Deputy Director Mines,keonjhar Circle Keonjhar

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

MANUAL-1  

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims and Objectives of the Organization:
i.
 Collection of mining revenue etc. Levyable on mines and minerals.
ii.
 Processing of mineral concession application including quarry leases for minor mineral.
iii.
 Inspection of mines  to ensure systematic and scientific operation with due regard to productivity, overall production, dispatch, quality etc. As per the MM (D & R) Act 1957, M.C. Rules 1960. OMMC Rules, 2016.
iv.
 Enforcement activities to curb clandestine/ illegal mining, transaction and dealing of ores and minerals with a view to block leakage of revenue as per OM Rule 2015/2016/2017

2. Mission/ Vision:
i.
 To generate maximum revenue vis-a-via target.
ii.
 To tap additional sources of revenue.
iii.
To Prevent leakage of revenue caused by illegal mining and transaction of ores and minerals through adoption of strategic method. This will lead to the growth of economy of the state and the Nation as a whole.

3. Brief History and Background of its Establishment:
i.
 This office is headed by the Deputy Director Mines, Keonjhar operating from Keonjhar  under the administrative control of Government of Odisha, Department of Steel & Mines.
ii.
 The jurisdiction of Deputy Director Mines  spreads over Anandapur Sub- Division and Sadar Sub - Division of Keonjhar District.

4. Allocation of Business and Duties to be performed to achieve the Mission:
i.
 Ensure proper vigilance activities on illegal mining of ores/ minerals.
ii.
 Round up offenders and to take stringent exemplary action against them to discourage such illegal practice and plug leakage of revenue.
iii.
 Ensure off-take of permitted grade & quantity of ores/ minerals.
iv.
 Grade wise systematic stacking of ores and minerals in the mines, regular verification, off-take of permitted grade and quantity of ores /minerals.
v.
 Drawl of joint samples/check samples at mines source and during transit.
vi.
 Proper maintenance and verification of statutory records, reports,returns for assessment of mining revenue.
vii.
Determination at conversion factor as and when required.

viii. Adoption of 5T in all level of work atmosphere.

5. Details of Services Rendered:
i.
 Observing economic austerity and avoid wasteful expenditure.
ii.
 Maintenance of clean and hygienic environment.
iii.
 Proper co-ordination among the employees.
iv.
 Frequent inter-action, sharing of information etc.
v.
 Create a congenial atmosphere of work.

6. Citizen's Interaction:
Exchange of views with knowledgeable person and citizen for better performance of the office, Participation of officers in all such meetings, workshop, seminar having relevance to the activities of the office.

7. Postal Address of the Main office, Attached/ Subordinate office/Field units etc.:
Office of the Deputy Director Mines, Keonjhar Circle Keonjhar.pin-758001.

8. Working Hours both for Office and Public:
10 A.M. to 1.30 P.M. and 2.00 P.M. to 5.30 P.M. except Sunday and Govt. holidays and 7 A.M. to 1 P.M. during summer season (from 10th April to 15th June)

9. Public Interaction, If any:
Collect information through public contact for enforcement activities and attend to people affected by mining.

10. Grievance Redress Mechanism:
Immediate attendance to grievance petition on priority basis vis-a-vis importance & urgency for taking suitable follow up action.

11. Map of Office Location:
This office situated in front of District Treasury Keonjhar within the campus of District Collectorate.

Sl.No Name of the Post Sanctioned Strength Man in Position Vacancy
1 2 3 4 5
1 Deputy Director Mines 1 0 1
2 Mining Officer 4 3 1
3 Asst.Mining Officer 5 0 5
4 Jr.Mining Officer 9 2 7
5 Section Officer 1 1 0
6 Sr.Asst. 2 0 2
7 Jr.Asst. 6 2 4
8 Driver 1 1 0
9 Check gate Peon 2 2 0
10 Peon 2 1 1
11 Analytical Chemist 2 1 1
12 Sampler 1 1 0
13 Asst.Chemist 4 0 4
14 Jr.Chemist 2 0 2
 Total 42 14 28

Sl. No.

Name of the Post

Sanctioned Strength

Present Position

Vacancy

1

2

3

4

5

1

JUNIOR MINING OFFICER

03

03

00

2

SECTION OFFICER

01

01

00 

3

SENIOR ASSISTANT

02

02

00

 

     

 

4

JUNIOR ASSISTANT

04

03

01

5

DRIVER

01

01

 00

6

Peon

04

02

02

7

Check gate Peon

02

02

 00

8

Watchman

01 Nil 01

 

   MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.

 

1

Designation

Deputy Director Mines, Keonjhar

Power & Duties

 

Drawing & disbursement of Salary to Ministerial staff & field level officers.

Sanction of leave, house rent and provisional pensions of employees.

Dealing with all cases pertaining to MMDR Act-1957, OM Rules, 2007/2015/2016/2017 & Mineral conservation. & Development Rule-1988,Mines Act-1952,Mines Rule-1955,MMR-1961,CBA Act-1957,Granite Conservation & Development Rule-1999.

Grant of mining license including storing, Trading, processing etc of minerals.

Dealing with all matter relating to Departmental Audit, A.G. Audit.

Dealing with all Court matters arising out of W.P.(C) and compliance of case matter of Hon'ble High Court, Hon'ble Apex Court.All Assembly & Parliament Question related matters.

Dealing with all matters relating to establishment of plants/factories.First Appelate authority of this office to dispose of the RTI application.Nodal Officer of the four establishments (i)O/o-D.D.M Joda,(ii)O/o-J.D.G,Keonjhar(iii)O/o-D.D.C.A,Joda (iv)O/o-D.D.M,Keonjhar coming under D.M.(o)BBSR.

2

Designation

Mining Officer, Keonjhar

Power & Duties

Leading the internal squad for checking of clandstine activity of mineral. In-charge of all Govt.approved weighbridge,Attend Meeting on behalf of D.D.M, Dispose of RTI matters as PIO, disposal of laboratory articles,Store articles and IT items,Endorse all the files to the  D.D.M.Matters related to minor minerals.Verification of Books of account.Reports & Returns at the Lessees/Licensees.

3

Designation

Asst.Mining Officer, Keonjhar

Power & Duties

Verification of stacks in respect of alloted  mines/plants checking of illegal movement of Ores / Minerals, Checking of clandstine activity of minerals/Ores,verification of Reports & Returns of Lessees/Licensees.

4

Designation Jr.Mining Officer
Power & Duties Verification of stacks in respect of alloted  mines/plants checking of illegal movement of Ores / Minerals. Accompany the squad for checking of clandstine activity of Minerals and Ores,Supervision of Railway siding,Matters related to minor minerals.Verification of Books of account.Reports & Returns at the Lessees/Licensees.

 5
 Designation  Section Officer

 Power & Duties

Monitoring the work of ministrial section & endorse all files to the D.D.M.
6  Designation Sr.Asst.
Power & Duties To deal with M.L/P.L Section/Account Section/Misc.section/Bill Budget & Establisment Section.
7  Designation   Jr.Asst.
Power & Duties To deal with RTI Section & Enforcement Activity of Ores/Minerals Seizure Section/Issue & Despatch Section/Grievance matter Section/Stock & Store Section.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What are the documented Procedures/ laid down Procedures/ Defined Criteria/ Rules to arrive at a particular decision for important matters? What are different levels through which a decision process moves?

i. A.G.reports.
ii.
Audit reports and I.R. pares.
iii.
Disciplinary action against Non Gazetted employees (Class - IV) of the Office.
iv.
Tour/Inspection inside the jurisdiction covering one district i.e. Keonjhar, Sader & Anandpur.
v.
PAC.
vi.
Supplementary demand.
vii.
Draft Appropriation Accounts.
viii.
Condemnation weighs bridge Establishment
ix.
Inspect accounts of Leases and Licenses.
x.
All proposals under Rule-22(3) (i) (a) of the MC Rules, 1960 arising out of mining lease application.
xi.
Appointment of Class-IV staff for the Office.
xii.
Sanction of provisional pension and DCRG of the staff of the office sanction of earned leave to Class-III staff including Class-IV.
xiii.
Sanction of Tours inside the Dist.in respect of Class-III & IV.
xiv.
Stepping of pay of both Gazetted and Non Gazetted employees.
xv.
Grant of contiguity certificates of all Gazetted and Non Gazetted staffs.
xvi.
Cases filed against and cases to be filed or Appealed by Government in the Court of law
xvii.
 All matters relating to establishment of plant/factories.

Promotion:-1.Committee members-M.O,A.M.O,J.M.O,S.O

Verification  of document,CCR,Seniority,Court/Vigilance cases.

R.A.C.P:-1.Committee members-M.O,A.M.O,J.M.O,S.O

Verification  of document,CCR,Seniority,Court/Vigilance cases.

Suspension/Reinsted:-1.Committee members-M.O,A.M.O,J.M.O,S.O

Verification  of document performance report/Complacence of Court/Vigilance cases.

Function of internal squad:-Number of internal squad team-I&II

Team-I T.K.Singh,M.O,A.Sahoo,M.O.

Team-II S.Hembram,J.M.O,P.Hota,J.M.O.

Disposal of laboratory/Store/IT articles:-1. Committee members-M.O,J.M.O,Sr.Asst. 2.Verification list of store articles & Display of auction sale notice.3. Collection of caution money and auction of unused store articles.

 

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. Activity Time Period/zNorm Remarks
1 2 3 4
1 Diary of letters 3 Minutes per letter -
2 Despatch of letters 5 Minutes per letter -
3 Typing job 30 pages per day -
4 Annual Budget Annually -
5 Assessment Quarterly -
6 Demand After assessment & hearing of the user Agency -
7 Updation of Monthly Return in form-A & A1 7th of every month -
8 Updation of Monthly Return in form-E & F,L
10th of every month -
9 Form-H Annually -
10 Updation of DMF,NMET
Quarterly -
11 Submission of Return in RTI application Annually -
12 Enforcement report Monthly -
13 Book Circular-47 (complince of MP/MLA) Monthly -

MANUAL-5  

Rules, Regulations, Instructions, Manual & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl No

Name/ Title of the Document

Type of Document

Brief write up of the document

Source from one can get

Address and Tel. No. Fee charged by the Deptt. for a copy of document

1

2

3

4

5

6 7

1

Mines & Minerals (Development and Regulation) Act1 1957

A Central Act

Principales for grant of mineral concessions, rates of rents and royalities and development of mines

Indian Bureau of Mines or any Law Book Stores

Chandrasekharpur, Bhubaneswar No price fixed

2

Mineral concession Rules I960

A Central Rule

Details procedure for the grant/renewal of Mineral Concession, execution there of administration of mines etc.

-do-

-do- -do-

3

Mineral conversation and development Rules'1988

A Central Act

-do-

-do- -do- -do-

4

Mines Act, 1952

A Central Act

Regulation and Inspection metalicferrous of Mines

DGMS

-do- -do-

5

Mines Rules, 1955

A Central Rule

Procedure for working of the mines

DGMS

-do- -do-

6

Metalliferous Mines Regulations, 1961

-do-

Mines safety of metalicferrous Mines

DGMS

-do- -do-
7 Coal Mines Regulation 1957/2017
A Central Regulation
Regulation & Inspection of Coal Mines
DGMS -do- -do-

8

Granite Conservation & Development Rules, 1999

A State Rule

Procedure for formulating rule by the Stte Govt. for decorative stone to have a uniform frame work through out the country for systematic exploitation and conservation of granite

DM(O)BBSR

Heads of Deptt.
-do-
9 Odisha Minerals (Prevention of Theft, Smuggling & other Unlawful Activities) Rule, 2007,2015,2016,& 2017 A State Rule of Odisha Detail procedure for prevention of theft of minerals and unlawful mining and mineral transport and also grant of licence -do- -do- -do-

10

Odisha Minor Mineral Concession Rule, 2004/2016

A State Rule of Odisha

Administration and regulation of minor minerals in the state including grant of mineral concession for minor minerals

-do-

Heads of the department Building at Bhubaneswar and Circle Offices in different part of Odisha

-do-

11

Gemstone Policy of Odisha, 1998

A State Policy

Delineating eligibility criteria for the grant of mining lease for the Gemstone in Odisha

Directorate of Mines, Odisha and circle Offices

Heads of the department Building at Bhubaneswar and Circle Offices in different part of Odisha

No price has been fixed

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

1. Lease Deed. 2. Mining Plan. 3. Environmental Clearance certificate. 4. Forest Clearance certificate. 5. Odisha State Pollution Control Board Clearance certificate. 6. Collection of Mining Revenue,DMF,NMET,User Fee,Additional Amount 7. Monthly Return in Form-A & A1. 8. Monthly Return in Form-E,F & L. 9. Salary Sheet of every employee. 10. Document of Licensee. 11. Issue of licence in Form-D. 12. Maintenance of Store articles. 13. Seizure & Disposed of Ores/Minerals. 14. Maintenance & Disposal of RTI application. 15. Book circular-47.

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

   Formulation committee to recomend

   Promotion,Sanction of RACP,

   Taking Displinary action,To conduct Enforcement Activity

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

     Comittee/-

     Mining Officer,

     Asst.Mining Officer,

     Jr.Mining Officer,

     Section Officer,

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Mobile No.

E-mail

1

2

3

4

5

1

Asit Kumar Behera

Deputy Director Mines

9438649661 

mo.keonjhar@orissaminerals
.gov.in

2

Basanta Kumar Sahoo

Mining Officer

9438144093

bksahoo311@gmail.com

 

3

Gasiram Sardar

Analystical  Chemist

9777325019

-

4

Tareni Kumar Singh

Asst. Mining Officer

9437129339

-

 

5

Pitamber Mahanta

Asst. Mining Officer

9437320751

 

 

6

Kedarnath Routray Jr. Mining Officer 7008853467  

7

Padmanabha Hota Jr. Mining Officer 9439489050

 

 

8

Saraswati Sidu Section Officer 9938195180

-

9

Premalata Dash

Jr. Asst.

9438632981

-

10

Nabakishor Tiria

Jr. Asst.

8658770476

-

11

Narayan Mohanty

Sr. Asst.

9438379542

 

12

Gouranga Sahoo

Jr. Asst.

9439570837

 

13

Ranjan Kumar Nayak

Sr. Asst

9937508478

 

14

Ajaya Kumar Mishra

Driver

9437381917

 

15

Surendra Prasad Singh

C.G. Peon

9439515184

 

16

Samer Sen Nayak

C.G. Peon

9437754995

 

17

Sasmita Jena

Sampler

8895659487

 

18

Amulya Chandra Dehury

Peon

8658837330

 

19

Bhagyashree Panda

Peon

7008224088

 

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Level

Cell

Gross Amount( in Rs.)

Net Amount (in Rs.)

1

2

3

4

5

 6

7

1

Asit Kumar Behera

Deputy Director Mines

13

1

90162

71793

2

Basanta Kumar Sahoo

 Mining Officer

12

13

104800

76484

3

Gasiram Sardar

Analystical Chemist

12

7

87770

60420

4

Pitambar Mohanta

Asst. Mining Officer

9

10

60522

52614

5

Tareni Kumar Singh

Asst. Mining Officer

11

14

91700

59250

6

Kedarnath Routray Junior Mining Officer 9  19   81094 43944 

7

 Padmanav Hota Junior Mining Officer 11 15 94601 65950

8

Saraswati Sidu Section Officer  9 14 69801 38712

9

Premalata Dash

Jr. Asst.

5

11

39313

33637

10

Nabakishor Tiria

Jr. Asst.

4

9

33837

28080

11

Narayan Mohanty

Sr. Asst.

8

13

55797

36347

12

Gouranga Sahoo

Jr. Asst.

4

22

49997

27882

13

Ranjan Kumar Nayak

Sr. Asst

8

17

62843

39021

14

Ajaya Kumar Mishra

Driver

5

19

49970

33520

15

Surendra Prasad Singh

C.G. Peon

3

22

44868

30918

16

Samer Sen Nayak

C.G. Peon

3

22

44813

31098

17

Sasmita Jena

Sampler

2

10

29344

24760

18

Amulya Chandra Dehury

Peon

1

6

25875

22165

19

Bhagyashree Panda Peon - - 12100 10100

MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

 Budget Provision            
Sl. No. Year Salary Component Non-Salary component
PAY DA HRA OA Electricity Charges Water Charges  
1 2 3 4 5 6 7 8  
1 2017-18 3764976 4613028 311935 0 40000 3000  
2 2018-19 13296482 1951889 833172 0 65000 0  
3 2019-20 11797758 1793955 380910 0 72000 0  
4 2020-21 9397900 2164416 545328 4230 77700 0  
5 2021-22 9644607 2694446 502080 4230 80000 0  

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

No such Programme is in Operation under Circle Mining Office, Keonjhar.

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

LIST OF MINES SHOWING THE WORKING & NON WORKING IN CIRCLE MINING OFFICE,KEONJHAR

Sl

District

Name of the Mines with Lessee

Address of the lessee

Location of the lease

Mineral

Lease area in hects.

Date of Execution of original lease

Date of Expired

Remarks

1

Keonjhar

Gandhamardan Iron Ore Mines-Block-A of M/s O.M.C.Ltd.

Post Box-34,OMC House, Bhubaneswar

Suakati, Keonjhar

Iron ore

618.576

21.5.63

20.5.33

Working

2

Keonjhar

Gandhamardan Iron Ore Mines Block-B of M/s O.M.C.Ltd

Post Box-34,OMC House, Bhubaneswar

Suakati, Keonjhar

Iron Ore

1590.8673

11.7.70

10.07.2040

Working

3

Keonjhar

Putulipani Iron Ore Mines of M/s G.S.I.(P) Ltd.

(i)P/3,New CIT Road,Calcutta, (ii)Haripur Road,Cuttack

Uperjagar,

Urumunda, Keonjhar

Iron Ore

100.1632

8.4.64

31.03.2020

Non-Working

4

Keonjhar

Laupada Iron Ore Mines of M/s Narayani Sons

Staion Road,Barbil

Laupada, Keonjhar

Iron Ore

141.336

1.12.70

30.11.2000

Non-Working

5

Keonjhar

Sirkagutu Iron Ore Mines of M/s Prakash Industries

93,!st Floor,KharvelNagar,Unit-3,Bhubaneswar-751001

Sirkagutu,

Banspal, Keonjhar

Iron Ore

19.532

10.01.2017

09.01.2067

Working

6

Keonjhar

Nuasahi Chromite Mines of M/s IMFA Ltd.

IMFA House,Bhomikhal,Bhubaneswar

Nuasahi,

Hatadihi, Keonjhar

Chromite,Serpentinite.

40.468

1.12.94

1.12.2014

Non-Working

7

Keonjhar

Banguru Chromite Mines of M/s O.M.C. Ltd.

Post Box-34,OMC House, Bhubaneswar

Banguru,

Hatadihi, Keonjhar

Chromite

139.94

2.9.75

1.9.2025

Working

8

Keonjhar

Boula Chromite Mines of M/s M/s O.M.C. Ltd.

Post Box-34,OMC House, Bhubaneswar

Boula,Hatadihi,

 Keonjhar

Chromite

207.36

7.8.65

6.8.85

Non-Working

9

Keonjhar

Baniapanka Chromite Mines of M/s O.M.C. Ltd.

Post Box-34,OMC House, Bhubaneswar

Baniapanka,Hatadihi,

 Keonjhar

Chromite

1582.833

15.1.86

14.1.06

Non-Working

10

Keonjhar

Nitigotha Pyrophyllite Mines of M/s Utkal Minerals Pvt. Ltd.

AT/P.o/Dist-Keonjhar

Nitigoth, Keonjhar

Pyrophyllite,Quartzite

3.92

30.9.96

29.9.2046

Working

11

Keonjhar

Tikarpada Pyrophyllite Mines of Sri B.L.Newatia

Cicuit House,Road,Tongori,Chaibasa

Tikarpada, Ambadahara Keonjhar

Pyrophyllite,Quartzite

112.4876

7.11.98

06.11.2048

Working

12

Keonjhar

Gopalpur Asbestus  Mines of Sri B.L.Newatia

Cicuit House,Road,

Tongori,Chaibasa

Gopalpur, Keonjhar

Asbestus

49.22

26.6.85

Possession taken over by Govt

 

   MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Details of Lessee/Licensee,Monthly Return A,A1

Collection of Mining Revenue,Royalty,DMF,NMET,Additional Fee,User Fee

 

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.

Facility available

Nature of Information available

Working Hours

1

2

3

4

1

Through Notice Board of Office Campus

Display in the Notice Board

In office Hours

2

Installation of CUG Network

Instalation of Tower

All the hours

3

Functioning of Help Desk

All type of Assistance to the user Agencies

-do-

4

Installation of Govt.W/B

Bidydharpur/Kunar Under construction

-do-

5

Installation of GPS in each transporting vehicle

All transporting vehicles

-do-

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

E-mail

1

2

3

4

5

6

1

Basanta Kumar sahoo

Mining Officer

-

9438144093

bksahoo311@gmail.com

Asst.Public Information Officer (APIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

E-mail

1

2

3

4

5

6

1

Sri Pitambar Mahanta

Asst.Mining Officer

-

9437320751

-

 

First Appellate Authority (FAA):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

E-mail

1

2

3

4

5

6

1

Asit Kumar Behera

Deputy Director Mines

- 9438649661 mo.keonjhar@orissaminerals.gov.in 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

 

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