Tahasil Office, Agalpur, Balangir

Introduction

 

A Tahasil office (or Tehsil office) is a government office in Odisha that is responsible for administrative functions at the sub-divisional level. The office is headed by a Tehsildar (or Tahsildar), who is an administrative officer in charge of revenue collection, land management, and various public services within a particular sub-district, called a Tehsil.

The role of the Tahasil office includes:

1. Revenue Administration: It is primarily responsible for collecting revenue, including land taxes and other local taxes.
2. Land Records Management: The Tahasil office maintains land records and ensures the legal ownership of land parcels. It handles issues related to land titles, land disputes, and land surveys.
3. Certificate Issuance: The office issues various certificates to residents, such as caste certificates, income certificates, and domicile certificates.
4. Disaster Management: It plays a role in managing disaster response at the local level, including dealing with natural calamities like floods, droughts, and cyclones.
5. Public Welfare: The Tahasil office may also be involved in implementing government schemes and welfare programs related to agriculture, education, and health.
6. Law and Order: In some areas, the office also works in coordination with the police and local authorities to ensure peace and order within the Tehsil jurisdiction.

The introduction of the Tahasil office, therefore, marks the implementation of a decentralized system of governance, where the local administration works directly with citizens to address their issues, ensure proper record-keeping, and provide public services efficiently.

 

 

  MANUAL-1 

About the Organization

[Section-4 (1) (b) (I)]

       The Tahasil office, often referred to as the Revenue Office in Odisha, is a key government office at the tehsil level. It is primarily responsible for the administration of land revenue and related matters within a specific jurisdiction. The organization and structure of a Tahasil office can vary slightly by state, but its general functions and hierarchy are similar.

• Brief History and Background of Establishment:

         This Tahasil started functioning w.e.f. dt. 15.3.2011 after introduction of Tahasil pattern administration by the Govt, of Odisha for reaching out of the people by the machinery of Govt. Subsequently, this Tahasil is separated from the mother Tahasil, Balangir pursuant to Notification No. DRC -11/08-42606/R&DM Dt. 10.4.2008 of Revenue and Disaster Management Department. Odisha, Bhubaneswar bearing its headquarter at Agalpur. As per notification No. 13/SLR Dt. 28.1.2009 of Collector, Balangir. This Tahasil is comprised with 6(six) nos. of Revenue Inspector Circle namely Agalpur, Babufasad, Bendra, Bharsuja, Duduka and Salebhata. All the Revenue Inspector Circles are functioning in their own building except Bendra and Babufasad. The R.l circle Bendra and Babufasad is functioning at Grama Panchayat,s building temporarily due to non-construction of its own building. This Tahasil is consisting of 107 Revenue villages and comprised with 2(Two) Police station i.e. Loisingha and Agalpur, One out post at Salebhata, One Block namely Agalpur (Duduka), One C.H.C., four PHC, One ICDS and 20 nos. of Grama Panchayat. This Tahasil is spread over an area of 296.12 sq K.M. The total population of this Tahasil is 96,342 (Male =48602 + Female = 47740 as per Census 2011). Tahasil administration looks after the land reforms and land revenue coming under its jurisdiction and take initiative to boost of Revenue Collection on all categories of cases. Its aims and objective is to safeguard the Government land from encroachment and to settle Government land in favour of land less persons under OGLS Rules. To keep up to date R-O-R and Maps of all tenants coming under Agalpur Tahasil (Village wise). To dispose of Revenue Cases expeditiously and judiciously.

Here’s an outline of the organization of a typical Tahasil office:

1. Tahasildar:

• Position: The head of the Tahasil office, also known as the Tahsildar, is an officer of the Odisha Administrative Service (OAS) or a state administrative service. This person is responsible for the overall administration of the tehsil.
• Responsibilities:
• Supervise land revenue collection.
• Oversee land records and resolve land disputes.
• Ensure the implementation of government policies at the grassroots level.
• Manage disaster relief in the region.
• Implement welfare schemes related to agriculture, land reforms, and other state or central government programs.
• Act as a key decision-maker in matters of land titles and revenue assessments.

2. Additional Tahasildar:

• Position: They are the subordinate officers assisting the Tahasildar in day-to-day tasks.
• Responsibilities:
• Support the Tahasildar in revenue collection and land-related matters.
• Handle administrative functions like maintaining records, land assessments, and public grievance redressal.

3. Revenue Supervisor (RI):

• Position: Revenue Supervisor is field-level officers to supervise all Revenue Inspectors within the Tahasil jurisdiction.
• Responsibilities:

• Supervise all Revenue Inspectors and Inspect land records, monitor the use of agricultural land, and assist in land surveys

3. Revenue Inspectors (RI):

• Position: Revenue Inspectors are field-level officers in charge of specific villages or blocks within the Tahasil jurisdiction.
• Responsibilities:
• Inspect land records, monitor the use of agricultural land, and assist in land surveys.
• Collect land revenue and taxes.
• Assist in resolving land-related disputes.

4. Clerical and Administrative Staff:

• Position: These are office staff who handle paperwork, record-keeping, and other administrative duties.
• Responsibilities:
• Maintain and update land records, maps, and other documents.
• Assist the public with filing applications and provide information regarding land ownership, revenue payments, etc.

5. Land Record Keepers:

• Position: These are specialists or staff dedicated to maintaining accurate land records and maps.
• Responsibilities:
• Ensure that all land transactions, ownership records, and changes are properly recorded and updated.
• Maintain land revenue records and the cadastral survey (detailed mapping of land ownership).

6. Support Staff:

• Position: These staff members handle logistical, communication, and operational functions.
• Responsibilities:
• Assist in data entry, filing, and other supportive activities.

7. Other Specialized Officers (in some regions):

• In certain areas, the Tahasil office may have additional personnel for specific tasks such as:
• Surveyors for land measurement and boundary disputes.
• Agriculture Officers for the implementation of agricultural policies and schemes.
• Disaster Management Officers for managing relief operations during natural disasters.

Core Responsibilities of the Tahasil Office:

1. Land Revenue: The primary function is the assessment and collection of land revenue (taxes) from landowners and farmers in the jurisdiction.
2. Land Records Management: Updating and maintaining records related to land ownership, transfers, and use.
3. Dispute Resolution: Helping resolve land-related disputes, including ownership issues, encroachments, etc.
4. Welfare Schemes: Implementing government schemes related to land reforms, agriculture, and rural development.
5. Administrative Functions: Ensuring the implementation of various state and central government policies at the local level.

The Tahasil office is a crucial administrative body that ensures smooth governance and administration at the local level, especially with regard to land and revenue management.

 

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

      The Tahasil Office, also known as the Tehsil Office, plays a crucial role in the administrative setup of a district, particularly in India. It operates under the district revenue administration system and is headed by a Tahsildar (Tehsildar). The powers and duties of the Tahasil Office primarily focus on revenue administration, land management, and maintaining law and order at the local level. Here are the key powers and duties:

1. Revenue Collection and Management

• Land Revenue Collection: The Tahsildar is responsible for the collection of land revenue and other taxes within the Tehsil area. This includes the assessment of land, determination of taxes, and ensuring timely collection.
• Issuing Land Records: The Tahasil Office maintains and updates records related to land ownership, land use, and land transactions. The Tahsildar oversees the process of updating land records.
• Revenue Disbursement: The office also handles the distribution of grants, compensation for land acquisition, and other government financial support programs to the local populace.

2. Land and Property Transactions

• Verification of Land Titles: The Tahsildar certifies and verifies land titles, deeds, and property transactions within the Tehsil area.
• Mutation of Land Records: Any changes in land ownership (due to inheritance, sale, or transfer) are processed and recorded at the Tahasil Office.

3. Enforcement of Land Laws

• Settlement of Land Disputes: The Tahsildar often plays a role in resolving land-related disputes, especially those concerning land title and ownership.
• Monitoring Encroachments: The office monitors and addresses illegal land encroachments within the Tehsil jurisdiction, ensuring compliance with relevant laws.

4. Disaster Management and Relief

• Coordination during Disasters: In case of natural calamities, such as floods, droughts, or earthquakes, the Tahasil Office plays a role in disaster management. This includes providing relief materials, compensating affected individuals, and coordinating rescue and recovery efforts.
• Distribution of Relief: The office is also responsible for the disbursement of compensation or relief packages to the victims of natural disasters.

5. Maintaining Law and Order

• Revenue-related Law Enforcement: The Tahsildar ensures the enforcement of laws related to revenue and land administration. This may include actions against defaulters, enforcement of court orders regarding land disputes, and maintaining public order during revenue collection.
• Certification and Acknowledgement: The Tahsildar may certify various documents, such as birth and death certificates, and acknowledge various applications submitted by the public.

6. Public Welfare Activities

• Social Welfare Programs: The Tahasil Office often oversees the implementation of government welfare schemes at the local level, such as those related to housing, healthcare, education, and rural development.
• Pension Disbursement: The office may be responsible for the disbursement of pensions, especially those related to senior citizens, widows, and disabled individuals.

7. Court and Legal Responsibilities

• Revenue Court: The Tahsildar functions as a judicial officer for minor revenue cases. He/she can adjudicate disputes related to land revenue, ownership, and other issues under revenue law.
• Liaison with Higher Authorities: The Tahsildar reports to higher revenue officers and courts regarding ongoing cases, land disputes, and revenue collection.

8. Coordination with Other Government Departments

• Collaboration with Police and Local Authorities: The Tahsildar coordinates with law enforcement agencies to maintain public order and address any land or revenue-related disputes that require police intervention.
• Administrative Liaison: The Tahsildar acts as a key link between the district administration and local government authorities, ensuring smooth implementation of government schemes and policies.

9. Rural Development and Panchayat Administration

• Supervision of Panchayats: The Tahsildar works closely with local Panchayat officials, providing guidance and assistance on local governance and rural development programs.
• Monitoring of Development Projects: The office monitors rural development projects and ensures the proper implementation of welfare schemes in rural areas.

10. Miscellaneous Administrative Duties

• Maintaining Public Records: The Tahasil Office is responsible for maintaining various public records, including land registers, property records, and records related to government welfare schemes.
• Issuance of Certificates: The Tahsildar may issue certificates related to residency, caste, income, and other civil matters for individuals within the Tehsil.

         In essence, the Tahasil Office plays an essential role in revenue administration, legal matters concerning land, and the enforcement of government policies at the grassroots level. The duties and powers may vary slightly depending on the region or state, but these are the general functions associated with the office.

 

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

           Decision making process for the Revenue Collection is made by Tahasildar/R.S and R.ls. For revenue collection, during harvesting period both current and arrear collection given importance whereas in lean session the collection of arrear collection is given importance. Prior to collection date a 7 days notice is send to village and by be4at of drum(where available) the public are usually being informed.

Sl.	Activity	Level of Action	Time Frame
1	2	3	4
1	Programming for collection	Tahasildar/R.S/R.I	April/October
2	Notice to Villagers	R.l	7 days
3	Arrear collection	R.l/ certificate Officer	By December
4	Current Collection	R.l	By March

 

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.	Activity	Time Frame/Norm	Remarks
1	2	3	4
1	Initial of Letter	2 minutes	-
2	Diary of Letter	5 minutes per Letters	-
3	Dispatch of Letter	5 minutes per Letter	-
4	Entry in case Register	5 minutes	-
5	Preparation of Notes	15 minutes	-
6	Service Attestation	5 minutes	-
7	Entry in Movement Register	5 minutes	-
8	Verification of records	10 minutes	-
9	Record and Map Correction	1 Hour	Amin Level
10	Record Attestation	10 minutes	A.S.O. Level
11	Entry in Computer	15 minutes	-
12	Adjournment of case Orders	5 minutes	-
13	Final Order	1 Hour	-
14	Pay bill preparation	3 days	-
15	Other Individual bill	2 Hours	-
16	MPR/QPR	½  and Hour	-
17	Security of Case Records	½ and Hour	-
18	Drafting of Letter	½  and Hour	-
19	Typing	25 pages per days	-
20	Searching of Record	½  and Hour	-
21	Odisha Public premises Eviction Act	Deal with the encroacher in National Highway provision for eviction	-
22	Receive of application/Form No.3/Appendix-5	Tahasildar/Addl. Tahasildar/B.C	Same days
23	Verification in the Record Room	R.K	3 days
24	Notice issued	B.C	7days
25	First date of hearing Document verified	Tahasildar/Addl. Tahasildar	10 days

Sl.	Activity	Time Frame/Norm	Remarks
1	2	3	4
26	Final order in normal cases	Tahasildar/Addl. Tahasildar	10 days
27	In contesting cases	Tahasildar/Addl. Tahasildar	30 days
28	Case Record sent to Record Room for correction	B.C	45 days
29	Record corrected and attested	Tahasildar	7 days
30	I/S are sent to R.l	R.K.	15 days
31	I/S back to Record Room	R.l.	15 days
32	Preparation of Certified copy of case record	R.K.	2 Hours
33	Binding of Register	R.K.	1 Hour
34	Entry in case book	Nazir	1 Hour
35	Preparation of Chalan	Nazir	10 minutes
36	Entry in receipt book by the R.l.	R.l Level	10 minutes
37	Entry in Sadar siha	R.l Level	10 minutes
38	Entry in village war siha	R.l Level	3 minutes
39	Entry in case book	R.l Level	3 minutes
40	Preparation of Chalan	R.l Level	4 Hours
41	Posting of Tenant Ledger	R.l Level	5 minutes

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.	Name of the Act., Rules, Regulations etc.	Brief Gist of the Contents	Reference No. if any	Price in case of Priced Publications
1	2	3	4	5
1	Odisha service code	Rules relating to Estt. Matters of Govt. Employees	-	-
2	O.G.F.R	Accounting procedure	-	-
3	Odisha Relief Code	To meet the Natural calamities	-	-
4	O.P.L.E Act.	To deal with Encroachment cases	-	-
5	O.P.D.R. Act	Certificate cases	-	-
6	Manual of Tahasil Account	Account procedure	-	-
7	O.G.L.S. Rules	For settlement of land	-	-
8	Odisha Misc certificate Rule	Issue of different certificates	-	-
9	O.M.M.C. Rule	Settlement of Sairat Sources	-	-
10	Odisha Mutation Manual	Mutation of land	-	-
11	O.L.R. Act	Ceiling conversation of under section 8(A), partition U/S. 19(C)	-	-

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.	Nature of Record	Details of Information available	Unit/Section, where available	Retention Period, where available
1	2	3	4	5
1	Case Register on all categories of Rev. Cases	Maintained	Section wise	Permanent
2	Tenant Ledger	Maintained	Touzi section/At R.l. Level	Permanent
3	Sadar Siha and village Siha	Maintained	At R.l. Level	Permanent
4	Stock Register for R.R. Books	Maintained	HC Level	Permanent

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

 

 

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Name	Designation	Office Ph. No.	Mobile No.	E-Mail	Address	Remarks
1	2	3	4	5	7	8	9
1	Shri Nabin Kishor Padhi, OAS-A (JB)	Tahasildar	06653- 278027	-	tah.agal-od@nic.in	Office of the Tahasildar, Agalpur
2	Shri Phalguni Sabar, ORS	Addl. Tahasildar	-do-	-	tah.agal-od@nic.in	-do-
3	Shri Bharat Bhoi	Section Officer	-do-	-	tah.agal-od@nic.in	-do-
4	Shri Dillip Kumar Sahu	Senior Revenue Assistant	-do-	-	tah.agal-od@nic.in	-do-
5	Sri Nilambara Pande	Senior Revenue Assistant	-do		do	do
6	Shri Radhamadhaba Sa	Senior Revenue Assistant	-do-	-	-	-do-
7	Shri Muralidhar Suna	Junior Revenue Assistant	-do-	-	-	-do-
8	Shri Bikash Chandra Sahu	Junior Revenue Assistant	-do-	-	-	-do-
9	Shri Satish Kumar Sahu	Junior Revenue Assistant	-do-	-	-	-do-
10	Shri Sripati Dharua	Revenue Inspector	-do-	-	-	-do-
11	Shri Manoj Kumar Gahir	Revenue Inspector	-do-	-	-	-do-
12	Shri Sushanta Patel	Revenue Inspector	-do-	-	-	-do-
13	Shri Ashish Kumar nayak	Revenue Inspector	-do-	-	-	-do-
14	Shri Abhimanyu Patel	Assistant Revenue Inspector	-do-	-	-	-do-
15	Shri Pramod Kumar Maher	Assistant Revenue Inspector	-do-	-	-	-do-
16	Shri Naba Kumar Sahu	Assistant Revenue Inspector	-do-	-	-	-do-
17	Smt. Dibyapama Padhan	Assistant Revenue Inspector	-do-	-	tah.agal-od@nic.in	-do-
18	Shri Abakash Mohanty	Amin	-do-	-	tah.agal-od@nic.in	-do-
19	Shri Kailash Sahu	Amin					Deputed to Tahasil Office, Saintala
20	Shri Ranjit Kumar Panda	Amin
21	Shri Debadatta Padhan	Amin
22	Saraswati Mirdha	Amin
23	Shri Chhabi Bhoi	Process server
24	Smt. Kumudini Munda	Chainman

 

  MANUAL-10 

 Remuneration & Compensation 

[Section-4 (1) (b) (x)]

Sl.	Name	Designation	Pay Scale (in Rs.)
1	2	3	4
1	Nabin Kishor Padhi, OAS-A (JB)	Tahasildar	63100
2	Phalguni Sabar, ORS	Addl. Tahasildar	46200
3	Bharat Bhoi	Section Officer	56900
4	Jogindra Seth	Senior Revenue Assistant	31000
5	Radhamadhaba Sa	Senior Revenue Assistant	30100
6	Nilamadhaba Nayak	Junior Revenue Assistant	21700
7	Bikash Chandra Sahu	Junior Revenue Assistant	20500
8	Satish Kumar Sahu	Junior Revenue Assistant	20500
9	Muralidhar Suna	Junior Revenue Assistant	38300
10	Manoj Kumar Gahir	Revenue Inspector	43600
11	Sushanta Patel	Revenue Inspector	38700
12	Sripati Dharua	Revenue Inspector	35400
13	Ashish Kumar Nayak	Revenue Inspector	37600
14	Dibyapama Padhan	Assistant Revenue Inspector	21100
15	Abhimanyu Patel	Assistant Revenue Inspector	21100
16	Pramod Kumar Meher	Assistant Revenue Inspector	21100
17	Naba Kumar Sahu	Assistant Revenue Inspector	21100
18	Abakash Mohanty	Amin	24900
19	Kailash Sahu	Amin	24900
20	Debadatta Padhan	Amin	19100
21	Ranjit Kumar Panda	Amin	19100
22	Saraswati Mirdha	Amin	19100
23	Chhabi Bhoi	Process Server	21000
24	Kumudini Munda	Chainman	21000

 

  MANUAL-11 

Budget Provision

[Section-4 (1) (b) (xi)]

Non Plan Budget:

Sl.	Major Head	Activities to be performed	Sanction of Budget	Budget Estimate
1	2	3	4	5
1	3-2029-LR M GE Tahasil Estt.	First & Second R.E., are being prepared	Budget sanction at Board of Revenue	1st R.E., submitted during the month of August each year
2	Revised estimate send during the month of January	-	-	-

 

 

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Sl.	Name and Address of the Beneficiaries	Nature of permit provided	Purpose for which Subsidy Provided	Scheme and Citizen for selection	No. of Similar Concession granted in the Post and purpose
1	2	3	4	5	6
1	-	Temporary	Minor Mineral	Sitting Criteria	-

Note: Stone quarry permit is granted for extracting minor mineral after approval of sitting by the district office

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl.	Details of Information available	Nature of Information available	Can it be shared with Public	Is it available on website or is being used as backend Database
1	2	3	4	5
1	Data's have been entered in the Computer	R.O.R	Yes	Available in database

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Notice Board	Auction sale on Sairat Sources	10 A.M to 5:30 P.M

 

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	E-mail	Address
1	2	3	4	5	6	7
1	Shri Phalguni Sabar	Addl. Tahasildar	06653-278027	-		Tahasil Office, Agalpur, Balangir

First Appellate Authority (FAA):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	E-mail	Address
1	2	3	4	5	6	7
1	Shri Nabin Kishor Padhi	Tahasildar	06653 278027	-	-	Tahasil Office, Agalpur, Balangir

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Content for this page yet to be published

Content for this page yet to be published