Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1) Aim & Objectives of the Organization:
The Dist. Information & Public Relations Office, Keonjhar keeps good relation between Public and Dist. Administration. This Office works as mouth piece of the District Administration and to ensure people's participation in the successful implementation of different development programmes of the Govt. This office is under the control of District Administration, Keonjhar as well as Administrative Control, of I & P.R Department, Odisha, Bhubaneswar.
2) Citizens Interaction:
Main Officer- Dist. Information & Public Relations Officer, Collectorate Campus/ P.O. - Keonjhar/ Keonjhar-758001.
Sub-Ordinate Office- S.D.I. & P.R.O., Anandpur. S.D.I.& P.R.O. Champua, Champua.
3) Activities:
The District office sells two monthly journals Utkal Prasanga and Odisha Review regularly, published by the I&PR Deptt., Bhubaneswar.
Besides the features folders, leaflets & booklets are also distributed free of cost published in different occasions. The District office also releases the press note, handout, news to the print & electronic media working in the district.
4) P.A. System:
The D.I.P.R.O. Office arranges Public Address system in the important meeting attended by high dignitaries like Hon'ble Governor, Hon'ble Chief Minister, Other Ministers & VIPs. Besides the District Office regularly organizes film shows, exhibition in rural areas of the district.
5) Information Centre Cum Reading Room:
There are three Nos. of Information center-cum-Reading Room functioning under the jurisdiction of D.I.P.R.O. Keonjhar. These are I.C.R.R., Keonjhar/ I.C.R.R., Anandpur/ I.C.R.R., Champua.
6) Mission/ Vision:
The Mission/ Vision of this office keeps amicable relation among Press, People & Dist Administration. Organize National Days like Independence Day, Republic Day, Utkal Divas and observance of the birth & death Anniversary of eminent Persons & Freedom Fighters etc. Besides this office attends Law & Order duty in the District as required by the Dist. Administration.
7) Brief history of this office:
This office is functioning in a portion of Collectorate Building, Keonjhar.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. No. |
Designation |
Power |
Duties |
||
|
Administrative |
Financial |
Statutory |
|||
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
D.I.&P.R.O |
The DI & PRO is entrusted to dispose all the cases at his level |
|
|
He is the head of Office of the DI & PRO, Keonjhar and exercise overall supervision of different activities in the District in connection with Public Relation wing. |
|
2 |
Sr. Clerk |
|
|
|
Dealing with office Establishment,Cash Book, Office Inspection, R.R.T, Audit Compliance |
|
3 |
Jr. Store Keeper |
|
|
|
Dealing with Stock & Store, Budget, Allotment, MPR of Expenditure, Forms, Stationary, Correspondence of Assembly Question & Sale of U.P & O.R & Other Publications, RTI & Other general correspondence. |
|
4 |
Asst. Operator, Keonjhar |
|
|
|
Dealing with all the Technical work of A.V Section. |
|
5 |
Asst. Operator, Champua |
|
|
|
Correspondence on Press Matter, Issue & Despatch of Official Letters and also attached with A.V. Section. |
|
6 |
Clerk Librarian |
|
|
|
Dealing with all Information Centre-cum-Reading Room. |
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
Letters/ applications are being received by the Officers present in Hqrs. during office hours in working days only. There after said application is being diarised by the dealing Assistant. Then it is given to concerned dealing Assistant who makes an entry in his log book which he maintains regularly.
Thereafter, the Dealing Assistant put up the matter with his notes relating to its history if any, the prescribed provisions of law, rules and Govt. circulars relating to this issue, present position and availability of funds if it involves financial expenditure and how far it is permissible under the provisions of the law and rules. Then the files placed to DI & PRO, if the matter is important, the file may be submitted to Collector for further action at their end and other letters disposed at the DI & PRO level within 15 days.
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
1 |
To receive application and put a Diary number |
Dealing Assistant |
One Day |
|
2 |
Mark application to concerned Dealing Assistant |
DI & PRO |
One Day |
|
3 |
Entry in Log Book and put up in file |
Dealing Assistant |
1-2 Days |
|
4 |
Preparation of Draft |
Dealing Assistant |
One Day |
|
5 |
Approval of the Draft |
DI & PRO |
One Day |
|
6 |
Issue & despatch of Draft |
Dealing Assistant |
One Day |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl. |
Activity |
Time Frame/ Norm |
Remarks |
|
1 |
2 |
3 |
4 |
|
1 |
Received of letters/ application and sending to concerned section for further action after diarized |
3 days |
|
|
2 |
Annual return on maintenance of service books |
In time |
|
|
3 |
Quarterly return of disposal of Pension Cases |
In time |
|
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. |
Name of the Act, Rules, Regulations etc. |
Brief gist of the Contents |
Reference No., if any |
Price in case if Priced Publication |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Odisha Service code |
Condition of services and financial impact of Govt. servants |
|
|
|
2 |
O.C.S (CCA) Rules- 1962 |
Disciplinary proceedings/ suspension |
|
|
|
3 |
O.C.S Govt. servant conduct Rule - 1959 |
Conduct Rules relating to State Govt. Employee |
|
|
|
4 |
Odisha Record Manual |
Proper maintenance, Procedure of files and register |
|
|
|
5 |
Odisha Civil Service Pension Rule-1992 |
Rules pertaining to post retirement benefit of G/S |
|
|
|
6 |
O.C.S commutation of Pension Rule- 1992 |
Preparation of Pension Cases |
|
|
|
7 |
Odisha Travelling Allowances Rule |
T.A Claim of staff |
|
|
|
8 |
Odisha Reservation of vacancies Act-1975 (posts & services) and Rule 1976 there on |
Rules relating to Reservation of posts for different categories such as general/ S.C & S.T Categories |
|
|
|
9 |
Budget Manual |
Preparation of Annual Budget |
|
|
|
10 |
Odisha Treasury Code |
Procedure for deposit and drawal of Govt. money |
|
|
|
11 |
Odisha Govt. Finance Rule |
Proper accounting procedure Mode of Govt. money |
|
|
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Nature of Record |
Details of Information available |
Unit/ Section where available |
Retention Period where available |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
File No. IX-1 to 09/2022 |
Personal file of Staff |
Establishment |
|
|
2 |
File No. I-1 to 08/22 |
Accounts |
-do- |
|
|
3 |
File No. II-01/ 2022 & 2/2022 |
Audit & Inspection |
-do- |
|
|
4 |
File No. IV-01/2022 & 02/2022 |
Budget & Assessment of Funds |
-do- |
|
|
5 |
File No.V 01/2022to 08/2022 |
Celebrations |
Field |
|
|
6 |
File No. VIII-1/2022 to 03/2022 |
Report Return |
Store |
|
|
7 |
File No. XI-1/2022 |
Press Matter |
Field |
|
|
8 |
File No. XIII-01/2022 |
I.C-Cum-Reading Room |
Library |
|
|
9 |
File No. XIV-1/2022 |
Stock & Store |
Store |
|
|
10 |
File No. XVI-01/2022 |
Cultural |
Field |
|
|
11 |
File No. XVII-01/2022 |
Vehicle & Projection Unit |
-do- |
|
|
12 |
File No. XXI-01/2022 |
Press Clipping & Paper Magazine |
Library |
|
|
13 |
File No. XXVI-01/2022 |
RTI Act-2005 |
Establishment |
|
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl. No. |
Name & Address of the Consultative Committees/ Bodies |
Constitution of the Committee/ Body |
Role and Responsibilities |
Frequency of Meeting |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Dist. Level joint verification committee |
Collector-Chairman |
To asses the circulation figure of daily News Paper/ periodical/ Monthly/ Weekly etc. |
|
|
S.P- Member |
||||
|
DI & PRO, Keonjhar -Member-cum- Convenor |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Shri Sarthak Abhinanda Ray, OIS-II |
I/c D.I & P.R.O. Keonjhar |
- |
9040018169 |
|
|
|
2 |
Vacant |
Projectionist |
06766-255478 |
|
Anandapur,Dist-Keonjhar |
|
|
3 |
Rusi Kanta Mahanta |
Jr. Storekeeper |
06766-255478 |
9439512987 |
- |
At/Po-Sendkap,Dist-Keonjhar |
|
4 |
Debendra Kumar Routray |
Operator, Anandapur |
- |
9937432762 |
- |
At-Kanhapur,Ps-Salepur,Dist-Cuttack |
|
5 |
Bijayananda Naik |
Clerk cum Librarian, Champua |
- |
9777617303 |
- |
At/Po-Rasabantala,PS-Baria,Dist-Keonjhar |
|
6 |
Manas Kumar Sahoo |
Clerk cum Librarian,Keonjhar |
- |
9556276383 |
- |
At-Dehudi Anandapur,Dist-Bhadrak |
|
7 |
Narayan Chandra Das |
Clerk cum Librarian, Anandapur |
- |
9937416814 |
- |
At-Nuasahi(Satiuti),Dist-Bhadrak |
|
8 |
Manoj Kumar Das |
Driver(44 days Adhoc appointment) |
- |
9937918371 |
- |
At-Haripur,Tihidi,Dist-Bhadrak |
|
9 |
Manoranjan Baral |
Asst. Orerator,Keonjhar(44 days Adhoc appointment) |
- |
9556777973 |
- |
At-Kumarbasta,Dist-Khordha |
|
10 |
Chandrasekhar Dalei |
N.W.S Anandapur |
- |
|
- |
At-Daleisahi,Anandapur,Dist-Keonjhar |
|
11 |
Debaraj Naik |
Peon, Keonjhar |
- |
7749998559 |
- |
At-Khidikiduar Sahi,Old town,Dist-Keonjhar |
|
12 |
Rajani Naik |
N.W.S Keonjhar |
- |
8249637096 |
- |
At/Po-Badapost,Dist-Keonjhar |
|
13 |
Padmini Behera |
Peon,Keonjhar |
- |
7738683478 |
- |
At-Chelikani,P.S-Chandua,Dist-Mayurbhanj |
|
14 |
Bikash Jena |
Peon,Champua |
- |
8249674474 |
- |
At-Muktapur Po-Ghutur,Dist-Keonjhar |
|
15 |
Basanta Naik |
NWS,Keonjhar |
- |
9777591560 |
- |
At/Po-Gidhibas,Ps-Baria,Dist-Keonjhar |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
Name |
Designation |
Monthly Remuneration (in Rs.) |
The Procedure to determine the Remuneration as given in the Regulation |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Shri Sarthak Abhinandan Ray, OIS-II |
I/c D.I & P.R.O. Keonjhar |
- |
- |
|
2 |
Chaitan Charan Rana |
Projectionist |
44900 |
- |
|
3 |
Rusi Kanta Mahanta |
Jr. Storekeeper |
42600 |
- |
|
4 |
Debendra Kumar Routray |
Operator |
25200 |
- |
|
5 |
Bijayananda Naik |
Clerk cum Librarian, Champua |
40200 |
- |
|
6 |
Manas Kumar Sahoo |
Clerk cum Librarian,Keonjhar |
23800 |
- |
|
7 |
Narayan Chandra Das |
Clerk cum Librarian, Anandapur |
23800 |
- |
|
8 |
Manoj Kumar Das |
Driver(44 days Adhoc appointment) |
7100 |
- |
|
9 |
Manoranjan Baral |
Asst. Orerator,Keonjhar(44 days Adhoc appointment) |
6705 |
- |
|
10 |
Chandrasekhar Dalei |
N.W.S Anandapur |
34400 |
- |
|
11 |
Debaraj Naik |
Peon, Keonjhar |
33400 |
- |
|
12 |
Rajani Naik |
N.W.S Keonjhar |
34400 |
- |
|
13 |
Padmini Behera |
Peon,Keonjhar |
24500 |
- |
|
14 |
Bikash Jena |
Peon,Champua |
13300 |
- |
|
15 |
Basanta Naik |
NWS,Keonjhar |
14000 |
- |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
Amount in Rupees:
|
Sl. No. |
Head of Account |
Budget Provision |
Expenditure |
Budget Provision |
Expenditure |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
Non-Plan-106-Dist. Organization |
|||||
|
1 |
25-2220-60-106-0321-01003-136-Pay+GP |
1982680 |
1550000 |
1456660 |
432680 |
|
2 |
25-2220-60-106-0321-01003-156-D.A |
1105879 |
808000 |
802284 |
297879 |
|
3 |
25-2220-60-106-0321-01003-403-HRA |
108046 |
84000 |
78505 |
24046 |
|
4 |
25-2220-60-106-0321-01003-523-OA |
1380 |
1380 |
1035 |
|
|
5 |
25-2220-60-106-0321-01003-516-RCM |
10000 |
4000 |
1000 |
6000 |
|
6 |
25-2220-60-106-0321-06001-00-T.E |
10000 |
5000 |
|
5000 |
|
7 |
25-2220-60-106-0321-08001-OE-506-OC |
25080 |
22080 |
8000 |
3000 |
|
8 |
25-2220-60-106-0321-08001-OE-397-M.V |
18000 |
13000 |
12800 |
5000 |
|
9 |
25-2220-60-106-0321-08001-OE-154-Tel |
10000 |
2000 |
1500 |
8000 |
|
10 |
25-2220-60-106-0321-08001-OE-074-E.D |
6000 |
5000 |
|
1000 |
|
11 |
25-2251-00-090-0705-01003-560-F.Adv. |
120000 |
30000 |
|
90000 |
|
12 |
25-2220-60-102-1349-01003-136-Pay+GP |
191602 |
168000 |
144202 |
23602 |
|
13 |
25-2220-60-102-1349-01003-156-D.A |
105597 |
82947 |
78105 |
22650 |
|
14 |
25-2220-60-102-1349-01003-403-HRA |
9581 |
8500 |
7211 |
1081 |
|
15 |
25-2220-60-102-1349-01003-08001-OE-506-O.C |
7680 |
7680 |
|
|
|
16 |
25-2220-60-102-1349-06001-00-TE |
2000 |
1000 |
|
1000 |
|
17 |
25-2220-60-102-1349-06001-516-RCM |
2000 |
|
|
2000 |
|
18 |
25-2220-60-001-0618-01003-136-Pay+GP |
143760 |
120000 |
107220 |
23760 |
|
19 |
25-2220-60-001-0618-01003-156-DA |
79344 |
58152 |
58152 |
21192 |
|
20 |
25-2220-60-001-0618-01003-403-HRA |
7188 |
6000 |
5361 |
1188 |
|
21 |
25-2220-60-001-0618-06001-00-T.E |
3000 |
2000 |
|
1000 |
|
22 |
25-2220-60-001-0618-06001-516-RCM |
3000 |
1000 |
1000 |
2000 |
|
State Plan-107 |
|||||
|
23 |
25-2250-00-796-1310-78072-Spl. Celebration |
102000 |
102000 |
74000 |
|
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. No. |
Facility Available |
Nature of Information Available |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
Office Notice Board |
Functions & duties of different section and Officers-in-charge & staff, Display of notice, Tender Quotations, circulars etc. |
10.00 AM to 5.30 PM on working days |
|
2 |
Information Centre |
Media information through News paper & Periodicals, television and Booklets etc. |
8.00 AM to 11.00 AM & 5.00 PM to 8.00 PM on working days |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Shri Sarthak Abhinandan Ray, OIS-II |
I/c D.I & P.R.O. Keonjhar |
06766-255478 |
9040018169 |
Keonjhargarg,Keonjhar |
First Appellate Authority (FAA):
|
Sl. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Smt. Smita Kar, OIS (Joint Director) |
I/c Deputy Director (Deployed) |
0663-2410149 |
7205326961 |
- |
District Information & Public Relations Officer, Keonjhar |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
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