Introduction
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1. Brief History of the Public Authority:
Odisha Home Guards organization is a voluntary organization both in character and concept. It is governed as per guide lines and instruction contend in Odisha Home Guards, Act and Rule 1961 & 62 and compendium of instructions of Home Guards published by Govt. of India in M.H.A, New Delhi. Commandant General, Home Guards Cuttack Act as a head of office. Presently the organization is running with 15708 Home Guards and 435 Paid Staff in the State out of this 460 H.G and 6 paid staff in Cuttack District Hrqs.
Home Guards are auxiliary to State Police are rendering valuable service to the society. The services of Home Guards have been appreciated both by public and press in last super cyclone and high floods.
The motto of Organization is "Niskam Seva".
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
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Sl. No. |
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1 |
Designation |
Commandant Home Guards of Cuttack City Office, Cuttack |
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Powers |
Administrative |
Enrollmenting and discharging of HGs, Disciplinary authority in respect and Paid Staff and Home Guards within the Urban Police District. |
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Financial |
As per delegation of Financial Powers in O.G.F.R. |
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Statutory |
Overall supervision of Home Guards administrative within the Urban Police Districts. |
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Duties |
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2 |
Designation |
A.C/ D.S.P Home Guards |
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Power |
Statutory |
Overall supervision of Home Guards administration within the Urban Police District as powers delegated by the C.G. Home Guards, Odisha & Commandant, HGs. Cuttack UPD. |
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Duties |
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3 |
Designation |
R.I Home Guards |
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Power |
Statutory |
Overall supervision of Home Guards administration within the Urban Police District as powers delegated by the C.G. Home Guards, Odisha & Commandant, HGs. Cuttack UPD. |
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Duties |
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4 |
Designation |
Sgt. Home Guards. |
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Power |
Statutory |
Duties assigned by the District Commandant Home Guards. |
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Duties |
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MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
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Sl. No. |
Activity |
Level of Action |
Time Frame |
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1 |
2 |
3 |
4 |
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1 |
Enrolment and discharge of Home Guards grievance settled by personal hearing through Grievance Register of Home Guards Office, Cuttack City, Cuttack |
Acted upon promptly and after due enquire necessary follow up action is taken |
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2 |
Application of enrollment Home Guards |
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MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
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Sl. No. |
Activity |
Time Frame/ Norm |
Remarks |
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3 |
4 |
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1 |
Inspection |
Commandant Home Guards Cuttack UPD will inspect Home Guards Office once in a year. |
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Power delegate to D.S.P HGs to inspect the HGs. Unit of all Police Stations in a year. |
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2 |
Rehabilitation Assistance Scheme for deceased Home Guards |
All application received for rehabilitation to family of Home Guards, being sent to Govt. through Commandant General, Home Guards, Odisha for necessary action |
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3 |
Tour Diary |
ACP Home Guards submits his Tour Diary to Commandant General Home Guards, Odisha every month. |
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MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
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Sl. No. |
Name of the Act, Rules, Regulations etc. |
Brief gist of the Contents |
Reference No., if any |
Price in case of Priced Publications |
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1 |
2 |
3 |
4 |
5 |
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1 |
Police Act, 1861 |
Prescribes the basic framework for functioning of police in the country. |
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2 |
Police Manual Rules, Vol-I |
Prescribes rules for general functioning of police |
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3 |
Police Manual Rules, Vol-II |
Prescribes various procedures, forms, regulations etc, to operationalise the Police Manual Rules |
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4 |
Police Circular Order and Police Order |
These are executive instructions governing various spheres of police functioning. |
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5 |
Odisha Service Code |
Governs the general service conditions of the employees working under State Govt. |
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6 |
Odisha Govt. Financial Rules |
Governs rules for financial transactions of all Govt. Deptt. |
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7 |
Odisha Treasury Code and Odisha Treasury Manual |
Prescribes the functioning of Treasury and Treasury related transactions. |
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8 |
Odisha State Civil Service (Classification, Control and Appeal), Rules |
Applicable to the officers above me rank of Inspectors. It govern the service conditions and disciplinary action etc. in respect of employees above the rank of Inspectors excepting IPS officers |
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9 |
Compendium Home Guards, Act & Rules |
Govern various activities by police in accordance with law. |
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MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
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Sl. No. |
Nature of Record |
Details of Information Available (Statutory Document) |
Unit/ Section, where Available |
Retention Period, where Available |
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1 |
2 |
3 |
4 |
5 |
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1 |
Compendium of instructions of Home Guards |
Statutory rules relating to Home Guards, function |
As branches of the Home Guards, organization |
Permanent Records |
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2 |
Home Guards, Act & Rules 1961-1962 |
-do- |
-do- |
-do- |
| Administrative Documents | ||||
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3 |
Service Book |
Service profile of the employee concerned DPO/ RO Cuttack UPD. |
As branches of the Home Guards, organization |
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4 |
D.O. Book |
Appointment and discharge of Home Guards, and other administrative office matters of the Organisation. |
District Home Guards organization |
Permanent |
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5 |
Office Order |
-do- |
C.G. Home Guards |
Permanent |
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6 |
Enrollment Register |
Regarding enrollment of Home Guards. |
District Home Guards organization |
Permanent |
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7 |
Home Guards Register |
Disposition of Home Guards |
District Home Guards organization |
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8 |
E.L/ C.L Register |
Grant of leave |
All staff of the Home Guards Oraganisation |
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9 |
Change Report |
Making and taking over charge by the GOs |
All Commandant Home Guards Office Cuttack of the Home Guards organization |
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10 |
Muster Roll Bill Register, Book of Drawals and Cash Book |
Drawal of Sundry, DCA of Home Guards & other claims of the staff |
Commandant Home Guards, Cuttack City, Cuttack |
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MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
Not Applicable
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
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Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
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Address |
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2 |
3 |
4 |
5 |
6 |
7 |
8 |
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1 |
S. Praveen Kumar, IPS |
Commandant Home Guards |
0671 |
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0671 |
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Commandant Home Guards, Cuttack City, Cuttack |
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2 |
Sri Ranjit Kumar Tripathy, OPS |
ACP Home Guards |
0671 2302552 |
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0671 |
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2nd-in-Command, Home Guards, Cuttack City, Cuttack |
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3 |
Sri Anil Kumar Pradhan |
R.I. Home Guards |
-do- |
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-do- |
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-do- |
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4 |
Sri Ramjit Hemram |
Sgt. Home Guards |
-do- |
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-do- |
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-do- |
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5 |
Sri N. Mohapatra |
Acct. Home Guards |
-do- |
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-do- |
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-do- |
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6 |
Sri Kabindra Behera |
Dri. Hav. Home Guards |
-do- |
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-do- |
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-do- |
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7 |
Sri Kanhu Ch. Lenka |
Hav. Home Guards |
-do- |
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-do- |
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-do- |
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8 |
Sri Krushna Ch. Das |
Arms. Hav. Home Guards |
-do- |
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-do- |
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-do- |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
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Sl. No. |
Name |
Designation |
Monthly Remuneration |
Gross Pay |
Net Pay |
The Procedure to Determine the Remuneration as Given in the Regulation |
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6 |
7 |
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1 |
S. Praveen Kumar, IPS |
Commandant Home Guards |
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2 |
Sri Ranjit Kumar Tripathy, OPS |
ACP Home Guards |
40,008 |
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3 |
Sri Anil Kumar Pradhan |
R.I. Home Guards |
On deputation from R.O. Cuttack UPD |
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4 |
Sri Ramjit Hemram |
Sgt. Home Guards |
On deputation from R.O. Cuttack UPD |
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5 |
Sri N. Mohapatra |
Acct. Home Guards |
20,029 |
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6 |
Sri Kabindra Behera |
Dri. Hav. Home Guards |
23,444 |
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7 |
Sri Kanhu Ch. Lenka |
Hav. Home Guards |
22,896 |
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8 |
Sri Krushna Ch. Das |
Arms. Hav. Home Guards |
23,735 |
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MANUAL-11
Budget Allocated to each Agency
[Section-4(1) (b) (xi)]
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Sl. No. |
Major Head |
Activities to be Performed |
Sanctioned Budget |
Budget Estimate |
Revised Estimate |
Expenditure for the last Year (in Rs.) |
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5 |
6 |
7 |
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1 |
2055 Modernization of police Force 08- Assistance to State Police Organization in kind 080031-Grant in and under grant No. 53 Police for the year 2008-09 |
Construction of C.T.I Building at Naraj, Cuttack dist. |
1,15,00,000 |
3,11,48,000 |
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Administration approval accorded by Govt. vide Home Deptt. Letter No. 1781/CD, dtd. 30.10.2009 necessary steps has been taken to start the construction by the Odisha Police Housing & Welfare Corporation. |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
Nil
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
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Sl. No. |
Name and Address of the beneficiary |
Nature of concession/ permit/ authorization provided |
Purpose for which granted |
Scheme and criterion for selection |
No. of times similar concession given in past with purpose |
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3 |
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6 |
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1 |
Awardees of President's HGs. & Civil Defense Medal for Gallantry |
10,000 and Medal |
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2 |
President's HGs. & Civil Defense Medal for dusting wish service |
10,000 and Medal |
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3 |
President's HGs. & Civil Defense Medal for meritorious service |
5,000 and Medal |
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MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
Information relating this Home Guards Directorate will available in website www.homeorissa.gov.in vide sub-site Home Guards.
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
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Sl. No. |
Facility Available |
Nature of Information Available |
Working Hours |
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3 |
4 |
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1 |
Office Library |
There is a library in this Directorate |
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2 |
Drama and Shows |
There is no such system available |
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3 |
Through Newspaper |
Some news relating to Home Guards are published Newspaper |
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4 |
Exhibition |
Sometimes Home Guards are attending Exhibitions |
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5 |
Notice Board |
There is a Notice Board in this Directorate |
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6 |
Inspection of Records in the Office |
Yes |
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7 |
System of issuing of copies of Documents |
Copies of documents are being issued through P.I.O. of this Office. |
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8 |
Printed Manual Available |
Printed Manual may be available if necessary |
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9 |
Website of the Public Authority |
Information will be available through Website www.homeorissa.gov in vice sub site Home Guards. |
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10 |
Other means of advertising |
We are advertising relating to official issues through I&PR Dept. |
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MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Asst. Public Information Officer (APIO):
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Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
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Address |
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2 |
3 |
4 |
5 |
6 |
7 |
8 |
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1 |
Sri Anil Kumar Pradhan |
R.I. Home Guards |
0671 |
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0671 |
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2nd-in-Command, Home Guards, Cuttack City, Cuttack |
Public Information Officer (PIO):
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Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
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Address |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
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1 |
Sri Ranjit Kumar Tripathy, OPS |
ACP Home Guards |
0671 |
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0671 |
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2nd-in-Command, Home Guards, Cuttack City, Cuttack |
First Appellate Authority (FAA):
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Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
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Address |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
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1 |
S. Praveen Kumar, IPS |
Commandant Home Guards |
0671 |
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0671 |
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Commandant Home Guards, Cuttack City, Cuttack |
MANUAL-17 Other Useful Information [Section-4 (1) (b) (xvii)]