Sl. No.

Designation

Power

Duties

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

1

D.I.S.

Head of office/ overall charges of office

Drawing and disbursing officer

D.D.O.

As and when ordered by Govt.

Head of office/ overall charges/ Ist appellate authority, RTI

2

SIS, N.A.C

-

-

-

As and when ordered by DIS

Inspection of schools of Aska N.A.C Corporation schools & Asst. P.I.O. of R.T.I.

3

H.C.-cum-Accountant

-

-

-

-do-

Maintenance of Cash Book and checking of all files & P.I.O, RT.I

4

Sr.Clerks-5

-

-

-

-

Post vacant Bill/ Budget/ Est.

5

Jr. Clerks 6

-

-

-

-do-

All sections allotted to them

6

Peon 4 

-

-

-

do-

Treasury duty and other office matter

7

Night-   Watcher-01

-

-

-

-do-

Night-Watcher Cum-Sweeper

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

1

Receipt of letter

Jr. Clerk

Same day

2

Diary of letter

Jr. Clerk

Same day

3

Diary letters received

Jr. Clerk

Next day

4

Put up to DIS

Jr. Clerk

Three days

5

Decision taken

D.I of Schools, Aska.

Three days

6

Execution

Sr. Clerk

Same day

7

Issue/ Dispatch

Jr. Clerk

Next day

8

Serving of local Dak

Peon

Same day/ Next day

9

Receipt of application under RTI Act

PIO

Same day

10

Put up to PIO

PIO

Within Three days with orders to find out information and intimate the party to deposit cash as per rule.

11

File transmitted to Sr. Clerk

Sr. Clerk

A letter drafted to party concerned to deposit cash @ Rs.2/- per page within 15 days.

12

Applicant deposited the cash amount by cash as per instruction. 

PIO

Approved by PIO and decision sent to  the applicant by post / hand (The whole process completed within 30 days )

Sl. No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

Inspection/ visit of  schools

DIS/ SIS/ BRCC/ CRCC

DIS - 30 Primary and U.P. Schools  each month, 5 for detailed Samikhya

2

Conduct of Primary Scholarship/ L.P. Scholarship 

District Inspector of Schools, Aska

All scholarship examination conducted annually.

NRTS Examination

Pathani Samanta Scholarship

3

Sponsoring names  for State Award/ National Awards to eminent  teachers   

DIS, Aska

As per guideline issued by the Directorate.

4

Sushu Prativa Utsav

DIS, Aska

As per guide line of Directorate or OPEPA.

5

Annual Function in School

H.M. of Schools

Conducted annually

6

Annual sports  ( Inter Block & Dist. Level )

DIS / SIS

As per guide line issued by Dist. Sports authority.

7

Science Exhibition ( Cluster / Block / Circle level ) 

SIS / BRCC / DIS

Under the guardedness or C.I.  of schools, Ganjam circle

8

Preparation and implementation of holiday list for schools

Holiday list prepared by Director, Elementary education , Odisha and approved by Govt.

9

ECO Club

Headmasters of U.P Schools

As per guidelines of Forest Department.

10

Scouts / Guides / Red Cross 

HM of UPS

Guide line issued by the State Authorities / District Collector

11

Payment of Salary/ GIA/ GPF/ GIS

DIS, Aska

As per guidelines of Finance Department & DEE (O)BBSR.

12

Disbursement of Scholarship

DIS, Aska

Guide line of the DEE(O). The scholarship has been disbursement in Disbursement mela in Block level.

Sl. No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

13

Formation of  SMC

PS & UPS of all Govt. and Govt. Aided schools

As per provision under Right to Education Act-2009

14

Preparation of Gradation List and Promotion of Teachers

DIS, Aska

January every year but promotions as per govt. instructions

15

Compliance of Audit para

DIS, Aska

As per instruction of AG (O) and Govt.

16

Organization of competition/ Cultural Programme

DIS/ SIS

Guide line of District Administration

17

Transfer of Primary Teachers

DIS

As per guidelines of SME Department and approved of DLTC.

Sl. No.

Name/ Title of the Document

Type of Documents

Brief  write up of the Documents

From where one can get a copy of Rules, Regulations, Instructions, Manual and Records

Address, Telephone No., FAX, E-Mail & Others

Fee charged by the Department for a copy of Rules, Regulations, Instructions, Manual and Records (if any)

1

2

3

4

5

6

7

1

Education Manual

In shape of book

Rules relating to instructions and administrative structure

Office of the DIS, Aska.

D.I of Schools, Aska Ganjam, Dist.
06822-271108

@ Rs.2/- per page

2

G.P.F. Rule

-do-

Sanction for admission of Account No./ Nomination/ withdrawal

-do-

-do-

-do-

3

Odisha Service Code

-do-

Service condition of Govt. servant

-do-

-do-

-do-

4

O.G.F.R. Vol I & II

-do-

Financial rules

-do-

-do-

-do-

5

Pension Rule

-do-

Sanction of Pension/ DCRG/ CBP/ TBS/ Family Pension

-do-

-do-

@ Rs.2/- per page

6

Leave Rule

-do-

Sanction of leave

-do-

-do-

-do-

7

O.A.E.I.- 1991

-do-

Appointment and retirement benefit of teachers of TO UPS

-do-

-do-

-do-

8

C.C.A. Rule 1962

-do-

Suspension/ Proceeding/ re-instatement

-do-

-do-

-do-

9

Rehabilitation Assistance

-do-

Appointment of legal deceased employees

-do-

-do-

-do-

Sl. No.

Name of Document

Category of the Document

Details of Information available

Held by/ under Control of

1

2

3

4

5

1

Diary Register

To maintain records of incoming and out going correspondence

All the records are maintain as per record manual

D.I.S, Aska

2

Issue Register

3

Despatch Register 

4

Dak Book

5

Retirement Register

To records particulars of retired employees

-do-

-do-

6

Pension Register

To watch progress and status of Pension

-do-

-do-

7

Service Book Register

To maintain service particulars of employees

-do-

-do-

8

Assembly question Register

To keep track of  received and compliance of assembly questions

-do-

-do-

9

Acquaintance Roll 

To record salary particulars of employees

-do-

-do-

10

Cash Book

To maintain day to day cash transaction

-do-

-do-

11

GIS pass book with ledger

To keep records of GIS Pass books of employees

-do-

-do-

12

Stock and Store of stationary and fixed asset

To keep records of stationeries received and issued and fixed assets available in the office

-do-

-do-

13

Tour Register

To keep record of DI's tour Particulars

Sl.

Name

Name of the Designation

Contact No

E-mail

1

2

3

4

5

1

Ramakrushna Rao

Block Education Officer

9861519555

-

2

Rajkishore Mohanty

ABEO (I/c)

977721183

-

3

Golok Chandra Behera

Head Clerk

9238887891

-

5

Rajendra Sahu

Junior Clerk

9438449901

-

6

Manoj Kumar Biswal

DEO

9861604467

-

7

Chinmaya Pradhan

MIS-PIG Co-Ordinator

9937052373

-

8

Somonath Pradhan

Accountant-cum-Suport Staff

8908084200

-

9

Santosh Pattanaik

Accountant-cum-Suport Staff

9090335595

-

10

D. Kameswar Rao

Accountant-cum-Suport Staff

9861515234

-

11

Amulya Dash

DEO.SSA

9937073751

-

12

Bhagyalata Lenka

DEO,MDM

8895667170

-

13

Hemant Kumar Nanda

BRP.CWSN

9337433874

-

14

Mandakini Ratha

BRP.CWSN

9337433874

-

15

Debaraj Gouda

Peon

6822271700

-

Sl.

Name

Name of the Designation

Scale of Pay (in Rs.)

Grade Pay (in Rs.)

Gross of Pay (in Rs.)

1

2

3

4

5

6

1

Ramakrushna Rao

Block Education Officer

-

-

-

2

Rajkishore Mohanty

ABEO (I/c)

-

-

-

3

Golok Chandra Behera

Head Clerk

-

-

-

5

Rajendra Sahu

Junior Clerk

-

-

-

6

Manoj Kumar Biswal

DEO

-

-

-

7

Chinmaya Pradhan

MIS-PIG Co-Ordinator

-

-

-

8

Somonath Pradhan

Accountant-cum-Suport Staff

-

-

-

9

Santosh Pattanaik

Accountant-cum-Suport Staff

-

-

-

10

D. Kameswar Rao

Accountant-cum-Suport Staff

-

-

-

11

Amulya Dash

DEO.SSA

-

-

-

12

Bhagyalata Lenka

DEO,MDM

-

-

-

13

Hemant Kumar Nanda

BRP.CWSN

-

-

-

14

Mandakini Ratha

BRP.CWSN

-

-

-

15

Debaraj Gouda

Peon

-

-

-

Sl. No.

Head

Proposed Budget
(in Rs.)

Sanctioned Budget
(in Rs.)

Amount Released/ Disbursed (No. of Installments)
(in Rs.)

Total Expenditure
(in Rs.)

1

2

3

4

5

6

1

10-2202-01-104-0534

2

10-2202-01-101-0556

3

10-2202-01-101-0538

4

10-2202-01-102-0977

5

10-2202-01-102-0974

6

10-2202-01-102-2093

7

10-2202-01-109-2361-40011-501

8

10-2202-01-109-1009-40001-501

Sl. No.

Activities/ Schemes for which Electronic Data available

Type of Document

Can it be shared with Public?

Is it available on Website or is being used as Backend Database?

1

2

3

4

5

1

Salary / GIA

Acquaintance Roll

Yes

Data is available in office computer

2

Audit Para

Compliance

No

-do-

3

EPIS

Employees Personal Information System

Yes

-do-

4

Information on all types of schools of Education District including  PTR

Name and Number of Schools/  Number of Teachers/ School wise Roll Strength

Yes

-do-

5

Gradation List of Teachers

Level - V, IV & III

Yes

-do-

6

Pension

List of Provisional/ Final Pensioners

Yes

-do-

7

O.A Cases/ OJC Cases

PWC/ Judgment/ Order

No

-do-

Sl. No.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Notice Board

Information on examination/ award of scholarship/  merit list of  SS

Office hour- 10A.M to 5 P.M.

2

Paper copy on request

Salary Certificate/ Employee certificate

-do-

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri P. Simandri Patra

Head Clerk

06822
271108

District Inspector of Schools, Aska, Ganjam

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri Bamadev Tripathy

District Inspector of Schools

06822
271108

Office of The District Inspector of Schools, Aska, Ganjam