Introduction
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (I)]
1) Aim and Objectives of the Organization:
To establish three tire Panchayat Raj Institutions (PRIS) as institutions of Self-Government and to help them in making over all development of their respective areas.
2) Mission & Vision:
To enable PRIs to plan and implement schemes for economic development of rural poor. To achieve rural prosperity and ensure quality life through PRIs.
3) Brief history & back ground of the Establishment:
Chakapad Block having its geographical area of 39 Sq. Km started functioning in its own building since 01.06.1962. This block building 11 GPs covering 161 villages and a population of 42,000
4. Allocation of Business:
This establishment helps the public for their upliftment through, various Govt. sponsored schemes.
5. Duties of the Public Authority:
Empowerment of Panchayati Raj Institutions.To provides funds to PRIs, to carryout development works and poverty alleviation programmes in rural areas.
6. Details of Services Rendered:
The Department provides basic services in critical areas under Finance Commission Grants which is normally not taken up under different ongoing schemes. This department provides rural housing for BPL families under IAY.
7. Citizen's Interaction: Very cordial.
8. Postal Address of the Office/ Field Unit etc.:
At/Po.- Bastingia, Via- Tikabali (762010)
Dist:-Kandhamal
9) Map of Office Location:
The Office is located 42 Kms. from District Hqrs. Kandhamal on the way to famous Birupakhya Temple- 4 Kms from nearest block Tikabali, Bhubaneswar (Capital)-250 Kms.
10) Working Hours for Office and Public:
10 A.M. to 5 P.M. Summer:-7 AM to 1 PM
11) Public Interaction: Amicable
12) Grievance Redressal Mechanism:
Grievance is being heard at every quarter on each Saturday of week from 10.00 A.M. to 1.00 P.M. and at Block Hqr. on every day. Action as deems proper is being taken for redressal of grievance.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
Sl. No. 1 Designation Block Development Officer Powers Administrative Executive officer of this Panchayat Samiti implementing and monitoring of all schemes and programme implemented in the block. Supervision and administrative controls over all employees in the block. Financial Passing all the bills for payment. Others Executive Magistrate. Asst. Returning Officer to Assembly & Parliament Election, Asst. Electoral Regd. Officer. Duties Inspection of GP Officers & supervision of field works. 2 Designation Addl. B.D.O.-cum-Accounts Officer Powers Administrative Assist the BDO for the works entrusted to him. Financial Drawing & disbursing officer. Others Public Information Officer of Block Duties 3 Designation AE (Assistant Engineer) Powers Supervision & monitoring of all developmental works, technical sanction of estimates, check measurement of the works. Duties 4 Designation JE/ GPTA ( Junior Engineer/ Gram Panchayat Technical Assistant ) Powers Preparation of Plan & Estimate, & measurement of works. Duties 5 Designation C.P. (Computer Programmer) Powers Computerization of Cash Book (PAMIS), Betan, Priasoft, Rural Soft & other information. Duties 6 Designation S.E.O. Powers & Duties Implementation of Social welfare schemes like SOAP/ NOAP/ ODP/ NFBS 7 Designation WEO (Social Education Organizer) Powers Implementation of welfare schemes like ITDA/ OSFC, Pre-matric Scholarships, Cast certificate for education. Duties 8 Designation GPEO/ PA (Gram Panchayat Extn. Officer/ Progressive Asst.) Powers & Duties Supervision & monitoring of GPs/ Implementation of Self employment schemes under SGSY. 9 Designation M.I. (Marketing Inspector) Powers & Duties Implementation of PDS & Procurement of Paddy.
Sl. No. 10 Designation AFO ( Assistant Fisheries Officer ) Powers & Duties Technical assistance to fish farmers/ implementing fisheries developmental programme/ fishery administration 11 Designation HC. (Head Clerk) Powers & Duties Supervision of all recording procedures ie. from diary to disposal of letters, records and files of the establishment including all financial transactions 12 Designation SC/JC (Senior & Junior clerks) Powers & Duties In-charge of allotted section ie. Establishment/ Development/Cash/ Diary & Despatch etc. 13 Designation SI of Schools Powers & Duties Inspection of schools/preparation of pay bills & estt. matters of all teachers of their respective circles
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
The procedure can be described both in narrative form and through flow process chart. In narrative form the stages through which a proposal passes at which it acts examining and the final authority to which it has to go for approval may be seen from the following illustrations of preparing IAY work order.
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
1 |
To receive application & put a diary number |
Counter Clerk |
Same Day |
|
2 |
To mark application to concerned SO |
Head Clerk |
-do- |
|
3 |
To visit premises of applicant & verify the facts |
Executive Officer of the concerned GP |
2-3 days |
|
4 |
To prepare report & submit to SO |
-do- |
Same days |
|
5 |
To approve/ reject application |
-do- |
1 day |
|
6 |
To prepare work order if approved & submit to BDO for final approval |
SO |
Same day |
|
7 |
To deliver work order to applicaant |
SO |
Same day |
Note: Such charts may be prepared for major functions.
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
Sl. No. Activity Time Frame/ Norm Remarks 1 2 3 4 1 Diary of letter 3 minutes per letter Registered Dak including entry in messenger book 2 Dispatch of letter 5 minutes per letter 3 Typing Job 30 pages per day 4 Preparation of food card 60 food cards per day Including entry in food card register
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
Sl. No. Name of the Act, Rules & Regulations etc. Brief Gist of the Contents Reference No., if any Price in Case of Priced Publication 1 2 3 4 5 1 SGSY Guideline Guidelines for self employment 2 GGY Guideline for Road, Water & Electricity 3 NREGS Act for Providing guaranteed 100 days work to Rural people 4 TFC Scheme for water supply and sanction etc. 5 MPLAD/ MLALAD All developmental works 6 IAY Guideline Guideline for Provision of IAY house to eligible People Rs.25,000/-Rs.35,000/-(from 2008-09) 7 Mo Kudia 8 Economic Stimulus 9 Fire Victim 10 OGP Act & Rule/ OPS Act & Rules Guidelines for GP/PS 11 OCS Act & Rules Guidelines for Coop, Institutions 12 Social Securities SOAP STATE Pension for Old Age NOAP National Old age pension ODP State disable MBPS Includes all above categories except NOAP MDM Nutrious food to school children 6 to 12 years age 13 Civil Supplies Antodaya 35 kgs rice @ Rs.2/- to head of family.BPL/ Non-BPL category duly approved by the Pallisava Annapurna Yojana 10 Kgs free rice to distribute above 65 yrs BPL Rice Rs.2 Landless Labourers having BPL 14 Welfare Prematric Scholarship SC/ ST Students reading in class VI to X SC/ ST Subsidy Loan Subsidy Loan to SC/ ST through SGH
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
Sl. No. Nature of Record Details of Information Available Unit/ Section Where Available Time Frame 1 2 3 4 5 1 BPL Sensus,1997 Tabular Development Section Within 30 days 2 SGSY -do- Dev./ GP -do- 3 SGSY Statement PDO Section -do- 4 IAY -do- Development Section -do- 5 ST & SC Development -do- WEO -do- 6 Social Welfare Tabular SEO -do- 7 Fishery Tabular AFO -do- 8 Industry Tabular IPO -do- 9 Co-operative Tabular CEO -do- 10 Supply Statement Marketing Inspector of SI -do- 11 Education Statement BRCC -do-
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl. No. |
Name & Address of the Consultative Committees/ Bodies |
Consultation of the Committee/ Body |
Role & Responsibility |
Frequency of Meetings |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Panchyat Samiti Office, Chakapad |
Samiti Meeting |
Bi-Monthly |
Note: Meetings are not open to the public. Briefs are given to the media on demand.
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
Sl. No. Name & Address of the Consultative Body Main Functions of the Body Constitution of the Body Date of Constitution Date up to which valid Whether Meetings Open to Public Whether Minutes Accessible to Public Frequency of Meeting Remarks 1 2 3 4 5 6 7 8 9 10 1 Panchayat Samiti Office, Tikabali Controllig over Samiti 11/3/2007 11/3/2007 10/3/2012 No Yes Bimonthly
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. |
Name |
Designation |
Office |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri Anil Kumar Patnaik |
BDO |
06842 201010 |
- |
|
Block Development Office, Chakapad, Kandhamal |
|
|
2 |
Dillip Kumar Kanhar |
ABDO |
-do- |
8763379336 |
|
-do- |
-do- |
|
3 |
Rajdeep Ranjan Saha |
AE |
-do- |
9439069959 |
|
-do- |
-do- |
|
4 |
Bijaya Kumar Pradhan |
HC |
-do- |
9437646390 |
|
-do- |
-do- |
|
5 |
Pramod Kumar Badseth | SEO | -do- | 9439266628 | -do- | -do- | |
|
6 |
Barun Kanhar | GPEO | -do- | 9437644681 | -do- |
-do- |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
Name |
Designation |
Gross Salary (in Rs.) |
|
1 |
2 |
3 |
4 |
|
1 |
Sri Anil Kumar Patnaik |
BDO |
44774 |
|
2 |
Dillip Kumar Kanhar |
ABDO |
41379 |
|
3 |
Rajdeep Ranjan Saha |
AE |
44174 |
|
4 |
Bijaya Kumar Pradhan |
HC |
33645 |
|
5 |
Shyamalendu Panda |
GPTA |
9300 |
|
6 |
K.A.K.Senapati |
GPTA |
9300 |
|
7 |
Jagat Jeeban Bagarty |
WEO |
37800 |
|
8 |
Pramod Ku. Badaseth |
SEO |
9300 |
| 9 | Baruna Kanhar | GPEO | |
| 10 | Kishore Chandra Mallik | P.A. | 35583 |
| 11 |
Kishore Mishra |
SC |
28049 |
| 12 |
Sudarsan Behara |
SC |
23150 |
| 13 |
Prasant Kumar Pradhan |
SC |
22190 |
| 14 |
Dhiren Prasad Dash |
CP |
9300 |
| 15 |
Prafulla Ch. Panigrahy |
VLW |
27475 |
| 16 |
Ramesh Chandra Digal |
VLW |
24529 |
| 17 |
Anirudha Behera |
VLW |
26415 |
| 18 |
Jitendra Keshari Patnaik |
VLW |
21307 |
| 19 |
Sesadev Mohapatra |
VLW |
27221 |
| 20 |
Prakash Chandra Majhi |
VLW |
23554 |
| 21 |
Saran Panjar Digal |
VLW |
22273 |
| 22 |
Drwarika Pradhan |
VLW |
- |
| 23 | Pabitra Kumar Naik | VLW | - |
|
24 |
Rasmita Sahu |
ACP |
5000 |
| 25 | Ashis Kumar Pradhan | NREGA Asst. | 5000 |
| 26 |
Gopal Pradhan |
Driver |
22915 |
| 27 |
Basant Ku. Digal |
Peon |
20331 |
| 28 |
Sudhir Behera |
Peon |
20141 |
| 29 |
Rohit Behera |
Peon |
19851 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
Sl. No. 1 Name of the Programme/ Scheme Swarna Jayanti Gram Swa Rozogar Yojana (SGSY) Upgraded to NRLM (National Rural Livehood Mission) 2 Duration of the Programme/ Scheme Started on 01.04.1999 and continuing till date. 3 Objective of the Programme/ Scheme To bring assisted poor family above the poverty line by providing them income generating assets through a mixed-bank credit and Govt. subsidy. 4 Physical & Financial target of the Programme (for the year 2012-13) Physical: No. of achievement = ? Groups Financial target : Rs.? /- 5 Eligibility of beneficiary Individual beneficiary must be from BPL family 20 % of APL can avail the benefits under group assistance but subsidy benefits cannot avail by them. 6 Pre-requisite of benefits Must be a BPL card holder. Willing to avail credit to take up micro enterprise. Should possess the minimum skill requirement 7 Procedure to avail the benefits to avail the programme: Individual beneficiary through gram sabha or pally sabha also, the three member committee comprising BDO/ Sarpanch/ Banker identify the beneficiary. The group to be selected by the block level SGSY committee. 8 Criteria for deciding eligibility Rural BPL 9 Details of benefits given in the programme (Also mention the amount of subsidy or other help given) Bank credit Capacity building Infrastructure gap Marketing facility of the rural product Subsidy is admissible upto 30% of the project cost. Subject to maximum of Rs. 7,500/- for individual beneficiary. In respect of SC/STs however these will be 50% and Rs. 10,000/- respectively. For Groups the subsidy would be at 50% of the project cost Subject of per capital subsidy of Rs. 10,000/- or Rs. 1.25 lakh which ever is less. There will be no monitory irrigation subsidy projects. 10 List of attachments (Certificates/ Documents) Nil 11 Format of attachments Nil 12 Where to contact in case of process related complains Bank Manager/ BDO/ PD, DRDA/ Collector/ Director, Spl. Project/ Commissioner-cum-Secretary
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
Not Applicable
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
Sl. No. Activities for which Electronic Data Available Nature of Information Available Can it be Shared with Public It is Available on Website or is being used as backend Database 1 2 3 4 5 1 Rural soft MPR Yes Website 2 Monthly Accounts Information (Priasoft) Priasoft Yes Website 3 Daily frame entry PAMIS Yes Website 4 Computerized Salary Betan Yes Website 5 Information on different scheme Scheme wise information Yes Website
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
1. Exhibition:
Exhibitions are being organized by DRDA during Kandhamal Mahotchhava each year wherein SGSY / SHG products are sold giving benefit to beneficiaries. In the process, salient features of different scheme are highlighted in the said exhibition.
2. Notice Board:
Projects implemented by PRIs are published in the Notice Board of Block / DRDA / PRIs for information and due response of the public.
3. Inspection of Records in the Office:
Presently there is no provision for inspection of records at office by public, but in the spear of social audit, public be allowed to see / inspect records in Palli Sabha/ Gram Sabha with respect to execution of any work.
4. System of issuing copies of documents:
We have issued instruction of GPs for providing copies of Muster Rolls, Registers / Records relating to work affecting the public by accepting Rs. 2/- per page. This procedure should be extended to other areas / schemes and fees to this end will be standardized.
5. Printed Manual:
Printed manual laws, regulations, scheme, guidelines, instructions of Government (State + Central) be available and have been we-hosted.
6. Website of PA:
Rules are regulations; achievements and much other information have been floated in Website (http://www.orissapanchayat.gov.in)
7. Other means of advertising:
Other means of advertising success stories is advertised in Gram Sat along with schemes and achievements.
8. Through News Paper:
At the time of need special publications are made through local daily newspaper regarding Social- Audit/Census etc.
9. System of issuing of Copies of documents:
All the guidelines supported by DRDA of other agencies of the Govt. from time to time are being supplied to all the 11 GPs under this block for guidance and implementation
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
Demarcation of Area/ Activities if more than one PIOs are there |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
|
1 |
Dillip Kumar Kanhar |
ABDO |
|
8763379336 | ori-chakapad@nic.in |
Block Development Office, Chakapad, Kandhamal |
PS Level |
|
|
2 |
Vacant |
GP Executive Officer |
Concerned GP Head Quarter |
GP Level |
First Appellate Authority (FAA):
|
Sl. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri Anil Kumar Patnaik |
BDO |
06842 201010 |
- | ori-chakapad@nic.in |
Block Development Office, Chakapad, Kandhamal |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
1. What are the fees prescribed for filling application for seeking information?
As provided in the schedule of Notification bearing SRO No. 477/2005 dated 1st Oct, 2005 of I & P.R.Department relating to promulgation of Odisha Right to Information Rules, 2005.
2. Application fees for first appeal, application fees for 2nd appeal?
As provided in the schedule of Notification bearing SRO No. 477/2005 dated 1st Oct, 2005 of I & P.R.Department relating to promulgation of Odisha Right to Information Rules, 2005.
3. What is the mode of deposit in above cases?
As provided in the schedule of PR Department as stated above.
4. What is the fees to be changed for inspection of document/ A4 size paper for each folio (a) Typed copy/ Photocopy per page (b) print out from computer per page/ CD with cover/ Floppy disk (1.44 MB) / Maps & Plain / Video Cassette/ Microfilm/ Microfiche.
As provided in the schedule of P.R.Department & I as stated above.
5. How much fund has been allocated to the State under SGRY/ SGSY/IAY/NFFWP in Physical and financial terms?
This has been web-hosted in the P.R. Department Website. (http://www.orissapanchayat.gov.in/panchayt/default.asp )visit that for getting information
6. Related to seeking information
The Schedule published by I & PR. Department in connection with the Notification of Oidsha Right to information Rules, 2005 vide their SRO No. 477/2005 will be applicable for this.
7. Training Imparted to Public by Public Authority
The PRIs and beneficiaries of Self Help Group have been trained at the District/ Block Level under SGSY Scheme.
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