District Information & Public Relations Office, Cuttack

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)] 

1) Brief History & Background of its Establishment:

    The District Information & Public Relations Office, Cuttack is the District-level branch of Information & Public Relations Deptt (Odisha)Bhubaneswar. This office plays a vital role informing the people about the Govt. plans, policies and programmes implemented in the District. The District office also ensures people's participation in successful implementation of various developmental programmes and schemes. It also sensitizes the people of the district in various burning issues and also educate them to lead a healthy, wealthy life. It is a people oriented office. This office manages the media of the District on transmission of various Government information . This office observes various National Days and Other Celebrations. 

2) Citizens Interaction:

Main Officer- Dist. Information & Public Relations Officer, Room No-61, Collectorate Campus/ P.O. - Chandinichok/ Cuttack-753002.

Sub-Ordinate Office- S.D.I. & P.R.O., Athagarh/ Office of Sub-Collector, Athagarh. S.D.I.& P.R.O. Banki/ Office of Sub-Collector, Banki.

3) Activities:

     The District office sells two monthly journals Utkal Prasanga and Odisha Review regularly, published by the I&PR Deptt., Bhubaneswar.

     Besides the features folders, leaflets & booklets are also distributed free of cost published in different occasions. The District office also releases the press note, handout, news to the print & electronic media working in the district.

4) P.A. System:

     The D.I.P.R.O. Office arranges Public Address system in the important meeting attended by high dignitaries like Hon'ble Governor, Hon'ble Chief Minister, Other Ministers & VIPs. Besides the District Office regularly organizes  exhibition in rural and urban areas of the district.

5) Information Centre Cum Reading Room:

     There are five Nos. of Information center-cum-Reading Room functioning under the jurisdiction of D.I.P.R.O. Cuttack These are I.C.R.R., Chahapada/ I.C.R.R., Salipur/ I.C.R.R., Banki/ I.C.R.R. Athagarh and Padhiary Pathagara, Choudhury Bazar, Near Gouri Sankar park, Cuttack.

     This Information Center plays vital role in disseminating the information & enriching the intellectual need of the students research scholar as well as the general public.

6) Working Hours Booth for Office and Public:

     The working hour of the Collectorate is from 10 A.M. to 5.30 P.M. with a lunch break for 30 minutes (from 1.30 P.M. to 2.00P.M.) in each working day excepting Govt. Holidays. In case of emergency, office functions for more time and also in Govt. holidays. The ICRR are working from 10A.M TO 5.30P.M except Padhiary Pathagar which functions from  8 A.M to 11 A.M. and 5 P.M. to 8 P.M. general excepting Govt. holidays.

7) Grievance Redress Mechanisms:

     The grievance cell of the Collectorate is open for public in different blocks on working Monday only from 10 AM to 01 P.M. The D.I.&.P.R.O. also deals with grievance petitions filed by public.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Name	Sri Bhabani Shankar Bhuyan, O.I.S.
	Designation	D.I.&P.R.O., Cuttack
	Powers & Duties	Discharges the functioning of  D.I.&P.R.O. Office looking after the public relation activity, Media Management ,Observance of the different days , National Day Celebrations , Functioning of the ICRRs of the District , Journalist Welfare,Covering of VIP & VVIP programmes,Acting as the PIO under RTI Act 2005  etc.
2	Name	Smt. Swagatika Behera, O.I.S.
	Designation	AIO, Padhihary Pathagara
	Powers & Duties	V.I.P's programme in Sadar area, RTI Act, Press Room, Verification of circulation figure of news paper & magazine, preparation of news item, updation of web site, press release, Estt. matter & others. Inspection of I/ C-Cum-R.R. in sadar area.
3	Name	Sailendra Panda
	Designation	Announcer
	Powers & Duties	Announcing news at Padhiary Pathagarh, Festival celebration, Sahi dispute, stationary
4	Name	Dilip Kumar Sinha
	Designation	Projectionist
	Powers & Duties	Arrangement of Public address system for V.I.P. programme & other Govt. Programme, Film show, assist day to day official work.
5	Name	Shri Tapas Kumar Ojha
	Designation	Clerk-Cum-Librarian , ICRR,Athgarh
	Powers & Duties
6	Name	Sri Abhiram Das
	Designation	Clerk-Cum-Librarian,Padhiary Pathagara
	Powers
	Duties
7	Name	Sri Kalicharan Tripathy
	Designation	Clerk-Cum-Librarian,ICRR,Banki
	Powers
	Duties
8	Name	Sri Sudarshan Behera
	Designation	Clerk-Cum-Librarian,ICRR,Salipur
	Powers
	Duties
9	Name	Sri Akash Kumar Majhi
	Designation	Clerk-Cum-Librarian,ICRR Chahapada
	Powers
	Duties

Sl. No.
10	Name	Sri Dillip Ku. Mishra
	Designation	Operator
	Powers
	Duties	Assist to projectionist
11	Name	Sri Ushnath Satapathy
	Designation	Operator, Banki
	Powers
	Duties	Arrangement of Public address system for VIP & VVIP Programme & other Govt. Programmes, Film show.
12	Name	Sri Subash Ch. Biswal
	Designation	Operator
	Powers
	Duties	Arrangement of Public address system for VIP & VVIP Programme & other Govt. Programmes, Film show.
13	Name	Sri B.N. Nayak
	Designation
	Powers
	Duties	Management of IC&RR
14	Name	Sri Sarada Prasad Mohanty
	Designation	Clerk-Librarian (Padhiary Pathagarh)
	Powers
	Duties	Management of IC&RR
15	Name	Sri Brahmananda Rout
	Designation	Clerk-Librarian (Athagarh)
	Powers
	Duties	Management of IC&RR
16	Name	Smt. Puspa Rout
	Designation
	Powers
	Duties	Management of IC&RR
17	Name	Sri Raghunath Sethy
	Designation	Clerk-Librarian (Banki)
	Powers
	Duties	Management of IC&RR
18	Name	Sri SK. Akhtar
	Designation	Driver
	Powers
	Duties
19	Name	Sri Bishnu Charan Behera
	Designation	Literate Peon
	Powers
	Duties	Issue & Diary, Stock & stores & assist to senior clerk

Sl. No.
20	Name	Sri Sanatan Acharya
	Designation	Literate Peon
	Powers
	Duties	Treasury sarkar
21	Name	Sri Ashok Ku. Mohanty
	Designation	Literate Peon
	Powers
	Duties	Attached to ICCRR, Athagarh
22	Name	Sri Sidheswar Biswal
	Designation	Literate Peon
	Powers
	Duties	Attached to ICCRR, Athagarh
23	Name	Sri Aswini Ku. Mishra
	Designation	Adhoc Junior Store Keeper
	Powers
	Duties	Typing of letters
24	Name	Tanmaya Ku. sahoo
	Designation	N.W-Cum-Sweeper
	Powers
	Duties	Distribution of Govt. news to the press & local dak
25	Name	Sri Bichitrananda Lenka
	Designation	Peon, Padhiary Pathagara
	Powers
	Duties
26	Name	Meghanad Pradhan
	Designation	N.W.-Cum-Sweeper, D.I.P.R.O. Office
	Powers
	Duties
27	Name	Sri Rama Chandra Saha
	Designation	N.W.-Cum-Sweeper, Padhiary Pathagara
	Powers
	Duties
28	Name	Sri Harekrushna Behera
	Designation	N.W.-Cum-Sweeper
	Powers
	Duties	Attached to the ICCR Salipur
29	Name	Sri Ramesh Chandra Ojha
	Designation	N.W.-Cum-Sweeper
	Powers
	Duties	Attached to the ICRR chahapada (Mahanga)

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

As narrated above

Not applicable 

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

As per the guidelines issue by Information & Public Relations Department ,Government of Odisha from Time to time

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

List of Regulations, Instructions, Manuals and Records

RTI ACT2005,RTI RULES 2005,OGFR, ADVERTISEMENT POLICY 1998  AND CIRCULARS AND DIRECTIVES ISSUED BY  INFORMATION AND PUBLIC RELATIONS DEPARTMENT AND OTHER GOVERNMENT DEPARTMENTS ETC

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section Where Available	Retention Period Where Available
1	2	3	4	5
1	Dairy Register	Letter received	D.I.&P.R.O. Sec	Permanent register
2	Issue Register	Letter issued	-do-	-do-

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Does not relate to D.I.&P.R.O. Office

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Not related to DIPRO,Office

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl No.	Name	Designation	Office Ph. No.	Mobile No.	E-Mail	Address
1	2	3	4	5	6	7
1	Smt. Swagatika Behera	I/c DIPRO	-	9437315310/ 9437260413	dipro.ctc@gmail.com	District Information &
						Public Relations Office  located at collectorate Cuttack
2	Sonali Kunda	SDI&PRO-II S.D.I.&.P.R.O,Cuttack sadar & In-charge S.D.I.&.P.R.O,Cuttack City	-	9348262383	dipro.ctc@gmail.com	District Information & Public Relations Office located at Collectorate Cuttack
3	Shashwatee Padhi	SDI&PRO-II S.D.I.&.P.R.O,Athgarh	-	8249054776	padhishashwatee@gmail.com	Office of the SDI&PRO & ICRR Athgarh at Chandbali Square
4	Sri Dillip Kumar Sinha	Projectionist	-	9437405192	-do-	District Information & Public Relations Office located at Collectorate Cuttack
5	Sri Abhiram Das	Clerk-Cum-Librarian,Padhiary Pathagara	--	9437591303	-do-	District Information & Public Relations Office located at Collectorate Cuttack
6	Sri Kalicharan Tripathy	Clerk-Cum-Librarian,ICRR,Banki	--	8984229437	-do-	Office of the SDI&PRO & ICRR Banki near Sub-Collector Office
7	Sri Tapas Kumar Ojha	Clerk-Cum-Librarian , ICRR,Athgarh	--	7849041767	-do-	Office of the SDI&PRO & ICRR Athgarh at Chandbali Square
8	Sri Sudarshan Behera	Clerk-Cum-Librarian,ICRR,Salipur	--	9778776222	-do-	ICRR,Salipur in Salipur Block
9	Sri Minaketan Parida	Senior Driver	--	9861237843	-do-	Deployed at State Headquarter,Bhubaneswar
10	Sri Aswini Kumar Mishra	Junior Store Keeper Office of the DIPRO,Cuttack (on 44days adhoc basis) deployed at Athgarh ICRR.	--	9938406987	-do-	Office of the SDI&PRO & ICRR Athgarh at Chandbali Square
11	Smt Banalata Behera	Peon,Office of the DIPRO,Cuttack	……	9439373277	-do-	District Information & Public Relations Office located at Collectorate Cuttack
12	Sri Tanmaya Kumar Sahu	Night Watchman-Cum-Sweeper,O/o DIPRO,Cuttack	-	9437151420	-do-	District Information & Public Relations Office located at Collectorate Cuttack
13	Sailendra Kumar Panda	Announcer	-	9776349707	-do-	District Information & Public Relations Office located at Collectorate Cuttack

  MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl No.	Name	Designation	Monthly Remuneration (in Rs.)	The Procedure to determine the Remuneration as given in the Regulation
1	2	3	4	5
1	Smt. Swagatika Behera	I/c DIPRO	-	-
2	Sri Jayanta Kumar Naik	SDI&PRO-II , Cuttack City deployed at Police Headquarter DG&IG of Odisha	49,000	Level-10 Cell-4
3	Dillip Kumar Sinha	Projectionist	50,500	Level-9 Cell-13
4	Abhiram Das	Clerk-Cum-Librarian	27,600	Level-5 Cell-9
5	Kalicharan Tripathy	Clerk-Cum-Librarian	28,400	Level-5 Cell-10
6	Tapas Kumar Ojha	Clerk-Cum-Librarian	27,600	Level-5 Cell-9
7	Akash Kumar Majhi	Clerk-Cum-Librarian	10,125	-----
8	Sudarsana Behera	Clerk-Cum-Librarian	26,000	Level-4 Cell-10
9	Sailendra Panda	Announcer	25,500	Level-7 Cell-1
10	Aswini Kumar Mishra	Store Keeper(Temporary)	7,100	------
11	Minaketan Parida	Senior Driver	47,400	Level-7 Cell-22
12	Banalata Behera	Peon	29,200	Level-4 Cell-19
13	Tanmaya Kumar Sahu	Night Watchman	37,200	Level-4 Cell-22
14	Harekrushna Behera	Night Watchman	37,200	Level-4 Cell-22
15	Rama Chandra Saha	Night Watchman	37,200	Level-4 Cell-22

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan:

Sl. No.	Head	Proposed Budget	Sanctioned Budget	Amount Released/ Disbursed (No. of installments)	Total Expenditure
1	2	3	4	5	6
	D.NO-25-2220-Information & Publicity-60-Others-001-Direction Administration-0005860-Head Quarter Organization
1	Pay-001	6627900	6627900	6627900	6627900
2	HRA- 007	483132	483132	483132	483132
3	RCM-006	40000	40000	40000	40000
4	D.A.- 003	3512784	3512784	3512784	3512784
5	O.A.-007	5820	5820	5820	5820
6	T.E.-011	16000	16000	16000	16000
	D.NO-25-2220-Information & Publicity-60-Others-102-Information Centres-0012310-State Information Centres.Salaries-0100000
7	Pay-001
8	HRA-007
9	RCM-006
10	O.C-013
11	D.A.-003
12	O.A.- 007
13	T.E.-001
14	RRT-014
	D.NO-25-2220-Information & Publicity-60-Others-103-Press Information Service Salaries-0100000
15	Pay-001
16	HRA- 007
17	RCM-006
18	D.A.-003
19	O.A.-007
	D.No-25-2220-Information & Publicity-60-Others-106-Field Publicity 0003050 Dist. Organization
20	Pay-001
21	HRA-007
22	RCM-006
23	O.C.-013	50000	50000	50000	50000
24	M.V.-024	60000	60000	60000	60000
25	RRT- 014

Sl. No.	Head	Proposed Budget	Sanctioned Budget	Amount Released/ Disbursed (No. of installments)	Total Expenditure
1	2	3	4	5	6
26	Water Charges
27	D.A.
28	O.A.
29	T.E.
30	Telephone
31	Electric
32	Maintenance
	D.No-25 -2250- other social sevices-800-other Expr.1100100. Spl. celebration Non Plan
33	Durga Puja
34	Baliyatra

D. No- 25-2251- Information & Publicity-60-Others-090-Secretariate Social   Services-4700050 Festival Advance Plan:

Sl. No.	Head	Proposed Budget	Sanctioned Budget	Amount Released/ Disbursed (No. of Installments)	Total Expenditure
1	2	3	4	5	6
	D.No-25-2250-other social services State Plan State Sector-300-Other Expr.1100100 Spl. Celebration-1100090-participation in National events & Spl. Celebration (Voted) 1100030 Centenary Celebration (Voted) PLAN
1	Car & return Car Festival
2	Independence Day
3	Odisha Day
4	Dr.Ambedkar jayanti
5	Madhusudan Das Jayanti
6	Gandhi Jayanti
7	Madhusudan Das sradha Diwas
8	Mohatab Jayanti
9	Netaji jayanti
10	Republic Day
	D.NO-25-2220-Information & Publicity State Plan state sector-60- others-107-SONG & DRAMA Services-0500000-OE-0500050-OC.(Voted) Song & Drama
11	Palla
12	Dasakathia
13	Ghodanacha
14	Dhudukinacha
15	Gotipuanacha
	D.NO-25-2220-Information & Publicity  State  Plan state sector -106-Field Publicity-00092220-Other Scheme-0500000-OE-0500050. O.C-Voted PLAN - Exhibition
16	Exhibition- Rural

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Gopabandhu health Insurance Sheme  and ex-gratia death benefit scheme for journalist

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Nothing to Mentioned

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities/ Schemes for Which Electronic Data Available	Type of Document	Can it be Shared with public?	Is it Available on Website or is being used as Backend Data base?
1	2	3	4	5
1	Details of information	NA	NA	NA

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information available	Working Hours
1	2	3	4
1	Information counter	Date wise different news papers	10AM. to 5.30(Athgarh,Banki, Salepur, Chahapada) Padhiary Pathgara 8AM to 11A.M 5 PM to 8 PM
2	Web Site	-
3	Library	Different news papers, Anicient Dhamma Grantha, Historic, Patriotic Autography, Biography Books and current magazine etc.	10AM. to 5.30(Athgarh,Banki, Salepur, Chahapada) Padhiary Pathgara 8AM to 11A.M 5 PM to 8 PM

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl.	Name	Designation	Office Ph. No.	Fax	E-mail	Address
1	2	3	4	5	6	7
1	-	-	-	-	dipro.ctc@gmail.com	DI&PRO, Cuttack

Public Information Officer (PIO):

Sl.	Name	Designation	Office Ph. No.	Fax	E-mail	Address
1	2	3	4	5	6	7
1	Smt. Swagatika Behera	I/c DI&PRO	9437315310	-	dipro.ctc@gmail.com	DI&PRO, Cuttack

First Appellate Authority (FAA):

Sl.	Name	Designation	Office Ph. No.	Fax	E-Mail	Address
1	2	3	4	5	6	7
1	Sri Asutosh Paikaray, OIS	Deputy Director	0671-2507093/ 9437297769	-	-	Deputy Director Central Cuttack

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

1. Transfer policy and transfer order: Transfer Policy and transfer order are dealt by the I & P.R Department, office, Bhubaneswar.

2. Procurement: Procurement of goods are done for the functioning of office and the ICRRs as per direction and allotted sanction from I & PR Department.

3. Public Private Partnership: Not applicable to this office

4. RTI application: RTI applications are received both online and offline and responded in time with either providing information or transferring the application to concerned authorities after checking the validity.

5. CAG & PAC paras:This office has no CAG & PAC paras to comply

6. Citizen Charter: This office treats the common people visiting the office with positive responses.

7. Discretionary and non-discretionary grant: Not applicable to this office

8. Foreign tours of Chief Minister and others state minister on suo motu disclosure: Not applicable to this office

 

 

 

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