Sub Registrar Office, Biramitrapur, Sundergarh

Introduction

O/o Sub Registrar Office, Biramitrapur is located at Sundergarh.

This office comes under the Department of Revenuce & Disaster Management, Govt. of Odisha.

The function is to  collect the stamp duty and registration fees from land sellers and collect the search & inspection from the applicant for issue of encumbrance certificate.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aim and Objectives of the Organization:

i) To augment revenue (Collection of Stamp Duty & Regn. fee)

ii) Media to change of R.O.R

2. Brief History and Background for its establishment:

This office was bifurcated from Sundargarh Registration district and independently functioned from 28.08.1984.

3. Allocation of Business:

Collection of Govt. Revenue from Registering Public.

4. Duties to be Performed to achieve the mission: Service to registrant Public.

5. Details of Services Rendered: Service to registrant Public.

6. Citizens Interaction:

Public seeking registration of various documents, details of rules explained to them.

7. Postal address of the main office, attached/subordinate office/field units etc.:

Sub-Registration office, Biramitrapur,
At/Po:Biramitrapur,
Dist: Sundargah

8. Working hours both for Office and Public:

10 A.M to 5 P.M. Monday to Saturday except 2nd Saturday.

9. Public Interaction, if any:

Since it is a Public office the registrant Public are to informed for preparation of their deeds.

10. Grievance Redress Mechanism:

Grievance received from the public and action taken promptly.

 MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Flow process chart for Registration of Document:

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	Presentation of document for registration duly stamped	Vendor
2	Receipt of documents	Dealing Asst.	During 4 ½ hour of commencement of office
3	Checking of documents with regard to valuation and stamp duty	-do-	-do-
4	Production of document before Registering Officer	-do-	Same day
5	Admission of document administering oath to vendor about correctness of description contained in document	S.R.	Same day
6	Issue of receipt on payment of Regn. fees U/s52(b) of Indian registration act on various kinds of  document	Dealing Asst.	Same day
7	Filling and indexing of document admitted	-do-	7 days
8	Completion of Registration & Delivery of document	S.R.	7 days

Flow process chart for issue of E.C& Grant of certified copy:

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	Filling of General Search  application & application for  Copy	Dealing Asst.	During 4 ½ hour of commencement of office hours
2	Granting Receipt for search & Copy	-do-	Same day
3	Issue of E.C.& Certified Copy	-do-	7 days

Flow Process Chart for Marriage Registration:

Sl. No	Activity	Level of Action	Time Frame
1	2	3	4
1	Filling of Notice for Marriage & granting receipt	Dealing Asst.	During 4 ½ hour of commencement of office hours
2	Marriage Regn./ Solemnization	-do-	After 30 days
3	Issue of Marriage Certificate	-do-	After Regn. Solemnization

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norms	Remarks
1	2	3	4
1	Checking of documents, calculation of stamp duty & fees	30 minutes per doct.
2	Writing of Report	4 minutes per doct.
3	Taking of Thumb impressions	10 minutes per doct.
4	Maintenance of Valuation Register	10 minutes per doct.
5	Maintenance of Check list	15 minutes per doct.
6	Filling of Document & Endorsement	15 minutes per doct.
7	Index of Document (I&II)	20 minutes per doct.
8	Index of document in process register, index preparation register & Fees Book	30 minutes per doct.
9	Diary of Letter	3 minutes per doct.
10	Despatch of letter	5 minutes per doct.

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief Gist of the Contents	Reference No., if any	Price in case of Priced Publications
1	2	3	4	5
1	Indian stamp Act 1899 Indian stamp (Odisha) Amendment Act -2001	Chargeability of stamp duty on various documents		Sale, Gift, Exchange @ 5% lease -@ 2% - 5@ Special power of Attorney-50/- general power of Attorney possession @5% Mortage without possession @2% partnership Rs.200/- trust Rs.100/-will does not require stamp duty .
2	Odisha development Act 1982	Chargeability of stamp duty		By sec.27@3%
3	Indian registration Act , 1908(Odisha Registration Rules, 1988) & table of lees (as Revised in 2001	Act for registration of various documents rules framed for registration on the state fees for registration of documents issue of B.C single search inspection certified copy		Sale. Gift. Exchange@2% at ad-valerom rate lease-@2% adoption -Rs.300/- will Ts 300/-power of attorney-Rs. 250/- incidental fees- Extra year x15 -11+Urgent fee Rs.15/-for single entry Rs.20/-Rs.1/-for hundred words
4	Special Marriage Act, 1954	Registration of Marriage Publication of Notice copy of Marriage		Rs. 50/- Rs.20/-  Rs.30/-

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information available	Unit/ Section, where available	Retention Period, where available
1	2	3	4	5
1	Copy Registers and True copies of Document	Certified copy of all the Documents registered .	Record Room
2	Index I of Document	To verify the names of the executants and claimant of Document registered	-do-
3	Index II of Document for grant of Encumbrance Certificate	To verify the details of the properties transferred in the document.	-do-
4	Marriage Registered & Marriage Notice Book	To verify registration of Marriage	-do-

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Not Applicable

MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Not Applicable

MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Smt. Gouri Nayak, O.A.S-I	Tahasildar Cum-Sub-Registrar	0661 2610459			subregistrarbiramitrapur@gmail.com	Sub Registrar Office, Biramitrapur, Sundergarh
2	Sri Deblal Rath	Sr. Rev. Asst.		9439790474		subregistrarbiramitrapur@gmail.com	Sub Registrar Office, Biramitrapur, Sundergarh

 

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Scale of Pay (in Rs.)	Grade Pay (in Rs.)
1	2	3	4	5
1	Sri Basudeb Nayak, O.A.S-I	Tahasildar- Cum-Sub-Registrar
2	Sri Nityananda Behera	Jr. Clerk	5200-20200	2000

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

As per Rules

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Not Applicable

   MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Applicable

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Not Applicable

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Notice Board	Chargeability of stamp duty & Regn. fees Marriage Notice & other Notices	10 A.M. to 5 P.M.

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

 

Asst. Public Information Officer (APIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	SRI DEBLAL RATH	SRA	0661 2610459	9439790474		subregistrarbiramitrapur@gmail.com	Sub Registrar Office, Biramitrapur, Sundergarh

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

All other information as may be prescribed for dissemination shall be collated, tabulated, complied, collected and provided in the form of manual from time to time.

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