District Information & Public Relations Officer, Bargarh

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims and Objectives of the Organization:

To provide information to the general public about different works of Govt. and maintain relations with them.

2. Mission/Vision:

To work as eye and ear of the Dist. Administration as well as Govt.

3. History and Background for its Establishment:

This office was incepted on 01/04/1993 after Bargarh was declared as a district being separated from the mother district Sambalpur.

4. Duties to be performed to achieve the Mission:

Collection and dissemination of information.

5. Main Activities/ Functions:

National Day celebration, networking with Dist. Administration on different developmental activities and make publicity.

6. Details of Service rendered:

Information Centre and Reading Room are running under this authority for benefit of youngsters, students and general public.

7. Arrangements for Citizens' Interaction/ Public Participation:

Full cooperation from the general public including immediate intimation in case of problem if any. Information Centre and Reading Room is working effectively and efficiently. National Day and other important function of the region are being celebrated.

8. Grievance Redress Mechanism:

Every Saturdays (except holidays) are scheduled for hearing public grievance. I.C. & R.R. work is updated through magazines and papers.

9. Address of the Office & its Sub-offices:

Bargarh district comprises of two sub-divisions namely Bargarh and Padampur. Two offices of I. & P.R. Department are functioning.

Sl. No.	Name of the Office
1	D.I.& P.R.O., Bargarh,Collectorate, Bargarh
2	S.D.I.& P.R.O., Padampur Sub-Collector's Office, Padampur

10. Working Hours Both for Office & Public:

Morning hours of the Office: 10 A.M.
Closing hours of the Office: 5.30 P.M.
I.C. & R.R.: 10 A.M. to 5.30 P.M.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.	Name	Designation	Powers				Duties Attached
Sl. No.	Name	Designation	Administrative	Financial	Statutory	Others	Duties Attached
1	Sri Prahallad Kashala	I/C DI & PRO	Office Administration	Delegated by Govt.	-	-	In-charge of the office establishment, collection & dissemination of information
2	Sri Sanat Padhi	SDI & PRO, Padampur	Office Administration				In-charge of the office establishment, collection & dissemination of information
3	Miss Purabi Priyadarshinee Sahu	Jr Revenue Asst.	-	-	-	-	Establishment
4	Sri Dinakrushna Swain	Jr. Typist-cum- jr Store Keeper	-	-	-	-	RTI, Utkala Prasanga, Odisha Review & Others
5	Sri Mahendra Sahu	Clerk-cum-Librarian					Library Works
6	Sri HemSagar Mahapatra	Lt. Peon	-	-	-	-	Attached to Library
7	Sri Raisingh Majhi	Lt. Peon	-	-	-	-	Attached to Library
8	Sri Dataram Ratha	Peon-cum-Night Watchman	-	-	-	-	Attached to Office and NW

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What is the procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other rules/regulations etc. can be made):

Files are being processed by the Concerned Dealing Assistant through the DI&PRO to the Collector through the Additional District Magistrate, Bargarh and decisions are taken up according to law.

2. What are the documented procedures/ laid down procedures/ Defined Criteria/ Rules to arrive at a particular decision for important matters? What are different levels through which a decision process moves?

Through different rules, regulations and circulars issued from State Government from time to time. The levels of a decision process moves through DI&PRO level and Addl. District Magistrate level.

3. What are the arrangements to communicate the decision to the public?

Through correspondence and Press notes.

4. Who are the Officers at various levels whose opinions are sought for the process of decision making?

DI&PRO, A.D.M. and Collector.

5. Who is the final authority that waits the decision?

Collector.

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name/ Title of the Document	Type of Documents	Brief write up of the Documents	From where one can get a Copy of Rules, Regulations, Instructions, Manual and Records	Address, Telephone No., FAX, E-Mail & Others	Fee Charged by the Department for a Copy of Rules, Regulations, Instructions, Manual and Records (if any)
1	2	3	4	5	6	7
1	Establishment Section	Service, Audit	Bill & Budget			As per prescribed in Odisha Records Manual Rules through Court fee and folio
2	Govt. Functions		National Day celebration, Birth Anniversary celebration of Sons of the Soil

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	STD Code	Ph. No.		Fax	E-Mail	Address
Sl. No.	Name	Designation	STD Code	Office	Home	Fax	E-Mail	Address
1	2	3	4	5	6	7	8	9
1	Sri Prahallad Kashala, OIS-II	I/c DI&PRO	06646	291481	9439762610	-	dprobargarh@gmail.com	DIPRO,Bargarh, At-Collectorate, Dist.- Bargarh
2	Sri Sanat Padhi	SDI & PRO	-	-	7809019731	-	sdipro.pdp@gmail.com
3	Miss Purabi Priyadarshinee Sahu	Jr. Revenue Asst.	-	-	9078986698	-	-	DIPRO, Bargarh
4	Sri Dinakrushna Swain	jr. typist- cum- Store keeper	-	-	6370795116	-	-	DIPRO, Bargarh
5	Sri Mahendra Sahu	Clerk-cum- Librarian			8117002453			DIPRO, Bargarh
6	Sri Hemsagar Mahapatra	Lt. Peon	-	-	9938367272	-	-	DIPRO, Bargarh
7	Sri Raisingh Majhi	Lt. Peon	-	-	9778954306	-	-	SDIPRO, Padampur
8	Sri Dataram Ratha	Peon- cum- Night Watcher	-	-	9438529591	-	-	DIPRO, Bargrh

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Pay Scale (in Rs.)	Monthly Remuneration (in Rs.)
1	2	3	4	5
1	Shri Prahallad Kashala, OIS-II	I/c DI & PRO	Level-10 Cell-3	80,920/-
2	Shri Sanat Padhi	SDI & PRO	Level-10 Cell-1	72,738/-
3	Miss Purabi Priyadarshinee Sahu	Jr Revenue Asst.	Level-4 Cell-3	35,870/-
4	Sri Dinakrushna Swain	Jr. TYpist cum Store Keeper	Level-4 Cell-10	44,200/-
5	Sri Mahendra Sahu	Clerk-cum- Librarian	Level-4 Cell-23	65,110/-
6	Sri Hemsagar Mahapatra	Lt. Peon	Level- 4 Cell- 24	67,004/-
7	Sri Raisingh Majhi	Lt. Peon	Level- 4 Cell- 24	63,828/-
8	Sri Dataram Ratha	Peon cum Night Watcher	Level- 4 Cell- 24	66,980/-

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No.	Head	Activities to be Performed	Sanctioned Budget (in Rs.)	Budget Estimate (in Rs.)	Revised Estimate (in Rs.)	Expenditure for the Last Year (in Rs.)
1	2	3	4	5	6	7
1	25-2220-INF & Publicity-60-Others-106-Field Publicity-0321-Dist. Organization	Pay	-	30,56,400	26,23,251	33,11,129
		DA	-	19,56,096	8,61,068	18,58,750
		HRA	-	3,28,752	1,25,069	2,99,969
		RCM	14,000	16,000	-	14,000
		TE	20,000	50,000	25,000	25,000
		Hiring charges of vehicle	2,52,000	2,52,000	-	2,49,600
		Motor vehicle lubricant	70,000	1,50,000	30,000	1,54,939
		Electricity	8,000	35,000	-	30,077
		OA	-	288 96		312
		Telephone	15,000	15,000	8,000	10,787
		Other Contingency	40,000	2,74,272	2,37,272	48,999
		Other Charges	-	-	-	1,67,847 (Remuneration charges of outsourcing staff)
		Strenthening of IC & RR	-	60,000	-	60,000
		Maintenance	1,000	2,000	500	1,500
2	25-2220-INF & Publicity-60-Others-001-Direction & Administration-0618-HQ Organization	Pay	-	-	-	-
		DA	-	-	-	-
		HRA	-	-	-	-
		TE	-	-	-	-
		RCM	-	-	-	-

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4(1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4(1)(b)(xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Information about Working Journalists in the District is available in District website www.bargarh.nic.in .

District Draft Gazetteer is also available in District website www.bargarh.nic.in .

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Information Center cum Reading room is functioning in the District Library, Bargarh & in the O/o the SDI & PRO, Padampur Sub- Division.
Press releases are published by this office from time to time disamminating the information about Govt. schemes and policies.
Hoardings are also displayed at different eminent places of District head quarters, ULBs, grampanchayats level on various shemes like BSKY, Mission Shakti, COVID- 19 & MSMEs for creating awareness & communicating messages among the people.

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.	Name	Designation	STD Code	Ph. No.		Fax	E-Mail	Address
Sl. No.	Name	Designation	STD Code	Office	Home	Fax	E-Mail	Address
1	2	3	4	5	6	7	8	9
1	Sri Prahallad Kashala, OIS-II	Dist. Information & Public Relation Officer	06646	291481	9439762610	-	dprobargarh@gmail.com	District information & public relation office, Bargarh
2	Shri Dinakrushna Swain	Asst. Public Information Officer	-	-	6370795116	-	-	District information & public relation office, Bargarh

First Appellate Authority (FAA):

Sl. No.	Name	Designation	STD Code	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8	9
1	Smt. Kalyani Dash	Deputy Director	-	-	9437240530	-	ddiprndsbp24@gmail.com	Deputy Director, Information & Public Relations (Northern Division), Sambalpur. At: Old Red Cross Building Bhutapada, Sambalpur

MANUAL-17

Other Useful Informations

[Section-4 (1) (b) (xvii)]

Interactive workshop, Training, Sensitization, Seminars

In pursuance with the directive of Govt, In I & P R Deptt. vide Order No. IPR-RTI-MISC- 0001- 2021 3682/ IPR DT. 31.03.2022, Interaction workshop, Training, Seminars have been organized in virtual mode all over the District to Sensitize the PIOs, APIOs, 1^st Appellate Authorities, NGOs, SHG Members, Senior citizens, Doctor, Anganwadi workers, Executive Officers of G.Ps. In the Interactive workshops there was participatory discussion which was more fruitful in connection with pros and cones on RTI act.

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