Tahasil Office, Athagarh, Cuttack

Introduction

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1) Aim & Objectives of the Organization:

The main objective of Tahasil Establishment is collection of land Revenue updation of records of right. Disposal of various Revenue cases and protection of the landed properties of Govt.

2) Mission/ Vision:

i) Protection of Govt. Land.
ii) Updation of Records of Rights.
iii) Disposal of different types of Revenue cases.
iv) Identification of Encroachments and their removal.
v) Distribution of surplus unobjectionable Govt. land to the eligible homestead less beneficiaries.
vi) Computerization of land records.
vii) Issuance of miscellaneous certificates.
viii) Redressal of public grievances.
ix) Executive Magisterial assignments.
x) Performing important duties during natural calamities.
xi) Duties of miscellaneous nature etc.

3) Brief History & Background of its Establishment:

Athagarh Tahasil started functioning separately in the gate way of the erst while king in the year 1964 before this it was functioning in the office premises of Sub-Divisional, Magistrate Office, Athagarh, now Sub-Collector, Office Athagarh.

With the objective to faciliate better services to the people at the grass root level.

4. Organization Chart:

Tahasildar & Executive Magistrate:

Tahasildar O.I.C. Computer section.
Revenue Supervisor
- R.Is.
- Amin
- A.R.I

H.C. (I/C)
- Sr. Clerk
- Jr. Clerk
- Peon
- Process Server
- N.W.M.
- Sweeper

5) Allocation of Business:

a) Collection of Revenue by R.Is and its deposits in Nizarat section.
b) Receiving revenue from R.Is and its deposits.
c) Establishment.
d) Collection of information from field functionaries.
e) Submission of report and return to higher quarters.

f) Audit and Inspection.
g) Disposal of Revenue cases.
h) Criminal section dealing with cases U/S 107, 109, 110, 144 and 145 of Cr. P. C
i) Keeping land records.
j) Computerization of land records.
k) Maintenance of process.
l) Stock and Store.
m) Emergency and Relief.
n) Issuance of Miscellaneous certificates.
o) Public grievances and redressal.
p) other works of Misc. nature.

6) Duties to be performed to achieve the Mission:

a) collection of Revenue by R.Is and its deposits in Nizarat section.
b) receiving revenue from R.Is and its deposits.
c) Establishment.
d) Collection of information from field functionaries.
e) Submission of report and return to higher quarters.
f) Audit and Inspection.
g) Disposal of Revenue cases.
h) Criminal section dealing with cases U/S 107, 109, 110, 144 and 145 of Cr. P. Ci) Keeping land records.
j) Computerization of land records.
k) Maintenance of process.
l) Stock and Store.
m) Emergency and Relief.
n) Issuance of Miscellaneous certificates.
o) Public grievances and redressal.
p) other works of Misc. nature.

7) Details of Service rendered:

This Department and its employees used to work as per rules and regulation framed by the Govt. In O.R.M 1964 and other relevant acts and rules meant thereof as well as orders and circulars issued by the state govt. from time to time.

8) Citizen Interaction:

Tahasil Office is a bottom level hierarchy of Revenue administration public/ citizens are direct access to this office every time. The field functionaries also direct access to the public in respect of different official works.

9) Postal Address of Main Office attached sub-ordinate office/ Field duties:

Tahasil office, Athagarh is located,
At/Po-Athagarh, Dist. Cuttack, Odisha
Pin No. 754029, Tel. No. 0671 220237

Subordinate Office:

i) R.I Office, Nizigarh
At/Po.- Athagarh
Dist.- Cuttack, Odisha
Pin-754029

ii) R.I Office, Khuntukata
At/Po.- Khuntukata
Dist.- Cuttack, Odisha
Pin- 754029

iii) R.I Office Megha
At/Po. Megha
Dist. Cuttack, Odisha
pin Code No. 754029.

iv) R.I Office Nidhipur
At/Po. Ghantikhal
Dist. Cuttack, Odisha
pin Code No. 754029.

v) R.I Office Khuntini
At/Po. Khuntini
Dist. Cuttack, Odisha
pin Code No. 754029.

vi) R.I Office Gurudijhatia
At/Po. Gurudijhatia
Dist. Cuttack, Odisha
pin Code No. 754029.

10) Map of the office location:

Athagarh Tahasil is situated 12 K.Ms. Away from NH-42(Cuttack Sambalpur Road) at khuntuni River Mahanadi is following 10 K.Ms. of its southern side at Kanderpur, Routarapur villages etc., Dhenkanal, Dist. Is situated in its western side villages.

11) Working Hour both for office and public:

Generally the office functions from 10 A.m to 5 P.M with half an hour lunch break from 1.30 P.M to 2.00 P.M on all working day and on emergency functions rounded the clock during summer season the office functions from 7 A.M to 1 P.M without lunch break.

12) Public Interaction if any:

From 10 A.M to 5 P.M on all working days.

13) Grievance redressal mechanism:

On every Wednesday Tahasildar used to hear and dispose of the grievance of the public. One Grievance Cell has been opened to monitor the grievances cases.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.	Designation	Power				Duties
Sl. No.	Designation	Administrative	Financial	Statutory	Others	Duties
1	2	3	4	5	6	7
1	Tahasildar	Administrative head of Tahasildar and its administrave controle	Drawing & disburse of staff pay as well as the financial power given to Tahasil as per financial rules	Disposal of cases as outlined in different financial rule/ Act of the state	Tahasildar has been vested with powers of executive magistrate vide order No. 911 Dt. 28.4.2000 to try cases U/S. 107, 108, 109, 110, 116, 144, 145, 147 of cr. P.C. 1973 (Act 2 of 1974)
2	Tahasildar-cum Computer In charge	In charge of Record Room			Issuance of miscellaneous certificates	Hondle the computer machine for Updation of ROR & preparation of copy of ROR certificates
3	Revenue Supervisor	Supervision of work of R.I Circle	As outlined in the MTA	Inspection of R.I Circles verification and attestation of Revenue records of R.I. Circle
4	Head Clerk	In charge of correspondence side and deal with account matter. All the files will be routed through H.C.		As per the guidelines of ORM	Collection of users fee from C.C misc. Certificates
5	Nazir (Sr. Clerk)	In charge of maintainance of cash book, cash & files relating to finance		As per the guidelines of ORM, OGFR & OTC	Emergy section in-charge
6	Asst. Nazir (Jr. Clerk)	In charge of service of notices & staffs related to service of notice and stock & store			As per the guidelines of ORM, OPLE, OGLS, OPDR Act	Deals with OEA, Encrochment & lease cases as well as certificates

Sl. No.	Designation	Power				Duties
Sl. No.	Designation	Administrative	Financial	Statutory	Others	Duties
1	2	3	4	5	6	7
7	Sr. Clerks & Jr. Clerks	In charge of different sections relating to Tahasil & deal with the files & correspondence		As per guidelines laid down in ORM, OPDR, OLR, OPLE, OGLS, etc.	-
8	P.S	In charge of Service of notices
9	Amin	In charge of demarcation work and Updation of records
10	Peons	Carry out orders of Tahasildar & Addl. Tahasildar & assisting R.Is in collection
11	R.I	In charge of circles & discharge duties as mentioned in ORM		As per the guidelines outlined in different acts & rules like OPDR, MTA, OPLE, OGLS, OLR etc.
12	A.R.I	In charge of collection of Revenue & to maintain the corresponding records as well as assist R.I.
13	Driver (Daily wage Basis)	To drive the office vehicle

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1) What are the documented Procedures/ laid down Procedures/ Defined Criteria/ Rules to arrive at a particular decision for important matters? What are different levels through which a decision process moves?

Working of the Tahasil is being regulated as per rules and regulations framed in O.R.M. 1964 and Orders circulars communicated by Govt. from time to time as well as different Revenue Acts & rules menat for the Tahasil.

Flow Process chart:

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	To receive application for copy from parties.	OIC Computer	Same day
2	Receiving of rent from the tenants	Deposition of money in Treasury	Within a week
3	To receive letters from different quarters	Concerned D.A	Within 3 days
4	To receive cases	Tahasildar to dispose of the cases	As per provision prescribed in the Acts

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Norms for discharge of function as mentioned in O.R.M. 1964

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Prepare a list of rules, regulations, instructions, manuals and records for discharging functions available with the public authority for the smooth discharge of its functions.

List of regulations, instructions, manuals and records.

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief Gist of the Contents	Reference No., if any	Price in case of Priced Publications
1	2	3	4	5
1	O.P.L.E. Act	Prevention of Encl. of Govt. land.
2	O.G.L.S. Act	Settlement of Govt. land
3	O.L.R. Act	Conversion of land Partition of land etc.
4	O.P.D.R. Act	Collection of Arrear land Revenue.
5	O.E.A. Act	Assessment of Rent free land and Bebandobasta land
6	Irrigation, Act	Assessment of Water Tax
7	Mutation Manual	Correction of R.O.R
8	M.T.A.	Collection of land Revenue etc.
9	O.R.M.	Maintenance of Record etc.

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention Period Where Available
1	2	3	4	5
1	Final R.O.Rs	Tahasil copy of final ROR of 111 villages of settlement & final RORs of 73 no. of village of villages of consolidation.	Record Room	Permanent
2	Map Register	Final maps of 111 villages of settlement & final maps of 73 f villages of consolidation.	-do-
3	Map Scale Register	Total No of maps to be sold	-do-
4	Copy application Register	Accounts of certified copies applied and granted	-do-	Yearly
5	Court fee Register	Account of court fees collected for grant of certified copy	-do-	-do-
6	Attendance Register	Daily attendance of staff	Est.	-do-
7	Index Register	Symbolic in dictations of files opened	H.C	-do-
8	Register of Registered & insured Register	List of Registered letters and insured letter	H.C
9	Assembly question register	List of A/Qs need and action taken	Est.	Before the date line
10	Receipt register	List of letters received showing date wise and its distribution schedule	Issue and Dispatch	Yearly
11	Issue register	Account of letters issued to different quarters for this office with date and made of disposal	-do-	-do-
12	Service postage stamp account register	Account of expenditure incurred for issue of letters in shape of postal stamp	-do-	Annual
13	Stock & Store register consumable articles and forms	Total account of consumable and non consumable articles and reference books available and rent receipt and M.R. Books	Asst. Nizarat section	As per provision
14	Cash Book	Maintenance of cash transaction made in this office	Nizarat section	permanent

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention Period Where Available
1	2	3	4	5
15	Mutation Cases register	Details of cases instituted and disposed of	Mutation section	Prescribed with mutation manual
16	Court Diary	Day to day account of disposal of cases	Mutation encroachment OLR,OPDR, etc. section	As prescribed in the Act. Rules.
17	OLR (8) A Cases register	Register showing the institution and disposal of OLR (8) A cases (conversion of kissam)	OLR section	-do-
18	Partition case register	Account of institution & disposal of partition cases	OLR section	As prescribed in the Act. Rules.
19	Encroachment case Register	Details of encroachment cases instituted against the encroachers on Govt. land	Encroachment Section	As prescribed in the Act Rules
20	Certificate cases Register	Details of certificate cases instituted against the debaters	Certificate section	-do-
21	Lease case register	List of lease cases instituted and its disposal	Lease section	-do-
22	Misc. Case Register	Institution and disposal of all type of caste, resident, income, solvency & legal heir certificate	Misc certificate section	-do-
23	Grievance petition register	Account grievance petition received from grievance cell of tahasildar, Higher quarters & chief minister's and its disposal	Misc. & grievance section	-do-
24	Sairat Register in form No. 6	Total No of sairats available in this Tahasil and details there of	Touzi section	-do-
25	Subsidiary collection register of land revenue	Details of collection of land revenue of this Tahasil month wise	Nizarat section	-Do-
26	Criminal Misc. case register	Contains information on institutions & disposal of criminal cases U/S 107, 108, 109, 110, 144, 145, of Cr. P.C	Criminal section	-do-
27	Audit and inspection	Compliance of audit & Inspection of A.G Board of Revenue higher authorities	Audit	-do-
28	Register of birth & death registration	Contains information & instruction for issue of certificate to be concerned authority	Court matter & criminal section	-do-

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention Period Where Available
1	2	3	4	5
29	Pani Panchayat Registration Register	Information and issue of Registration certificate to pani panchayat	Emergency Section	-do-
30	Demarcation Register	No of application received from land owners and demarcated.	Demarcation section	-do-
31	Collection register of Users fee	Details of users fees collected and deposited has been mentioned in the register	Nizarat section	Same day
32	A quittance roll registers	Details of salary and other allowance drawn by employees of this office have been mentioned	Esst. section	Yearly
33	Vehicle Log Book	Details of POL purchased and consumed and mileage covered	Nizarat section	-do-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

There is no provision to appoint any consultative committee for Tahasil Office Administrations.

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

There is no provision to appoint any consultative committee for Tahasil Office administrations.

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Name	Designation	Office Ph. No.	Mobile Number	E-mail	Address
1	2	3	4	5	6	7
1	Debiprasad Mohapatra	Section Officer	6723220237	9937327880	tah.athagarh@nic.in	Tahasil Office, Athagarh, Dist- Cuttack
2	Dukhishyam Sahoo	Sr. Rev. Asst.	6723220237	99384-43584	tah.athagarh@nic.in	Tahasil Office, Athagarh, Dist- Cuttack
3	Minaketan Swain	Sr. Rev. Asst.	6723220237	94372-75943	tah.athagarh@nic.in	Tahasil Office, Athagarh, Dist- Cuttack
4	Kedarnath Prutty	Sr. Rev. Asst.	6723220237	9178374320	tah.athagarh@nic.in	Tahasil Office, Athagarh, Dist- Cuttack
5	Dinesh Kumar Behera	Sr. Rev. Asst.	6723220237	94396-29936	tah.athagarh@nic.in	Tahasil Office, Athagarh, Dist- Cuttack
6	S.K Ziauddln	Jr. Rev. Asst.	6723220237	9853907658	tah.athagarh@nic.in	Tahasil Office, Athagarh, Dist- Cuttack
7	Niranjan Behera	Jr. Rev. Asst.	6723220237	78947-37180	tah.athagarh@nic.in	Tahasil Office, Athagarh, Dist- Cuttack
8	Kirtee Ranjan Pradhan	Jr. Rev. Asst.	6723220237	94374-50371	tah.athagarh@nic.in	Tahasil Office, Athagarh, Dist- Cuttack
9	Jyoti Ranjan Parida	Jr. Rev. Asst.	6723220237	99375-79782	tah.athagarh@nic.in	Tahasil Office, Athagarh, Dist- Cuttack
10	Subrat Kumar Sahoo	Jr. Rev. Asst.	6723220237	96585-53526	tah.athagarh@nic.in	Tahasil Office, Athagarh, Dist- Cuttack
11	Ashok Kumar Swain	Jr. Rev. Asst.	6723220237	9778082286	tah.athagarh@nic.in	Tahasil Office, Athagarh, Dtst- Cuttack
12	Adhayatmananda Pati	Jr. Rev. Asst.	-	7504717348	-	-
13	Prasant Prutty	Jr. Rev. Asst.	-	9556307030	-	-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

SI.	Name	Designation	Monthly Remuneration (in Rs.)	The Procedure the determine the remuneration as given in the regulation
1	Debiprasad Mohapatra	Section Officer	-	-
2	Dukhishyam Sahoo	Sr. Rev. Asst.	-	-
3	Minaketan Swain	Sr. Rev. Asst.	-	-
4	Kedar Prutty	Sr. Rev. Asst.	-	-
5	Dinesh Kumar Behera	Sr. Rev. Asst.	-	-
6	S.K Ziauddin	Jr. Rev. Asst.	-	-
7	Niranjan Behera	Jr. Rev. Asst.	-	-
8	Kirtee Ranjan Pradhan	Jr. Rev. Asst.	-	-
9	Jyoti Ranjan Parida	Jr. Rev. Asst.	-	-
10	Subrat Kumar Sahoo	Jr. Rev. Asst.	-	-
11	Ashok Kumar Swain	Jr. Rev. Asst.	-	-
12	Adhayatmananda Pati	Jr. Rev. Asst.	-	-
13	Prasant Pradhan	Jr. Rev. Asst.	-	-

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Budget estimate for the Year 2010-2011:

Sl. No.	Major Head	Sub-Head	Item of Expenditure	Budget estimate for 2010-11 (in Rs.)
1	2	3	4	5
1	2029 LR 104 Management of Govt. Estates	0013330 Tahasil Establishment	PA+GP	5250000
2	-	-	D.A	2800000
3	-	-	H.R.A	180000
4	-	-	M.V	80000
5	-	-	Electricity	40000
6	-	-	Office Contingency	40000
7	-	-	Telephone	10000
8	-	-	T.E	40000
9	-	-	R.C.M	30000
10	-	-	O.A	10000
11	-	-	Water Charge	6000
12	-	-	R.R.T	Nil
13	2052	SGS 090 Secy. 0010850 Revenue Dept. 4700050 Festival advance	Festival Advance	200000

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Expecting Tahasil Computer and Telephone no other electronic device is available in this Tahasil.

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Notice Board	All type of Information and auction etc.	10 A.M. To 5.00 P.M.

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Ashok Kumar Swain	Additional Tahasildar	6723220237	8917485856	-	tah.athagarh@nic.in	Tahasil Office, Athagarh, Cuttack

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Priyabrata Das	Tahasildar	0671 220237	9437249784	-	tah.athagarh@nic.in	Tahasil Office, Athagarh, Cuttack

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

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