Deputy Registrar of Cooperative Societies, Balasore Division, Balasore

Introduction

Office of the Deputy Registrar of Co-operative Societies, Balasore Division, Balasore.

This office comes under the Department of Co-operation, Govt. of Odisha.

The main function of this mission is an independent self reliant Spontaneous and vibrant Cooperative movement concerned for the community in general and week in particular by inspiring mutual help and Coop. Values with honesty, Dignity, proactively, Responsiveness, Commitment and professonalisation for regeneration of sustained and planed economic growth and socio cultural upliftment of the people of Odisha.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Aim & Objectives of the Organization:

The main objectives of the Public Authority is to foster Cooperative activities by registering different type of Cooperative Societies like LAMPCS, HBCS, CARD Bank, Primary Consumer Cooperative store, Employees Credit & thrift C.S, MPCS etc within its jurisdiction subject to finality at Govt. level.

2. Mission/ Vision:

An independent self reliant Spontaneous and vibrant Cooperative movement concerned for the community in general and week in particular by inspiring mutual help and Coop. Values with honesty, Dignity, proactively, Responsiveness, Commitment and professonalisation for regeneration of sustained and planed economic growth and socio cultural upliftment of the people of Odisha.

3. Duties of the Public Authority:

i) The duties of the Public Authority are to encourage and promote the Cooperative movement within its jurisdiction and to taker such steps as directed by the State Govt. under C.S Act 1962 and rules 1965 and an amended up to date.
ii) To supervise the societies Administration and to guide them for their Future Prospect.

4. Main activities/ Functions of the Public Authority:

i) Register new Cooperative Societies and amendment of its Bye-laws as and when required.
ii) To constitute Committee of management of the Cooperative Societies by nomination and supervise election of the Committee of management through subordinate Officers.
iii) To conduct enquiries relating to cooperative societies and to cause inspection of cooperative societies.
iv) To admit and adjudicate dispute cases in respect of primary cooperative societies and control societies.
v) To appoint Arbitrators and sale officer for settlement for dispute and realization of Cooperative dues through execution respectively.
vi) To cancel the registration of Cooperative Societies.

5. List of Services being provided by the Public Authority:

i) To educate the promoters of a Cooperative society for its Registration, Management and Functioning.
ii) To nominate the preliminary committee of newly Registered Cooperative Societies.
iii) To take over the management Cooperative Society after expiry of the term of the Elected Committee.
iv) To nominate Govt. nominees to elected of management of the Cooperative Societies.
v) To take up enquiries relating to the affairs of a Cooperative Societies for review of its performance.
vi) To take up annual inspection of Cooperative Societies for review of its performance.
vii) To settle dispute cases between Cooperative Societies and its members etc.
viii) To appoint sale Officers for recovery Cooperative dues of the liquidated C.S and cancellation of registration of a liquidated C.S.

6. Expectation of the Public Authority from the Public for enhancing is effectiveness and efficiency:

An active participation of citizen in Cooperative movement by accepting membership in Cooperative Societies for their economic growth is badly necessary.

7. Arrangements and methods of seeking Public Participation:

Periodical programmes are being organized for enrollment of new members through special drive by the Cooperative Societies of the Circle.

8. Mechanism available for monitoring the Service Delivery and Public Grievance Resolution:

The DRCS being the head of the Division care of the affairs of the C.S of the Division at Block level the societies are monitored by the Cooperative Extension Officer who are under the administrative control of the B.D.Os.

The grievance petition received from the members of the Cooperative Societies is being disposed off by the DRCS of the Division.

9. Address of the Main Office and Other Offices at different levels:

The Office is Sub-Ordinate to the Registrar of Cooperative Societies, Odisha, Bhubaneswar i.e- (Directorate of Cooperative.)

The address of the Division Office and Circle Office are as follows.

i) Office of the Deputy Registrar of Cooperative Societies, At/ P.O./ Dist.- Balasore
ii) Assistant Registrar of Cooperative Societies, At/ P.O./ Dist.- Balasore.
iii) Assistant Registrar of Cooperative Societies, At/ P.O./ Dist.- Bhadrak
iv) Assistant Registrar of Cooperative Societies, At/ P.O.- Nilgiri, Dist.- Balasore.

10. Working Hours of the Office:

Opening hour of the Office-10.00 A.M.
Closing hour of the Office- 5.00 P.M.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.
1	Designation	Deputy Registrar of Co-operative Societies
	Powers	Administrative	To initiate disciplinary action against the Subordinate Staff of the Office
			Sanction of Leave of the Office Staff
			Overall supervision of the work of Primary work of Primary and Central Coop Institution as per OCS Act 1962 & Rules 1965
		Financial	D.D.O
			Drawl of Financial claim of the Office Staff and Drawl of Office expenditure
			Prior Approval of the Expenditure towards Construction work of Co-operative Society
			To regulate the Financial Viability of the Primary Co-op & Central Societies of the Division
		Statutory	OCS Act 1962 of Rules, 1965 and amended up to date & Odisha self help Coop. act.- 2001.
	Duties	To insurance periodical meeting of the C.S.
		To motivate agriculturist for consumption of appropriate does of fertilizer through the staff of the C.S.
		Initiate propels of Govt. Agencies for release of share capital of enrollment of ST/SC persons as members of C.S.
		Bringing the Agricultural families under Cooperative folds and make them finance available as per norms financing Bank
2	Designation	Sub-Assistant Registrar, C.S
	Powers	To works as per the direction of the DRCS
	Duties	To perform the Duties assigned to him by the divisional DRCS of the Circle ARCS.
3	Designation	Inspector of C.S
	Powers	To exercise Judicial Power of Arbitrator & Sale Officer as per OCS Act, 1962 and Rules 1965
	Duties	To perform the Duties as to him by the DRCS (In the office work and field work)

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What is the Procedure followed to take a decision for various matters? (For Registrar of newly organized Cooperative Society).

    An Application for Registration of Cooperative Society under Section-6 of the OCS Act, 1962 as taken into consideration after proper processing by the promoters and duke recommendation by a Govt. Officers of the office entrusted for the purpose.

2. What are the arrangements to communicate the decision to the Public?

    If the Society registered U/S-7 of the OCS Act, 1962. The Certificate of registration shall be issued to the promoters and other appropriate Govt. Authorities.

    If not registered the order of refusal together with the reasons there of shall be communicated to the promoters within 3 months from the date of application. The decision can be communicated only on paying of requisite fees.

3. What are the documented procedure/ Laid down procedures/ Defined criteria/ Rules to arrive a particular decision for important matter? What are the different level through which a decision process moves?

    To take a particular decision for important matters, the procedure laid down on the OCS Act, 1962 and Rules, 1965 are followed.

    The decision process for the important matters like cancellation of Registration of Co-operative Society and winding up of Societies moves through the inspecting officers (U/S-64) and enquiry officers (U/S-65) of the Circle, Arbitration U/S-68 made by the Arbitrator can also be reviewed by the DRCS. In case of appeal, the Co-operative Tribunal is the Appellate authority.

4. Who are the officers at various levels whose opinions are sought for process of decision making?

Sl.
1	Sanction of leave	After making all formalities.
2	Pension Claim	7 days subject to up-to-date service Book or service roll.
3	Forwarding of Advancement & Antedating pay-	7 days.
4	Matters relating to draft charges 7 proceeding.	15 days.
5	Temporary advance/Part final withdrawal	30 days.
6	T.A Bill of staff & arrear claims.	Within 15 days on availability of funds.
7	Draw of salary.	In the 1st week of the month.
8	Approval of Tour Diaries and Tour Particulars.	7 days.
9	Budget.	6 days.
10	Dispatch of letters.	After 2 P.M every day.
11	Type Print.	30 pages per day.
12	Annual Allotment of inspection.	Commencement of Financial Year. i.e-April.
13	Annual Allotment of Stock/ cash verification.	Commencement of Financial Year. i.e-April.
14	Annual compilation of Cooperative Societies.	Commencement of Financial Year; i.e-April.

5. Who is the final authority that waits of decision?

The DRCS, Balasore is the final authority in the Division administration that waits the decision.

6. Important matters on which the Decision is to be taken by the Public Authority:

Sl. No.	Subject on Which the Decision is to be taken	Guidelines/ Direction, if any	Process of Execution	Designation of the Officers involved in Decision making	Contact Information of above Mentioned Officers	If not satisfied by the Decision, Where and How to Appeal
1	2	3	4	5	6	7
1	Disposal of Dispute & E.P cases	As per provision of the OCS Act, 1962 and Rules, 1965	As per Guidelines of the OCS Act, 1962 and Rules, 1965	The SARCS, I.C.S., C.E.O of the block and the Arbitrator/ Sale officer appointed by the DRCS. The DRCS is the final authority in making decision of the order as per OCS Act, 1962 and Rules, 1965	Office of the DRCS Balasore in case of SARCS/ Inspector of C.S. As regards CEOs of Block the concerned BDOs of the Block are their immediate authority	Appeal is to made to the Odisha, Cooperative Tribunal with certified copies of the decision and prescribed fees for cases U/S 109 (1) (e) (f) (i) (j) (k) (l) (m) (n) of the OCS Act, 1962 and Rules, 1965

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
1	Submission on MPR	1st 10 days of every month	-

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.	Name/ Title of the Document	Type of Documents	Brief Write up of the Documents	From where one can get a Copy of Rules, Regulations, Instructions, Manual and Records	Address, Telephone No., FAX, E-mail & Others	Fee Charged by the Department for a Copy of Rules, Regulations, Instructions, Manual and Records (if any)
1	2	3	4	5	6	7
1	Manual OCS Act, 1962 and Rules, 1965	OCS Act. 1962	Sec. 6, 7, 8- Registration of C.S.	Odisha Govt. Press	At.- Madhupatna, Cuttack	As prescribed under Right to Information Act, 2005
			Sec. 10(2)- Change the names of the C.S. amend the Certificate	O/o the R.C.S. Odisha, Bhubaneswar	Bhubaneswar
			Sec. 12-Amendment of Bye-laws of the C.S.	Authorized publishers of Law Book	-
			Sec. 14 & 14(a) - Amalgamation of the C.S.	-	-
			Sec. 16(2-a)- Cancellation of membership of deemed members of C.S.	-	-
			Sec. 28- Constitutions of the committee of the C.S.	-	-
			Sec. 30-Special General Body of C.S.	-	-
			Sec. 30-A-Dissolation of committee on failure to convene Special meeting on requisition.	-	-
			Sec. 33-Securing possession of records etc.	-	-
			SEC-35 (3) Payments of a dues of a C.S by the employees of a loanee members.	-	-
			Sec. 63- Communication, consideration & compliances of Audit Report	-	-

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.	Category of Documents	Name of the Documents and its Introduction in One Line	Procedure to Obtain the Documents	Held by/ Under Control of
1	2	3	4	5
1	DCB & Investment of Loan Register	Demand Collection, Balance of loan position of LAMPS/ CARD Bank, Investment of Loan of LAMPS and CARD Bank	-	Banking Section
2	Audit recovery/ Surcharge Proceeding Register	Audit recovery and surcharge decision against then staff of the Cooperative Societies	-	Audit and Inspection Section
3	Audit Inspection Watch Register	Progress of Audit and Inspection Watch Register	-	Audit and Inspection Section
4	Registration/ Election Watch Register	Registration of new Cooperative Societies and Election of Management of Cooperative Societies	-	Legal Section
5	DCB/ Investment of HBCS Register	D.C.B. and Investment of loan of HBCS Ltd.	-	Bkg-1 Section
6	Grievance Register	Grievance 7 Misc. petition received	-	General Section
7	A.G.B. Meeting Watch Register	A.G.B. Meetings of the Cooperative Societies Watch Register	-	Audit and Inspection Section
8	Enrollment of Member Register	Enrolment of new member of the Co-op. Societies	-	Bkg-1 Section
9	Loan ledgers/ Financial Assistance Register	Govt. loan and Financial assistance received by the Societies	-	Bkg-1 Section
10	Legal Cash Book/ Register of E.P./ Disputes cases	Principal Officer cash book, Revenue receipt cash book E.P. and Dispute cases Admission Register	-	Legal Section
11	Statistical Data	Annual Statistical data of Cooperative Societies of this Circle	-	Statistics Section
12	Correspondence Files	Report & returns file as regards consumption of Chemical fertilizer by the Cooperative Societies and purchase and sale of Consumer goods & the Annual stock/ cash verification report of C.S	-	Marketing and Consumer Section

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Nil

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Nil

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Name	Designation	Office Ph. No.	Mobile No,	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Brundaban Naik	DRCS	06782-262238	-	06782-262238	drcsbalasore@gmail.com	Office of the DRCS, Balasore Divn, Balasore, At/P.O./Dist- Balasore
2	Miss. Sarojini Jena	SARCS	-	-	-	-	-
3	Priyanath Jena	Head Clerk	-	-	-	-	-
4	Kirtan Chandra Patra	Insp. of C.S	-	-	-	-	-
5	Kanaklata Dash	Insp. of C.S	-	-	-	-	-
6	Kamala kanta Panda	Insp. of C.S	-	-	-	-	-
7	Bhagmat Marandi	Insp. of C.S	-	-	-	-	-
8	Jitendra Kumar Panda	Insp. of C.S	-	-	-	-	-
9	Laxmidhar Jena	Sr. Steno	-	-	-	-	-
10	Gagan Kumar Mishra	Sr. Clerk	-	-	-	-	-
11	Pragyna Paramita Rout	Jr. Clerk	-	-	-	-	-
12	Santosh Kumar Nayak	Jr. Clerk	-	-	-	-	-
13	Daitari Nayak	Driver	-	-	-	-	-
14	Ajay Kumar Roy	Daftary	-	-	-	-	-
15	Binata Tarai	Peon	-	-	-	-	-
16	Sitaram Parida	Peon	-	-	-	-	-
17	Chhachindra Parida	Chowkidar	-	-	-	-	-

 

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.	Name	Designation	Monthly Remuneration (in Rs.)	Compensation/ Compensatory Allowance	The procedure to determined the remuneration as given in the Regulation
1	2	3	4	5	6
1	Sri Brundaban Naik	DRCS	-	-	As per OCS Code
2	Miss. Sarojini Jena	SARCS	-	-	-
3	Priyanath Jena	Head Clerk	27423	-	-
4	Kirtan Chandra Patra	Insp. of C.S	32113	-	-
5	Kanaklata Dash	Insp. of C.S	31168	-	-
6	Kamala kanta Panda	Insp. of C.S	32113	-	-
7	Bhagmat Marandi	Insp. of C.S	31675	-	-
8	Jitendra Kumar Panda	Insp. of C.S	31168	-	-
9	Laxmidhar Jena	Sr. Steno	33553	-	-
10	Gagan Kumar Mishra	Sr. Clerk	20590	-	-
11	Pragyna Paramita Rout	Jr. Clerk	13195	-	-
12	Santosh Kumar Nayak	Jr. Clerk	13598	-	-
13	Daitari Nayak	Driver	20375	-	-
14	Ajay Kumar Roy	Daftary	16940	-	-
15	Binata Tarai	Peon	15698	-	-
16	Sitaram Parida	Peon	15970	-	-
17	Chhachindra Parida	Chowkidar	14355	-	-

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl.	Major Head	Proposed Budget	Sanctioned Budget	Amount Released/ Disbursed (Nos. of Installment)	Total Expenditure
1	2	3	4	5	6
1	PAY-34-2425-00-001-0327-01003-136	-	-	-	-
2	D.A-34-2425-00-001-0327-01003-156	-	-	-	-
3	HRA-34-2425-00-001-0327-01003-403	-	-	-	-
4	OA-34-2425-00-001-0327-01003-523	-	-	-	-
5	TE-34-2425-00-001-0327-06001-000	-	-	-	-
6	RCM-34-2425-00-001-0327-01003-516	-	-	-	-
7	O.C-3.4-2425-00-001-0327-08001-506	-	-	-	-
8	Telephone 34-2425-00-001-0327-08001-154	-	-	-	-
9	Motor Vehicle-34-2425-00- 001-0327 -08001- 397	-	-	-	-
10	Electric.-34-2425-00-001-0327-08001-074	-	-	-	-
11	RRT-34-2425-00-001-0327-09001-000	-	-	-	-
12	Computer.-34-2425-00-001-0327-78012-000	-	-	-	-

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Nil

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Nil

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Nil

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Notice Board	Official	Office Hours
2	Printed Manual	-	-
3	Inspection of Records in Office	-	-

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Kamala Kanta Panda	Insp. of C.S	06782-262238	-	06782-262238	drcsbalasore@gmail.com	Office of the DRCS, Balasore Divn, Balasore, At/P.O./Dist.- Balasore

Public Information Officer (PIO):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Miss. Sarojini Jena	SARCS	06782-262238	-	06782-262238	drcsbalasore@gmail.com	Office of the DRCS, Balasore Divn., Balasore, At/P.O./Dist.- Balasore

First Appellate Authority (FAA):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Brundaban Naik	DRCS	06782-262238	-	06782-262238	drcsbalasore@gmail.com	Office of the DRCS, Balasore Divn., Balasore, At/P.O./Dist.- Balasore

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Nil

Content for this page yet to be publishedContent for this page yet to be published