with the notification No. 3720/SEC, dt. 11-08-2008 of the State Election Commission, Odisha, Bhubanceswar.

4. Administration Structure:

Sl. No.

 

1

2

3

1

Name of the District

Gajapati

2

Sub-Division

Paralakhemundi

3

Tahsil

Paralakhemundi

4

Assembly Constituency

Paralakhemundi

5

Police Station

Paralakhemundi

5. Objective: 

    The Main objective of this institution is to cater the minimum basic civic amenities and service to the citizens like Street Lighting, Piped water supply, Sanitation, Education, Health Services implementation of Poverty Alleviation Programme, Slum improvement Provision, Provision Recreational Facilities, Employment Generation Activities, Awareness, Campaign against Socio-Economic  Welfare activities in the line of Central and State Govt. promulgation.

6. Area:

   The Municipal area covers 21.40 Sq. kms comprising 16 (Sixteen) number of Wards within 08 (Eight) Revenue Village as under:

a) Relli Street Mouza.
b) Gangadhar Pur Mouza.
c) Krushna Chandra Pur Mouza.
d) Dinakrushna Pur Mouza.

e) Gourachandra Pur Mouza
f) Ramaswamy Pur Mouza
g) Kavitipur Mouza
h) Paralakhemundi Town Mouza this town is divided into 16 wards as noted below.

Sl.
No.

Category of Ward

Ward No.

1

Unreserved

4,8,10,11,13

2

Schedule Caste

6,7,14,15

3

Schedule Tribe

2,12

4

B.C.C. (OBC)

1,3,5,9,16

The Area is Bounded by:

a) North-
b) East-
c) South-
d) West-

7. Population:

    As per 2001 Census (Provisional), The Population of Paralakhemundi Town is 43,097 out of which Male Population is and Female Population is  as such the ration of Male, Female is----

8. Allocation of Business:

Paralakhemundi Municipality

9. Duties to be performed to achieve the Mission:

As per the provisions of Odisha Municipal Act 1950 and Odisha Municipal Rules-1953.

10. Details of Services Rendered:

    Sanitation, street lighting, water supply, providing roads, drains, culvert, maintenance of water reservoirs etc.

11. Postal Address of the Main Office, Attached/ Sub-Ordinate Office/ Field Units etc.:

Office of the Municipal Council, Paralakhemundi Dist: Gajapati

12. Working Hours both for Office and Public:

Office Hours: 10.00 A.M. to 5.00 P.M.
Public for Sanitation: 6.00 A.M. to 11.00 A.M. & 2.00 P.M. to 5.00 P.M.
During Summer: 5.00 A.M. to 11.00 A.M.

13. Public Interaction, if any:

   By organizing awareness meeting on L.S.G. Day and other occasions the interaction is usually made.

14. Grievance Redresses Mechanism:

    One Junior Assistant is the in charge of public grievance. A register has been maintained for compliance of the grievances.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

Designation

Powers

Duties

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

1

Executive Officer

Yes

Yes

Yes

Yes

Administration & Financial Powers

2 Municipal Engineer No No No Yes Development

3

Junior Engineer

No

No

No

 Yes

Supervision of Development work, Preparation of Plan and Estimates

4

Junior Engineer(Contractual)

No

No

No

No

Supervision of Developmental Work Under BRGF Scheme

5

Head Assistant

No

No

No

Yes

-

6

Senior Assistant

No

No

No

Yes

-

7

Senior Assistant

No

No

No

Yes

-

8

Senior Assistant

No

No

No

Yes

-

9

Junior Assistant

No

No

No

Yes

Accounting

10

Junior Assistant

No

No

No

Yes

Establishment, Court, Assembly Question etc.

11

Junior Assistant

No

No

No

Yes

Vacant

12

Junior Assistant

No

No

No

Yes

vacant

13

Junior Assistant

No

No

No

Yes

vacant

14

Junior Assistant

No

No

No

Yes

Vacant

15

Amin

No

No

No

Yes

Vacant

16

Tax Sarkars

No

No

No

Yes

Collection of Holding Tax and Stall Rents

17

Office Peon

No

No

No

Yes

Distribution of Daks/ Attending Office

18

Orderly Peon (2 Nos.)

No

No

No

Yes

Working in E.O and Chairperson

19

Tractor Driver (Vacant)

No

No

No

Yes

The other persons that is 1no. Peon and 1no. DLR engaged in this work

20

Treasury Sarkar

No

No

No

Yes

Assistant to work Section

21

Sweeper/ Sweepress

No

No

No

Yes

Cleaning Road, Drains, Street Sweeping etc.

Sl. No.

Designation

Powers

Duties

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

22

Watchman

No

No

No

Yes

Watching the Office at Night

23

Community Organizer

No

No

No

Yes

Vacant

24

D.E.O.

No

No

No

Yes

Data Entry Operators

25

Health Officer

Yes

Yes

Yes

Yes

Overall Charges of Sanitation Works

26

Jamadar

No

No

No

Yes

Supervision of Sanitation Work

27

V.S Clerk

No

No

No

Yes

Maintain of Birth and Death Register

28

Junior Assistant

No

No

No

Yes

Preparation of Bill

29

Sanitary Inspector

No

No

No

Yes

Sanitation Supervision

30

Disinfector

No

No

No

Yes

Disinfection to all Street

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

   The procedure can be described both in narrative form and through Flow Process Chart. In narrative form, the stages through which a proposal passes, the levels at which it gets examined and the Final Authority to which it has to go for approval may be explained.

    The Flow Process Chart can give a comprehensive process as may be seen from the following illustration of Preparing a Food Card.

    Any decision is being taken in the Council Meeting on discussion with the members present in the meeting and after that it is being worked out.

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

Diary of letter

3 minutes per letter

Same day

2

Dispatch of letter

15 minutes per letter

Registered post including entry in Messenger Book

3

Typing job

100 pages per day

-

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.
No.

Name of the Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No., if any

Price in case of Priced Publications

1

2

3

4

5

1

Municipal Act, 1950

Urban Local Body related matters

-

-

2

Municipal Rules, 1953

Urban Local Body related matters

-

-

3

Registration of Birth and Death Act, 1969. The Odisha Registration of Birth and Death Rules, 2001

Birth & Death related matters

-

-

  MANUAL-6 

Categories of Documents under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Nature of Record

Details of Information Available

Unit/ Section, where Available

Retention Period, where Available

l

2

3

4

5

1

Cash Book Acquaintance Roll

Details of Receipt and Expenditure & Staff Salary Bill etc.

Accounts Section

10 years

2

Service Books

Details of Service particulars of Staff

Establishment Section

10 years

3

D.C.B. & Collection & Record maintain

Details of Collection and Supervision

Tax Section

10 years

4

Maintenance of Case Record & Stock and Store (Dev.)

Details of Records maintain in Development Section

Public Work Section

10 years

5

Receipt of Cash received from Collection Staffs

Details of Collection etc.

Cashier

10 years

6

Receipt and Issue Register

Letter Receipt & Dispatch

Issue and Dispatch Section

10 years

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.

Name & Address of the Consultative Committees/ Bodies

Constitution of the Committee/ Body

Rule and Responsibility

Frequency of Meetings

1

2

3

4

5

1

Municipal Council, Paralakhemundi

16 Councilors including One Chairperson, One Vice Chairperson

Development of Municipal Area

Monthly

Name of the Chairperson, Vice-Chairperson and 16 Councilors:

Sl. No.

Name of the Chairperson/ Vice-Chairperson/ Councilors

Designation

Ward Number

1

2

3

4

1

Sri P. Krishna

Chairperson

Ward No.08 

2

Smt. Smita Das

Vice Chairperson

Ward No.04 

3

Smt. P. Amuluamma

Councilor

Ward No.01

4

Smt. Pramanjali Paik

-do-

Ward No.02

5

Sri Bibhuti Bhusana Behera

-do-

Ward No.03

6

Smt. B. Sobha

-do-

Ward No.05

7

Sri K. Krishna

-do-

Ward No.06

8

Smt. K. Jayalaxmi

-do-

Ward No.07

9

Sri Prasant Kumar Patro

-do-

Ward No.09

10

Sri Akhaya Kumar Padhi

-do-

Ward No.10

11

Smt. Kalpana Kumari Panigrahy

-do-

Ward No.11

12

Smt. Josodha Routa

-do-

Ward No.12

13

Sri G. Bijaya Kumar

-do-

Ward No.13

14

Sri T. Jagadiswara Rao

-do-

Ward No.14

15

Sri C.H. Krishna

-do-

Ward No.15

16

Sri Tarkeswar Reddy

-do-

Ward No.16

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl.
No.

Name and Address of the Body

Main Functions of the body

Constitution of the Body

Date of Constitution

Date up to which valid

Whether Meetings open to Public

Whether Minutes Accessible to Public

Frequency to Meeting

Remarks

1

2

3

4

5

6

7

9

10

11

1

Municipal Council, Paralakhemundi Municipality

Development of roads & drains of Urban Area, Sanitation & Public Health Services, Water Supply Street light Maintenance, Social Welfare & other Civic Amenities Services

19.09.2008

1950

5 years from 19.09.08

No

No

Monthly

-

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Mobile No.

E-mail

1

2

3

4

5

1

Ashok Kumar Rout

E.O.

8895926340

-

2

Sibaprasad Mahankudo

Accountant

8763458269

-

3

B Venketa Ramana

ME

9437207054

-

4

D. Yudhistir

J.E.

9437839220

-

5

Sanjib Champati

A.E (BRGF)

8763589127

-

6

Binod Kumar Kishan

J.E

9437660238

-

7

Madhusmita Das

JE

8763163807

-

8

Suresh Panigrahy

OTS

9437233517

-

9

Ghana Syam Behera

OTS

8895670495

-

10

Brundaban Pani

OTS

 

 

11

Gangadhar Khanaja

OTS

9861305194

 

12

A. Durga Prasad

OTS

9861474343

 

13

V. Laxman Rao

OTS

9040114085

 

14

Y. Gaddayya

OTS

9438603036

-

15

A. Durga Prasad

OTS

9861474343

-

16

Hari Krushna palaka

OTS

9861474345

-

17

Aliya Sabar

OTS

9438075720

-

18

P. Sankar Rao

T.S.

9437658913

-

19

Jaya Kumar Sahu

Jr. Asst. (Contractual)

9437037216

-

20

Kameswar Mohanty

Jr. Asst. (Contractual)

9937496878

-

21

Pradeep Kumar Samal

Jr. Asst.

9778406154

-

22

Pravakar Sahoo

W.M

9692832885

-

23

Rajesh Kumar Beborta

Peon

9439805976

-

24

N.Murali Mohan Rao

Peon

9692076178

-

25

B. Bhimudu

Peon

7735287206

-

26

Girish Ch. Behera

Peon

9090545775

 

27

T. Hemalata

Peon

9861682926

-

Sl.

Name

Designation

Mobile No.

E-mail

1

2

3

4

5

28

Sudeshna Subudhi

Peon

9778098644

-

29

Bhaktabasla Rauta

Peon

9778441249

-

30

P. Durga Rao

Peon

7735598363

-

31

Banshi Dhar Patnaik

Peon

9861437392

-

32

Fakeer Behera

Peon

9090890486

-

33

V. Linga Raju

Peon

9861532629

-

34

Balinky Barik

Peon

9861261063

-

35

Kuntala Kumari Panda

Peon

7894824601

-

36

Hemalata Mishra

Peon

9861682926

-

37

Pradeep Kumar Pradhan

D.E.O.

9778023294

-

38

Dinesh Kumar Padhiary

MIS Programmer

9556566234

 

39

Biranchi Prasad Mishra

Amin

9861332955

 

40

Manoj Kumar Satapathy

BC

9861641667

 

41

 Nakul Chandra Bisoy

NULM Manager

9437719620

 

42

Ujalata Swalsingh, CO, SJSRY

C.O.

9439260553

-

43

Indira Gouda, CO, SJSRY

C.O.

7735596806

-

44

Rashmita Nayak, CO, SJSRY

C.O.

9861348698

-

45

T. Hari Babu

R.R. Driver

9778686665

-

46

Purushottam Benia

Sanitary Inspector

8895568676

-

47

Nilakantha Sunasagada

Sanitary Inspector

8093941556

-

48

Y.L.Rao

Sanitary Inspector

9438028215

-

49

Pradeepta Kumar Lima

Zamadar

9861062778

-

50

Bada Krishna

Sweeper (I/c Zamadar)

9692131513

-

51

Ram Prasad Jena

Zamadar

9692711050

-

52

N. Simanchala

Zamadar

9438662164

-

53

N. Harikrushna

Sweeper  (I/c Zamadar)

7205479421

-

54

Y. Sankar Rao

Outsourcing  Driver

9337081074

 

55

P. Rajeswar Rao

Outsourcing  Driver

9692172427

 

56

Surgya Narayana Mahankuda

N.W

9861666771

-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl

Name

Designation

Monthly Remuneration (in Rs.)

1

2

3

4

1

Ashok Kumar Rout

E.O.

-

2

Sibaprasad Mahankudo

Accountant

-

3

B Venketa Ramana

ME

-

4

D. Yudhistir

J.E.

-

5

Sanjib Champati

A.E (BRGF)

-

6

Binod Kumar Kishan

J.E

-

7

Madhusmita Das

JE

-

8

Suresh Panigrahy

OTS

-

9

Ghana Syam Behera

OTS

-

10

Brundaban Pani

OTS

-

11

Gangadhar Khanaja

OTS

-

12

A. Durga Prasad

OTS

-

13

V. Laxman Rao

OTS

-

14

Y. Gaddayya

OTS

-

15

A. Durga Prasad

OTS

-

16

Hari Krushna Palaka

OTS

-

17

Aliya Sabar

OTS

-

18

P. Sankar Rao

T.S.

-

19

Jaya Kumar Sahu

Jr. Asst. (Contractual)

-

20

Kameswar Mohanty

Jr. Asst. (Contractual)

-

21

Pradeep Kumar Samal

Jr. Asst.

-

22

Pravakar Sahoo

W.M

-

23

Rajesh Kumar Beborta

Peon

-

24

N.Murali Mohan Rao

Peon

-

25

B. Bhimudu

Peon

-

26

Girish Ch. Behera

Peon

-

27

T. Hemalata

Peon

-

 

 

Sl.

Name

Designation

Monthly Remuneration (in Rs.)

1

2

3

4

28

Sudeshna Subudhi

Peon

-

29

Bhaktabasla Rauta

Peon

-

30

P. Durga Rao

Peon

 

31

Banshi Dhar Patnaik

Peon

-

32

Fakeer Behera

Peon

-

33

V. Linga Raju

Peon

-

34

Balinky Barik

Peon

-

35

Kuntala Kumari Panda

Peon

-

36

Hemalata Mishra

Peon

-

37

Pradeep Kumar Pradhan

D.E.O.

-

38

Dinesh Kumar Padhiary

MIS Programmer

-

39

Biranchi Prasad Mishra

Amin

-

40

Manoj Kumar Satapathy

BC

-

41

 Nakul Chandra Bisoy

NULM Manager

-

42

Ujalata Swalsingh, CO, SJSRY

C.O.

-

43

Indira Gouda, CO, SJSRY

C.O.

-

44

Rashmita Nayak, CO, SJSRY

C.O.

-

45

T. Hari Babu

R.R. Driver

-

46

Purushottam Benia

Sanitary Inspector

-

47

Nilakantha Sunasagada

Sanitary Inspector

-

48

Y.L.Rao

Sanitary Inspector

-

49

Pradeepta Kumar Lima

Zamadar

-

50

Bada Krishna

Sweeper (I/c Zamadar)

-

51

Ram Prasad Jena

Zamadar

-

52

N. Simanchala

Zamadar

-

53

N. Harikrushna

Sweeper  (I/c Zamadar)

-

54

Y. Sankar Rao

Outsourcing  Driver

-

55

P. Rajeswar Rao

Outsourcing  Driver

-

56

Surgya Narayana Mahankuda

N.W

-

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Note: Creation of database and its hosting on website should be done on priority basis for activities like Issue of Authorizations, Grant of Concessions, Licenses etc.

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.
No.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Information Counter

Relating to Paralakhemundi Municipality

10.00 AM to 5.00 PM

2

Website

-

-

3

Library

-

-

4

Notice Board

Notice Board

10.00 AM to 5.00 PM

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

 Asst. Public Information Officer:

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri Ghan Syam Behera

Tax Collector

06815
222252

-

06815
223374

paralakhenundim.hud @ori.nic.in

Paralakhemundi Municipality

Public Information Officer:

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Dr. Arvind Ranjan Mickey

Health Officer

-

9437631615

-

healthoffice.pkd
@gmail.com

Paralakhemundi Municipality

First Appellate Authority:

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Ahok Kumar Rout

Executive Officer

06815-222310

8895926340

-

paralakhenundim.hud @ori.nic.in

Paralakhemundi Municipality

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

   All other information may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.

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