Lahunipara Higher Secondary School , Lahunipara, Sundargarh

Introduction

O/o the Lahunipara College, Lahunipara is located at Sundargarh.

This office comes under the Department of Higher Education, Govt. of Odisha.

The function of the institution is to produce rural youth force of higher talent and morality and to face the future hurdles and uncertainties.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aim and Objectives of the Public Authority:

Lahunipara College, Lahunipara, Dist: Sundargarh owes its origin in the heart of Lahunipara block to inculcate the spirit of Higher education and noble dreams among the youngsters. Its aim and objectives are:-

To provide access to qualitative higher education to the rural students.
To disseminate knowledge to the students in Arts and Science at higher education level.
To promote human values in the students.
To promote higher education of rural girls.
To discover and encourage the potential of the students.

2. Mission/vision statement of the college:

The vision of the institution is to produce rural youth force of higher talent and morality and to face the future hurdles and uncertainties.

3. Brief History of its Organization:

Lahunipara College, Lahunipara is situated in the Bonai Sub division, in the district of Sundargarh (Odisha). Some dedicated educationists decided to start a second college of Bonai Sub- division during the year 1981-1982. The College was established and got affiliated to Sambalpur University, Jyoti Vihar Burla, Sambalpur with I.A. classes w.e.f the session 1982-1983. Subsequently, Govt. accorded concurrence of Higher secondary classes in Arts with sanctioned strength of 128 w.e.f the academic session 1986-87. Science stream of Higher secondary classes was opened from the session 2000-2001 with sanctioned strength of 64 seats.

This college situated 15 kms away from Bonai. The college has been redesignated as Lahunipara Junior college, Lahunipara by the Dept. Of Higher Education(O) Bhubaneswar, and has been assigned the college code number 30042101.

Since its inception the college has been a centre of learning for imparting higher education at I.A. classes and the Higher Secondary classes, to the children primarily belonging to S.C, S.T and economically backward families of the locality, its adjacent area's and boarder area of District Sundargarh not with standing the improper and insufficient building and infrastructure problems. At present the college has succeeded in maintaining the academic atmosphere in the college in a befitting manner.

4. Duties of the Principal:

Financial transaction of the college and the D.D.O. Power.
Ex Officio Secretary of the Governing Body. Maintains Service Book and C.C.R. of the staff.
General administration of the college.
Management of the college office, Meetings and conduct the examinations.
Supervision of activities of the students and staff.
Coordinates' between College and G.B, College and the Govt., College and the public and parents.
Perform the duty of the Teaching students.
Making arrangement for stipend and scholarship, to the poor and backward sections and the meritorious students of the area.
Supervision of the curricular and co curricular activities of the college.

5. Main activities/ Functions of the Principal:

Collection of educational policy documents, circular of Government/CHSE/DHE Odisha.
Admission of students, distribution of powers/charges among the staff.
Conducting and supervising different curricular and co curricular activities.
Conduct of seminars, workshops exams etc.
Establishing relationship with the public/Govt./CHSE/DHE (Odisha/ Law & order authority).

6. List of service being provided by the public Authority:

Providing qualitative higher education to the students of locality.
Teaching the students as a subject teacher.
Collection of finance for development of the college.
Creation of infrastructure.

7. Organisational structure Diagram at various levels:

Dept. of Higher Education, Govt. of Odisha (Commissioner cum secretary of H.E.)
Dte of Higher Education, Heads of the Dept. Buildings, Bhubaneswar (Director of Higher Education)
RDE Sambalpur.
CHSE Odisha, Bhubaneswar.
CHSE Zone office Sambalpur.
Lahunipara College, Lahunipara Dist- Sundargarh (President, G.B. cum Sub-Collector Bonai.

8. Expectation of the public authority from the public for enhancing its effectiveness and efficiency:

Co-operation in the process of running the college towards better development of the college and the locality both in education and social activities.

9. Arrangement and methods made for seeking public participation/Contribution:

Conducting of parents and public meetings.
Inviting the public to the college functions, important events and observation of important Days.
Correspondence through letters, informs parents about the performance of their wards.

10. Mechanism available for monitoring the service Delivery and Public Grievance Resolution:

Public grievance is settled with the help of college Advisory Board, College Governing Body and college Grievance cell, message through e-mail, SMS etc.

11. Address of the main office and other offices at different levels:

Dept. of Higher Education Dept., Govt of ODISHA, State Secretariat, Bhubaneswar.
Dte of Higher Education, 5th floor, Heads of Dept. Building, Bhubaneswar.
Regional Director of Education, Sambalpur.
CHSE Odisha, Bhubaneswar.
CHSE Zone office, Sambalpur.
Office of the Sub Collector, Bonai in the capacity of President G.B.

12. Working Hours both for Office and public.

10 AM to 5 PM

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Name	Sri Tushar Ranjan Nayak
	Designation	Reader in Education
	Powers	Administrative	Administrative Bursar
		Financial	Prof. I/c of Income Tax
		Others	Secretary staff Council
			Member of Purchase Committee / Budget committee
			Members of college development committee
			Members of Grievance cell
			Members of Admission committee
			Member of Anti ragging cell
2	Name	Sri Dhaneswar Mahanta
	Designation	Lect. in Odia
	Powers	Financial	Member of Prepayment and Post purchase committee
			Member of Purchase Committee / Budget committee
		Others	Prof I/C of Examination
			Prof I/c Cultural Association.
			Prof I/c of Celebration.
			Member College Development Council
			Member of Anti ragging cell
			Members of Grievance cell
			Members of Admission committee
			1st appellate Authority
3	Name	Sri Netrananda Pradhan
	Designation	Lect. in Mathematics
	Powers	Administrative	Accounts Bursar
	Duties	Prof. I/c of sports
		Prof I/c Furniture
		Debating Society and Extra Moral lectures
		Members of purchase committee/ Budget committee
		Member of College Development Council
		Member of Anti ragging Cell.
		Members of Grievance Cell
		Member of Admission committee.
		Public information Officer
4	Name	Mrs. Somadutta Pattanaik
	Designation	Lect. in Chemistry
	Powers	Administrative	Academic Bursar
	Duties	Prof. I/c of sports
		Prof I/c Library
		Prof I/c of Celebration
		Prof I/c of Student attendance
		Members of Pre payment and post payment.
		Member of purchase committe
		Member of Anti ragging Cell.
		Member of committee on harassment.

Sl. No.
5	Name	Sri Jagannath Mahanta
	Designation	Junior Assistant
	Powers
	Duties	Member of purchase committee/Budget committee
		Letter correspondence
		Admission/ C.L.C
		Maintenance of Service Book/ Personal file
		Postal
		Preparation of Bil
		Annual increment of the staff.
6	Name	Sri Surendra Mahanta
	Designation	Junior Assistant/ Accountant I/c
	Duties	Maintenance of D.C.R./Cash book
		Cash collection
		Disbursement of Payment
7	Name	Sri Uma Shankar Mahanta.
	Designation	Junior Assistant
	Powers
	Duties	Member of college Development Council
		Member of anti ragging cell
		Exam. In charge
		Computer in charge
		Post Matric Scholarship.
8	Name	Sri Purna chandra Mahanta
	Designation	N.G. Librarian
	Powers
	Duties	Member of Admission committee
		Member of anti ragging cell
		Member of Pre payment and post purchase committee
9	Name	Sri Kapilendra Mahanta
	Designation	Library Attendant
	Powers
	Duties	To assist librarian in matter relating to the college library

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4(1) (b) (iii)]

1. What is the procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other Rules/ Regulations etc. can be made).

As per the Directions of the Dept. of Higher Education, Govt of Odisha.
By the Governing Body of the College.
By the Principal consultation with different internal committees/Bodies of the college like: College advisory Board and College staff Council.
With consultation with the public/ parents.
In consultation with the students.

2. What are the documented procedures/laid down procedures/Defined Criteria/ Rules to arrive at a particular Decision for important matters? What are different levels through which a Decision Process moves?

As per educational Manuals, Govt. of Odisha, Service Rules, Govt. of Odisha, Circulars from the Dept. of Higher education, Govt of Odisha/ Directorate of H.E, Govt. of Odisha/ Regional Directorate of Education, Govt. of Odisha.
At the College level the Principal places certain proposal in the college Advisory Board. Then the proposal is moved for the approval of the College G.B. Finally the same sent for the approval of the Govt. through the Director of Higher Education.

3. What are the arrangements to communicate the decision to the public?

Decisions are communicated to the public through College Notice Board, Wall-Notice, News papers, Public meetings and letters to the public/parents.

4. Who are the officers at various levels whose opinions are sought for the process of decision making?

At the college level:

President, College Governing Body.
Accounts Bursar.
Secretary staff Council.
Administrative Bursar.

5. Who is the final authority that waits the decision?

President, College Governing Body, Sub-Collector, Bonai.

6. Decision taken by the Head of the Public Authority:

Opening of +2 classes in Arts, Science and Commerce.
Proposal of Grant-in-Aid to Staff.
Strengthening financial position of the College.
Infrastructural development.

MANUAL-4

Norms for Discharge of Functions

[Section-4(1) (b) (iv)]

All activities in the College are discharged as per the Directions of the Dept. of Higher Education, Govt. of Odisha/ Directorate of Higher Education, Bhubaneswar/ RDE Samablpur/CHESE, BBSR and the college G.B.

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name/ Title of the Document	Type of Documents	Brief write up of the Documents	From where one can get a copy of Rules, Regulations, Instructions, Manual and Records	Address, Telephone No., Fax, E-Mail & Others	Fee charged by the Department for a copy of Rules, Regulations, Instructions, Manual and Records (if any)
1	2	3	4	5	6	7
1	Odisha Educational Manual	Permanent	All Rules conducting Service of employees in Educational	From Book stores and College Library	Lahunipara College Lahunipara, Sundargarh	As prescribed Government
2	Odisha Educational service Rule	Permanent	All Rules conducting Service of employees in Educational	From Book stores and College Library	Lahunipara College Lahunipara, Sundargarh	As prescribed Government
3	G.B. Resolution	Permanent	Written decision taken by G.B.	From principal	Lahunipara College Lahunipara, Sundargarh	As prescribed Government
4	Admission Register	Permanent	Contains the completed Bio Data of the students admitted	From principal	Lahunipara College Lahunipara, Sundargarh	As prescribed Government
5	Cash Book	Permanent	All Accounts matter	From principal	Lahunipara College Lahunipara, Sundargarh	As prescribed Government
6	Attendance Register (Students and Staff)	Permanent	Daily attendance	From principal	Lahunipara College Lahunipara, Sundargarh	As prescribed Government
7	Staff Council Resolution Book	Permanent	Written decision taken by staff	From staff Council secretary	Lahunipara College Lahunipara, Sundargarh	As prescribed Government

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information available	Unit/ Section, where available	Retention Period, where available
1	2	3	4	5
1	G.B. Resolution	Written decision taken by G.B.	From Principal	Principal
2	Admission Register	Students Biodata	From Principal	Principal
3	Cash Books	All Accounts	From Principal	Principal
4	Attendance Register (Students and staff)	Daily Attendance	From Principal	Principal
5	Service Book of staff	Service Record	From Principal	Principal
6	Personal files of staff	Day to day Service record	From Principal	Principal
7	Staff Council Resolution	Written decision taken by Staff	From Principal	Principal

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Subject/ Topic	Is it Mandatory to ensure Public Participation (Yes/ No)	Arrangements for seeking Public Participation
1	2	3	4
1	Atmosphere of the college and discipline	No (because Public representatives are already in the College G.B.)	Public meeting, inviting parents to College
2	Student's performance in exams	No	Letters to parents meeting
3	Development activities/works	No	Public meeting

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.	Name	Type of Affiliated Body	Brief Introduction	Role	Structure and Member Composition	Address	Head of the Body
1	2	3	4	5	6	7	8
1	College Governing Body	Approved by Govt.	Decision taken at college level		Sub Collector, Bonai as President	Sub Collector, Bonai	Lahunipara College, Lahunipara, Sundargarh
2	Staff Council	Formed by the Principal	Internal decision taken by the staff		Principal as chairman	College	Secretary and Staff
3	Admission Committee	Formed by the Principal	Decision on admission		Principal as chairman	-	Admission in Charge and Staff
4	College Advisory Board	Formed by the Principal	Decision on all administrative matters		Principal as chairman	College	Coordinator & Staff
5	Anti Ragging Cell	Formed by the Principal	To prevent ragging in the college		Principal as chairman	College	All HODs
6	Grievance Cell	Formed by the Principal	To listen and solve the problem of the students		Principal as chairman	College	T.R. Nayak, D. Mahanta and N.N. Pradhan

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Hemalata Rihal	Principal-in-charge & Lect . In English		9437224028		Principallahunipara college@gmail.com	Lahunipara Higher Secondary School Lahunipara, Sundargarh
2	Latika Besra	Lect In History		8280993972		-do-	-do-
3	Vacant	Lect. in Odia				-do-	-do-
4	Netrananda Pradhan	Lect. in Math		9438210190		-do-	-do-
5	Mrs. Somadutta Pattanaik	Lect. in Chemistry		7205083818		-do-	-do-
06	Mamata Mahanta	Lect in Biology		9937770890		-do-	-do-
07	Niranjan Ojha	Lect in Physics		9348320092		-do-	-do-
08	Purna Chandra Mahanta	Librarian		8763432700		-do-	-do-
09	Vacant	Jr. Clerk				-do-	-do-
10	Surendra Mahanta	Jr. Clerk/ Typist		9437768657		-do-	-do-
11	Uma Shankar Mahanta	Jr. Clerk		9437768487		-do-	-do-
12	Kapilendra Mahanta	Library Attendant		9437952708		-do-	-do-
13	B. Mahanta	Peon		9438622198		-do-	-do-
14	M. Mahanta	Peon		9437459634		-do-	-do-
15	D. Mahanta	Peon		9437722729		-do-	-do-
16	Smt. C. Mahanta	Lady Attendant		9437787376		-do-	-do-
17	Smt Santoshi Mukhi	Sweeper		8895157352		-do-	-do-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Gross Pay
1	2	3	4
1	Hemalata Rihal	Principal-in-charge & Lect . In English	59085
2	Latika Besra	Lect In History	59085
3	Vacant	Lect. in Odia	-
4	Netrananda Pradhan	Lect. in Math	27522
5	Mrs. Somadutta Pattanaik	Lect. in Chemistry	27522
06	Mamata Mahanta	Lect in Biology	Management
07	Niranjan Ojha	Lect in Physics	Management
08	Purna Chandra Mahanta	Librarian	81900
09	Vacant	Jr. Clerk
10	Surendra Mahanta	Jr. Clerk/ Typist	47034
11	Uma Shankar Mahanta	Jr. Clerk	47034
12	Kapilendra Mahanta	Library Attendant	42237
13	B. Mahanta	Peon	40248
14	M. Mahanta	Peon	40248
15	D. Mahanta	Peon	40248
16	Smt. C. Mahanta	Lady Attendant	39078
17	Smt Santoshi Mukhi	Sweeper	11830

MANUAL-11

The Budget Allocated to each Agency

[Section-4(1) (b) (xi)]

Not Applicable

Manual-12

Manner of Execution of Subsidy Programmes

[Section-4(1)(b) (xii)]

Not Applicable

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4(1) (b) (xiii)]

Not Applicable

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities/ Schemes for which Electronic Data Available	Type of Document	Can it be shared with Public?	Is it Available on Website or is being used as Backend Database?
1	2	3	4	5
1	Admission
2	Library
3	Accounts
4	Examination

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Through News Paper
2	Notice Board
3	Others means of advertising; Wall notice, letters to public &parents
4	Prinicipal Phone No 9437344525

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	N.N. Pradhan	Lect. in Math		9538210190		Principal Lahunipara college@ gmail.com	Lahunipara Highersecondary School, Sundargarh

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Hemalata Rihal	Principal,I/C Cum Lect. in English		9437224028		Principal Lahunipara college@ gmail.com	Lahunipara Highersecondary School, Sundargarh

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Only 01 Question under RTI Act has asked for information from the college it was duly answered.
Application form: [Click Here]
Rs.10/- as prescribed by the Govt.
No training imparted to the public/Clients by the college so far.

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