Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1. Brief History of the Public Authority & Context of its formation:
Achyutananda Ashram Government Higher Secondary School, Kalingapadar, Ganjam is a new Government Educational Institution imparting education in Co-education Level. This institution was established in 1973 in the District of Ganjam, Jagannath Prasad Block and the Education & Youth Service Department, Government of Odisha vide Letter No. V.E.P. (Ref) 3/77. 8056 EYS, dated 11.03.1977, granted recognition to the High School. Later on the School and Mass Education Department, Government of Odisha Order No. 21680, dated 15.10.2022, the school was upgraded to a Higher Secondary School. It extends teaching facilities in Humanities, Social Sciences etc. The main objectives of this institution is to disseminate knowledge to the Boys and Girls students in different fields. Simultaneously, this institution also aims at the overall development of the Boys and Girls students Physical, mental & moral. Games and Sports are also an integral part of this institution which inspires the students to be physically fit.
2. Address of the Office:
Achyutananda Ashram Government Higher Secondary School,
At/PO: Kalingapadar
Pin - 761131
Dist.: Ganjam
3. Working Hours:
Opening hour: 10.00 A.M.
Closing hour: 4.00 P.M.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
| Sl. NO. | Name of the Employees | Designation | Power and Duties |
| 1 | Trilochan Mallick | Headmaster | Administration, Academic and Overall School Management and Developement |
| -Cum- | |||
| I/C- Principal | |||
| 2 | Sabuja Kumar Sahoo | Asst. Teacher | Teaching, Academic, Addmission & Examination |
| (TGT Arts) | |||
| 3 | Kalia Jalli | Asst. Teacher | Teaching & Addmission |
| (TGT PCM) | |||
| 4 | Mamata Pradhan | Asst. Teacher | Teaching & Science Laboratory |
| (TGT CBZ) | |||
| 5 | Alok Chandra Prusty | Classical Teacher | Teaching & Library |
| 6 | Gobinda Sahu | Hindi Teacher | Teaching & Co-Curricular Activities |
| 7 | Sanjay Kumar Behera | P.E.T | Sports and Physical Activities, Health & Hygine |
| 8 | Jayanti Mallik | Junior Asst. | Finance & Accounts, Overall Office work |
| 9 | Mausumikanta Behera | Peon | School Ambience and Cleanness, School-Staff- Students assistance |
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
At our School decision-making is a structured process involving teachers, students, and parents to ensure a smooth and effective learning environment.
Steps of Decision-Making
1. Identifying the Issue – Recognizing academic, disciplinary, or infrastructural needs.
2. Gathering Information – Collecting feedback from teachers, students, and parents.
3. Exploring Solutions – Discussing different ways to solve the issue.
4. Evaluating Options – Checking the feasibility and impact of each solution.
5. Making the Decision – The principal and management finalize the best solution.
6. Implementing the Decision – Communicating and taking necessary actions.
7. Reviewing the Outcome – Monitoring results and making improvements if needed.
This process helps create a well-organized and student-friendly school environment.
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
Our government higher secondary school has certain standards for its functioning. These standards aim to make the school run effectively, efficiently and for the welfare of the students, staff and the community. Some of the common standards include:--
Adherence to Government Guidelines: Our school follows the education policies set by the government, such as the National Education Policy (NEP), curriculum guidelines and the syllabus prescribed by the state board.
Discipline and Conduct:
Both staff and students have to follow a code of conduct. This includes rules related to punctuality, attendance, conduct and dress code. Disciplinary action is taken for violation of these standards.
Roles and Responsibilities of Staff:
To supervise the administration, manage the academic and non-academic activities and ensure that the school functions smoothly in line with government policies.
Teachers:
Teaching as per the prescribed curriculum, maintaining student records, ensuring classroom discipline and guiding the overall development of the students.
Non-teaching staff:
Handling administrative work, assisting in day-to-day operations and maintaining school facilities.
Academic and extra-curricular activities:
Schools are balanced with extra-curricular activities. These activities are often mentioned by the education department to promote the physical, intellectual and emotional development of the students.
Rating and Evaluation:
Our school follows the evaluation system set by the concerned education board. This includes internal evaluation, examination and grading system. The school is ensured a transparent and impartial evaluation system.
Infrastructure and Health Standards:
There are provisions for safe and accessible infrastructure including classrooms, libraries, sports facilities and sanitation. The school also follows health protocols, which include medical facilities and safety standards.
Inclusive Education:
Our school accommodates students with disabilities or those who need special attention. This is part of the school's policy.
Staff Meetings and Communication:
Regular meetings are held to discuss the progress of our school, address challenges and plan programs or activities. There is clear communication between the school administration, teachers, students and parents.
Annual Plan and Reports:
Our schools prepare an annual plan with a profile of academic and curricular goals, achievements and financial expenditure. Reports on the performance and progress of the school are submitted to the relevant education authorities.
Feedback and Grievance Redressal:
A system is in place to collect feedback from students, parents and staff. A grievance redressal mechanism ensures that issues are resolved promptly and impartially.
Sustainability and Eco-Friendly Practices:
Our school is encouraged and mandated to adopt environmentally sustainable practices, such as waste management, water conservation and energy-saving
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
Our Government Higher Secondary School operates under a comprehensive framework of rules, regulations, guidelines, manuals and records to ensure effective administration and quality education. The key documents include:--
1. Odisha Education Act, 1969: This fundamental law outlines the structure and functioning of educational institutions in Odisha.
2. Odisha Education Rules: These rules provide detailed guidelines on various aspects of education including teacher recruitment, conditions of service and conduct of examinations.
3. Odisha Service Manual: This manual provides comprehensive information on the conditions of service of government employees in Odisha, covering aspects such as recruitment, promotion and conduct.
4. Odisha Records Manual (1964): This manual provides guidelines on the maintenance and preservation of records within government departments, ensuring systematic documentation and retrieval.
5. Guidelines on School Safety and Security: These guidelines issued by the Department of School Education and Literacy focus on ensuring the safety and security of children in schools, which include infrastructure standards and emergency protocols.
6. Odisha Vigilance Standards: These standards outline the processes and protocols related to vigilance and anti-corruption measures within government departments, including educational institutions.
These resources collectively ensure that our government high schools operate as per established standards and regulations, promoting cleanliness, accountability and quality education.
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
The documents under the control of our Higher Secondary School are categorized as follows:-
1. Administrative Documents:
School Records: Student Attendance Registers, Staff Attendance Records and Administrative Letters.
Financial Records: Budgets, Expenditure Reports and Financial Statements.
Policy Documents: School Policies, Guidelines and Standard Operating Procedures.
2. Educational Documents:
Curriculum and Syllabus: Scheduled Courses, Syllabus and Academic Calendar.
Examination Records: Question Papers, Answer Scripts and Records of Internal Assessments.
Student Performance Records: Report Cards, Grade Sheets and Academic Transcripts.
3. Employee Records:
Staff Files: Personal Information, Qualifications, Appointment Letters and Performance Appraisals of Teaching and Non-Teaching Staff.
Training and Development Records: Documents of Professional Development Activities, Workshops and Certifications undertaken by Staff.
4. Legal and Compliance Documents:
Regulatory Compliance Records: Documents related to compliance with educational laws and standards.
Inspection Reports: Data obtained from inspections by educational authorities.
Health Records: Records related to the school’s accreditation status and renewal.
5. Student Welfare Documents:
Health Records: Medical records, health check-up reports, and emergency contact information.
Advisory Records: Notes and reports from student counseling sessions.
Extracurricular Activities Records: Documents on participation in sports, arts, and other co-curricular activities.
6. Infrastructure and Facilities Documents:
Maintenance Records: Log books of repairs, maintenance schedules, and facility inspections.
Safety and Security Records: Documents related to safety practices, safety protocols, and incident reports.
7. Communication Documents:
Letters and Notices: Official communication letters to staff, students, and parents.
Meeting Minutes: Records of meetings held by school administration, staff, and the Parent-Teacher Association.
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
The specificity of the system in policy formulation in our government higher secondary school is developed keeping in mind some main methods:--
Policy Making Process: The policy making process in government schools is primarily done in full consultation with the education administration and school teaching staff and students. This policy helps in the success and problem solving of special schools.
Relevant Objectives: Policy formulation in our school is generally made keeping in mind the talent, academic aptitude and socio-economic status of the students. Its objective is to promote social and social development in the school, to enhance the quality and standard of school education.
Role of Officers: There is a strong need for unity and cooperation of various education administrators, teachers and officers in the policy formulation process. Our school makes professional and systematic improvements by formulating a number of policies.
Discussion of School Standards: This policy helps in creating a collaborative attitude and a new status in the delivery of secondary and higher secondary education in our school.
Social Support: Social support and social development related to education create a key foundation, which further improves the quality of education in schools.
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
Boards, councils, and committees in our A.N.A. Govt. Higher Secondary School:
1. School Management & Development Committee – Oversees school growth and administration.
2. Academic Council – Plans and monitors studies.
3. Examination Committee – Conducts tests and exams.
4. Discipline Committee – Maintains rules and order.
5. Cultural & Sports Committee – Manages events, competitions, and sports.
6. Library Committee – Looks after books and reading programs.
7. Health & Safety Committee – Ensures student well-being and hygiene.
8. Parent-Teacher Association (PTA) – Connects parents and teachers.
9. School Beautification & Cleanliness Committee – Keeps the campus clean.
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. |
Name |
Designation |
Mobile No. |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Trilochan Mallick |
Headmaster |
9556912937 |
- |
A.N.A. Govt. Higher Secondary School, Kalingapadar, Ganjam |
|
2 |
Sabuja Kumar Sahoo |
TGT Arts |
8018756863 |
- |
-do- |
|
3 |
Kalia Jalli |
TGT PCM |
8018562736 |
- |
-do- |
|
4 |
Mamata Pradhan |
TGT CBZ |
9439556754 |
- |
-do- |
|
5 |
Alok Chandra Prusty |
Classical Teacher |
8658236246 |
- |
-do- |
|
6 |
Gobinda Sahu |
Hindi Teacher |
7978042783 |
- |
-do- |
|
7 |
Sanjay Kumar Behera |
P.E.T |
8763043228 |
- |
-do- |
|
8 |
Jayanti Mallik | Junior Asst. | 6370057305 | - | -do- |
|
9 |
Mausumikanta Behera |
Peon |
9861550323 |
- |
-do- |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
Name |
Designation |
Scale of Pay |
Grade Pay |
Net Pay |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Trilochan Mallick |
Headmaster-Cum- I/C- Principal |
52000 |
4600 |
70784 |
|
2 |
Sabuja Kumar Sahoo |
Asst. Teacher (TGT Arts) |
44900 |
4200 |
63423 |
|
3 |
Kalia Jalli |
Asst. Teacher (TGT PCM) |
38700 |
4200 |
54638 |
|
4 |
Mamata Pradhan |
Asst. Teacher (TGT CBZ) |
37600 |
4200 |
53079 |
|
5 |
Alok Chandra Prusty |
Classical Teacher |
44900 |
4200 |
62423 |
|
6 |
Gobinda Sahu |
Hindi Teacher |
38700 |
4200 |
54638 |
|
7 |
Sanjay Kumar Behera |
P.E.T |
31000 |
2800 |
43727 |
| 8 |
Jayanti Mallik |
Junior Asst. | 19900 | 1900 | 25277 |
|
9 |
Mausumi Kanta Behera |
Peon |
25200 |
1775 |
35508 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
1. Academic & Administrative Expenses
Salaries for teachers and staff
Teaching and learning materials (books, notebooks, etc.)
Examination expenses (question papers, evaluation, etc.)
2. Infrastructure & Maintenance
Construction and repair of school buildings
Furniture, laboratory equipment, and classroom essentials
Electricity, water supply, and sanitation maintenance
Digital learning setup (smart classrooms, computers, internet)
3. Student Welfare & Support
Scholarships and free education schemes
4. Co-curricular & Extracurricular Activities
Cultural and sports events
Library development and book purchases
Science fairs, exhibitions, and educational trips
NSS activities and community service programs
5. Safety & Security
CCTV cameras
Disaster management and fire safety arrangements
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
Steps to Implement Subsidy Programs for our Govt higher school generally involves a structured process to ensure effective delivery of benefits to students and educational institutions.
1. Policy formulation and design
Government policy framework: The government outlines the objectives of the subsidy program, which may include educational resources, infrastructure improvements, scholarships, or special grants for disadvantaged groups.
Program planning: Clear guidelines are developed on eligibility, scope of funding, and desired outcomes.
2. Fund allocation
Budgeting: The government allocates funds for the subsidy program based on its annual budget. This is done at the federal, state, or local government levels, depending on the structure of the program.
Fund Channeling: Depending on the design of the program, funds are transferred to the relevant education department or directly to the school through bank accounts.
3. Disbursement to schools by education authorities: The allocated subsidy is provided to government high schools, which are used for approved activities such as infrastructure development, purchase of educational materials, or funding for student welfare programs.
Monitoring Mechanism: Education departments can appoint monitoring bodies to ensure that funds are being used appropriately. This may include regular audits and reports on how the subsidy is being spent by schools.
Capacity Development: Teachers and school administrators can receive training to effectively manage and utilize the subsidy.
4. Eligibility and Application Process (for scholarships or specific benefits)
Student Enrollment: In cases where subsidies are targeted to students (e.g., scholarships or free textbooks), the school identifies eligible students based on criteria such as financial background, academic performance, or special needs.
Application Process: Our school collects applications from eligible students and processes them accordingly. In some cases, students may be required to submit forms or documents to receive the subsidy.
5. Use of Funds
Spending on Specific Programs: The school uses funds to implement specific initiatives, such as:
Scholarships or Fee Waivers: These are awarded to students to cover tuition or additional school fees.
Infrastructure Improvements: For example, building new classrooms, improving school facilities, or providing new equipment.
Teacher Training: Funds can also go towards the professional development of teachers.
6. Monitoring and Evaluation Performance Indicators: Schools and education departments use key performance indicators to track the effectiveness of subsidy programs, such as improvements in student performance, attendance, and reading rates.
Feedback Mechanisms: Feedback from school administrators, teachers, and students helps adjust the program in real time so that it meets its goals.
7. Accountability and Transparency
Public Access to Information: Governments often make information about subsidies available to the public to ensure transparency. This may include public disclosures about how funds are allocated and spent.
Anti-Corruption Measures: Strict accountability measures are implemented to prevent misuse of funds, including whistleblower policies and independent audits.
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
provide details of the recipient of a concession, permit or authorization granted by our school, it will generally list the following information:--
Recipient Name: Full name of the student or person receiving the concession or authorization.
Type of Concession/Permit/Authorization: Mention the nature of the concession, permit or authorization granted (e.g., fee concession, additional examination time, special permission for leave, etc.).
Reason for Grant: Briefly describe the reason why the concession or authorization was granted (e.g., financial hardship, medical reasons, educational assistance).
Date of Grant: Date on which the concession, permit or authorization was granted.
Duration/Validity: If applicable, the period for which the concession or disclosure is valid or the duration of the benefit.
Approving Authority: Name and title of the person or committee that granted the concession or permit (Principal, School Management, etc.).
Conditions (if any): Any specific conditions attached to the exemption or permit (e.g., regular attendance, specific academic performance).
Follow-up/Review : Ensures that the conditions of the exemption are met.
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
1. Academic Records
Student enrollment details
Attendance records
Marks and grade reports
Timetables and class schedules
Lesson plans and syllabus
2. Administrative Information
Staff and teacher records
School policies and guidelines
Fee payment records
3. Communication & Notifications
Examination schedules and results
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
The facilities available for citizens at A.N.A. Govt. Higher Secondary School, Kalingapadar include:
1. Free Education & Support – Free schooling for students, free textbooks & uniforms .
2. Infrastructure & Amenities – Well-equipped classrooms, a library, science labs, drinking water, proper sanitation, and a playground.
3. Special Assistance – Scholarships, support for disabled students (ramps, special educators), and career counseling.
4. Community Services – The school premises are used for public meetings, adult education, and skill development programs.
5. Digital Learning – Smart classrooms, computer labs, and digital education initiatives for students and community use.
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. |
Name |
Designation |
Mobile No. |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Sabuja Kumar Sahoo |
Asst. Teacher (TGT Arts) |
8018756863 |
sabjasahoo@gmail.com |
A.N.A. Govt Higher Secondary School, Kalingapadar, Ganjam |
First Appellate Authority (FAA):
|
Sl. |
Name |
Designation |
Mobile No. |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Trilochan Mallick |
Headmaster-Cum- I/C- Principal |
9556912937 |
trilochan123435@gmail.com |
A.N.A. Govt Higher Secondary School, Kalingapadar, Ganjam |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
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