Introduction
O/o the Secretary Zilla Sainik Board is located at Sambalpur.
This office comes under the Department of Home, Govt. of Odisha.
The main function is to implement the Government policies for the welfare of Ex-servicemen (ESM) and their families/ dependents.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (I)]
1. Objective/ Purpose of the Public Authority:
To implement the Government policies for the welfare of Ex-servicemen (ESM) and their families/ dependents.
2. Mission/ Vision:
i) Responsible for resettlement and welfare of ex-servicemen, their widows, dependents and the disabled personnel.
ii) Various resettlement and welfare schemes/activities or the Directorate General of resettlements are implemented through Kendriya Sainik Board and subsequently through Rajya Sainik Board and Zilla Sainik Board.
iii) To look after welfare of ex-servicemen by:
a) Re-employment
b) Self-employment
c) Welfare
3. Brief History & Background of the Establishment:
Zilla Sainik Board, Sambalpur was raised on 15.04.1984 with its headquarters located at Sambalpur. Seven Districts of Western Odisha i.e. Sambalpur, Bargarh, Jharsuguda, Deogarh, Balangir, Subarnapur and Sundargarh were placed under the Jurisdiction of Zilla Sainik Board to extend welfare activities to Ex-servicemen and their dependents. Zilla Sainik Board has been placed under the administrative control of the District Collector, Sambalpur. Who is also the President of the Board. However, for technical functioning, it comes under direct control of Rajva Sainik Board, Odisha.
4. Duties of the Public Authority:
Duties of the Secretary Zilla Sainik Board, Sambalpur and his staff have been given at Section 4(1)(b)(ii) in manual-2.
5. Main Activities/ Functions of the Public Authority:
i) Registration of ex-servicemen for re-employment.
ii) Allotment of one standard acre of land to ESM after retirement.
iii) Sponsor for re-employment of ESM.
iv) Liaise with various Govt./ Pvt. agencies for re-employment of ESM.
v) Issue of Identity Card to ERSM/ widows.
vi) Advise/counselling ESM on the problems faced by them.
vii) Listen to grievances of ESM and take necessary action accordingly.
viii) Action taken for release of family pension.
ix) Help in solving domestic/ neighbour related problems.
x) Recommend for grant of enhanced pension to ESM/widows/ dependents.
xi) Rehabilitation of disabled ESM.
xii) Do miscellaneous/ other welfare for ESM.
xiii) Financial assistance to non-pensioner widows/ ESM from KSB/ RSB who is in distress.
6. List of services being provided by the Public Authority with a brief write-up on them:
Explained under duties of the Secretary at Section-4(1)(b)(ii) in manual-2.
7. Expectation of the Public Authority from the Public for enhancing its Effectiveness and Efficiency:
a) Timely report to this office.
b) Timely registration for re-employment.
c) Furnish correct and required information about individual and his family.
d) Bring out their grievances to the notice of this office for our necessary action.
e) Timely renewal of registration for re-employment.
f) Co-operation of all ex-servicemen/ widows.
g) Furnish timely and correct information such as death, re-marriage, daughter's marriage, non-adjustment of pension, re-employment, birth of children, legal heir certificate, affected by the natural calamities etc.
h) Visit to this office time to time and update themselves with the welfare activities being undertaken by this Office.
8. Arrangements and Methods made for seeking Public Participation/ Contribution:
a) Telephone No. of this office: 0663-2410154.
b) Fax No of this office: 0663-2410154.
c) E-mail Address of this office: secyzsbsbp@rediffmail.com.
d) Personally Meet Secretary/ Staff of this office: On any working day.
e) Obtain information from the Rajya Sainik Board, Odisha (Tel. No./ FAX No.): 0674-2432668.
f) Information passed to the individual by his parent Unit: By letter/ Telegram/ Telephone.
g) By media: News/ Newspaper/ TV/ Website.
9. Mechanism available for monitoring the Service Delivery and Grievance Resolution:
a) Letters/ correspondence with other offices.
b) Contacting various offices/ individuals on telephone.
c) Secretary and the staff personally monitor to solve the grievances.
d) Maintenance of records/ registers/ documents.
10. Address of the Main Office and other Offices at different levels :
i) Zilla Sainik Board, Sambalpur,
At : Binakhandi,
Po :Sambalpur,
Dist.: Sambalpur (Odisha),
Pin-768001
ii) Rajya Sainik Board, Odisha,
Lewis Road, Bhubaneswar-2
11. Working Hours both for Office & Public:
Opening time: 10.00 AM
Closing time: 05.00 PM
12. Organization Chart: [Click Here]
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
Sl. No. 1 Name Colonel (Retd). Dukhabandhu Acharya Designation Secretary Powers Administrative Command and control over the office and office staff, leave of office staff, sign of all official letters. Financial Drawing Disbursing Officer, Pay bill of office staff, control on office expenditure, demand of budget, checking/signing of all financial records, responsible for all financial related matters of matters of Office Others Do welfare of ex-servicemen/ widows and their dependents, listen to their grievances and act accordingly Duties Extending of various welfare activities for ex-servicemen, their widows and dependents Recommend for financial assistance to ESM (Ex-servicemen) for purchasing of tools & implements Recommend for merit scholarship to dependent children of ESM/ widows Recommend for scholarship to handicapped children of ESM/ widows Recommend for financial assistance for bedridden patients of ESM/ widows of non-pensioners Recommend for life time grant to totally blind ESM/ widows Recommend for monthly financial assistance up to 10 years to non- pensioners Recommend for financial assistance to NOKs on death of ESM for meeting funeral expenditure Recommend for financial assistance for remarriage of widows Recommend for Ex-gratia grant and monthly pension to NOKs of defence personnel killed in Kargil War Recommend for allotment of residential plots to the NOKs of Kargil Martyrs Recommend for allotment of one standard acre of agricultural land to landless serving soldiers up to NCO rank Recommend for priority allotment of telephone and OMFED booths to the ESM/widows Recommend for Ex-gratia grant to the NOKs killed in the UN Peace Keeping Force Recommend for allotment of 5 acres of agricultural land to ESM who served in certain areas in the Indo-Pak War Recommend for reservation of 3% of vacancies in Group-B, Group-C and Group-D posts in the State Government service including contractual teachers Recommend for reservation for 2% of seats in the Government colleges/ institutions for children of ESM Recommend for settlement of Government waste land for ESM on priority Recommend for agencies of oil products/ LPG to NOKs of battle causalities Recommend for scholarship to the children of defence personnel killed in various actions Recommend for 2% of seats in MBBS/ BDS/ Engg. Colleges. Recommend for travel facilities for winners of PVC, AC, MVC, KC and SC.
Sl. No. 1 Duties Recommend for priority allotment of Gas agency. Recommend for 10% reservation in Group-C posts, 20% in group-D post Central Government for disabled ESM. Recommend for Financial Assistance to the ESM/ widows affected by natural calamities. Recommend for Financial Assistance for daughters marriage of widows and disabled soldiers/ ESM/ widows who are in penury. Recommend for CSD canteen facilities o ESM/ Widows. Recommend for free medical treatment in Military Hospitals ECHS. Recommend for educational scholarship including reimbursement of hostel charges, books and uniform to the children of war widows. Recommend for family pension of ESM on his death. Recommend for re-employment of ESM/ widows. Recommend for transit, accommodation for ESM at Sainik Aram Griha. Recommend for extended Army Group Insurance Scheme. Recommend for PM's merit scholarship to meritorious students Recommend for financial assistance to agro based dairy development ventures as self employment for war widows/ war disabled soldiers 3 Name Sri Bishnu Chandra Rout Designation Welfare Organsier Powers Duties Check Discharge Books and pension documents on arrival of ESM Check/ record family details, NOKs, nominee etc. in the long roll Prepare Employment Index Card. Register individuals name in the Employment register. Make entry in the concerned register Prepare ESM/ widow identity cards Main identity card registers district-wise Check eligibility and prepare letter for sponsor names to Government/ private sectors as per their requirement based on eligibility of ESM Make necessary entries on getting job/ death Renew the employment register after 3 years Maintain various registers of the office Maintain various files/ folders of the office Receives/dispatches all types of mail of the office Assist Secretary in performance of his job In charge of all stores/ stocks of the office and update records accordingly Keep liaison with various Government/ Private agencies for employment of ESM Advise ESM on all related matters pertaining to their welfare
Sl. No. 2 Duties Responsible for quick reply of all official mail/ correspondences Attend to all visitors/ ESM/ Widows/ Dependents 3 Name Sri Niranjan Padhan Designation Junior Clerk Duties Responsible for all account related matters Check/ record all details/ entries pertaining to account in the concerned registers/ documents Prepare pay bill of all the office staff Maintain all records/ registers pertaining to accounts Assist the Secretary in performance of his duties/ jobs Adherence to local purchase procedure Maintain the stock ledger/ register on purchase of items Ensure correct entries of all Accounts Keep tract on al location of budget Ensure expenditure of budget as per allotment Expenditure should not go beyond the allotment of budget Put up all Bills/ Registers/ Records/ Documents for signature of the Secretary Follow all the accounted related procedures/ policy in the correct way Advise the Secretary for allotment of budget time to time depending on expenditure Should be very honest/ noble in performing his job as it involves financial matters 4 Name Sri Sanaka Behera Designation Peon Duties Responsible for receipt/dispatch of mails from/ to the Post Office/ Addressees Handing over all types of account related bills to the Treasury Office/ Bank Attend to the Secretary, Office Staff and Visitors Go to various offices for office related jobs as per directions of the Secretary time to time Go to Bank/ Treasury in connection with office matters Ensure maintenance of the office in a proper way Assist the clerical staff in discharge of their duties Be a noble and honest
Sl. No. 5 Name Sri Tapan Kumar Pradhan Designation Watchman cum Sweeper Duties Perform the duties of watchman of the office and office complex Guard the Office area round the clock Clean the Office Rooms/ Complex and Ensure for Neat and Clean Ensure no Theft/ Pilferage to the Office/ Office Complex/ Office Items 6 Name Sri Binduram Oram Designation Peon Duties Keep close watch on visitors/ outsiders Assist the clerical staff/ peon in discharge of their duties Be a noble and honest man
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Gp Capt(Retd)SK Nath |
Secretary |
0663-2410154 |
- |
2410154 |
Qr No MA-49, G. G. P. Colony, Rasulgarh, Bhubaneswar, Odisha-751025 |
|
|
2 |
Sri Bishnu Chandra Rout |
Welfare Organiser |
-do- |
- |
-do- |
- |
At.-Ghosar, Po.-Ghosar, Dist.-Angul (Odisha), Pin-759126 |
| 3 | Manas Ranjan Ojha | Junior Clerk(Contratual) | -do- | - | -do- | - |
Vill-Bagasarpur PO : Chayanpal PS : Mahanga Dist : Cuttack PIN-754204 |
|
4 |
Dillip Kumar Nanda |
Junior Clerk (Contractual) |
-do- |
- |
-do- |
- |
Vill/Post-Badakera Dist.-Angul (Odisha) |
|
5 |
Sanaka Behera |
Peon |
-do- |
- |
-do- |
- |
Vill-Badakuda, PO.-Badaqbahal, Tha-Redhakhol, Dist.-Sambalpur (Odisha), Pin-768106 |
|
6 |
Binduram Oram
|
Peon
|
-do- |
- |
-do- |
- |
Vill.-Samleipadar, Po.-Sakhipara, Dist : Sambalpur, PIN-768001 |
|
7 |
Tapan Kumar Pradhan |
Watchman -Cum- Sweeper |
-do- |
- |
-do- |
- |
Vill-Nildunguri, Po: Kabarapali, PS: Sindurpank, Dist: Sambalpur, Pin-768112 |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
Name |
Designation |
Monthly Remuneration |
Compensation/ Compensatory Allowance |
The Procedure to determine the Remuneration as given in the Regulation |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Lt Cdr D K Rout (Retd) |
Secretary |
- |
- |
Remuneration is determined by the Government of Odisha, Department of Finance according to OCS Rules |
|
2 |
Bishnu Chandra Rout |
Welfare Organiser |
11720+2000 |
- |
-do- |
|
3 |
Dillip Kumar Nanda |
Junior Clerk (Contractual) |
5200+1900 |
- |
-do- |
|
4 |
Sanaka Behera |
Peon |
7800+1500 |
- |
-do- |
|
5 |
Binduram Oram |
Peon |
7640+1500 |
- |
-do- |
|
6 |
Tapan Kumar Pradhan |
Watchman-Cum-Sweeper |
7820+1500 |
- |
-do- |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
|
Sl. No. |
Major Head |
Proposed Budget |
Sanctioned Budget |
Amount released/ Disbursed |
Total Expenditure (Expended/ to be expended as on 28th Feb 2011) (in Rs.) |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
010003-136 (Pay) |
6,35,000 |
6,35,000.00 |
6,35,000.00(3) |
5,92,346.00 |
|
2 |
01003-156 (DA) |
7,14,000.00 |
7,14,000.00 |
7,14,000.00(3) |
7,04,825.00 |
|
3 |
01003-403 (HRA) |
85,000.00 |
85,000.00 |
85,000.00(2) |
80,604.00 |
|
4 |
01003-523 (OA) |
0.00 |
0.00 |
0.00 |
0.00 |
|
5 |
33011-000 (Spares & Services) |
1,000.00 |
1,000.00 |
1,000.00(1) |
1,000.00 |
|
6 |
01003-516 (RCM) |
4500.00 |
4500.00 |
4500.00(1) |
0 |
|
7 |
01004-000 (Sal. Con. Pay Post) |
1,05,000.00 |
1,05,000.00 |
1,05,000.00(1) |
23,484.00 |
|
8 |
06001-0000 (TE) |
6,500.00 |
6,500.00 |
6,500.00(2) |
6,500.00 |
|
9 |
08001-074 (Elect. dues) |
10,000.00 |
10,000.00 |
10,000.00(2) |
10,000.00 |
|
10 |
08001-154 (Tele.) |
6000.00 |
6,000.00 |
6,000.00(2) |
6,000.00 |
|
11 |
08001-506 (OC) |
23,000.00 |
23,000.00 |
23,000.00(2) |
23,000.00 |
|
12 |
08001-149 (Water charges) |
2000.00 |
2,000.00 |
2,000.00(2) |
2,000.00 |
|
13 |
78012-000 (Comp. Con.) |
3,000.00 |
3,000.00 |
3,000.00(2) |
3,000.00 |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Lt Cdr D K Rout (Retd) |
Secretary |
0663 2410154 |
- |
0663 2410154 |
Secretary, Zilla Sainik Board, Sambalpur |
First Appellate Authority (FAA):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Col SC Mishra(Retd) |
Secretary |
0674 2432268 |
- |
0674 2432268 |
Rajya Sainik Board, Odisha, Lewis Road, Bhubaneswar-2 |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
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