Commandant, Home Guard Office, Mayurbhanj

Introduction

 

 

 

 

 

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

 

1. Brief History of the Organization:

Odisha Home Guards organization is a voluntary organization both in character and concept. It is governed as per guide lines and instruction contained in Odisha Home Guards, Act and Rule 1961 & 62 and compendium of instructions of Home Guards published by Govt. of India in M.H.A, New Delhi. Commandant General, Home Guards, Cuttack Act as a head of office. Presently the organization is running with 15708 Home Guards and 435 Paid Staff in the State out of which 1032 H.Gs and 27 paid paid staff are in Mayurbhnaj District Home Guards Organization. Home Guards are auxiliary to State Police for rendering valuable service to the society. The services of Home Guards have been appreciated both by public and press in last super cyclone and high floods. The motto of organization is "Niskam Seva".

 MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl No.
1	Name
	Designation	OPS
	Powers	-
	Duties	(a) to uphold and enforce the law impartially, and to protect life, liberty, property, human rights, and dignity of the members of the public. (b) to promote and preserve public order. (c) to protect internal security, to prevent and control terrorist activities, breaches of communal harmony, militant activities and other situations affecting Internal Security. (d) to protect public properties including roads, railways, bridges, vital installations and establishments etc. against acts of vandalism, violence or any kind of attack. (e) to prevent crimes, and reduce the opportunities for the commission of crimes through their own preventive action and measures as well as by aiding and cooperating with other relevant agencies in implementing due measures prevention of crimes.

 

MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	Application of enrollment Home Guards	Dealt by dist. Commandant Home Guards.	-

 

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention Period where Available
1	2	3	4	5
1	Files, Registers and Guard Files	All correspondences and instructions etc. as well as correspondence regarding land and building, Inspection of Police Posts etc.	Establishment	Establishment
2	Bill Registers, Book of Drawal, Cash Books and connected documents	Bills drawn and detailed accounts of Govt. and Private transaction, Pension and audit	Accounts Section	Accounts Section
3	Crime Index/ Register, Summon & Warrant Registers, Crime control Files, Non-FIR Registers, U.D. Index etc., Finger Prints, Photo Albums etc.	Maintenance of case records of Cog./ Non Cog. cases as well as un-natural death cases	-	-

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

 

Sl.	Name and Address of the Consultative Committees/ Bodies	Constitution of the Committee/ body	Role and Responsibility	Frequency of Meetings
1	2	3	4	5
1	Joint Grievance	Police Officer  of the district	Hearing of public grievance and their redressal	To be conducted every Monday
2	Peace Committee	Representatives of local police and prominent citizens/ local gentry	Community participation in solving police related problems	As and when required

MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Ama Police Beat:

Each Police Station is divided into several Beats basing on the population. Each Ama Police Beat will be under the charge of an Assistant Sub-Inspector or a Head constable / Constable. The Beat Officers will be selected strictly on criteria of personality, integrity, voluntary attitude, clean service record, good conduct, non-addictive habits etc. The DCP/SP may select Beat Officers from among the manpower under his/her command. He should be well acquainted with area such as road, lane and by-lane of the beat area. He should also know all other establishments in the beat area. The Beat Officer should gain the confidence of the public in his area in such a manner that every common citizen should feel free to approach him and talk to him without any fear and with confidence in a comfortable manner. The Beat Officer should be a role model as far as his manners, etiquette and conduct are concerned.

Ama Police Committe:

Ama Police Samiti is formed under each Police Station. The Chairperson can be decided by Samiti members in each meeting and a Sub-Inspector or an ASI from the Police Station may be designated as the Community Relations Officer (CRO) by the IIC/OIC. The Samiti may be reconstituted every two years.

Project of Ama Police Committe:

• Night patrolling with public co-operation.
• Co-ordinating with private security guards.
• Knowing new residents and strangers.
• Fitting Burglar Alarm and security systems.
• Helping senior citizens and physically challenged citizens.
• Protection of women and children.
• Awareness programmes.
• Traffic warden system.
• Monitoring maintenance of street lights, traffic lights etc.
• Implementation of projects encouraging blood donation.
• Organizing self defence courses.
• School based safety and vigilance programmes.
• Monitoring illegal financial institutions.
• Disaster Management and Mitigation.
• Trauma, Rescue and First Aid Projects.
• Co-ordination with Fire, Hospital and other emergency services.

District Advisory Committee:

District level, Advisory committee headed by the DCP/Superintendent of Police is formed to ensure proper supervision regarding the functioning of Ama Police project. The committee consists of 10 to 20 members. This committee reviews the working of Ama Police Samiti of the concerned District and give necessary suggestions instructions etc., for improvement of their performances.

 

MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.No.	Name	Designation	Mobile No.	E-Mail	Address
1	Ajay Kumar Jena, OPS	Dy.S.P.HG	9438486525
2	Saroja Kumar Behera	R.I.HG	9439022157
3		Sgt
4	Manoj Kumar Sahu	DSI	9658145773
5	Arm Hav Rajendra Patra	Arm Havildar	9437143946
6	Santosh Xess	Asst Driver	6372548896
7		Visty
8		F.O.
9	Himansu Hansdah	HAV/214	9437434417
10	Rupashree Behera	HAV/905	9437681322
11	Manoj Kumar Sethi	HAV/472	9438127989
12	Sukanta Kumar Singh	HAV/391	9438101515
13	Asish Kumar Sethi	HAV/504	9439890155
14	Salmamani Murmu	Hav/824	9437454535
15	Harish Mohanta	Hav/510	9437614985
16	Badal Singh	Hav	9437036013
17	Debaranjan Mandal	Sr.Clerk/ Junior Accountant	8637290282
18	Padmo Charan Behera	Cook	9861174469
19	Sudam Chanran Patra	Jr. Clerk	9853062779
20	Smt. Rukmani Naik	Peon	9861658845

 

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
25	Vacant	Cook					Commandant Home Guards, Mayurbhanj, Pin:757002
26	Indrajit Mohanta	F.O.
27	Vacant	Sweeper
28	Vacant	-do-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.No.	Name	Designation	Monthly Remuneration
1	Ajay Kumar Jena, OPS	Dy.S.P.HG
2	Saroja Kumar Behera	R.I.HG
3		Sgt
4	Manoj Kumar Sahu	DSI
5	Arm Hav Rajendra Patra	Arm Havildar
6	Santosh Xess	Asst Driver
7		Visty
8		F.O.
9	Himansu Hansdah	HAV/214
10	Rupashree Behera	HAV/905
11	Manoj Kumar Sethi	HAV/472
12	Sukanta Kumar Singh	HAV/391
13	Asish Kumar Sethi	HAV/504
14	Salmamani Murmu	Hav/824
15	Harish Mohanta	Hav/510
16	Badal Singh	Hav
17	Debaranjan Mandal	Sr.Clerk/ Junior Accountant
18	Padmo Charan Behera	Cook
19	Sudam Chanran Patra	Jr. Clerk
20	Smt. Rukmani Naik	Peon

Sl. No.	Name	Designation	Monthly Remuneration  (in Rs.)
1	2	3	4
25	Vacant	Visty	-
26	Indrajit Mohanta	F.O.	15471
27	Vacant	Sweeper	-
28	Vacant	-do-	-

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Budget Allocation to Each Agency

Sl.	Major Head	Sanctioned Budget
1	2	3
1	Pay
2	DA
3	HRA
4	Other allowance
5	TA
6	MV Pol
7	M.V.Spare
8	RCM
9	Telephone Charges
10	Electric charges
11	Water charges
12	Other contingence

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

1.Police Relief & Welfare Fund:
Immediate relief to dependant of any member owing to his sudden death.
2.Biju Patnaik State Police Academy:
The manner of execution of subsidy program.

   MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

1

(i) Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1) (b) (xiii)]

Concessions, permits or Authorizations granted by public authority Particulars of recipients of Concessions, Permits  (i) Concessions, permits or authorizations granted by public authority  (ii) For each concessions, permit or authorization granted a) Eligibility criteria b) Procedure for getting the concession/ grant / or permits of authorizations c) Name and address of the recipients given concessions/ permits or authorisations d) Date of award of concessions /permits of authorization

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities for which Electronic Data Available	Nature of Information Available	Can it be shared with Public	Is it available on Website or is being used as Backend Database
1	2	3	4	5
1	General profile of Odisha Police	Odisha Police History	Yes	Available on www.orissapolice.nic.in
		Administrative set up and Telephone numbers
		Range DIsG and SsP office with Telephone Nos.
		Area maps of Revenue districts
		Achievements
		Information on missing persons
		Unidentified dead bodies
		Stolen/lost vehicles
		Recovered vehicles
		Other properties stolen
		Advice to public (Traffic Rules/ General)
		Book reference
		Photo gallery
		Wanted criminal
		Grievance cell
Other Website linked:
1	Govt. of Odisha		Yes
2	Ministry of Home Affairs, GOI
3	NHRC
4	NCRB
5	IPS Civil list
6	Census of India
7	Odisha Transport
8	Biju Patnaik State Police Academy		bpspaorissa.gov.in

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	District Police Office	Details of cases	As per Govt. of Odisha timing
2	Notice Board	Name of arrested persons & notice relating to recruitment etc.	Name of arrested persons & notice relating to recruitment etc.

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)] 

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Saroja Kumar Behera	R.I.HG	-	9439022157	-	-	-

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Ajay Kumar Jena, OPS	Dy.S.P.HG	-	9438486525	-	-	-

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Seeking information from the Office:

• Any Indian citizen can seek information from the office as per the provisions of RTI Act, 2005 and Odisha RTI Rules.
• Other information on the functioning and services of public authority are also available with the office.

Related to Seeking Information:

1. Fees:

Sl. No.	Applicant Fee	Rate to be Charged	Mode of Deposit
1	2	3	4
1	Application fee seeking Information	Rupees Ten per Application	Treasury Challan/ Cash
2	Application fee for 1st Appeal	Rupees Twenty	Court fee stamp
3	Application fee for 2nd Appeal	Rupees Twenty Five	Court fee stamp

Content for this page yet to be publishedContent for this page yet to be published