Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1) Aims & Objectives of the Organization:
The aim & objectives of this organization is to aware the General Public regarding various schemes of the Government as well as to inform the Government about the reaction of the Public.
2) Mission/ Vision:
To create faith among the General Public in favor of the Government.
3) Brief History & Background of its Establishment:
This organization was established by the Government to work as a spokesman of the Government under Home department and named as Home (PR) Department. Later the Government has bifurcated it from Home Department to work independently and named the establishment as information & Public Relations Department.
4) Duties to be Performed to achieve the Mission:
a) During the Tour of the DIPROs & SDIPROs, they conducted Group Talks, sell Utkal prasang and Odisha Review.
b) At headquarter they release the news items, attend the developmental activities review meetings to make news, success stories etc.
5) Details of Services rendered:
a) Organization of Film Shows (Documentary & Full length) in rural areas as requested by villagers for their entertainment etc. during festivals.
b) Provides reading facility of Books, News papers & Magazines to the public.
c) Publicity on various matters are being made for information of general public.
d) Celebrating National days as well as Birth/ Death days of national figures.
e) Releasing news items.
f) Submitting press clippings to the Collector.
g) Arranging Public Address system equipments in high level public meetings of state dignitaries.
6) Citizens Interaction:
As and when required.
7) Postal address of the main Office/ Attached, Sub-ordinate Office/ Field Units etc.:
a) I & PR Department, Lok-Sampark Bhawan, Unit-V, Bhubaneswar-751001
b) Deputy Director (IPR), Southern Division, Berhampur, Dist- Ganjam (Odisha)
c) District I & PR Office, Phulbani-762001
d) Sub-divisional I & PR Office, Baliguda-762103
e) Sub-divisional I & PR Office, G. Udayagiri-762100
8) Map of Office Location:
The district I & PR Office, Phulbani is situated on the heart of the city, Where almost all important offices are functioning. Its front side is the N.A.C. Road, the Tahasil office is on the back side, Biju Kalyan Mandap is on the right side.
9) Working Hours both for office & Public:
Normally the working hours of the office meant for public is 10:00 A.M. to 5:00 P.M(16th June to 09th April) and 07:00 AM to 01:00 PM(10th April to 15th June). But in a compelling situation, it may work for public for roumd the clock.
10) Public Interaction if any: It is made through Group Talk. 11) Organization Chart:
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. |
|
||
|
1 |
Designation |
D.I.P.R.O., Kandhamal, Phulbani |
|
|
Powers |
Administrative |
Administration over employees of district I&PR establishment. |
|
|
Financial |
Drawal & disbursement of fund. |
||
|
Statutory |
Sanction of increment, EL (up to 29 days), HRA, GPF (up to 50% or, 36 instalments). |
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Others |
Organization of Field activities. |
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Duties |
Smooth management of office activities and field work. |
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2 |
Designation |
S.D.I.P.R.O., Phulbani, Balliguda, G. Udayagiri |
|
|
Powers |
Administrative |
Administration over employees of concerned I&PR sub-divn. |
|
|
Others |
Organization of field activities. |
||
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Duties |
Smooth management of office and field activities. |
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|
3 |
Designation |
Projectionist, Phulbani |
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|
Powers |
|
||
|
Duties |
Arrangement of PA system and film show in the district. |
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|
4 |
Designation |
Operator, Baliguda, G. Udayagiri |
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Powers |
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||
|
Duties |
Arrangement of PA system and film show in their concerned jurisdiction. |
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|
5 |
Designation |
Driver, Phulbani |
|
|
Powers |
|
||
|
Duties |
As like other drivers. |
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|
6 |
Designation |
Clerk-Librarian, Phulbani, Baliguda, G. Udayagiri |
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|
Powers |
|
||
|
Duties |
Smooth management of concerned information centre reading rooms. |
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|
7 |
Designation |
Literate Peon, Phulbani, Baliguda, G. Udayagiri |
|
|
Powers |
|
||
|
Duties |
To assist the concerned Clerk-Librarians for smooth management of ICRRs |
||
|
8 |
Designation |
Office Peon, Phulbani |
|
|
Powers |
|
||
|
Duties |
As like other Class- IV employees |
||
|
9 |
Designation |
Night Watcher (Off), Phulbani |
|
|
Powers |
|
||
|
Duties |
As like other night watchers of government. |
||
|
10 |
Designation |
Night Watcher (ICRR), Phulbani |
|
|
Powers |
|
||
|
Duties |
As like other night watchers of government. |
||
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
1 |
To receive a letter |
Senior Clerk |
1st day |
|
2 |
To put a diary No. and to mark the letter to the concerned section |
-do- |
2nd day |
|
3 |
Put up of the letter before the D.I.P.R.O. along with the Draft/ for orders |
-do- |
2nd/ 3rd day |
|
4 |
File may move to the Collector (as the case may be) |
D.I.P.R.O. |
Same day |
|
5 |
Preparation of final copy of the letter after returning of the file from the D.I.P.R.O./ Collector |
Clerk- Librarian, Phulbani |
Next day |
|
6 |
Issue & Dispatch of the letter |
Senior Clerk |
4th/ 5th day |
|
7 |
In case of field activities, the party may move to the field for execution of duties assigned to them |
Officer-in-Charge(s), Driver, Projectionist/ Operator(s), Gr. D employee(s) |
- |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl. |
Activity |
Time Frame/ Norm |
Remarks |
|
1 |
2 |
3 |
4 |
|
1 |
Diary of a letter |
1 minute per letter |
Including the marking of the letter to the concerned dealing assistant |
|
2 |
Letters (s) put up before the officer |
15 minute per file |
Including preparation of draft. The time frame may vary if the letter requires tabular statement as enclosure |
|
3 |
Typing job |
05/ 10 pages per day |
As this office has no typist and the concerned dealing assistant is handling this job in addition to his own duties |
|
4 |
Dispatch of a letter |
3 minutes per letter |
Including entry in Peon book etc. |
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
Being an office of the Odisha State Government, the Rules, Regulations, Instructions, Manuals & Records in general applicabe for other State Government Offices to Discharge Functions are also applicable to the District I & PR Office, Kandhamal.
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Nature of Records |
Details of Information Available |
Unit/ Section Where Available |
Retention Period |
|
1 |
2 |
3 |
4 |
5 |
|
(A) Registers |
||||
|
1 |
Cash Book |
Transaction of cash |
District I&PR Office, Phulbani |
Permanent |
|
2 |
Bill register |
Bills prepared & their encashment |
-do- |
-do- |
|
3 |
Book of Drawal |
Bills submitted in Treasury |
-do- |
-do- |
|
4 |
Pay Acquaintance Roll |
Salary of Staff |
-do- |
-do- |
|
5 |
Register of Contingent charges |
Bills on contingent charges |
-do- |
-do- |
|
6 |
T.E. Bill Register |
T.E. claim of Staff |
-do- |
-do- |
|
7 |
Advance Aquittance Roll |
ST/ LT advances of Staff |
-do- |
-do- |
|
8 |
Allotment/ Expenditure Register |
Fund allotted & expenditure incurred |
-do- |
-do- |
|
9 |
Advance Register |
Payment of temporary advances to staff for official purposes |
-do- |
-do- |
|
10 |
Voucher Guard File |
Paid Vouchers |
-do- |
-do- |
|
11 |
Index register of correspondences |
No. of files |
-do- |
-do- |
|
12 |
Register of letters issued |
Letters issued with stamp value |
-do- |
-do- |
|
13 |
Register of letters received |
Receipt of Letter |
-do- |
-do- |
|
14 |
Postage stamp account register |
Receipt & Expenditure of postage stamps |
-do- |
-do- |
|
15 |
Stock & Store Register |
Receipt & Issue of Permanent/ Consumable Items |
-do- |
-do- |
|
16 |
Postage Stamp stock Register |
Purchase & Issue of postage stamps |
-do- |
-do- |
|
17 |
UP/ OR Register |
Receipt, Issue & Sale of Utkal Prasang and Odisha review |
-do- |
-do- |
|
18 |
Stock Register of Library books |
Receipt & Issue of Library Books meant for ICRRs. |
-do- |
-do- |
|
19 |
Attendance Register |
Name & Designation of employees working under the establishment |
District I&PR Office, Phulbani as well as concerned Sub-divisional I&PR offices |
-do- |
|
20 |
Vehicle Log Book |
Running of vehicle along with HSD supplied & consumed |
District I&PR Office, Phulbani |
-do- |
|
21 |
History Book of Vehicle / AV Equipments / Computer |
Repair & maintenance |
District I&PR Office, Phulbani |
-do- |
|
22 |
Film Show Register |
Film shows organized |
Concerned AV units |
-do- |
|
23 |
Publicity Register |
Publicities made |
-do- |
-do- |
|
Sl. |
Nature of Records |
Details of Information Available |
Unit/ Section Where Available |
Retention Period |
|
1 |
2 |
3 |
4 |
5 |
|
(A) Registers |
||||
|
24 |
PA system Register |
Arrangement of PA system |
-do- |
Permanent |
|
25 |
History book of AV equipments |
Repair/ Maintenance of AV equipments |
-do- |
-do- |
|
26 |
Newspaper/ Magazine Register |
Receipt of Newspaper & Magazines by ICRRs |
Concerned ICRRs |
-do- |
|
27 |
Membership Register |
Enrollment of members for ICRR |
-do- |
-do- |
|
28 |
Accession Register |
List of books available in ICRR |
-do- |
-do- |
|
29 |
Book Issue Register |
Date of issue & return of books to the enrolled members of ICRR |
-do- |
-do- |
|
(B) Files |
||||
|
30 |
Guard File |
Important letters, Circulars, Orders etc. |
District I&PR Office, Phulbani |
Permanent |
|
31 |
Establishment |
|
-do- |
3 years |
|
32 |
Bill/ Budget/ Cash/ Account |
|
-do- |
-do- |
|
33 |
Audit/ Inspection |
|
-do- |
-do- |
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34 |
Tour |
|
-do- |
-do- |
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35 |
Land & Building |
|
-do- |
-do- |
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36 |
Audio-visual |
|
-do- |
-do- |
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37 |
Information Centre- Reading Room |
|
-do- |
-do- |
|
38 |
Celebrations/ Festivals/ Exhibitions |
|
-do- |
-do- |
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39 |
Meetings/ Conferences |
|
-do- |
-do- |
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40 |
Print/ Electronic Media |
|
-do- |
-do- |
|
41 |
Parliament/ Assembly etc. |
|
-do- |
-do- |
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42 |
Reports & Returns |
|
-do- |
-do- |
|
43 |
Utkal Prasang/ Odisha Review/ ORA |
|
-do- |
-do- |
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44 |
Motor Vehicle |
|
-do- |
-do- |
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45 |
Stock & Store |
|
-do- |
-do- |
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46 |
Right to Information Act |
|
-do- |
-do- |
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47 |
Miscellaneous Matters |
|
-do- |
-do- |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl. No. |
Name & Address of the Committee/ Bodies |
Constitution of the Committee/ Body |
Role & Responsibility |
Frequency of Meetings |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
District Celebration Committee, Kandhamal, Phulbani |
Collector-Chairman, DIPRO- Secretary & Convenor |
To organize National days as well as Birth/ Death days of National figures |
One month before the Scheduled Day/ Date |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl. No. |
Name & Address of the Body |
Main Functions of the Body |
Constitution of the Body |
Date of Constitution |
Date up to Which Valid |
Whether Meetings open to Public |
Whether Minutes Accessible to Public |
Frequency of the Meeting |
Remarks |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
|
1 |
District Celebration Committee, Kandhamal, Phulbani |
To celebrate the National days as well as Birth/ Death days of National figures |
Chairman- Collector |
Since establishment of the department |
Permanent |
Yes |
Yes |
One month before the scheduled day/ date |
|
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl No. |
Name of the Employee |
Designation |
Office No. |
Mobile No. |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Shri Nalinikanta Sahoo |
I/c DI&PRO |
9040412545 |
ipr.kandhamal@gmail.com |
District I & PR Office, At/PO : Phulbani-762001, Dist. : Kandhamal(Odisha) |
|
|
2 |
Sri Atinial Naika |
SDIPRO, Phulbani |
- |
9124092010 |
atinialnaika1994@gmail.com |
- |
|
3 |
Sri Siba Shankar Samarath |
SDIPRO, Baliguda |
-- |
9078770775 |
bunny.samarath@gmail.com |
|
|
4 |
Vacant |
Projectionist |
-- | - |
- |
- |
|
5 |
Sri Ananda Kanhar |
Clerk-cum-Librarian, ICRR, Phulbani |
- |
9692358872 |
anandakanhar123@gmail.com |
- |
| 6 | Vacant | Clerk-cum-Librarian, ICRR, Baliguda | ||||
|
7 |
Vacant |
Clerk-cum-Librarian, ICRR, G. Udayagiri |
||||
|
8 |
Vacant |
Peon (Office) |
- |
|
- |
- |
|
9 |
Sri Surya Narayan Dash |
Peon (Office) |
- |
8895336932 |
- |
- |
|
10 |
Sri Nigamanand Parida(OSD) |
Asst. Operator |
-- |
9437141381 |
-- |
|
|
11 |
Sri Rajesh Kumar Mallick |
Night Watcher (Office) |
- |
8280337152 |
- |
- |
|
12 |
Sri Abhimanyu Pradhan |
Literate Peon, ICRR, Baliguda |
- |
9438365203 |
- |
- |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4(1) (b) (x)]
|
Sl No. |
Name of the Employee |
Designation |
Gross Salary |
|
1 |
2 |
3 |
4 |
|
1 |
Shri Nalinikanta Sahoo |
I/c DI&PRO |
- |
|
02 |
Sri Atinial Naika |
SDIPRO, Phulbani | 74,534.00 |
|
03 |
Sri Siba Shankar Samarath |
SDIPRO, Baliguda | 70,942.00 |
|
04 |
Sri Ananda Kanhar |
Clerk-cum-Librarian, ICRR, Phulbani | 33,760.00 |
|
05 |
Sri Nigamananda Parida (OSD) | Asst. Operator | 20,000.00 |
|
4 |
Sri Surya Narayan Dash |
Peon (Office) |
Rs.52,500.00 |
|
5 |
Sri Rajesh Kumar Mallick |
Night Watcher (Office)) |
Rs.35,700.00 |
|
6 |
Sri Abhimanyu Pradhan |
Literate Peon, ICRR, Baliguda |
RS.56,053.00 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. |
Facility Available |
Nature of Information Available |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
Information Counter |
- |
- |
|
2 |
Website |
- |
- |
|
3 |
Library |
Reading of News papers & Magazines |
7 A.M. to 10 A.M. and 4 P.M. to 8 P.M. on Sundays and all Government working days except Monday |
|
4 |
Notice Board |
Tender call Notice, Recruitment advertisements etc. |
10 A.M. to 5 P.M. on all Government working days |
|
5 |
Publicity |
Recruitment Rally, Supply of essential commodities, Law & Order, Celebrations of functions, Information's on Public interest etc. |
As & when required by the Authority |
|
6 |
Distribution of Leaflets |
-do- |
-do- |
|
7 |
Group Talk |
Developmental Schemes of the Government |
|
|
8 |
News Item |
Meetings organized/ Arranged by District administration and other functionaries of Government, Developmental activities etc. |
10 A.M. to 9 P.M. |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Shri Nalinikanta Sahoo |
I/c DIPRO, Kandhamal |
9040412545 |
- |
dpro_phi@bsnl.in |
District information & Public relations Office, Masterpada, At/Po- Phulbani, Pin- 762001, Dist- Kandhamal |
First Appellate Authority (FAA):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
6 |
7 |
8 |
|
1 |
Shri Basanta Kumar Pradhan, OIS-I(SB) |
Deputy Director (I/c) |
|
- |
ddbemipr83@gmail.com |
Deputy Director, Inf. & Public Relations (SD) Berhampur
|
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
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