District Planning and Monitoring Unit, Deogarh

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims and Objectives of the Organization:

     This Office was established in the year 1995. Initially this office was known as District Planning Unit. The main function of the office was to provide secretarial support to District Planning Committee and District Planning Board. The function of the District Planning Committee was to formulate the district plan on district sector schemes, monitor and evaluate the plan schemes as and when required. Later on office concentrated its function on implementation of Untied Fund, Special Problem Fund, MLA LAD, WODC and MP LAD Scheme. Now a day more emphasis is given on preparation of Annual Plan.

2. Mission/ Vision:

     The mission of this office is to make local area development by implementing the MLA LADS, MP LADS and WODC programme and preparation of Annual Plan. In the preparation of Annual Plan, local needs will be reflected.

3. Brief History and Background for its Establishment:

     The District Planning Committee was formed to prepare draft District Plan, Monitoring of District Sector Schemes and evaluation of District Sector Schemes. The District Development Board was the apex body to approve the draft district plan. Subsequently District Development Board has been renamed as Zilla Parishad in accordance with Panchayati Raj Dept. Letter No. 1184, dt. 18.8.99, No. 14540, dt. 13.8.1999 and No. 8084, dt. 25.5.2000.

4. Allocation of Business:

Sl. No.

 

1

District Planning Officer

Administrative Power/ Financial Power and over all supervision

2

Sr. Economic Investigator

Scrutiny of MP LADS & MLA LADS Preparation of draft district annual plan Remain in-charge of Establishment & in-charge of WODC fund and report return relating to WODC. Receipt of letters, Issue despatch typing letters

5.  Duties to be performed to achieve the Mission:

    Regular monitoring, Supervision, Inspection, Field visit, Review, Conduct of meeting and Call for report return.

6. Details of Services rendered:

    Local Area Development as per the MPLADS and MLALADS guidelines.

7. Citizens' Interaction:

    District Planning Committee meeting, Review of MP LADS & MLA LADS.

8. Postal Address of the Main Office :

    District Planning Office, Deogarh
    At/Po/Dist.-Deogarh (Odisha)
    PIN-768108

9. Map of Office Location:

    Situated at Nua Sahi, Rajamunda, Deogarh.

10. Working Hours both for Office and Public:

    Working Hour for Office work is fixed from 10 A.M. to 5 P.M. No specific time is fixed for public.

11. Public Interaction, if any:

     During the course of their regular tours to different work sites of the block, the Officers keep in touch with the general public and try to collect information regarding execution MP LADS & MLA LADS works in that area.

12. Grievance Redress Mechanism:

    District Planning Officer attains the Grievance Cell of Collector as and when necessary.

13. Organization Chart:

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

 

1

Designation

District planning Officer

Power

Administrative

District Planning officer is in charges of the MPLADS, MLALADS, Untied Funds, Specially Problem Funds and WODC Funds of the District. He is also the head of office of District planning Office.

Financial

He is the drawing and disbursing officer.

Statutory

District planning officer attains the MPLADS review meeting with the chairman ship of Collector, District Level meeting, Review meeting with the Executive Agencies For Utilisation Certificate of the above said Schemes.

Others

Formulation & approval of draft District Plan.

 To review implementation of Developmental programmes by the Panchayat & U.L.Bs and to make such recommendations as deem appropriate.

Duties

 

2

Designation

Senior Economic Investigator

Power

Other

Senior Economic Investigator deals with the MPLADS, MLALADS, Untied Funds, Specially Problem Funds

Duties

 

3

Designation

Peon

Duties

To carry files from seat to seat and to the officers and assist the staff and officers in office work.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

1

Receive Application/ Letters

Issue & Despatch

Same day

2

Perusal of Daks

District Planning Officer

Same day

3

Marking of Daks

S.E.I.

Same day

4

Diary No. & Delivery

Issue & Despatch

Same day

5

Entering of the letter in the log book & put up in the file

D.A.

3 days

6

File forwarded to concerned Officer

S.E.I.

Same day

7

Concerned Officer verifies the facts & forwarded to Collector

District Planning Officer

Same day

8

Approved or Rejected

Collector

1 day

9

If Approved, Return for Dispatch

Issue & Despatch

Same day

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.

Activity

Time Frame/Norm

Remarks

1

2

3

4

1

Diary of letter

3 minutes per letter

 

2

Despatch of letter

5 minutes per letter

Registered dak including in Messenger book

3

Typing job

30 pages per day

 

4

Put up of letter

Within 3 days in ordinary cases. In urgent it is within 24 hours

 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name of the Acts, Rules, Regulations etc.

Brief Gist of the Content

Reference No., if any

Price in case of Priced Publication

1

2

3

4

5

1

MPLADS, MLALADS, Untied Fund, Special Problem Fund, WODC Guidelines

Local Area Development Funds

MPLADS, MLALADS, Untied Fund, Special Problem Fund, Guidelines

No price is fixed. Circulated by Govt. of India/ Odisha

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Nature of Record

Details of Information available

Unit/ Section, where available

Retention Period, where available

1

2

3

4

5

1

Files

Receipt & disposal of letters

All sections like Estt./ MPLADS/ MLALADS/ Untied Fund/ Special Problem Fund/ WODC/ Accounts

Three Years

2

Guard Files

Important circular & order

All sections like Estt./ MPLADS/ MLALADS/ Untied Fund/  Special Problem Fund/ WODC/ Accounts

Permanent

3

File Register

Information of all files

All sections like Estt./ MPLADS/ MLALADS/ Untied Fund/  Special Problem Fund/ WODC/ Accounts

Permanent

4

 Log Book

Record of Receipt & Disposal

All sections like Estt./ MPLADS/ MLALADS/ Untied Fund/ Special Problem Fund/ WODC/ Accounts

Three Years

5

Index Register

Collection of Subject

Establishment Section.

Permanent

6

Allotment Register

Allotment of WODC

Concerned D.A

Permanent

7

Cash Book

Receipt & Payment of Allotment

Account Section

Permanent

8

Cheque Issued Register

Issued of cheque to Executant

Account Section

Permanent

9

Cheque/ B.D Received Register

Receipt of funds

Account Section

Permanent

10

U.Cs. Register of WODC

Submission of U.Cs to Govt.

Account Section

Permanent

11

Stock Register

Available of office equipment

Account Section

Permanent

12

Register of all Scheme

Detail of Executing Agency wise release position

Concerned D.A

Permanent

13

Pay Acutance

Detail of pay particular of employee

Establishment Section

Permanent

14

Bill Register

 

Account Section

Permanent

15

Book of Drawal

 

Account Section

Permanent

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.

Name & Address of the Consultative Committees/ Bodies

Constitution of the Committee/ Body

Role & Responsibility

Frequency of Meeting

1

2

3

4

5

1

District Planning Committee Meeting

Total members of the D.P.C.is 10 of which 07 numbers of members are elected from Zilla Parishad, 1 no. from U.L.Bs & 2 ex-officio nominated members

Formulation & approval of draft, District Plan

Meetings of the Committee shall be held on such date as may be decided by the Chairperson

To review implementation of Developmental progeammes by the Panchayat & U.L.Bs and to make such recommendations as deem appropriate

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.

Name & Address of the Committee

Main Functions of the Committee

Constitution of the Committee

Date of Constitution

Date up to which valid

Whether the Meetings opens to Public

Whether minutes Accessible to Public

Frequency of Meetings

1

2

3

4

5

6

7

8

9

1

District Planning Committee

Formulation & approval of draft, District Plan

Total members of the D.P.C. is 10 of which 07 nos. of members are elected from Zilla Parishad, 1no. from U.L.Bs & 2 ex-officio nominated members

25.3.2003

Five years

No

Yes

Meetings of the Committee shall be held on such date as may be decided by the Chairperson

To review implementation of Developmental programmes by the Panchayat & U.L.Bs and to make such recommendations as deem appropriate

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.No.

Name

Designation

Mobile No.

E-Mail

Address

1

Ramsebak Pradhan

Deputy Director

9556373588

deogarhplanning@gmail.com 

DPMU,Deogarh At/P.O/Dist-Deogarh, 768108 

2

Rohit Kumar Swain

SEI

6371895233

deogarhplanning@gmail.com 

DPMU,Deogarh At/P.O/Dist-Deogarh,768108

3

Prashanta Kumar Dash

Finance Expert

9078397801

 

 

4

Sitaram Sahu

MPLE

9668442223

 

 

5

Ashutosh Dash

Economist

9777886264

 

 

6

Indrajit Patra

Peon

9437969914

 

 

7

Pravasini Singh

SEI

7873384164

deogarhplanning@gmail.com

DPMU,Deogarh At/P.O/Dist-Deogarh, 768108

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.No.

Name

Designation

Monthly Remuneration/Compensation (Gross Salary)

1

Ramsebak Pradhan

Deputy Director

138138

2

Rohit Kumar Swain 

SEI

62307

3

Prashanta Kumar Dash

Finance Expert

40202

4

Sitaram Sahu

MPLE

35177

5

Ashutosh Dash

Economist

35177

6

Indrajit Patra

 

Peon

59892

7

Pravasini singh

SEI

56994

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No.

Major Head

Activities to be Performed

Sanctioned Budget
(in Rs.)

Budget Estimate
(in Rs.)

Revised Estimate (in Rs.)

Expenditure for the Last Year
(in Rs.)

1

2

3

4

5

6

7

1

D.No. 16-3451-Secretariat Economic Services-1020-District Planning Machinery-0003070-District Planning Units

Salaries Contingency

3,14,500

3,14,500

0

1,55,734

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.

Activities for which Electronic Data available

Nature of Information available

Can it be Shared with Public?

Is it available on Website or is being used as Backend Database?

1

2

3

4

5

1

MP LADS

Project List, Expenditure & UC

Yes

No

2

MLA LADS

-do-

Yes

No

3

Untied Funds

-do-

Yes

No

4

Special Problem Funds

-do-

Yes

No

5

WODC

-do-

Yes

-

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Information Counter

To be facilitated

10 AM to 5.30 PM on working days

2

Library

No

 

3

Notice Board

No

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer(APIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Asutosh Das

Economist

-

9777886264

 

deogarhplanning@gmail.com 

Dist. Planning Monitoring Unit Deogarh, At/Po/Dist.- Deogarh

Public Information Officer(PIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Pravasini Singh

SEI

-

7873384164 

 

 deogarhplanning@gmail.com

Dist. Planning & Monitoring unit Deogarh, At/Po/Dist.- Deogarh

First Appellate Authority:

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Gayaram Marndi

Deputy Director

-

9348349045 

 

 dpmustatistics.
deogarh@gmail.com

Collectorate, Deogarh

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

     All other information as may be prescribed for dissemination shall be collected, tabulated, Compiled, collected and provided in the form of manual from time to time.

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