Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-book?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1. Aims and Objectives of the Organization:
i) The major concern of the Sub Divisional Office is to coordinate revenue administration between the Tahasil level and District Revenue Administration and to monitor collection of Land Revenue and Irrigation charges etc.
ii) The role of the Sub Divisional office is to ensure Public peeve tranquility and maintenance of law and order.
iii) Various Welfare programmes such as welfare programmes relating to women, children, their health and education, old and disabled persons, Social Welfare, Scholarship to college going S.C/ S.T. Students are undertaken by the sub divisional Administration.
iv) This office has an important role to play in the distribution of P.D.S. Commodities to eligible consumers through retail P.D.S. Centers.
v) This office mobilises small savings among all categories of people in the society to strengthen the economy of the state and growth of financial standard of general public.
vi) This office also plays an important role in administration of relief and rehabilitation of affected persons during natural calamities like flood, cyclone, drought etc. It also supervises administration of exgratia relief in case of death due to lightening, sunstroke and cyclone etc.
vii) This office also engages itself in the preparation and revision of the Electoral Roll of Voters of 2 Assembly constituencies under this Sub division as per instructions of Election Commission, prepares photo identity card of Voters and conduct election to all 2 Assembly Constituencies during General Election.
viii) This looks after the proper functioning of G.P.s; timely auction of properties of the Gram Panchayat and Cases of no confidence motion against the Sarpanchs.
2. Mission/ Vision:
To streamline the Revenue Administration of the Sub Division, to uplift the weaker sections of the society, to maintain law and order in the society and to render better services for the welfare of the public.
3. Brief History of the Organization:
The Sub division is an administrative unit of the District with its headquarters at Jeypore town. The Sub Division was formed in 23rd December 1965, with effect from !st January 1966 & is placed under the control of the Sub Collector who belongs to Class-I (Junior) of the Odisha Administrative Service or Indian Administrative Service. At present the Sub Division comprises of 5Tahasils,5 Blocks, 230 G.P.s, One Municipality & One NAC having an area of 1884.459 miles.
4. Allocation of Business:
For smooth functioning of the office, there are concerned section Officers and staffs I.e. Assistant Collectors, Head Clerk, Senior Clerk, Junior Clerks, Peons, Watchman working in the office under direct control of Sub collector.
5. Duties:
This Office is to strengthen and improve the Revenue Administration by Guiding the Revenue field Officers on collection of Land Revenue Administration. The sub Divisional Office has to look after and maintenance of the law and order situation of the Sub division.
6. Details of Service Rendered:
i) The Sub Collector is the Returning Officer for all 2 Assembly Constituencies. He is the Electoral Registration Officer of 2 A.cs. He also issues E.P.I.C.
ii) He is the Drawing and Disbursing Officer of this establishment.
iii) He takes action U/S-22,23 of O.L.R. Act.
iv) Deals with cases under preventive section of Cr. P.C. Especially U/S-97 107 109 110,133, 144, 145 and 147.
v) Sanctions Post Matric Scholarship.
vi) Sanctions SOAP, NOAP, ODP, NFBS funds for these schemes are allotted to District Office by Government and District Office disburses the funds to beneficiaries through Blocks/ Urban Local Bodies.
vii) Acts as Appellate Authority- U/S-59 of O.L.R. Act, 1960.
U/S-42 of Mutation Manual, 1962
U/S-12 of O.P.L.E Act.
U/S-09 of O.E.A. Act, 1951U/S-08 of O.M.C Rules, 1984.
viii) Deals with case, under O.P.D.R. Act for Certificate dues exceeding Rs. 10 lakhs.
ix) Acts as stamp Collector U/S-47 of Stamp Act.
x) For proper distribution of P.D.S. Commodities, retailers are appointed by the Sub Collector.
xi) Small Savings deposits are mobilised and for this, Agents are appointed by the Sub Collector.
xii) Auction Sale of Public property (Sairat Sources) of G.P., vote of no confidence motion against Sarpanch/ Naib Sarpanch, G.P. Election/ By Election are being done by this office.
7. Postal Address:
Office of the Sub Collector, Po- Jeypore, Dist- Koraput, Pin- 764003
It is located at the Collectorate building.
8. Working Hours:
Working hours of this office is from 10.00 A.M to 5.30 P.M with luncg break for 30 minutes from 1.30 P.M to 2.00 P.M on each working day.
9. Citizens Interaction:
Sub Collector makes field visits, holds camp courts, for facilitating citizens interaction.
10. Map of Office Location:
Office of the Sub Collector, Po- Jeypore, Dist- Koraput, Pin- 764003
It is located near the I.T.D.A Office, Jeypore.
11. Grievance Petitions:
The grievance petitions received from higher quarters are sent to Tahasils and Blocks or enquired into at this level for speedy redressal of the grievance.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. No. |
|
||
|
1 |
Designation |
Sub- Collector, Jeypore |
|
|
Powers |
Administrative |
Head of Office. |
|
|
Financial |
D.D.O. |
||
|
Statutory |
As per provision of O.L.R. Act, OSATIP 2/56 Act., OEA Act, OPLE Act, OGLS Act, Odisha Irrigation Act, M.T.A. Rules, Mutation Manual, OCHPEL Act, 1972 Odisha Minor Minerals Act, OPDR Acrt, Indian Stamp Act. |
||
|
Others |
Processing of lease cases and submitted to Collector with recommendation under OGLS Act. |
||
|
Duties |
Issue permission to sale land by SC/ ST people. |
||
|
Approves settlement of bebandobasta case. |
|||
|
Approves remission proposal of CBWR within Rs.500. |
|||
|
Approval of Sairat sources upto Rs. 10,000. |
|||
|
Restoration of possession to SC/ ST land Owner U/S-23 of OLR Act, OSATIP 2/56 Act. & Declaration of R.S.D. to be void. |
|||
|
Appellate Authority U/S-12 of OPLE Act. |
|||
|
Appellate Authority of Mutation cases U/S-92 of Mutation manual. |
|||
|
Hearing of Appeal u/S-59 of OLR Act. |
|||
|
To hear Cases U/S-35 of OCHPFL Act, 1972. |
|||
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Hearing of Appeals U/S of OEA Act. |
|||
|
Hearing Cases U/S-47 (A) of Indian Stamp Act, upto Rs.80,000/. |
|||
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
1 |
Receipt of letter/ Application |
Revenue Assistant |
One day |
|
2 |
The same is put up to Sub Collector in Dake file |
- |
Same Day |
|
3 |
Diarised the letters/ application |
Revenue Assistant |
- |
|
4 |
Put up in the concerned file of the section |
Revenue Assistant |
- |
|
5 |
Scrutinized to Head Clerk |
Section Officer |
- |
|
6 |
Endorsed to Sub Collector for orders/ Orders passed by concerned officers wherever necessary |
Section Officer |
One day |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl. No. |
Activity |
Time Frame/ Norms |
Remarks |
|
1 |
2 |
3 |
4 |
|
1 |
Diary of letters by diarist |
3 minutes per letter |
|
|
2 |
Dispatch of letters by Dispatch Clerk |
5 minutes per letter |
|
|
3 |
Typing |
30 pages per day |
|
|
4 |
Writing of notes and draft |
Depends on the nature of letter received and answer to be sent |
|
|
5 |
Scrutinize of proposal |
It depends upon the nature of proposal received |
|
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. No. |
Name of the Act, Rule, Regulation etc. |
Brief Gist of the Contents |
|
1 |
2 |
3 |
|
1 |
Cr. P.C. |
Preventive Sections. U/S- 107,109,110,144,133,147 |
|
2 |
O.L.R. Act |
U/S-22,23 & 59. |
|
3 |
O.P.L.E. Act |
Deals with encroachment eviction of Govt. land. |
|
4 |
O.E.A. Act |
U/S-9 vesting cases disposal. |
|
5 |
O.M.C. Rules |
U/S-8 finalization of sairat sources. |
|
6 |
Mutation Manual |
U/S-42 for Correction of R.O.R. |
|
7 |
O.P.D.R. Act |
For Certificate cases, procedure to realise Govt. dues. |
|
8 |
O.C.H.P.F.L. Act, 1972 |
4/8 35 |
|
9 |
Evidence Act. |
For evidence in cases. |
|
10 |
Nizarat Manual |
Proper maintenance of cash by Nizarat. |
|
11 |
Odisha Record Manual |
For guidance to Clerks to maintain files. |
|
12 |
O.G.F.R. Vel-I & II |
Deals with cash transaction. |
|
13 |
Service code |
For staff leave, increment etc. |
|
14 |
O.G.L.S. Act & Rules. |
Procedure for settlement of Govt. land. |
|
15 |
Odisha Stamp Act |
For disposal of under valuation cases. |
|
16 |
Odisha G.P. Act & Rules |
For Gram panchayats. |
|
17 |
Representation of peoples Act. |
For election to Assembly Constituency and Parliament. |
|
18 |
O.R.V. Act. |
Inspection of officers of appointing authorities u/s 13(2) of ORV Act |
|
19 |
Odisha Treasury Code |
Deals with passing of bills. |
|
20 |
Rules, regulating control and use of Govt, Vehicle. |
Deals with rules and regulations of office vehicle. |
|
21 |
Odisha fire Works/ Loudspeaker (Regulation) Act, 1955/ Rules, 1965. |
Permission to use Loudspeaker/ display fire works etc. |
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Nature of Records |
Details of Information Available |
Unit/ Section Where Available |
|
1 |
2 |
3 |
4 |
|
1 |
D.C.B Register |
Amount of U.C. of Election Expenditure |
Election Section |
|
2 |
Post Matric Scholarship sanction Register |
To post on |
D.W.O |
|
3 |
Register of letters received |
- |
Diary Revenue Assistant |
|
4 |
Register of letters issued |
- |
Issue Revenue Assistant |
|
5 |
Index Register |
To keep note of opening of files by the D.A |
Section Officer |
|
6 |
Guard File |
Important Circulars/ letters preserved |
Concern D.A |
|
7 |
Assembly Question Register |
To watch timely submission of reply |
Section Officer |
|
8 |
Cash Book with S.R |
Nizarat Section |
Nazir |
|
9 |
Register No. 10 (Register of Certificates) |
Name & Address of debtor, nature and amount of claim stage of proceeding etc. |
Certificate Section |
|
10 |
Register of O.A.P., N.O.A.P., O.D.P., N.F.B.S. etc. |
List of beneficiaries |
D.S.W.O. |
|
11 |
Permission Register (Including Court fees) |
Name and address of permittee for Loud Speaker/ fire works, Crackers display |
Judicial Section |
|
12 |
Grievance Register |
Name and address of the petitioner and address to whom sent |
General & Misc. Section |
|
13 |
Register in Form No. 6,7 & 8 |
Inclusion/ Deletion of name in electoral Roll |
Election Section. |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl. No. |
Name & Address of the Body |
Main Function of the Body |
Constitution of the Body |
Date of Constitution |
Date Upto which valid |
Frequency of Meeting |
Whether meeting open or Public |
Whether Minutes Accessible to Public |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
|
SDLC Sub-Divisional Level Coimmitee under Section 6(3) FRA,2006 |
To Provide Record of Forest Right to Forest dwelling tribal community & other traditional forest dwellers(OTFD) |
Sub-Collector | Chairman |
|
|
|||
|
ADWO-cum-Tribal Welfare Deptt. representative |
Convenor |
|||||||
|
Special Officer,ITDA |
Member | |||||||
|
Forest Deptt. repreentative |
Member |
|||||||
|
Three PRI Members |
2 Man & 1Woman |
|||||||
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|
|
|||||||
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|||||||
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As per POSH Act 2013 U/S 4 Const. of Internal Complain Commitee |
To adress complains of Sexual Harassment at work place |
Sub-Collector |
Chairman |
2025 |
The Convener with consent of Chair person Convenes the meeting. |
No |
No |
|
Deputy Collector |
Member |
|||||||
|
PO |
Member |
|||||||
|
SSSO |
Member |
|||||||
|
ADWO |
Member |
|||||||
|
External Member from NGO |
Member |
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri Jadumani Naik,OAS,Group-A,(SB) |
Sub- Collector |
06854 230300 |
9952034236 |
- |
subcollectorjeypore@gmail.com |
Office of the Sub Collector, Jeypore |
| 2 |
Sri Sunil Kumar Kilaka,OAS-A(JB) |
Deputy Collector |
- |
7608906148 |
- |
||
|
3 |
Balaji Prasad Brahma,ORS |
Assistant Collector |
- |
9438693011 |
- |
- |
- |
|
4 |
Sania Naik |
Assistant Collector |
- |
9437879740 |
|||
|
5 |
N.LAKHMAN RAO | ACSO | 8218857019 | ||||
|
6 |
Soudamini Pradhan | SSSO | - | 9438223184 |
- |
- |
- |
|
7 |
Baishali Dora | ADWO | - | 8280285899 |
- |
- |
- |
|
8 |
Solaman Khora | Senior Steno | - | 9438242147 |
- |
- |
- |
|
9 |
Panchanan Behera | Section Officer | - | 9827802997 |
- |
- |
- |
|
10 |
Mangaldan Khora | SRA | - | 7735159244 |
- |
- |
- |
|
11 |
Muna Kondagiri | SRA | - | 7205401963 |
- |
- |
- |
| 12 | Asta Barik | SRA | - | 8917645708 |
- |
- |
|
|
13 |
Rashmita Sahu |
SRA | - | 7978090162 |
- |
- |
- |
|
14 |
Sasmita Behera | SRA | - | 9692108188 |
- |
- |
- |
|
15 |
B Sudharani | JRA | - | 9337860780 |
- |
- |
- |
|
16 |
P Rakesh | JRA | - | 9439325766 |
- |
- |
- |
|
17 |
Seetal Behera |
JRA |
- |
7077205164 |
|||
|
18 |
Tapaswini Pandi |
JRA |
- |
9078211777 |
|||
|
19 |
Hari Hara Halba |
Junior Assistant |
- |
7077913934 |
|||
| 20 | Sumit Burman | Asst.Collector | - | 8637244938 | - | - | - |
| 21 | Sudama Gouda | Peon | - | 7894002057 | - | - | - |
| 22 | Dambaru Paraja | Peon | - | 8763699106 | - | - | - |
| 23 | Fakir Mohan Sabar | Peon | - | 9178862844 | - | - | - |
| 24 | Harihara gouda | Contractual Peon | - | 7008793951 | - | - | - |
| 25 | Tripati Balaji Mishra | NW | - | 9438222006 | - | - | - |
| 26 | Chanidini Sahu | DEO | - | 7008915010 | |||
| 27 | Simanchala Meleka | DEO | 8917540051 | ||||
| 28 | Sarat Nayak | DEO | - | - | |||
| 29 | Himanshu Panigrahi | JRA | - | 9348266156 | |||
| 30 | Sandhyarani Patro | PO | - | 8660883282 | |||
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
Name |
Designation |
Scale of Pay |
Grade Pay |
|
1 |
2 |
3 |
4 |
5 |
| 1 |
SRI JADUMANI NAIK,OAS-A(SB) |
Sub Collector, Jeypore | 74000 | 0 |
| 2 | SUNIL KUMAR KILAKA, OAS-A(JB) | Deputy Collector | 56100 | 0 |
| 3 | BALAJI PRASAD BRAMHA,ORS | Assistant Collector | 47600 | |
| 4 | SANIA NAIK | Assistant Collector | 46200 | 0 |
| 5 | BAISHALI DORA | ADWO | 46200 | 0 |
| 6 | PANCHANAN BEHERA | SECTION OFFICER | 62200 | 0 |
| 7 | MANGALDAN KHORA | SRA | 30100 | 0 |
| 8 | MUNA KONDAGIRI | SRA | 30100 | 0 |
| 9 | ASTA BARIK | SRA | 30100 | 0 |
| 10 | RASHMITA SAHU | SRA | 30100 | 0 |
| 11 | SASMITA BEHERA | SRA | 30100 | 0 |
| 12 | B SUDHARANI | JRA | 25200 | 0 |
| 13 | P RAKESH | JRA | 19900 | 0 |
| 14 | SEETAL BEHERA | JRA | 20500 | 0 |
| 15 | TAPASWINI PANDI | JRA | 26800 | 0 |
| 16 | SUDAMA GOUDA | PEON | 27600 | 0 |
| 17 | DAMBARU PARAJA | PEON | 27600 | 0 |
| 18 | HARIHARA GOUDA | PEON | 21600 | |
| 19 | TRIPATI BALAJI MISHRA | PEON | 18600 | 0 |
| 20 | HIMANSHU PANIGRAHI | JRA | 20500 | 0 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
| Sl No. | Chart of Account | Allotment Date-ID Serial No | Allotment | Expenditure | Surrender | Deduction | Balance |
| 1 | 03-2053-00-094-1400-06001-011-11-1-0 | 14.04.2025,1717317,15.10.2025,1761697,16.02.2026,1833583,05.08.2025,1729829,07.04.2025,1649973,07.02.2026,1828088 | 230000 | 229736 | 264 | 0 | 0 |
| 2 | 03-2053-00-094-1400-08001-024-11-1-0 | 19.09.2025,1749319,16.02.2026,1833588,29.05.2025,1693580,06.01.2026,1804709, | 300000 | 299253 | 747 | 0 | 0 |
| 3 | 03-2053-00-094-1400-09001-014-11-1-0 | 16.02.2026,1833590,29.05.2025,1693582, | 40000 | 37634 | 2366 | 0 | 0 |
| 4 | 03-2053-00-094-1400-01003-006-11-1-0 | 05.08.2025,1729832 | 50000 | 0 | 50000 | 0 | 0 |
| 5 | 03-2053-00-094-1400-08001-013-11-1-0 | 05.08.2025,1729832,07.04.2025,1650006,26.11.2025,1780900 | 540000 | 539360 | 640 | 0 | 0 |
| 6 | 03-2053-00-094-1400-08007-013-11-1-0 | 07.04.2025,1650072,18.12.2025,1789619, | 150000 | 148619 | 1381 | 0 | 0 |
| 7 | 01-2015-00-103-0358-20060-002-21-1-1 | 17.01.2026,1813064,03.09.2025,1741027,06.01.2026,1804879,02.05.2025,1676511 | 7291108 | 7277296 | 13812 | 0 | 0 |
| 8 | 01-2015-00-102-0124-06001-011-11-1-0 | 17.02.2026,1834410,31.07.2025,1727034, | 10000 | 2751 | 7249 | 0 | 0 |
| 9 | 01-2015-00-103-0358-13007-016-21-1-1 | 13.01.2025,1702484 | 38800 | 38800 | 0 | 0 | 0 |
| 10 | 01-2015-00-103-0358-13113-049-21-1-1 | 05.07.2025,1713222,8.01.2026,1806067 | 466660 | 428698 | `37962 | 0 | 0 |
| 11 | 01-2015-00-102-0124-08001-013-11-1-0 | 17.02.2026,1834610,31.07.2025,1726854 | 20000 | 13489 | 6511 | 0 | 0 |
| 12 | 01-2015-00-103-0358-20002-026-21-1-1 | 04.11.2025,1770610 | 120000 | 88239 | 31761 | 0 | 0 |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. No. |
Facility Available |
Nature of Information Available |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
Notice Board |
|
10.00 A.M to 5.30 P.M. On each working day |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Asst. Public Information Officer (APIO):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Miss Boisali Dora |
ADWO |
06854 230300 |
8280285899 |
|
|
Office of the Sub Collector, Jeypore |
Public Information Officer (PIO):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri Sunil Kumar Kilaka |
Deputy Collector |
06854 230300 |
7608906148 |
|
|
Office of the Sub Collector, Jeypore |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
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