Introduction
O/o the District Education Officer, Phulbani, Kandhamal is located at Phulbani, Kandhamal, Odisha.
This office comes under the Department of School & Mass Education, Govt. of Odisha.
The main function of this institution is to maintain the records, rules, manuals and all other officer documents to facilitate the right to information.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1. About the Organization:
The District Education Officer, Phulbani under control of Director of Secondary Education, Odisha, BBSR. It is situated on the state Road of Phulbani District of Kandhamal. It is controlling all the High schools and Block Education Officers in the district.
2. Mission/ Vision:
i. To achieve the target of universalisation of education.
ii. To reduce the dropouts and stagnation.
iii. To develop the infrastructure facilities of the school.
iv. To build the capacity of the teachers through in-service training.
v. To provide quality education of the children within the age group of 6-14.
3. Allocation of Business:
i. To Inspect the Schooling system and to take remedial measure for quality improvement.
ii. Appointment and transfer of teachers and office staff and to make payment of their salary and others legitimate dues.
4. Duties to be performed to achieve the mission:
Responsibilities have been distributed to individual staff member as per their respective job chart and to supervise it for timely disposal.
5. Details of service rendered:
To monitor all the educational administrative and financial affairs, including smooth conduct of public examination in the circle.
6. Citizens' Interaction:
P.T.A., M.C., School Committee have formed as per rules for participatory management of quality education.
7. Working hours both for Office and Public:
10 A.M. to 5.30 P.M. with half an hour lunch break on every working day except morning office during summer which is 7 AM to 1 PM without lunch break.
8. Public Interaction, if any:
This organization interacts with the public for fulfillment of their demands regarding access to education and establishment of high schools, appointment and transfer of teaching and non-teaching staff and other public works relating to education.
9. Grievance redresses mechanism:
Grievance cell is function on every Saturday. In other working days special grievance has heard for smooth management. Grievance petitions received from various quarters are enquired into and action is being taken as per rule within stipulated time.
10. Postal Address of the Main Office:
District Education Officer, Phulbani
At/Po.-Masterpada
Dist.-Kandhamal
PIN Code-762001
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. No. |
Designation |
Powers |
Duties |
|||
|
Administrative |
Financial |
Statutory |
Others |
|||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
District Education Officer |
Yes |
Yes |
Yes |
Yes |
Inspection of schools management of schools and office establishment, appointment, Transfer of Subordinates, legal matters, M.C, P.T.A. Recognition of Schools etc. |
|
2 |
Additional District Education Officer, Kandhamal,Phulbani(1 ) |
|
Yes |
Yes |
Yes |
To make payment of salary and management of office establishment, Drawing and Disbursing officer of establishment/ High School. |
|
3 |
Additional District Education Officer,Phulbani(2) |
|
Yes |
Yes |
Elemantary Education/ Scheme/ Academic |
|
|
3 |
District Physical Education Officer(DPEO) |
|
|
Yes |
Yes |
Inspection of Schools, Game & Sports, JRC, Scouts & Guides, NCC & Others activities relating to sports. |
|
4 |
Statistical Investigator (SI) |
|
|
Yes |
Yes |
Collection & Compilation of Educational Statistic of Secondary Schools |
|
5 |
District Science Supervisor |
|
|
|
Yes |
All type of Science activities & Training Programme,NMMS,NTS &Pathani Samanta Mathemetices Sch. |
|
6 |
Auditor |
|
|
|
|
To Audit all School records & Office records. |
|
7 |
Section Officer |
|
|
Yes |
Yes |
To Supervise and monitor the day to day work of office. |
|
8 |
Senior Assistant |
|
|
|
Yes |
Maintain records of staff and deals with ministerial jobs. |
|
9 |
Junior Assistant |
|
|
|
Yes |
Maintain Records & files,Bill & Budget |
|
10 |
IV Class |
|
|
|
|
Manual work |
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
1. What are the documented procedures/ laid down procedures/ Defined Criteria/ Rules to arrive at a particular decision for important matters? What are different levels through which a decision process moves?
District Education Officer, Kandhamal, Phulbani may be taken any decision after meeting of the Teachers, Staff-Members, Collector, Zillaparishad. If it is not satisfied the same may forwarded to the Directorate, BBSR/ S&ME Dept. for necessary action.
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl. No. |
Activities |
Time Frame/ Norm |
Remarks |
|
1 |
2 |
3 |
4 |
|
1 |
Payment of Salary |
Within the 1st week of every month |
Payment of salary made in time |
|
2 |
Court cases |
Dispose of within the stipulated time |
|
|
3 |
Pension |
Provisional Pension is sanction in the same day of retirement |
|
|
4 |
Transfer |
Made as per Govt. rules during the beginning of educational session |
|
|
5 |
Appointment & promotion |
Made within the time as per Govt. Orders |
|
|
6 |
School Inspection |
Made every year as least once to every school and subordinate office |
|
|
7 |
Conduct of Public Examination & Publication of result |
Done at the end of the educational session |
|
|
8 |
Co. Curricular activities |
Made as the Block, Edn. District & Circle level every year by scheduled time |
|
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
Note: This Office is not an independent entity and does not frame any rules, rather acts according to the rules, principle and laws framed by the Govt., B.S.E, and D.S.E, Odisha. However the office acts according to Odisha, Service Code, Govt. Servant Conduct Rules, Classification, Control and Appeal Rules. O.G.F.R., Odisha Education Code, Odisha End. Act, Conduct of Exam. Rules, Odisha Edn. Manual, P.T.A, Rules, Right to Information Acts, 2005 and others amendment made from time to time by the Legislature, Judiciary and the Administrative Authorities.
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Nature of Record |
Details of Information Available |
Unit/ Section, Where Available |
Retention Period, Where Available |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Service Book |
Details information of employee |
Section Assistant |
Maintained regularly at the time of saction of periodical increment , , service verification, Leave and etc. |
|
2 |
Log Book |
Detailed of letter received and despatch |
Section Assistant |
Higher letter within three days lower by seven days |
|
3 |
Bill Book, Cash Book, Acquaintance Registers |
Details of financial transaction |
Accounts Section |
Everyday all the transaction is recorded |
|
4 |
Stock and Store Registers |
All the assets of the office |
Section Assistant |
Used and Damaged of articles and recorded in time |
|
5 |
Issue register |
Record of letter Issued including D.O. |
Section Assistant |
Everyday |
|
6 |
Received register |
Record of letter Received |
Section Assistant |
Everyday |
|
7 |
Peon Book |
Record for letters delivered locally |
Section Assistant |
Everyday |
|
8 |
Register of Grievancess received from collector/ Govt/NHRC & OHRC |
Records & action taken report maintained
|
Section Assistant |
Every day |
|
9 |
Roster register |
Record on appointment and promotion in respect of S.C/ S.T as per roster point |
Estt. Section |
As and when appointment and promotion is made |
|
10 |
Register of Assembly questions |
Record of A.Q No. and Name of questioner |
Concerned section |
In the same day |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
As per provision & Guideline of Govt. S & ME Department different committees have been constituted .
1- District Transfer Committee
2- District Promotion Committee
3-Committee for sanction of RACP of employees
4-District Purchase Committee
5- Sexual Harassment of women at work place
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]Sl. No.
|
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
SRRI RAJESH KUMAR SWAIN-OES-I |
DEO |
06842 253320 |
7978121962 |
06842 253321 |
deokandhamal16@gmail.com |
O/o the District Education Officer, Phulbani At/Po.- Phulbani |
|
2 |
POST Vacant |
ADEO |
|
|
|
|
|
|
3 |
SRI MANAS RANJAN DASH, OES-I |
ADEO |
889554524 | ||||
|
4 |
Sanjaya Kumar Patro |
DPEO |
|
7008093853 |
|
|
|
|
5 |
Post Vacant |
SI |
|
|
|
|
|
|
6 |
SIMANCHALA SWAIN |
DSS |
|
9439571718 |
|
|
|
|
7 |
Saroj Kumar Patra |
Auditor |
|
9437003057 |
|
|
|
|
8 |
Rabindra Kumar Das |
Section Officer |
|
6370101366 |
|
|
|
|
9 |
Post Vacant |
Steno |
|||||
|
10 |
Seshadeb Bhoi |
Sr.Asst | 9438212233 |
|
|
|
|
|
11 |
POST VACANT |
Sr. Asst |
|
|
|
|
|
|
12 |
Pradeep Kumar Pattnaik |
Sr. Asst |
|
9437101564 |
|
|
|
|
13 |
Surya Narayan Kanhar |
Jr. Asst |
|
9438378285 |
|
|
|
|
14 |
Aswini Kumar Parichha |
Jr. Asst |
|
6370225643 |
|
|
|
|
15 |
Padmalaya Hota |
Jr. Asst |
|
8763389665 |
|
|
|
|
16 |
Sangram keshri Singh |
Peon |
|
|
|
|
|
|
17 |
Post Vacanct |
Peon |
|
|
|
|
|
|
18 |
Urbasi Mallick |
Peon |
|
7653050971 |
|
|
|
|
19 |
Post Vacant |
Peon |
|
|
|
|
|
|
20 |
Ramakanta Mallick |
NW-cum-Sweeper |
|
9439707669 |
|
|
|
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. No. |
Name |
Designation |
Scale of Pay (In Rs.) |
Present Pay (In Rs.) |
Grade Pay (In Rs.) |
The Procedure to Determine the Remuneration as Given in the Regulation |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Post Vacant |
DEO |
|
|
0 |
|
|
2 |
Smt. Nirupama Dora |
ADEO |
67700-20800 (Level-13) |
69700 |
0 |
|
|
3 |
Post Vacant |
ADEO |
|
|
0 |
|
|
4 |
Post Vacant |
DPEO |
|
|
0 |
|
|
5 |
Vacant |
S.I |
|
|
|
|
|
6 |
Ashok Ku. Patra |
DSS |
35400-112400 (Level-9) |
62200 |
0 |
|
|
7 |
Rabindra Kumar Das |
S.O |
35400-112400 (Level-9) |
52000 |
0 |
|
|
8 |
Saroj Ku. Patra |
Auditor |
35400-112400 (Level-9) |
52000 |
0 |
|
|
9 |
Post Vacant |
Steno |
||||
|
10 |
Kalidash Pradhan |
Sr. Asst |
25500-81100 (Level-7) |
48900 |
0 |
|
|
11 |
Pradeep Kumar Pattanaik |
Sr. Asst |
25500-81100 (Level-6) |
50400 |
0 |
|
|
12 |
Seshadev Bhoi |
Sr.Asst |
25500-81100(Level-7) |
48900 |
|
|
|
13 |
Surya Narayan Kanhar |
Jr. Asst |
19900-63200 (Lervel-4) |
27600 |
0 |
|
|
14 |
Aswini Kumar Parichha |
Jr. Asst |
1990-63200 (Level-4) |
26800 |
0 |
|
|
15 |
Padmalaya Hota |
Jr. Clerk |
19900-63200(Level-4) |
26800 |
0 |
|
|
16 |
Nakula Senapati |
Peon |
18000-56900 (Level-3) |
36100 |
0 |
|
|
17 |
Urbasi Mallick |
Peon |
16600-52400 (Level-1) |
16600 |
0 |
|
|
18 |
Post Vacant |
Peon |
||||
|
19 |
Post Vacant |
Peon |
|
|
0 |
|
|
20 |
Ramakanta Mallick |
NW |
17200-54600 (Level-2) |
34400 |
0 |
|
|
21 |
|
Data Entry Operator (Out-sousrcing) |
- |
|
0 |
BUDGET PROVISION FOR THE YEAR-2023-24
Scheme PAY & GP DA HRA
1- 101-Inspection (Non Plan) 4096380 5407230 105833
2- 151- Sanskrit Tol(Aided)(01 No) 283440 374136 -
3- 73- Sanskrit Tol(Aided)(01No) 1040640 1373660 -
4- 109 Govt. Secondary H/S, 168767716 64131734 2653530
5- 610 Aided High Schools(07Nos) (TotalPay+GP+DA= 41798669
6- 109 Govt. Secondary, Contract Teacher -
7- 48 Aided High Schools(3Nos) (Total Pay +GP+ DA=8747412)
8- Notified High Schools (54Nos) (Total Pay +GP= 82583892)
SCHEME WISE SANCTIONED POST & VACANCY POSITION
Scheme Sanctioned Post Vacancy Position
1- 101-Inspection (Non Plan) DEO-1 01
ADEO-02 01
DPEO-01 01
Section Officer-01
S.I-01 01
DSS-01
Auditor-01
Steno-01 01
Sr. Assistant-03
Jr.Assistant-03
Daptari-01 01
Class-IV-05 02
2-151- Sanskrit Tol( Aided)(01No) Headpandit -01 01
Asst.Pandit -03 03
TGT-Arts-01 01
T.I.-01
T.M-01 01
3-73- Sanskrit Tol (Aided)(01No) Headpandit-01 01
Asst.Pandit-03 03
TGT-Arts-01 01
T.I.-01 01
T.M-01 01
4-109 Govt.Secondary H/S, HM, Sr.SES-22 10
TGT-58
Classical Tr-13 08
Hindi Tr-05 03
PET-10 01
Jr.Clerk-22 02
Peon-29 01
Toatal Sanctioned Post- Men in Position
5-610 Aided High Schools 82 77
6-109 Govt.Secondary Contract Tr. 392 269
7-48 Aided High Schools( 03 Nos) 38 17
8-Notified High Schools(54Nos) 648 508
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)
1- MDM Scheme
2-Scheme for Distribution of Free Bi- Cycle
3-Odisha Adarsha Vidyalaya
4-List of Odisha Adarsha Vidyalaya , Kandhamal
5- Information on Activities of Science & Mathematics
6-Information on Pathani Samanta Mathematics Schoolarship Test
7-Information on ICT @ School
8- National Means-cum- Merit Schjoolarship Scheme
9-Nationa Talent Search Examination (NTS)
10- Vision & Mission
11-The Structure- Field functionaries
12- Conduct of Assessment Test of Learnersa
MANUAL-13 Particulars of Recipients of Concessions, Permits or Authorizations Granted [Section-4 (1) (b) (xiii)]
MANUAL-11
Budget Allocated to each Agency
[Section-4(1) (b) (xi)]
| Scheme | No of Employee | Amount Required for the Year-2016-17 | Remarks |
| Office Estd | 20 | 8990825 | |
| T.O.H.S | 133 | 61071903 | |
| Contract Trs. | 269 | 39486000 | |
| 73-Sanskrit Tols | 05 | 1497000 | |
| 48-Aided H.S | 01 | 574960 | |
| 48-Aided H.S | 16 | 8269894 | |
| 610-Aided H.S | 76 | 36664648 | |
| Block Grant H.S | 504 | 38876000 |
MANUAL-14 Information Available in an Electronic Form [Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. No. |
Facility Available |
Nature of Information Available |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
Notice Board |
Public notice on admission, competition, Public Exam. |
10.00 AM to 5.30 PM on every working day |
|
Appointment of teachers |
|||
|
List of selected candidate etc. |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Assistant Public Information Officer (APIO):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri Rabindra Kumar Das |
Section Officer |
06842 253320 |
6370101366 |
|
deokandhamal16@gmail.com |
O/o the District Education Officer, Phulbani, Dist.- Kandhamal |
Public Information Officer (PIO):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri Sanjaya Kumar Patro |
DPEO |
06842 253320 |
9778129191 |
|
deokandhamal16@gmail.com |
O/o the District Education Officer, Phulbani, Dist.- Kandhamal |
First Appellate Authority (FAA):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Rajesh Kumar Swain, OES-I |
District Education Officer |
06842 253320 |
7978121962 |
|
deokandhamal16@gmail.com |
O/o the District Education Officer, Phulbani, Dist.- Kandhamal |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
|
Sl. |
Name |
Designation |
Date of Joining |
|
1 |
2 |
3 |
4 |
|
1 |
PRAMOD KUMAR SARANGI |
DEO |
03-11-2021 |
|
2 |
SMT. NIRUPAMA DORA |
ADEO | 01-06-2021 |
|
3 |
RABINDRA KUMAR DAS |
Section Officer |
16-07-2020 |
|
4 |
ASHOK KUMAR PATRA |
DSS |
03-07-2007 |
|
5 |
SAROJ KUMAR PATRA |
Auditor |
31-08-2018 |
|
6 |
KALIDASH PRADHAN |
Sr. Assistant | 02-03-2019 |
|
7 |
PRADIP KUMAR PATTANAIK |
Sr. Assistant |
21-09-2020 |
|
8 |
SESHADEV BHOI |
Sr. Assistant |
17-01-2023 |
|
9 |
SURJYA NARAYAN KANHAR |
Jr. Assistant |
28-01-2020 |
|
10 |
ASWINI KUMAR PARICHHA |
Jr. Assistant |
05-01-2021 |
|
11 |
SMT. PADMALAYA HOTA |
Jr. Assistant |
08-01-2021 |
|
12 |
Nakula Senapati |
Peon |
16-05-1989 |
|
13 |
SUKADEV PRADHAN |
Peon |
31-05-2022 |
|
14 |
Ramakanta Mallick |
NW |
20.5.1999 |
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