Divisional Manager, Odisha Forest Development Corporation, Berhampur (C) Division, Berhampur

Introduction

O/o the Divisional Manager, Odisha Forest Development Corporation, Berhampur (C) Division, Berhampur is located Berhampur, Ganjam, Odisha.

This office comes under the Department of Forest & Environment, Govt. of Odisha.

The main function of this institution is to achieve the target and mission for performing their duties to the best interest of timber, bamboo and Plantation trade, Minor Forest Produce item.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Aim and objective of the Organization:

Berhampur (C) division was created w.e.f 04.02.1977. The two plantations named as Berhampur (A) and (B) created w.e.f 16.04.1978 and 1.4.1986 respectively have been merged with this division w.e.f 1.2.2003 as per letter No. 15116 dt. 29.5.2000 of Managing Director, O.F.D.C Ltd, Bhubaneswar. At present this division is working in the forest areas of Paralakhemundi and Berhampur Forest Divisions with the existing following 4 sub-divisions.

i. Raghunathpur Sub-division., Raghunathpur, Ganjam.

ii. Mohana Sub-division, Mohana, Gajapati.

iii. Khallikote Plantation Sub-division, Khallikote, Ganjam.

iv. Mohana Sub-division., Mohana, Gajapati.

This division covers revenue district of Gajapati and part of Ganjam District. This division mainly depends on U.D and salvaged materials from Paralakhemundi and Berhampur Forest Divisions for trading. In 2007-08 onwards the timber coupes have been allotted from Paralakhemundi Forest Division only.

2. Duties to be performed to achieve the mission:

All the staff have been assigned to do their duties to achieve the target and mission for performing their duties to the best interest of timber, bamboo and Plantation trade, Minor Forest Produce item.

3. Citizens' Interaction:

Interaction is being conducted at Division and Sub-division level.

4. Postal address of main office, attached/sub-ordinate office/field units etc:

i. Divisional Manager, Odisha Forest Dev. Corporation Berhampur (C) Division, At-Station Road, Berhampur, Dist:Ganjam(Odisha).

ii. Sub-divisional Manager, Odisha Forest Dev. Corporation Ltd, Khallimote(Plantation) Sub-Division, At/ Po/ Khallikote, Dist:Ganjam.

iii. Sub-divisional Manager, R.N. Pur Depot and Sawmill Sub-Division, At/ Po- Raghunathpur Berhampur, Ganjam.

iv. Sub-divisional Manager, Odisha Forest Dev. Corporation Ltd. Sub-Division, At/ P.O.- Mohana, Dist.-Gajapati.

5. Working Hours both office and Public:

Working hours both for office and public is 10.00 AM to 5.00 PM. with lunch break 1.30 PM to 2.00 PM. every day excluding Govt. holidays as notified by the Govt. of Odisha from time to time.

6. Public interaction if any:

In the office premises and Sub-Divisional level.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.
1	Designation	Divisional Manager
	Power	Administrative	Full power in the division.
		Financial	As per OFDC service Rule-1986.
		Statutory	Full power.
	Duties	Over all supervision and other aspect in respect of Divisional level as well as Sub-Divisional level.
2	Designation	Sub-Divisional Manager
	Power	Administrative	Full Power in the sub-division.
	Duties	Overall supervision in the Sub-Divisional level.
3	Designation	Sectional Supervisor
	Power
	Duties	Performed duties as per direction of Divisional Manager & Sub-Divisional Level.
4	Designation	Field Assistant
	Power
	Duties	Performed duties as per direction of Divisional Manager & Sub-Divisional Manager.
5	Designation	Watchers
	Power
	Duties	Assigned in the job chart.
6	Designation	Section Officer (Accounts)
	Power
	Duties	To manage the office as per instruction of D.M.
7	Designation	Accountant
	Power
	Duties	Compilation of Accounts and other fund transaction as per Instruction of D.M.

Sl. No.

8

Designation

Jr. Accountant

Power

Duties

To assist in the Accounts.

9

Designation

U.D. Asst.

Power

Duties

Performed duties as assigned in the job chart from time to time.

10

Designation

Jr. Steno

Power

Duties

Private Secretary to DM. & Dealt with confidential.

11

Designation

L.D. Asst.

Power

Duties

Performed duties as assigned in the job chart from time to time.

12

Designation

Typist

Power

Duties

To perform the type job.

13

Designation

Office Peon/ Watcher

Power

To obey the instruction of D.M. & other staff on official work.& Watch and ward of OFDC property.

Duties

14

Designation

Driver

Duties

To drive the official Vehicle.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

When a letter is received in the divisional office by the receiving officer immediately he passes the same to the D.M. for perusal and return. Then the letter passed through regular process such as received, marking of section and submits with comments for disposal of the application through concerned section.

Sl.	Activity	Level of Action	Time Frame
1	2	3	4
1	To receive the letter and put a diary number	S.O. (Accts)	Same day
2	To receive the letter by Diary number and dispatch to concerned section	Issue and received Clerk	Same day
3	Put the letter by diary Clerk	Dealing Clerk of the Section	Two to Three days
4	To sign and return	D.M.	Same day

MANUAL-4

Norms for Discharge of Functions

[Section-4(1) (b) (iv)]

Sl.	Activity	Time Frame/ Norms	Remarks
1	2	3	4
1	Diary of letter	3 minutes/ letter	Urgent letters are dealt immediately and dispatch by Fax/ Courier Service/ Speed post.
2	Issue and dispatch of letters	5 minutes/ letter	-
3	Typing of job	35 pages/ day	-
4	Preparation of file	40 files/ day	-

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.	Nature of Records	Details of Information Available	Unit/ Section Where Available	Retention Period, Where Available
1	2	3	4	5
1	Records relating to Accounts Sec.	Vouchers of work done Cashbook, Budget control, Audit, Proforma accounts & correspondences of all official letters	Accounts Section	-
2	Records relating to Esst. Sec.	Service book, P.C.file of employees, Acquaintance roll, Register of GIS, pass book, proceeding, pension all other official correspondences relating to Esst. sec.	Esst. Section	-
3	Lease Section/ Sale Section/Pln.sec.	Progress report on production/ delivery of forest materials i.e. timber, bamboo, Sawn sizes, firewood etc., Issue of permit. All other official correspondences relating to Lease, Sale. and plantation. sec.	Lease & Sales Section	-
4	Issue and dispatch Sec.	Diary, Issue and dispatch of official letters.	Issue & Dispatch Section	-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Nil

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E Mail	Address
1	2	3	4	5	6	7	8
1	Hemanta Kumar Pattnaik	DM	0680 2233515	-	-	dmberhampur@ yahoo.com	O/o the DM, Odisha Forest Development Corporation Berhampur ( C ) Division, Berhampur
2	R.K. Sahu	S.O (Acctt.)	-do-	-	-	-do-	-do-
3	G.C. Pattnaik	Accountant	-do-	-	-	-do-	-do-
4	B. Shankar Rao	Jr. Acct	-do-	-	-	-do-	-do-
5	R.P. Padhi	Jr. Acct	-do-	-	-	-do-	-do-
6	S.C. Mishra	UD Asst.	-do-	-	-	-do-	-do-
7	L.K. Tripathy	UD Asst.	-do-	-	-	-do-	-do-
8	B.B. Mohanty	UD Asst.	-do-	-		-do-	-do-
9	S.K. Mishra	Jr. Steno	-do-	-	-	-do-	-do-
10	P.R. Dani	Jr. Typist	-do-	-	-	-do-	-do-
11	S.C. Biswal	LD Asst.	-do-	-	-	-do-	-do-
12	Brundaban Barik	LD Asst.	-do-	-	-	-do-	-do-
13	Khageswar Pradhan	LD Asst.	-do-	-	-	-do-	-do-
14	Pitamber Sethi	Field Asst.	-do-	-	-	-do-	-do-
15	M. Kodandam	Driver	-do-	-	-	-do-	-do-
16	Prakash Ch. Padhi	Peon	-do-	-	-	-do-	-do-
17	P.B. Thappa	Watcher	-do-	-	-	-do-	-do-
18	Trinath Sahu	Watcher	-do-	-	-	-do-	-do-
19	S.N. Panda	Watcher	-do-	-	-	-do-	-do-
20	Niranjan Padhi	Watcher	-do-	-	-	-do-	-do-
21	Kasinath Panda	Watcher	-do-	-	-	-do-	-do-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.	Name	Designation	Monthly Remuneration (in Rs.)	Compensation/ Compensatory Allowance	The Procedure to Determine the Remuneration as given in the Regulation
1	2	3	4	5	6
1	Hemanta Kumar Pattnaik	DM	39,380.00	-	-
2	Sri R.K. Sahu	S.O (Acct.)	19,747.00	-	-
3	G.C. Pattnaik	Accountant	26,349.00	-	-
4	B. Shankar Rao	Jr. Acct	26,025.00	-	-
5	R.P. Padhi	Jr. Acct.	21,219.00	-	-
6	S.C. Mishra	UD Asst.	26,244.00	-	-
7	L.K. Tripathy	UD Asst.	25,411.00	-	-
8	B.B. Mohanty	UD Asst.	20,425.00	-	-
9	S.K. Mishra	Jr. Steno	20,745.00	-	-
10	P.R. Dani	Jr. Typist	16,612.00	-	-
11	S.C. Biswal	LD Asst.	15,472.00	-	-
12	Brundaban Barik	LD Asst.	15,288.00	-	-
13	Khageswar Pradhan	LD Asst.	15,261.00	-	-
14	Pitamber Sethi	Field Asst.	12,920.00	-	-
15	M. Kodandam	Driver	15,024.00
16	Prakash Ch. Padhi	Peon	12,060.00	-	-
17	P.B. Thappa	Watcher	11,704.00	-	-
18	Trinath Sahu	Watcher	11,814.00	-	-
19	S.N. Panda	Watcher	11,704.00	-	-
20	Niranjan Padhi	Watcher	11,532.00	-	-
21	Kasinath Panda	Watcher	11,532.00	-	-

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Nil

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Nil

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4(1) (b) (xiii)]

Nil

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Nil

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Information centre	No information centre	-
2	Website	Not created	-
3	Library	Not available	-
4	Notice board	Available in the Division Office	10 A.M to 5 P.M

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Hemanta Ku. Pattnaik	DM	0680 2233515	-	-	dmberhampur @ yahoo.com	O/o the DM, OFDC Ltd., Berhampur(C) Division, At-Station Road, Berhampur

First Appellate Authority (FAA):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	A.K. Pathak, IFS	General Manager	0680-2291346	-	-	GmBerhampur @yahoo.com	O/o the GM, OFDC Ltd., Berhampur (C) Zone, At/ P.O.- Berhampur, Dist.-Ganjam

MANUAL-17

Other Useful Information

[Section-4(1) (b) (xvii)]

Not applicable

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Sl. No.
8	Designation	Jr. Accountant
	Power
	Duties	To assist in the Accounts.
9	Designation	U.D. Asst.
	Power
	Duties	Performed duties as assigned in the job chart from time to time.
10	Designation	Jr. Steno
	Power
	Duties	Private Secretary to DM. & Dealt with confidential.
11	Designation	L.D. Asst.
	Power
	Duties	Performed duties as assigned in the job chart from time to time.
12	Designation	Typist
	Power
	Duties	To perform the type job.
13	Designation	Office Peon/ Watcher
	Power	To obey the instruction of D.M. & other staff on official work.& Watch and ward of OFDC property.
	Duties
14	Designation	Driver
	Duties	To drive the official Vehicle.