Panchayat Samiti Office, Raikia, Kandhamal

Introduction

1. Please throw light on the background of this hand-book (Right to Information Act. 2005):

The right to Information act 2005 is an act to provide for setting out the practical regime of right to information for citizens to secure access to information under the control of public Authorities in order to promote transparency and accountability in the working of every public authority the act came in to being since 15.6.2005 for expeditious process of proactive disclosure of Panchayat Samiti, Raikia.

2. Objective/ purpose of this hand-book:

This hand book shall be the front door for the citizens to secure access to information under the control of Panchayat Samiti, Raikia.

3. Who are the intended users of this hand-book?

This hand book is intended to be used by the public who are interested in formulation of plans and implementation of Programmes to achieve prosperity and quality life in block area.

4. Organization of the information in this hand-book:

As ensured in section of RTI Act 2005 attempts have been made to present one of outlines relevant to functioning of panchayat samiti on 17 points of proactive disclosure both soft and hard copies of information are made available for the public

5. Contact person in case some body wants to get more information on topics covered in the hand-book as well as other information also:

One can contact to the PIO as Mentioned in Manual 7 of this hand book to get more information on the topic covered in the hand book or any other informatio0n under the control of Panchayat Samiti.

6. Procedure and Fee Structure for getting information not available in the hand-book:

Section 4 of Odisha RTI rules 2005 is applicable for getting information not available in the hand book.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aim and Objective of the Organization:

To establish three Tire Panchayati Raj Institutions (PRIs) as institutions of Self Government and to help them in making over all development of their respective areas.

2. Mission & Vision:

To enable PRIs to plan and implement schemes for economic development of rural poor. To achieve rural prosperity and ensure quality life through PRIs.

3. Brief history & back ground of the Establishment:

The Raikia Block having its Geographical area of 238.80 Sq.kms was born in 14th April 1961 in Phulbani (Kandhamal) District. The Block is having 10 numbers of G.Ps and 149 Revenue Villages surrounded by natural barriers hills, forest and rivers.

4. Allocation of Business:

This Establishment helps the Public for their upliftment through Various Govt. sponsored schemes.

5. Duties of the Public Authority:

Empowerment of Panchayat Raj Institutions. To provide funds to PRIs to carry out development works and poverty alleviation Programmes in rural areas.

6. Details of services Rendered:

The Department provides basic services in critical areas under Finance Commission grants which is not normally taken up under different on going schemes. This department provides rural housing for BPL families under PMAY(G)/BPGY etc.

7. Citizens Interaction: Very cordial

8. Postal Address of the Office/ Field Units:

At/ Po.- Raikia P.S.- Raikia, Dist- Kandhamal, Pin-762101

9. Map of Office Location:

The Office is located from
District Hqr. Kandhamal (Phulbani)- 70 Kms.

10. Working Hours for Office and Public:

10 A.M. to 5.30 P.M.

11. Public Interaction: Amicable

12. Grievance Redressal Mechanism:

Grievance is being heard on each  Monday of week from 10.00 A.M. to 1.00 P.M. at Block Hqrs. On every day Action as deems proper is being taken for redressal of grievance.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

 

1

Designation

B.D.O.

Power

Administrative

Supervision of all the works/ Programms implemented through Panchayat Samiti, Sanction of leave of employees, Review of works of the employees.

Financial

Approves for expenditure, Administratively approved the projects up to 5 lakhs. Supervision of Samiti fund for proper utilization.

Others

Works as a AERO during revision of Electoral rolls.

Duties

 

2

Designation

Addl. BDO

Power

Administrative

Supervision of Anti-poverty programme, Public Distribution system, Social Welfare Programme, Supervision of Gps etc.

Financial

Deposit, Withdrawal & disbursement of funds as per the order of the BDO.

Others

Assist to BDO in implementation of programmes, acts as a Nodal Officer .

Duties

 

3

Designation

Asst. Engineer

Power

Administrative

Supervision, Check measurement, Technical directions & review of Developmental works executed by J.E and GPTAs.

Financial

Technical Sanction upto 10 laksh for MGNREGS & 6 lakhs for Non- MGNREGS projects.

Duties

 

4

Designation

GPEO

Power

Administrative

Inspection & review of GPs overall supervision of works of executive officers.

Financial

Monthly checking of Accounts of GPs.

Others

Approval of GP budget, Tender works of GP property, Election works.

Duties

 

5

Designation

PA

Power

Administrative

Anti-poverty programme.

Others

Supervision of SHGs assist under SHSY for better of upliftment.

Duties

 

Sl. No.

 

6

Designation

BSSO

Power

Administrative

Social Welfare Schemes, (ODP, OAP, NOAP, WP, NFBS) Identification of beneficiaries & sponsoring of applications.

Others

MIS,Registration of NGOs.

Duties

 

7

Designation

Marketing Inspector

Power

Administrative

Proper lifting and distribution and supervision of PDS system.

Duties

 

8

Designation

WEO

Power

Administrative

Visiting of Schools under Welfare department, Sponsoring of loan applications under ITDA to concerned branches for sanction of loans.

Others

Send proposals for development of STs/ SCs.

Duties

 

9

Designation

Junior Engineer/ GPTAs

Power

Administrative

Technical sanction under developmental works up to 2 lakhs.

Others

Execution, supervision of development of works and preparation of bills.

Duties

 

10

Designation

FD

Power

Administrative

Promotes PISCI culture.

Duties

 

11

Designation

IPO

Power

Administrative

Identification of beneficiaries and sponsoring of loan applications to Banks to sanction of loans under GRAMYA SILPA.

Duties

 

12

Designation

SIS

Power

Administrative

Visiting of Schools for better education, imparting of training for better teaching.

Others

Preparation of bills of the teaching staff, Supervision of MDM etc.

Duties

 

13

Designation

Computer Programmer

Power

Administrative

Proper supervision & implementation of E-Governance.

 

  

Duties

 

 

Sl. No.

 

14

Designation

PANCHAYAT EXECUTIVE OFFICER(P.E.O)

Power

Administrative

Executive all the GP works, Participate in selection of beneficiaries under Anti-Poverty Programmes in Grama Sabha & Palli Sabha.

 

  

Duties

 

15

Designation

SECTION OFFICER

Power

Administrative

Maintain of advance position , Preparation of cash analysis, Budget, Checking of bills, Preparation of UCs, Preparation compliance report for Audit and inspections, Checking of Cash Books.

Others

Works as rain recording officer, Preparation of replies to Assemble questions.

Duties

 

16

Designation

SENIOR REVENUE ASSISTANT (Cash)

Power & Duties

Deals with payment, cash Book.

17

Designation

SENIOR REVENUE ASSISTANT (Establishment)

Power & Duties

Preparation of bills, budgets, correspondence on establishment.

18

Designation

SENIOR REVENUE ASSISTANT (Development)

Power & Duties

Preparation and correspondence of work cash record, MPRs, Labour budget, stores.

19

Designation

JUNIOR REVENUE ASSISTANT

Power & Duties

Issue and departures of letters, Diary and ducting of datas.

20

Designation

Driver

Duties

Attend the office as and when required by authority and proper care of vehicle.

 

Sl. No.

 

21

Designation

Additional Programme Officer(APO)

Duties

Administrative

Supervision and Implementation of MGNREGS Scheme

 

  

 

 

22

Designation

BPM(OLM)

Duties

Administrative

Supervision and Implementation  of OLM Scheme

 

  

 

 

23

Designation

BPC(RH)

Duties

Supervision of RH Scheme (PMAY(G)/BPGY/NSPGY )

 

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.

Subject on which the Decision is to be taken P.S Act.

Direction if any time

Process of Execution

Designation of the Officer Involved Decision making

Contact Information of Above mentioned Officers

If not satisfied by the decision where & how to Appeal

1

2

3

4

5

6

7

1

All the Subject matters which are allotted to block under

Directions as laid down by Central & State Govt. from time to.

Through the Field Functionaries of the Block.

B.D.O/ Extension Officers.

Block Development Officer, Raikia

Appeal before the next Higher Authority.

 

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

Diary of letter

3 minutes per letter

Registered Dak including entry in messenger book.

2

Despatch of letter

5 minutes per letter

Registered Dak including entry in messenger book.

3

Typing Job

30 pages per day

 

4

Preparation of food card

60 food cards per day

Including entry in food card register.

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Brief Description of Rules & Regulations

Type of Documents

Brief write up of the Documents

From where one can get a copy of the Document

Address/ Tel No./ Fax etc.

Fee Charged a Copy of Rules & Regulations etc.

1

2

3

4

5

6

7

1

Instructions & Guidelives of Govt. in various Depts for their implementation in Block Area.

In shape of Circulars/ Govt. orders.

Procedures and modalities for execution of Govt. plans & Programmes in Block area.

PIO

Block office Raikia. At/ Po- Raikia, Dist- Kandhamal, Tel/ Fax- 06847-264608, E-mail-ori-raikia@nic.in

As would prescribed by RTI Rule.

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Category of Documents

Procedure to Obtain the Documents

Held by/ under Control of

1

2

3

4

1

Instructions/ Circulars

On request to PIO/ A.P.I.O.

Concerned Extension officer/ Concerned dealing Asst.

2

Case Records of Dev.Works

-do-

Asst. Engineer/ J.Es/GPTAs

3

Minute Book of Meeting Proceedings

-do-

By Extension Officers.

4

Connected documents relating to Accounts & Establishment

-do-

By Dealing Assistant of A/Cs & Establishment.

5

Information relating to execution of programmes for development of S.C, S.T,S.E,B.C. & Minority Class people in Block area

-do-

Welfare Section of the office (Welfare Extension Officer).

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.

Subject/ Topic

Is it mandatory to ensure Public Participation (Yes/ No)

Arrangements for seeking Public Participation

1

2

3

4

1

B.R.G.F/ I.A.P./ B.K.O.G.Y

Yes

Through Palli Sabha/ Gram Sabha.

2

M.G.N.R.E.G.S.

Yes

Through Palli Sabha/ Gram Sabha.

3

PMAY(G)/BPGY House

Yes

SECC List

4

Finance Commission Award

Yes

Through Palli Sabha/ Gram Sabha.

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.

Name & Address of the Consultative/ Committee

Constitution of the Committee

Role & Responsibility

Frequency of Meetings

1

2

3

4

5

1

Panchayat Samiti, Raikia

PRI Members Representatives from Line Deptt. Extension Officers of Block Concerned MLA/ MP.

Concurrence of decisions taken by GPs as per odisha PS Act- 1959 with up to date amendment.

Bi-Monthly

2

BLCC

Representatives of line Deptt involved in Execution of Anti- Poverty Programme Financing Institutions.

To take decision in selection of Beneficiaries and to ensure timely assistance to the target group

Every Month

3

BLAC (Civil Supply Matter)

Concerned MLA Chairperson of the Block & other public Representatives as per Rule.

Smooth implementation of PDS System in Block Area.

Quarterly

4

Block Vigilance Committee

Concerned MLA & PRI Members.

To review the execution of Development programme in Block Area.

Every Quarter

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri Rashmi Ranjan Mohanta,OAS-I(JB)

BDO

06847-264608

-

-

ori-raikia@nic.in

Block Office, Raikia, Kandhamal

2

Mohan Mallick

ABDO

-do-

9438342232

 -

 -

-do-

3

N. Sibaram Choudhury

Asst. Engineer

-do-

9437211726

 -

 -

-do-

4

Radhamohan Sahu

Junior Engineer

-do-

9437517724

 -

 -

-do-

5

Bishnu Charana Bhoi

Head Clerk

-do-

8763389970

 -

 -

-do-

6

RamaKrishan Behera

Cashier

-do-

9439907776

 -

 -

-do-

7

 prafula Mohanty Senior Clerk -do-    -

 -

-do-

8

Biswamitra Mahakul

Senior Clerk

-do-

9437551233

-

 -

-do-

9

Rabindranath Behera

 GPEO

-do-

8895669132

 -

 -

-do-

10

Satyapriya Nayak

P.A.

-do-

8895218081

 -

 -

-do-

11

Dinesh Kumar Kanhar

SEO

-do-

8895757832

 -

-

-do-

12

Rajkishor Panigrahi

M.I.

-do-

9437261644

 -

 -

-do-

13

Benudhar Behera

GPTA

-do-

8763230501

 -

 -

-do-

14

Sudhakar Mohanta

GPTA

-do-

8895055722

 -

 -

-do-

15

Gopinath Pallei

GPTA

-do-

8895084467

 -

 -

-do-

16

Bhajaram Behera

GPTA

-do-

9737620245

 -

 -

-do-

17

Bhagirathi Sahu

GPTA

-do-

9737424057

 -

 -

-do-

18

Susant Kumar Pradhan

VLW

-do-

9438587563

 -

 -

-do-

19

Joseph Pradhan

VLW

-do-

9692652746

 -

 -

-do-

20

Ganjan Nayak

VLW

-do-

9439360824

 -

 -

-do-

21

Kishor Chandra Pradhan

VLW

-do-

8763457605

 -

 -

-do-

 

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

25

Sri Basant Panda

VLW

06847
264608

9437049044



Block Office, Raikia, Kandhamal

26

Sri Barun Ku. Sethi

VLW

-do-

9438342349



-do-

27

Md. Rehman Mallik

APO

-do-




-do-

28

Sri Arup Ku. Pradhan

C.P.

-do-

9438400500



-do-

29

Sri Kailash Ch. Pradhan

A.C.P.

-do-

8895594566



-do-

30

Sri Jitendra Ku. Patra

MGNREGA- Asst.

-do-

8895734744



-do-

31

Sri Dibakar Pradhan

Peon

-do-




-do-

32

Sri Prabhat Ku. Sahu

Dirver

-do-

9438364996



-do-

33

Sri Prakash Bisoyee

Night Watcher

-do-

9438155913



-do-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Gross Pay (in Rs.)

1

2

3

4

1

Sri Rashmi Ranjan Mohanta,OAS-I(JB)

BDO

34175

2

Sri Mohan Mallick

ABDO

29135

3

N. Sibaram Choudhury

Asst. Engineer

36214

4

Sri Radhamohan Sahu

Junior Engineer

31584

5

Bishnu Charana Bhoi

Head Clerk

25102

6

Sri RamaKrishan Behera

Cashier

20761

7

Sri Chandrasekhar Pradhan

Senior Clerk

19218

8

Sri Aswini Behera

Junior Clerk

 

9

Sri Ranjan Jena

I/C GPEO

25596

10

Sri Satyapriya Nayak

P.A.

24632

11

Sri Dinesh Kumar Kanhar

SEO

9300

12

Sri Rajkishor Panigrahi

M.I.

25596

13

Sri Sudhir Kumar Mishra

SIS

24632

14

Sri Nirakar Jena

SIS

24632

15

Sri Padma Chandra Patra

SIS

24632

16

Sri Benudhar Behera

GPTA

9300

17

Sri Sudhakar Mohanta

GPTA

9300

18

Sri Gopinath Pallei

GPTA

9300

19

Sri Chitaranjana Dixit

GPTA

9300

20

Sri Bhagirathi Sahu

GPTA

9300

21

Sri Susant Ku. Pradhan

VLW

16860

22

Bishnu Charana Behera

VLW

16860

23

Sri Ganjan Nayak

VLW

11736

24

Sri Kishor Chandra Pradhan

VLW

11736

25

Sri Basant Panda

VLW

17184

26

Sri Ranjana Jena

WEO

 

 

Sl. No.

Name

Designation

Gross Pay (in Rs.)

1

2

3

4

26

Sri Prafulla Ku. Pattanik

VLW

12577

27

Md. Rehman Mallik

APO

12500

28

Sri Arup Ku. Pradhan

C.P.

9300

29

Sri Kailash Ch. Pradhan

A.C.P.

5000

30

Sri Jitendra Ku. Patra

MGNREGA- Asst.

5000

31

Sri Dibakar Pradhan

Peon

14181

32

Sri Prabhat Ku. Sahu

Dirver

16720

33

Sri Prakash Bisoyee

Night Watcher

13541

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Year- 2011-12:

Sl. No.

Name of the Scheme

Name of the Project

Date of Starting

Date of Completion

Funds allotted (in Lakhs.)

Expenditure (in Lakhs.)

Officers responsible for completion

1

2

3

4

5

6

7

8

1

BRGF

Raod, building, CD works

01.04.11

31.03.12

60.61

42.427

J.E./ A.E, Supervising officer, BDO

2

IAP

Raod, building, CD works

01.04.11

31.03.12

159.00

132.00

J.E./ A.E, Supervising officer, BDO

3

MGNREGS

Road, CD Works, Tanks, Stop dam, Check Dam, Social forestry, plantation, Drought proofing

01/04/2011


461.28

383.55

J.E./ A.E, Supervising officer, BDO

4

MOKUDIA

Pacca House

01.04.11

31.03.12

2.425

1.455

Gramasevak, BDO

5

IAY

Pacca House

01.04.11

31.03.12

85.845

51.50


6

BKGY

Raod, building, CD works

01.04.11

31.03.12

76.1

45.66

J.E./ A.E, Supervising officer, BDO

Year- 2011-12:

Sl. No.

Head

Budget (in Rs.)

Funds Received (in Rs.)

Expenditure Made (in Rs.)

1

2

3

4

5

1

Salary (W.E.O Establishment)

338000

338000

338000

2

Salary IRDP (Establishment)

1230000

1230000

1230000

3

Salary GP (Establishment)

353000

353000

353000

4

Salary CD (Establishment)

2502250

2502250

2502250

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Sl. No.

Name of the Programme

Objective of the Programme

Physical Target

Financial Target (in Lakhs)

Target Group

1

2

3

4

5

6

1

S.G.S.Y

To being the family below poverty line to above poverty line by providing assistance for growth in family income.

Group- 19, Individual- 44

Subsidy- 24.3, Credit- 52.3

SHGS/ Individual below poverty line living in Block area.

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Applicable

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.

Activities/ Schemes for which Electronic Data available

Type of Document

Can it be shared with Public?

Is it available on Website or is being used as Backend Database?

1

2

3

4

5

1

MGNREGS

MPR

Yes

Website

2

Monthly Accounts information

Priasoft

Yes

Website

3

RH Scheme

Payment to beneficiaries

Yes

Website

4

Computerized Salary

HRMS

Yes

Website

5

Information on different Scheme

Scheme Wise information

Yes

Website

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility Available

Nature of Information available

Working Hours

1

2

3

4

1

Information Room

All information of Pancyat Samiti.


2

Information Board

List of all Projects of the Pancyat Samiti.


3

Information board at work site



4

Information relating to Projects



5

Website

Some information of Panchayat Samiti.


 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Rajanikanta Mishra

G.P.EO

06847-264608

7978262737

 -

ori-raikia@nic.in

Block Office, Raikia, Kandhamal

First Appellate Authority (FAA):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri Rashmi Ranjan Mohanta, OAS-I(JB)

B.D.O

06847-264608

-

-

ori-raikia@nic.in

Block Office, Raikia, Kandhamal

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

1. Application Form: [ Form A]

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