Deputy Registrar of Cooperative Societies, Berhampur Divison, Berhampur

Introduction

Office of the Deputy Registrar of Co-operative Societies, Berhampur Division, Berhampur.

This office comes under the Department of Co-operation, Govt. of Odisha.

The main function of this mission is an independent self reliant Spontaneous and vibrant Cooperative movement concerned for the community in general and week in particular by inspiring mutual help and Coop. Values with honesty, Dignity, proactively, Responsiveness, Commitment and professonalisation for regeneration of sustained and planed economic growth and socio cultural upliftment of the people of Odisha.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aim and objectives of the organization:

To keep close watch on the functioning of 4 Circles under this Division and issue suitable instructions as a friend, philosopher and guide to strengthen the Cooperative movement in the State.

2. Mission/ Vision:

To supervise the work of 4 Circle namely, Berhampur, Chatrapur, Aska and Paralakhemundi and advise to the officials to fulfill the needs and of the members of different types of Cooperative Societies Act 1962 and to ensure instructions of the Directorate.

3. Brief History and Background of its Establishment:

This Division was established in the year 1960 as Deputy Registrar of Cooperative Societies, Southern Division in coincidence to the Revenue Divisional Commissioner, Southern Division. In the letter years, the Division divided and now confined to only Ganjam and Gajapati District, to ensure better and smooth functioning of the Circle Offices for the interest of the Societies as well as its members.

4. Organization Chart:

From its creation, the office is functioning in a rented house. Now the Office is also functioning in a rented house at Giri Road.

5. Allocation of Business:

To conduct annual inspection, annual stock verification of Societies, enquiry on grievance petition, etc and to take up hearing of cases filed under Section-68 of the O.C.S. Act. The Deputy Registrar of Coopeative Societies, Berhampur has also been declared as the registering Authority for registration of Cooperatives under the Odisha Self Help Cooperative Act.2001.

6. Duties to be performed to achieve the mission:

To supervise and guide the Circles functioning under the Division as per the guidelines issued by the Registrar of Cooperative Societies, Odisha and Govt. of Odisha and registration of newly organized central Societies and Self Help Cooperative in this Division.

7. Details of Service Rendered:

i. The Deputy Registrar of Cooperative Societies supervises the function of Circles, registration of Cooperative Societies & Self Help Cooperative, Inspection of Cooperatives, hearing of dispute cases, execution of E.P. cases and Act as the 1^st Appellant authority under R.T.I. Act-2005 and also supervision f finance of ST, MT loans and implementation of Crop insurance scheme for benefit of the farmers.

ii. The SARCS posted in this office acts as group officer for executive side and also performs the duties as Public Information Officer for the Office.

8. Postal Address:

Deputy Registrar of Cooperative Societies, Berhampur Division, Berhampur, At/ P.O.- Berhampur, Dist. Ganjam, PIN-760005.

9. Working hours both for Office and Public:

For Office and Public-10.00 A.M. to 5.00 P.M. excluding Sundays and Govt. Holidays.

10. Grievance Redressal Mechanism:

Prompt and timely action is taken for redressal of grievance petitions received from difference persons and forwarded by higher authorities.

 

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.	Name	Designation	Power				Duties
			Administrative	Financial	Statutory	Others
1	2	3	4	5	6	7	8
1	Dr. B Raghab Rao, OCS-I	DRCS	Head of Office, Executive and Ministerial supervision.	DDO	Powers conferred under OCS Act- 1962 and Rule- 1965.	1st Appellate authority under RTI Act-2005, Registrar of Self Help Cooperatives.	As per Govt. rules and regulation.
2	R.Chandra Sekhar Reddy	SARCS	Group Officer of Executive staff.	-	-	PIO under RTI Act- 2005, In-charge of double lock.	As per Govt. rules and regulation.
3	Kunja Bihari Patnaik	I.C.S	Dealing Inspector, Bkg -I & II section, RTI sec.	-	-	APIO under RTI Act-2005.	As per Govt. rules and regulation.
4	Surya Narayan Patro	I.C.S	Dealing Inspector, A&I section, Statistics sec.	-	-	-	As per Govt. rules and regulation.
5	Sukanta Kumar Padhi	I.C.S	Dealing Inspector, Mkt section, Legal sec.	-	-	-	As per Govt. rules and regulation.
6	Jayanta Kumar Maharana	HC	Group Officer of Ministerial Staff.	-	-	In charge of double lock, cash book.	As per Govt. rules and regulation.
7	Prasanta Ku. Samanta	SC	Dealing Assistant of Estt - I section.	-	-	-	As per Govt. rules and regulation.
8	Minati Patnaik	JC	Working as per the direction of the HC	-	-	-	As per Govt. rules and regulation.
9	Pramod Ku. Prusty	Sr. Steno	Confidential section with detection.	-	-	-	As per Govt. rules and regulation.
1	B. Suri Narayan Rao	JC	Dealing Assistant of  Accounts section, stock & store, Misc corr on Estt.	-	-	-	As per Govt. rules and regulation.

Sl. No.	Name	Designation	Power				Duties
			Administrative	Financial	Statutory	Others
1	2	3	4	5	6	7	8
11	Sri Mahesh Prasad Sahu	JC	Dealing Assistant of  Estt section-II,Report returns,Type section, Diary & Despatch.	-	-	-	As per Govt. rules and regulation.
12	Post vacant	Driver	-				As per Govt. rules and regulation.
13	Sri Jayaram Gouda	Daftary	Office work				As per Govt. rules and regulation.
14	Sri Rabindra Sahu	Peon					As per Govt. rules and regulation.
15	Sri Krushna Ch. Behera	Peon					As per Govt. rules and regulation.
16	Sri Narasingha Das	Peon					As per Govt. rules and regulation.
17	Sri Bhanja Behera	Peon					As per Govt. rules and regulation.
18	Smt. Krishnabeni Sahu	Peon					As per Govt. rules and regulation.
19	Sri Debendra Behera	Night watchman					As per Govt. rules and regulation.
20	Post vacant	Sweeper					As per Govt. rules and regulation.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl.	Activity	Level of Action	Time Frame
1	2	3	4
1	To receive dispute and EP cases from the Central Societies and take steps for its scrutiny and admission	Legal Action	At the earliest
2	To refer the Dispute cases to concerned Arbitrators for early disposal	Legal Action	Within 3 days from admission
3	To refer the EP cases to concerned Sale officers for execution	Legal Action	Within 3 days from admission
4	To take up hearing of dispute cases and pronounce decision there of	DRCS	As per time required for disposal
5	Registration of Self Help Cooperatives	DRCS	As per the time limit mentioned in the OSH Coop Act-2005
6	Disposal of grievance petitions	DRCS	Referred within 2 days for enquiry

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.	Activity	Time Frame/ Norms	Remarks
1	2	3	4
1	Diary of letters	One day from receipt of letters	-
2	Dispatch of letters	10 minutes	Regd post including entry in peon book.
3	Disposal of letters	Within 3 days	-

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Official functions of the DRCS Office discharged with reference to the Odisha Service Code, Treasury Code, OCS Act- 1962, OCS Rule- 1965, Pension Rules, TA Rules, Records Manuals etc., and circular schemes issued by Govt. from time to time.

 

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.	Categories of Documents	Name of the Documents & its Introduction in one line	Procedure to Obtain the Documents	Hold at Under Control
1	2	3	4	5
1	Records of Establishment section	Service Book/ Personal files, records & returns and all correspondence relating to Establishment section.	From Head of Office basing on appeals to him.	Senior Clerk/ Junior Clerk under control of DRCS.
2	Accounts section	Pay Bills, Acquaintance, TA/ PF Aquittance, other advances/ on Accounts section and stock and store .	- do -	Junior Clerk under control of DRCS.
3	Diary and Dispatch section	Diary and Dispatch register, Peon book etc.	- do -	- do -
4	Confidential section	All confidential files/ CCRs.	- do -	Sr. Steno under control of DRCS.
5	Banking- I section	All records and files relating to Banks and Insurance.	- do -	Inspector under control of DRCS.
6	Banking- II section	All records and files relating to PACS/ LAMPCS, Card Bank, Coop Training Institute, RTI Act- 2005.	- do -	- do -
7	Audit & Inspection section	All records & files relating to Urban Banks, Audit & Inspection of all Coop Institutes, Election & Tour diary of ARCS & staff.	- do -	- do -
8	Marketing section	All records and files relating to Marketing and Consumer section/ Fertilizer business/ Paddy procurement/ Sale of seeds/ Go downs.	- do -	- do -
9	Statistics section	Annual, Quarterly, Monthly reports & returns.	- do -	- do -
10	Legal section	All correspondence on legal matters/ registration of CS/ Dispute/ EP cases.	- do -	- do -

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

   MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Name	Designation	Office Ph No	Mobile No	Fax No.	Email	Address
1	2	3	4	5	6	7	8
1	Sri Biswa Ranjan Dash OCS-I	DRCS	0680-2233262	8895395352	0680-2233262	drcs2233262@ rediffmail.com	Office of  the DRCS, Berhampur Division, Berhampur
2	Rasna santa Barla	SARCS	-	9776232535	-	-	- do -
3	Silpa     Sahu	I.C.S	-	-	-	-	- do -
4	Dandapani Behera	I.C.S	-	-	-	-	- do -
5	Post vacant	I.C.S	-	-	-	-	- do -
6	Rakesh Palo	Section Officer	-	-	-	-	- do -
7	Ashish kumar Behera	Senior Assistant	-	-	-	-	- do -
8	Post Vacant	Sr. Steno	-	-	-	-	- do -
9	post vacant	Junior Assistant	-	-	-	-	- do -
10	Post Vacant	Junior Assistant	-	-	-	-	- do -
11	Post Vacant	Junior       Assistant	-	-	-	-	- do -
12	Pitambar Tarasia	Daftary	-	-	-	-	- do -
13	M. Mohan Rao	Peon	-	-	-	-	- do -
14	Krushna Ch. Behera	Peon	-	-	-	-	- do -
15	Post Vacant	Peon	-	-	-	-	- do -
16	Laxmi priya Pradhan	Peon	-	-	-	-	- do -
17	Post Vacant	Peon	-	-	-	-	- do -
18	Post  Vacant	Night watchman	-	-	-	-	- do -

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.	Name	Designation	Salary ( in Rs )	Remarks
1	2	3	4	5
1	Sri Biswa Ranjan Dash	DRCS	88000.00	-
2	R. Chandra Sekhar Reddy	SARCS	21214.00	-
3	Kunja Bihari Patnaik	I.C.S	25401.00	-
4	Surya Narayan Patro	I.C.S	20210.00	-
5	Sukanta Kumar Padhi	I.C.S	18591.00	-
6	Jayanta Kumar Maharana	HC	19731.00	-
7	Prasanta Ku. Samanta	SC	12855.00	-
8	Pramod Ku. Prusty	Sr. Steno	28175.00	-
9	Minati Patnaik	JC	17442.00	-
10	B. Suri Narayan Rao	JC	17393.00	-
11	Mahesh Prasad Sahu	JC	12834.00	-
12	Jayaram Gouda	Daftary	16768.00	-
13	Rabindra Sahu	Peon	167471.00	-
14	Krushna Ch. Behera	Peon	10610.00	-
15	Narasingha Das	Peon	13790.00	-
16	Bhanja Behera	Peon	13949.00	-
17	Krishnabeni Sahu	Peon	11971.00	-
18	Debendra Behera	Night watch man	14076.00	-

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl.	Head of Account	Particulars of Expenditure	Budget sanctioned 2012-13	Expenditure made 2012-13
1	2	3	4	5
1	34-2425	Payment of Salary to staff and other contingencies.	Rs. 4524180.00	Rs. 422549.00

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl.	Name	Designation	Office  Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Ch.Nilamadhaba Patra	SARCS	0680-2233262	-	0680-2233262	-	Office of the DRCS, Berhampur Division, Berhampur

Asst. Public Information Officer (APIO):

Sl.	Name	Designation	Office  Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Dandapani Behera	ICS	0680-2233262	-	0680-2233262	-	Office of the DRCS, Berhampur Division, Berhampur

First Appellate Authority (FAA):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Biswa Ranjan Dash OCS-I	DRCS	0680-2233262	-	0680-2233262	-	Office of the DRCS, Berhampur Division, Berhampur

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

The information available in this manual could not be uploaded on the website as well as in the state portal maintained by information and Public relation department, as our office has no internet facility.

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