Introduction
Background of this Hand-Book ( Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-book?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (I)]
1. Objective/ Purpose of the Organization :
The objective of the Organization is to maintain all records of its organization. The purpose of the Organization is to publish all the particulars, powers & duties,etc & to provide relevant information to the concerned Public Information Officer.
2. Mission/ Vision :
The Mission is to maintain the records, rules, manuals & all other official documents to facilitate the Right to Information.
3. Brief History & Back Ground for its Establishment:
The District Planning Office, Cuttack has been created since 1984 for smooth preparation of Draft District Annual Plans & Five year Plans for the district & subsequently with Schemes such as MPLAD, MLALAD, SPF, BGJY.
4. Organisational Chart :
The District Planning Office, Cuttack is a field establishment of Planning & Coordination Department at the state level & function under the direct control of Collector, Cuttack.
5) Duties to be Performed to Achieve the Mission :
The Joint Director, District Planning Office, Cuttack is head of Office & supervises all the work of the Office.
6) Details of Service Render :
a) Preparation of the integrated Draft District Plan. The Office Collects Plan Documents from different sectors functioning in the district & integrates the sectoral plans as per the norms fixed by Government & prepare the integrated plan document for approval in the District Planning Committee & submission of the same to Government for flow of Funds.
b) MPLADS & MLALADS:
The office scrutinise the project proposals recommended by the Hon'ble MPs & MLAs for MPLADS & MLALADS respectively. Obtain Plan & estimate from the concerned executing agencies and sanctions MPLADS & MLALADS funds to those projects.
c) Special Problem Funds:
Under the scheme Government in Planning & Coordination Department select the projects & allocate funds for the project. This office obtains estimate from the concerned executing agencies with due technical sanction & administrative approval, releases funds for execution of the works.
d) Biju Gram Jyoti Scheme:
This office also deals with release of funds to the projects finalised in the respective plan of BGJY.
e) The office monitors progress of all the above schemes & submits different reports to the proper quarters.
7) Postal Addresses of the main office, attached/ subordinate/ field units etc.:
District Planning Office, 2 nd floor, Collectorate, Cuttack
8) Working hours both for office & Public :
10.00 A.M. to 5.30 PM
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. |
|
||
|
1 |
Designation |
Joint Director |
|
|
Powers |
Administrative |
a) Head of Office |
|
|
Financial |
a) Power to sanction Adv from GPF, TA |
||
|
Duties |
a) Full Power to approve / Process the files of Schemes for approval by Collector |
||
|
2 |
Designation |
SEI/Cartographer |
|
|
Powers |
- |
||
|
Duties |
Assist Joint Director in Plan formulation. Sanction of MPLAD/ MLALAD /SPF/BGJY etc |
||
|
3 |
Designation |
Jr. Clerk |
|
|
Powers |
- |
||
|
Duties |
Bill, Budget, Issue, Dairy, Dispatch |
||
|
4 |
Designation |
Driver |
|
|
Powers |
- |
||
|
Duties |
Drive the Office Vehicle |
||
|
5 |
Designation |
Peon |
|
|
Powers |
- |
||
|
Duties |
Cleaning of Office & file Movement |
||
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
The Head of the Office is the Final Authority to take Decision with regard to the implementation of different Schemes and Programmes as per the Norms Prescribed by the Apex Organization i.e. Planning & Co-ordination Department, Bhubaneswar. So far as Establishment Matter is concerned, the Head of the Office take Decision keeping in view the Rules & Regulations Prescribed by the Government of Odisha in its different Publication/ Circulars/ Record viz.
|
Sl. |
Subject on which the Decision is to be Taken |
Guidelines/ Direction, if Any |
Process of Execution |
Designation of the Officers involved in Decision Making |
Contact |
If Not Satisfied |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
The Odisha General Financial Rules (Vol. 1 & 2) |
- |
- |
- |
- |
- |
|
2 |
The Odisha Treasury Code |
- |
- |
- |
- |
- |
|
3 |
The Odisha Budget Manual |
|
- |
- |
- |
- |
|
4 |
The Odisha Service Code |
- |
- |
- |
- |
- |
|
5 |
The Odisha Leave Rules |
- |
- |
- |
- |
- |
|
6 |
The Odisha Civil Services (CCA) Rules, 1962 |
- |
- |
- |
- |
- |
|
7 |
The Odisha Govternment Servant Conduct Rules |
- |
- |
- |
- |
- |
|
8 |
The Odisha Traveling Allowance Rules |
- |
- |
- |
- |
- |
|
9 |
The General Provident Fund (Odisha) Rules |
- |
- |
- |
- |
- |
|
10 |
The Odisha Pension |
- |
- |
- |
- |
- |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl. |
Activity |
Time Frame/ Norm |
Remarks |
|
1 |
2 |
3 |
4 |
|
1 |
Diary of letter |
3 Minutes per letter |
- |
|
2 |
Dispatch of letters |
5 Minutes per letter |
- |
|
3 |
Typing of Sanction Order |
20 Minutes per order |
- |
|
4 |
Preparation of project Report & Maintenance of Work Register |
10 Minutes per project |
- |
|
5 |
Computer entry of sanctioned developmental project |
5 Minutes per project |
- |
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
Prepare a list of rules, regulations, instructions, manual and records for discharging functions available with the public authority for smooth discharge of its functions.
|
Sl. |
Name of the Act, Rules, Regulation etc. |
Brief Gist of the Contents |
Price in Case of Priced Publication |
|
1 |
2 |
3 |
4 |
|
1 |
Odisha Service Rules |
Contains all the service matter of the employees |
As per price of the Book |
|
2 |
Guidelines of MPLAD |
Procedure for sanction & monitoring of MPLAD works |
- |
|
3 |
Guidelines of MLALAD |
Procedure for sanction & monitoring of MLALAD works |
- |
|
4 |
Guidelines of SPF |
Procedure for sanction & monitoring of SPF works |
- |
|
5 |
Guidelines of BGJY |
Procedure for sanction & monitoring of BGJY works |
- |
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. |
Nature of Record |
Detail of information Available |
Unit/ Section where Available |
|
1 |
2 |
3 |
4 |
|
1 |
Project list of MPLAD |
Contains projects recommended & sanctioned under MPLAD Scheme |
- |
|
2 |
Project list of MLALAD |
Contains projects recommended & sanctioned under MLALAD Scheme |
- |
|
3 |
Project list of SPF |
Contains projects recommended & sanctioned under SPF Scheme |
- |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
Not Applicable
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl. |
Name & Address of the Body |
Main Function of the Body |
Constitution of the Body |
Whether Meeting Open to Public |
Whether Minutes Accessible to Public |
Frequency of Meeting |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
District Planning Committee, Cuttack |
Preparation of Annual Plan & Five year Plan |
The DPC, Cuttack comprises 20 Members including one Chairman, One Member Secretary, 2 expert members, 4 Members from ULBs & other 12 members from Zillaparisad |
No |
No |
Quarterly |
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl No |
Name |
Designation |
Office Phone No |
Mobile No |
Fax |
E-Mail Id |
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri Purna Chandra Hota |
Deputy Director |
0671-2366811 |
8895199564 |
- |
District Planning & Monitoring Unit(Planning Wing),CDA, Cuttack-14 |
|
|
2 |
Sri Rama Chandra Mallick |
Senior Economic Investigator |
0671-2366811 |
9437772795 |
- |
-Do- |
|
|
3 |
Smt. Susri Sangita Sahoo |
Senior Economic Investigator |
0671-2366811 |
7809012131 |
- |
-Do- |
|
|
4 |
Miss Ronika Rimjhim |
Senior Economic Investigator |
0671-2366811 |
9853005070 |
- |
-Do- |
|
|
5 |
Sir Dillip Kumar Singh |
Senior Revenue Assistant |
0671-2366811 |
9861818276 |
- |
-Do- |
|
|
6 |
Smt. Limita Majhi |
Junior Revenue Assistant |
0671-2366811 |
9861942439 |
- |
-Do- |
|
|
7 |
Sri Muralidhara Rout |
Driver |
0671-2366811 |
9853005070 |
- |
- |
-Do- |
|
8 |
Smt. Alochana Sahoo |
Livelihood Expert |
0671-2366811 |
9437206188 |
- |
-Do- |
|
|
9 |
Miss Pranati Sahoo |
Finance Expert |
0671-2366811 |
7008184592 |
- |
-Do- |
|
|
10 |
Smt. Saswati Behera |
Economist |
0671-2366811 |
9439270164 |
- |
-Do- |
|
|
11 |
Sri Sachidananda Nayak |
Peon |
0671-2366811 |
9040242968 |
- |
- |
-Do- |
|
12 |
Smt. Shanti Bahadur |
Peon |
0671-2366811 |
8338994934 |
- |
- |
-Do- |
MANUAL -10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
| Sl No | Name | Designation | Pay Scale | Monthly Remuneration | The Proceedure by which the monthly remuneration is finalized |
| 1 | 2 | 3 | 4 | 5 | 6 |
| 1 | Sri Purna Chandra Hota | Deputy Director | 15600-39100 | - | - |
| 2 | Sri Rama Chandra Mallick | Senior Economic Investigator | 15600-39100 | - | - |
| 3 | Smt. Susri Sangita Sahoo | Senior Economic Investigator | 9300-34800 | - | - |
| 4 | Miss Ronika Rimjhim | Senior Economic Investigator | 9300-34800 | - | - |
| 5 | Sir Dillip Kumar Singh | Senior Revenue Assistant | 5200-20200 | - | - |
| 6 | Smt. Limita Majhi | Junior Revenue Assistant | 5200-20200 | - | - |
| 7 | Sri Muralidhara Rout | Driver | 5200-20200 | - | - |
| 8 | Smt. Alochana Sahoo | Livelihood Expert | 32875 (Consolidated remuneration) | - | - |
| 9 | Miss Pranati Sahoo | Finance Expert | 28741 (Consolidated remuneration) | - | - |
| 10 | Smt. Saswati Behera | Economist | 28741 (Consolidated remuneration) | - | - |
| 11 | Sri Sachidananda Nayak | Peon | 4750-14680 | - | - |
| 12 | Smt. Shanti Bahadur | Peon | 4750-14680 | - | - |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
No Information Available
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
No Information Available
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
No Information Available
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
|
Sl. |
Activities for which Electronic Data Available |
Nature of Information Available |
Can it be Shared with Public |
Is it Available on Web Site or it being Used as Back End Data Base |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
MPLAD/ MLALAD/ SPF |
Project list |
Yes |
Available in Web |
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. |
Facility Available |
Nature of Information |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
Website |
MPLAD Project |
- |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
| Sl No | Name | Designation | Office Phone No | Mobile No | Fax | E-Mail Id | Address |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 |
| 1 | Sri Rama Chandra Mallick | Senior Economic Investigator | 0671-2366811 | 9437772795 | - | dpmu-cut.plg@nic.in | District Planning & Monitoring Unit(Planning Wing),CDA, Cuttack-14 |
Assistant Public Information Officer (APIO):
| Sl No | Name | Designation | Office Phone No | Mobile No | Fax | E-Mail Id | Address |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 |
| 1 | Smt. Susri Sangita Sahoo | Senior Economic Investigator | 0671-2366811 | 7809012131 | - | susree88@gmail.com | District Planning & Monitoring Unit(Planning Wing),CDA, Cuttack-14 |
First Appellate Authority(FAA) :
| Sl No | Name | Designation | Office Phone No | Mobile No | Fax | E-Mail Id | Address |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 |
| 1 | Sri Purna Chandra Hota | Deputy Director | 0671-2366811 | 8895199564 | - | dpmu-cut.plg@nic.in | District Planning & Monitoring Unit(Planning Wing),CDA, Cuttack-14 |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
PROFORMA-I
For Department/HODs/District Offices/Other Establishments
Status of Various categories of Employees of State Govt. as on 31.03.2015 @ 22.50 % for ST, 16.25 % for SC
| Sl. No. | Name of the Department/HODs/District /Other Offices | Name of the Cadre/Post | Group- A/ Group-B/ Group-C/ Group-D | For Direct Recruitment Posts only | ||||||||
| Sanctioned Strength | Total Number of Employees in Position | Posts to be Earmarked as per post based reservation principle | No. ST/SC employees in position | % as to number of emplyees in position at Col. 6 | Remark | |||||||
| ST | SC | ST | SC | |||||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 |
| 1 | Planning & Coodination Department | Dy. Director | Group-A | 1 | 1 | Nil | Nil | Nil | Nil | |||
| 2 | A.D | Group-B | 1 | 1 | Nil | Nil | Nil | Nil | ||||
| 3 | SEI | Group-C | 1 | 1 | Nil | Nil | Nil | Nil | ||||
| 4 | Sr.Clerk | Group-C | 1 | 1 | Nil | Nil | Nil | Nil | ||||
| 5 |
Jr.Clerk | Grou-C | 1 | Nil | Nil | Nil | Nil | Nil | ||||
| 6 | Driver | Group-C | 1 | 1 | Nil | Nil | Nil | Nil | ||||
| 7 | Peon | Group-D | 2 | 2 | Nil | Nil | Nil | Nil | ||||
| 8 | ||||||||||||
| 9 | ||||||||||||
| 10 | ||||||||||||
| 11 | ||||||||||||
PROFORMA-II
For Department/HODs/District Offices/Other Establishments
Status of Various categories of Employees of State Govt. as on 31.03.2015 @ 22.50 % for ST, 16.25 % for SC
| Sl. No. | Name of the Department/HODs/District /Other Offices | Name of the Cadre/Post | Group-A/ Group-B/ Group-C/ Group-D | For Promotional Posts only | ||||||||
| Sanctioned Strength | Total Number of Employees in Position | Posts to be Earmarked as per post based reservation principle | No. ST/SC employees in position | % as to number of emplyees in position at Col. 6 | Remark | |||||||
| ST | SC | ST | SC | |||||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 |
| 1 | ||||||||||||
| 2 | ||||||||||||
| 3 | ||||||||||||
| 4 | ||||||||||||
| 5 | ||||||||||||
| 6 | ||||||||||||
| 7 | ||||||||||||
| 8 | ||||||||||||
| 9 | ||||||||||||
| 10 | ||||||||||||
PROFORMA-I(A)
For Department/HODs/District Offices/Other Establishments
Status of Various categories of Employees of State Govt. as on 31.03.2015 @ 22.50 % for ST, 16.25 % for SC
Name of the District :
| Sl. No. | Name of the District Office/Other Offices/Institutions including Educational Institutions | Name of Admn. Department | Name of the Cadre/Post | For Group-A Direct Recruitment Posts only (Where reservation principle is applicable) |
Remark | |||||||
| Sanctioned Strength | Total Number of Employees in Position | Posts to be Earmarked as per post based reservation principle | No. ST/SC employees in position | % as to number of emplyees in position at Col. 6 | ||||||||
| ST | SC | ST | SC | |||||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 |
| 1 | Disrict Planning & Monitoring Unit, Cuttack | P & C Department | Deputy Director | 1 | 1 | Nil | Nil | Nil | Nil | |||
PROFORMA- I(B)
For Department / HODs/ District Offices/Other Establishments
Status of Various categories of Employees of State Govt. as on 31.03.2015 @ 22.50 % for ST, 16.25 % for SC
Name of the District :
| Sl. No. | Name of the District Office/Other Offices/Institutions including Educational Institutions | Name of Admn. Department | Name of the Cadre/Post | For Group-B Direct Recruitment Posts only (Where reservation principle is applicable) |
Remark | |||||||
| Sanctioned Strength | Total Number of Employees in Position | Posts to be Earmarked as per post based reservation principle | No. ST/SC employees in position | % as to number of emplyees in position at Col. 6 | ||||||||
| ST | SC | ST | SC | |||||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 |
| 1 | Disrict Planning & Monitoring Unit, Cuttack | P & C Department | Asst. Director | 1 | 1 | Nil | Nil | Nil | Nil | |||
PROFORMA-I(C)
For Department/HODs/District Offices/Other Establishments
Status of Various categories of Employees of State Govt. as on 31.03.2015 @ 22.50 % for ST, 16.25 % for SC
Name of the District :
| Sl. No. | Name of the District Office/Other Offices/Institutions including Educational Institutions | Name of Admn. Department | Name of the Cadre/Post | For Group-C Direct Recruitment Posts only (Where reservation principle is applicable) |
Remark | |||||||
| Sanctioned Strength | Total Number of Employees in Position | Posts to be Earmarked as per post based reservation principle | No. ST/SC employees in position | % as to number of emplyees in position at Col. 6 | ||||||||
| ST | SC | ST | SC | |||||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 |
| 1 | Disrict Planning & Monitoring Unit, Cuttack | P & C Department | S.E.I | 1 | 1 | Nil | Nil | Nil | Nil | |||
| 2 | Disrict Planning & Monitoring Unit, Cuttack | P & C Department | Sr.Clerk | 1 | 1 | Nil | Nil | Nil | Nil | |||
| 3 | Disrict Planning & Monitoring Unit, Cuttack | P & C Department | Jr.Clerk | 1 | Nil | Nil | Nil | Nil | Nil | |||
| 4 | Disrict Planning & Monitoring Unit, Cuttack | P & C Department | Driver | 1 | 1 | Nil | Nil | Nil | Nil | |||
PROFORMA-I(D)
For Department/HODs/District Offices/Other Establishments
Status of Various categories of Employees of State Govt. as on 31.03.2015 @ 22.50 % for ST, 16.25 % for SC
Name of the District :
| Sl. No. | Name of the District Office/Other Offices/Institutions including Educational Institutions | Name of Admn. Department | Name of the Cadre/Post | For Group-D Direct Recruitment Posts only (Where reservation principle is applicable) |
Remark | |||||||
| Sanctioned Strength | Total Number of Employees in Position | Posts to be Earmarked as per post based reservation principle | No. ST/SC employees in position | % as to number of emplyees in position at Col. 6 | ||||||||
| ST | SC | ST | SC | |||||||||
| 1 | Disrict Planning & Monitoring Unit, Cuttack | P & C Department | Peon | 2 | 2 | Nil | Nil | Nil | Nil | |||
Information on Employees Working under the administrative of Collector, Cuttack:
| Sl. No. | Name of the Employees S.O/SRA/JRA/RS/RI/ARI/AMIN | Designation | Home Block/Tahasil | Present place of Posting | Date from which working in the present place of posting | Length of period of service in present place/section | Last Working Station | Name of Office/Offices posted outside the city | Reason for retaining employees in a station for more than 03 years |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 |
| 1 | Dillip Kumar Singh | S.R.A | Barang | DPMU, Cuttack | 23.09.2006 to 23.04.2012 as Junior Clerk & 24.04.2012 to continuing as Senior Revenue Assistant | 14 years & 6 months | Nil | Nil | |
| 2 | Limita Maghi | J.R.A | Sadar Tahasil | DPMU, Cuttack | Join in this office on 23.11.2017 | 3 years & 4 months | Nil | Nil |
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