Joint Director, Consolidation, Range-III, Cuttack

Introduction

O/o the Joint Director, Consolidation, Range-III is located at Cuttack, Odisha.

This office comes under the Department of Revenue & Disaster Management, Govt. of Odisha.

The main functions of this institution is to for improvement of agriculture productivity application of modern agricultural implements, consolidation programme was taken up with the objective of preparing and updating land records and maps, consolidating the scattered fragments and to prevent further fragmentation of lands under this range.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Name and Address of the Office:

Office of the Joint Director, Consolidation, Range-III, Cuttack, At- Major Settlement Office, Zobra, 2^nd Floor, Cuttack w. e.f. 2.10.2008 Phone No. 0671-2548990.

2. Particulars of Organization, Function and Duties:

i) This Range started functioning since 24.1.1979 named as Dy. Director CH. Range-IV fixing its headquarters at Cuttack with its territorial jurisdiction confined with the area of Tangi, Choudwar, Cuttack Sadur & Niali. This range has been named as D.D.CH. Range-III, Cuttack w.e.f. 26.12.1989. This range is now functioning in a Government building at Major Settlement Office, Zobra, Cuttack.

This Present position of Officers and camps under this range is as follows:

Sl. No.	Name of the Circle	Camps
1	2	3
1	C.O., Cuttack Sadar, At/ Po- Kalyanagar, Dist.: Cuttack
2	C.O., Niali, At/ Po- Niiali, Dist.: Cuttack

ii) Function and Duties:

For improvement of agriculture productivity application of modern agricultural implements, consolidation programme was taken up with the objective of preparing and updating land records and maps, consolidating the scattered fragments and to prevent further fragmentation of lands under this range.

As per the provisions of clause (1) of Section 2 the Joint Director has been appointed by the State Govt. to discharge the function of Director under Section 6,12,20,21,44,45 and 55 (3) of the consolidation Act.

The Joint Director has different functions as laid down under Odisha consolidation of Holdings and prevention fragmentation of land Act, 1972 and Consolidation Manual Vol. I II and III.

a. To inspect Circle offices and camps under his control including annual inspection.
b. Joint Director has been provided the statutory powers to issue notification constitution units and initiating preparation of maps and land register in respect of each unit u/s 6(1). He is the appellate authority of Additional Sub-Collector. Asst.consolidation Officers u/s 12 and rule 20 against orders to Additional Sub Collector. He shall confirm the provisional consolidation scheme u/s 20 of the Act. He has been provided powers of Civil Court to exercise u/s 44 of the Act. He is also appellate authority against hearing of penalty for destruction, damage or removal of survey marks u/s 55(3) of the Act.
c. To review the progress of the Consolidation Scheme.
d. To review monthly disposal of cases by Addl. Sub-Collector and Asst. Consolidation Officers.
e. To sanction pension, gratuity and death-cum-retirement benefit of his employees as appointing authority to them as per C.C.A (Pension) Rules 1992.
f. To furnish C.C.Rs of consolidation Officers as reporting Officer.
g. To sanction increments, leave, advance of G.P.F. As per provision of Act and Rules.

iii. Asst. Consolidation Officer:

A Person notified as A.C.O. u/s 2(c) of the Odisha Consolidation of Holdings and Prevention Fragmentation of Land Act 1972 by the consolidation commissioner to exercise the powers and perform the duties of as A.C.O. Under O.C.H. & P.F.L. Act 1972 and the rule made their under. The A.C.O. is a field Officer and implements the Scheme by holding Camps. Besides, one A.C.O.is holding duty posts at Range Officer as A.C.O. (Hqrs) and A.C.O. (Tech). The A.C.O. (Hqrs) is the in charge officer of Accounts, Establishment, Job-Contract Establishment Store, Technical Section. The Joint Director has delegated financial power to A.C.O. (Hqrs) as delegated Drawing Disbursing officer as per S.R. 102 of O.T.C. Vol. II.

The A.C.O.s has been provided the following statutory of power and functions.

a. To Prepare map, L.R., determination for valuation and share to joint holding u/s 6(1) of the Act.
b. Partition of joint holdings u/s 7(1) of the Act.
c. Preparation of statement of principles u/s 8(1) of the Act.
d. Publication of L.R. & Map u/s 9(1) of the Act.
e. Disposal of cases u/s 10 (1) of the Act on consolidation and cases u/s 15(1) of the Act.
f. Publication of records and maps u/s 13(1) of the Act.
g. Preparation of P.C.S. u/s 17 of the Act.
h. Publication of P.C.S. Maps and records u/s 18(1) of the Act.
i. Publish the confirmed P.C.S. Records and maps u/s 21(1) of the Act.
j. Publication of final map sand records u/s 22(2) of the Act.
k. Demarcation of chaka u/r 28 of the Act.

Besides, the Asst. Consolidation officer has executive function to manage the Camps and field staff.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	All Officers & Employees
	Powers and Duties	They are only responsible to keep the documents and files and place them before the concerned officer in charge of the Section in time or as on calls as per O.R.M. 1964.
		They also assist the officers by putting rules/ reference and connected documents.
		The Clerks are the consolidation of the files. The files of each section are being dealt by them.
		For each dealing clerks are maintaining the following routine register as per ORM 1964 to watch timely disposal of letters:
		Log Book
		File Register
		Forward Diary
		Transit Register

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

The Assistants are only to keep the documents and place them before the concerned officers in time or as on call. They also assist the officers for putting forth the rules/ reference and amending document. The files and registers of different Sections are being dealt under the following process.

Sl. No.	Section	Subject Allotted	Name of Dealing Assistant	Supervising Officer	Section Officer	Decision Making Authority
1	2	3	4	5	6	7
1	Establishment Register	All sorts of Estt. Matter relating to own office and subordinate offices, pension case, etc.	Smt. Susant Nayak, Sr. Clerk	K.C. Jena, Head Clerk	Sri A. Swain	R.D. Mohanty, OAS (I)
2	Accounts	All sorts of Accounts matter, preparation of all Bills, Budget and disbursement of cash and maintenance of Cash Books etc.	-do-	-do-	-do-	-do-
3	Establishment -II (Job- Contract)	All sorts of Estt. matter of J.C. Employees working in Camps and Circle under this range	-do-	-do-	-do-	-do-
4	Certified Copy	Preparation of certified copy of appeal cases and maintenance of registers, etc.	D.N. Sing	-do-	-do-	-do-
5	Technical	Technical matters relating to consolidation work, inspection, T.P. & T.D. of Officers and Staff, Judicial matter, misc. petition and right to information Act, 2005	D.N. Sing	-do-	-do-	-do-
6	Confidential	All sorts of confidential matters and C.C.Rs of Officers and Staff	Sri K.C Jena	-do-	-do-	-do-
7	Store	Stock, Store, Library, Vehicle	Sunada Nayak	-do-	-do-	-do-
8	Appeal Case	To attend the court of Dy. Director as Peskar	D.N. Sagi	-do-	-do-	-do-

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Name of the Return	Due Date of Submission	To Whom be Submitted
1	2	3	4
1	Annual return on working of ORV Act & Rule	By the end of January of each year	Directorate of Consolidation, Board of Revenue
2	Annual verification of service books	By 10th of August of each year	Directorate of Treasury & Inspection, Odisha, Bhubaneswar
3	Annual Estt. Review	By end of March each year	Directorate of C.H., Board of Revenue
4	Quarterly return of employment	By 30th of the each succeeding month following the quarter	Employment officer, Cuttack
5	Quarterly review of Departmental Proceeding drawn up against non- gazetted employees	By end of 10th of each month	-do-
6	Quarterly return on employment of reservation of S.C/ S.T.	-do-	-do-
7	Quarterly return of Departmental Proceeding and suspension of Govt. employees.	-do-	-do-
8	Quarterly return regarding sanction of pension	By 5th of each quarter	Director of Consolidation, Board of Revenue
9	Half yearly return on retirement of Govt. servants within 12 months to 18th months	By 5th of each half quarter	-do-
10	Quarterly return on deposit of GPF subscription of Govt. employees to be retired within 3 years	By 5th of each half quarter	-do-
11	Monthly return on disposal of Departmental proceeding	By 10th of each month	Director of Consolidation, Board of Revenue
12	Monthly disposition list of O.A.S. Officers	-do-	-do-
13	Monthly return on work distribution of OSCS Officers	By letter of each month	Director of consolidation Board of Rev.
14	Monthly return of vacancy position of Estt. Staff	-do-	-do-
15	Monthly return on allegation raised by lower grade employees and public before the superior officers	-do-	-do-
16	Monthly return on implementation of oriyabhasa in the official work	-do-	Revenue Department with a copy to Director consolidation, Board of Revenue
17	Annual return on bi-cycle advance	5th of 1st January	-do-
18	Annual return on permanent advance	-do-	-do-
19	Monthly cash verification return	5th of each month	-do-
20	Monthly return on festival advance	-do-	-do-
21	Monthly return on plan scheme towards sanction of house building advance	-do-	-do-
22	Monthly return on G.I.S. Advance	5th of each month	Revenue Department with a copy to Directorate of consolidate, Board of Revenue
23	Monthly return on by-cycle advance	-do-	-do-

Sl. No.	Name of the Return	Due Date of Submission	To Whom be Submitted
1	2	3	4
24	Monthly return on wages and means	By 5th of each month	Revenue Department with a copy to Director of consolidate, Board of Revenue, Cuttack
25	Quarterly return on short term advance (Flood, cycle and by-cycle) of granted to and repayment from Govt. employees	-do-	-do-
26	Quarterly return on account of G.I.S. from Govt. employees on payment of claims/ death relinquishing service	-do-	Director of Consolidation, Board of Revenue.
27	Quarterly return of short term advance granted to and recovered from government employees (Festival & G.I.S.)	-do-	-do-
28	Quarterly return on audit objection and paras	-do-	-do-
29	Quarterly return on losses and defalcation	-do-	-do-
30	Bi-monthly return for a consumption of energy	-do-	-do-
31	Quarterly return on disbursement and recovery of Spl. House Building advance	-do-	-do-
32	Annual statement of drawal from G.P.F. Account of individual subscribers	-do-	-do-
33	Monthly expenditure statement for the year 2004-05 under Head Demand No.5 - 7610- Loans to Govt. Servants etc. 202-Advance for purchase of motor conveyance (Motor cycle Adv.).	-do-	-do-
34	Monthly expenditure statement for the year 2004-05 under Head Demand No. 5-76 10 Loans to Govt. Servants etc. 201 House Building Advance	-do-	-do-
35	Monthly expenditure statement under head Demand No. 3-2506 - Land Reforms Demand No. Non - Plan- 102- Consolidation of Holdings - 0001930 Consolidation for the year 2005-06	-do-	-do-
36	Monthly expenditures statement under Demand No.3-2052- SCS-090-Sect-0010850- REVS -2 Excise Deptt. 4700050 F.D for once year 2005-06	-do-	-do-
37	Quarterly return on store articles and forms	-do-	-do-
38	Half yearly review of the position on consumption of petrol and Diesel	January and 5th July of each year	-do-
39	Annual return on position of government Vehicle	5th January of each year	-do-
40	Monthly return on target - cum- achievement	5th of each month	-do-
41	Monthly return on physical and achievement	-do-	-do-

Sl. No.	Name of the Return	Due Date of Submission	To Whom be Submitted
1	2	3	4
42	Monthly return on Officer wise disposal of cases	5th of each month	Director of Consolidation, Board of Revenue
43	Monthly return on Section wise disposal of cases	-do-	-do-
44	Monthly return on D.D	-do-	-do-
45	Monthly return P.C.S to final publication	-do-	Director of consolidation, Board of Revenue, Odisha, Cuttack
46	Monthly return on plan scheme	-do-	-do-
47	Monthly return on disposal of bebandobasti cases	-do-	-do-
48	Monthly return on consignment of R.O.R..	-do-	-do-
49	Monthly return on disposal of O.L.R. cases u/s.8(A)	-do-	-do-
50	Monthly progress return on completion of consolidation operation	-do-	-do-
51	Quarterly return on basic information	5th of each quarter	-do-
52	Quarterly return on disposal of cases	5th of each quarter	Director of Consolidation, Board of Revenue
53	Quarterly return on plan programme	-do-	-do-
54	Quarterly return on O.F.D. work	-do-	-do-

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name/ Title of the Document	Type of Documents	Brief write up of the Documents	From where one can get a Copy of rules, Regulations, Instructions, Manual and Records
1	2	3	4	5
1	O.C.M. Vol. I	-	-	-
2	O.C.M. Vol. II	-	-	-
3	O.C.M. Vol. III	-	-	-
4	O.C.H. & P.F.L. Act 1972	-	-	-
5	O.L.B. Act. 1960 Rule 1965	-	-	-
6	O.C.H. & P.F.L. Rules, 1973 and a Hand Book of order and Circular	-	-	-

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Judgment of appeals u/s.12 &20 of the Odisha consolidation of Holdings and Prevention Fragmentation of Land Act 1972. Till 31.7.12 appeals u/s.12 and 850 u/s.20 have been disposed of leaving a balance -only in appeals u/s.12.

Sl. No.	Category of Post	Total of Post	Deployed Dist. Admission	Deputy to Board/ Revenue
1	2	3	4	5
1	General Maharia
2	Consolidation
	Grade-I
	Grade-II
	Grade-III
3	Draftsman
4	Amin
	Gr-I
	Gr-II
	Gr-III
5	Class-V
	Chairman
	Process Server
	Orderly Peon
	Map Mechanic
	Ink man
	Pesi Moharir
	Safai Moharir
	Record Keeper
	Watchman

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Bianchi Narayan Mishra, ORS

Account

Joint Director Consolidation, Range-III, Cuttack

2

Kailash Ch. Jena

Head Clerk

-do-

3

Smt. Sunanda Nayak

Sr. Clerk

-do-

4

Jadunath Sahu

-

-do-

5

Sanatan Behera

-

-do-

6

Upendra Barik

-

-do-

7

Jairam Behera

-

-do-

8

Ram Voi

Peon

-do-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Scale of Pay (in Rs.)	Basic Pay (in Rs.)	Grade Pay (in Rs.)	Monthly Gross Salary (65% DA, HRA 20%)
1	2	3	4	5	6	7
1	Bianchi Narayan Mishra, ORS	Accountant	9,300-34,800	18,920	4600	43,662
2	Kailash Ch. Jena	Head Clerk	9,300-34,800	13,810	4200	33319
3	Smt. Sunanda Nayak	Sr. Clerk	5200-30200	10200	2400	23310
4	Jadunath Sahu	-	4440-14680	7990	1400	17372
5	Jadunath Behera	-	4440-14680	7570	1400	16611
6	Upendra Barik	-	4440-14680	7840	1400	17094
7	Jairam Behera	-	4440-14680	7530	1300	16336
8	Ram Voi	Peon	4440-14080	4440	1300	10619

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No.	Head of the Account	Unit of Appropriate	Revised Estimate for the year 2008-2009	Budget Estimate for the year 2009 to 2010	Remarks
1	2	3	4	5	6
1	Demand No-3-2506-land Reform Non-Plan-102. Consolidation of Holding 9483. Field Estt.(Circle Office for the Year 2009-10)	136 Pay
		855 Arrear Pay
		156 DA.
		403 HRA.
		523 O.A.
		516 RCM
		Total Salary
7		06001. TE.
8		07001 LTC.
9		Other Expenses
		074 Electricity
		054 Telephone
		397 MV
		506 OC.
10		09001 RRT
11		149 Meter Charges
		Grand Total
12		HD No.3- 2052 Festival Advance
13		HD No.5-7610 Loans to Govt. Servants
14		HD No.5-7610 Pension and other retirement benefits
The Petition of allotment Expenditure and Balance up to the end of July 2012 as follows:
Sl. No.	Name of the Units	Total Allotment till Date	Total Expenditure made till end of July 2012	Balance	Remarks
1	H.D No-3 -2506 LR Non-Plan182-Cho 483field Establishment (Civil Office) for the Year 2009-2010
a	136 Pay
b	155 Arrear Pay

Sl. No.	Name of the Units	Total Allotment till Date	Total Expenditure made till end of July 2012	Balance	Remarks
1	2	3	4	5	6
c	156 DA
d	403 HRA
e	523 OA
f	516 RCM
g	0601 TRA
h	07001 L.T.C
i	074 Electricity
j	054 Telephone
k	397 MV
l	506 PC.
m	09001 RRT
n	149 Water Charges
	Grand Total
2	HD No-3-2052 Festival Advance

Note: The Joint Director as Head of Office/ Drawing and Disbursing Officer various cash balance of both general cash and PA at the end of each month. The said verification in report is being sent to the Director, Consolidation Board of Revenue. The expenditure statement of each month is being sent to Board of Revenue.

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Note: The records and marks are published rule a(1)13(1) 18(1) 21(2) 22(2) of the OCH & PFA Act 1972 for general information of public and extract of the land register and supplied at free of cost to the land owners for their information and following of object if any. Besides certified copies of the orders/ petitions and other documents relating to cases and appeals, revisions are supplied to the land owners on payment of prescribed cost.

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Information Officers (APIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2		4	5	6	7	8
1	Sri K.C. Jena	Head Clerk	0671 2648990	8596828419			Joint Director Consolidation, Range-III, Cuttack

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	A.K. Swain, ORS	Accountant	0671 2648990				Joint Director Consolidation, Range-III, Cuttack

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1		Joint Director	0671 2648990				Joint Director Consolidation, Range-III, Cuttack

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

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