Senior Superintendent of Circle Jail, Berhampur, Ganjam

Introduction

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims & objectives of the Organization:

The Main aim and Objective of this institution is that convicts must be prepared a free man for the community during the entire period of detention by taking every measure necessary to achieve humanization and socialization of the prisoner and that rehabilitation must be the overriding goal of our prison. The main aim of the prison system should be to re-humanize every prisoner and make him a useful worker of the society.

2. Mission/ Vision:

Through vocational, educational and spirituals treatments, steps are being taken to enable all the prisoners for their economic rehabilitation after their release from the custody and simultaneously steps are also being taken to reestablish them in the main stream of the society very peacefully as a disciplined citizen.

3. History & Background of its Establishment:

Some times in the year 1863 particularly by the Britishers, this Jail was established for housing the wrong doers of the society and to establish the peace and tranquility in the locality.

4. Allocation performed to achieve the mission:

Basing on the principles Laid down in the Jail manual ( Vol. - I ) 1928, Prisons Act, Criminal Procedure code, and instructions issued by the Legal and Administrative Authorities, this Jail has been functioning very successfully keeping in view the security, prison discipline management and other aspects.

5. Duties performed to achieve the mission:

All the executive commands issued by the Senior Superintendent of this Jail in relation to its management, discipline, good diet, health, hygienic and other welfare activities and the sub-ordinates are unhesitatingly carrying out the same with an aim to achieve the mission to the tune of various instructions and orders received from Inspector General of Prisons and Director, Correctional Services., Odisha as well as from Govt. of Odisha, Home Department.

6. Details of Services Rendered:

As per the direction of the various Courts, prisoners of all categories are kept in this Jail safely till their release. As far as practicable, we are fulfilling the rights of the prisoners except their rights to movement. Mostly we are taking care of their health, hygiene, diet, family contact, protection of their family members, quick disposal of their cases, imparting vocational training , Legal Aid services, Interviewing system with their friends and relatives, Literacy drive, conducting of awareness camps philanthropic discourses, sports and games, furlough and parole leave, premature release under 14 years rule, remission on good conduct, engagement of convicts in various units functioning inside the jail token of earning insensitive and also as a measure to rehabilitate them after their release.

7. Postal Address of the Main office, Attached Office, field units etc.:

Postal Address (1) Inspector General of Prisons and Director, Correctional Services, Odisha, Bhubaneswar, (2) Senior Superintendent , Circle Jail, Berhampur, Ganjam, Odisha,- 760008.

8. Map of office Location:

Circle Jail, Berhampur is situated in the vicinity of Lanjipalli Area, Berhampur - 8 which is just one K.M. away from Berhampur Railway station. Out of the total area allotted in favor of Circle Jail, Berhampur by the Revenue Department, the perimeter wall of the Circle Jail, Berhampur has been constructed in 10 Acres.

9. Working Hours Both for Office & Public:

The natures of services of all custodial officers are essential in nature, so the uniform officers are engaging themselves in the work round the clock in a phased manner and other civil officers working from 10 a.m. to 5 p.m. as per the instructions of the State Govt. But for public, the official hour is 9 A.M. to 5 P.M except the Lunch break for half an hour.

10. Grievance Redress Mechanism:

There is a special section of officials for conducting interview of the prisoners with their friends & relatives and to comply the public grievances.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	Senior Superintendent
	Powers	Head of the office of Circle Jail, Berhampur and the supersory officer of the Jails located in the District of Ganjam, Gajapati, Koraput, Malakangiri, Rayagada, Nawarangpur, Puri, Phulbani, Boudh and Khurda.
		Appointment authority in respect of the post of Jail warders, peon and sweeper of the entire Circle.
		Full administrative power for management of office and prison for his own Jail.
		D.D.O Power of his own Jail only and other works as per the orders of the Higher Authority.
	Duties
2	Designation	Jailor
	Powers	Chief Executive Officer of the Jail Responsible for prison management, security and discipline, controlling power over executive officers and guarding staff. He attends other works as entrusted by the Sr. Superintendent and remains incharge when the Head of the office will go on tour or leave.
	Duties
3	Designation	Medical Officer
	Powers	Responsible for the health check up of all prisoners, proper medical treatment of all prisoners in time. Also he works as Medical Officer of all Jail employees. His duty is emergent In Nature. As and when he may come and attend the complaint of the prisoners in case of illness.
	Duties
4	Designation	P.W.O
	Powers	He is looking after the Welfare activities of the Prisoners such as -Court contact, family contact, premature release, parole leave, furlough leave, arrangement of literacy programme, providing legal Aid services to the needy and poor prisoners through the D.L.S.A., arrangement of awareness camps & discoursed, and other works as entrusted by the Senior Superintendent. The P.W.O is also as the Public Information Officer of the Jail.
	Duties
5	Designation	Asst Jailor, Sub Asst. Jailor.
	Powers	Responsible for prison discipline, security, management, etc. conducting of interviews. Besides they are also attending to the ministerial works for running the entire institution. They also remain in charge of the stock and stores of the Jail. Further they are also doing other work as assigned by the Jailor and Senior Superintendent for the interest of the office.
	Duties
6	Designation	C,H,W., H.W & Wr
	Powers	To guard the prisoners round the clock in a phased manner. Responsible for prison discipline, security and management.
	Duties

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What is the Procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other Rules/ Regulations etc. can be made).

Senior Superintendent is taking all types of decisions in consultation with the Jailor, Prison Welfare Officer, Medical Officer. All Executive Officers and other sub ordinate staff for the good management the jail.

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
1	Diary of letter	3 Minutes per one letter
2	Dispatch of letter	5 minutes per one letter
3	Typing Job	30 pages per day
4	Preparation of Report/ Statement	One statement/ report
5	Time taken for putting up the file 2 days
6	Daily issue of dietary articles to the inmates	1 Hour
7	Court contact fix the inmates	1 day
8	Home contact for the inmates	2 days
9	Imparting training to the inmates	8 A.M. to 11 A.M. and 2 P.M. to 5 PM

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act. Rules, Regulations etc.	Brief Gist of the contents	Reference No. If any	Price in case of Priced Publication
1	2	3	4	5
1	Odisha Jail Manual Vol-1 & II, Prisons Act.	It helps for the smooth management of the prison & its Vol-1 & II, Prisons Act. establishment.	-	-
2	Odisha service code with CCA Rules: Circulars and instructions Issued by the I.G. of Prisons & D.C.S., Odisha from time to Time as well as various state Govt. in Home Deptt. District Magistrate an other Higher Authorities.	For assessing and discharging the employees performance.	-	-

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information Available	Unit/Section Where Available	Retention Period where Available
1	2	3	4	5
Admission Branch
1	Admission Register of U.T.Ps
2	Admission of convicts
3	Gate in and out Register
4	Gate Article Register
5	Jailors Report Book
6	Daily population return
7	Clothing bedding register	G.D.Branch
8	Cash Book	Daily cash Transaction
9	Permanent Advance	Fixed advance of Rs. 400
10	Prisoner's Cash	Prisoners cash at the time of admission.
11	Valuable property register Ornaments, watch, ring of prisoners at the time of admission
12	Stock book of provision	Purchase of rice, dal oil, wheat etc. for inmates.
13	Vegetable register	Garden product & local
14	D.C. Bills	Details of expenditure with voucher.
15	A.C. Bills	Abstract contingencies bill for drawal.
16	Bill Register	-do-
17	Book of Drawal	Contains gross amount & net amount of bill presented into treasury.
18	Aquittance of staff	Contains pay, G.P., D.A. H.R.A., other allowances, if any, with gross amount and net amount of the bill.

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Details of consultative committees and other bodies with which consultation are held: District Administrative Judiciary.

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Contact No.
1	Dhirendra Nath Barik	Senior Superintendent	9437448219
2	Laxmikanta Dhangada Majhi	Jailor	9439469632
3	Debashish Mohanty	Asst. Jailor	9776823271
4	Rama Mohan Behera	Asst. Jailor	7894852666
5	Fakir Charan Sahoo	Sub Asst. Jailor	9692812658
6	Pradeep Ku. Das	Sub Asst. Jailor	9439738390
7	Srikanta Rout	Sub Asst. Jailor	9437011795
8	Sunaram Mohanty	Sub Asst. Jailor	9938157787
9	A. Rama Rao	Pharmacist	9937088494
10	Sanatan Khilar	Teacher	9437755996
11	Bhagaban Pradhan	Chief Warder	9439143338
12	Sasanka Sekhar Behera	Warder	9938690779
13	Bideshi Kumar Dalei	Warder	797871956
14	Hemanta Ku. Sahu	Chief Warder	9861232679
15	Babana Karjee	Chief Warder	6370005710
16	Ghanashyam Paik	Chief Warder	8280034627
17	Prabhudatta Mohanty	Ward Attendant	9040123929
18	Manoranjan Nayak	Sweeper	9439644094
19	N. Raghuram Rao	Peon	9556122987
20	Appolo Swami Missaloo	Clerk-cum- Typist	9861329175
21	Susama Dalai	Female Warder	9437640955
22	Bharati Nath	Female Warder	7537953080
23	Sujata Kumari Acharya	Female Warder	9692185146
24	Monalisha Charati	Female Warder	9556144925
25	Susanta Kumar Sethi	Warder	7735151102
26	Purna Chandra Sahu	Warder	9668803458
27	B. Purna Chandra Reddy	Warder	8260148633
28	Sanjaya Kumar Nayak	Warder	9692658635
29	Prasanta Kumar Dakua	Warder	8249305763
30	Nilamadhab Jena	Warder	7978272521
31	Binayak Polei	Warder	9937723601
32	Arup Kumar Bishoyee	Warder	7978397876
33	Bhagaban Behera	Warder	6371616552
34	N. Chiranjibi	Warder	8249037507
35	Sukadev Basupati	Warder	9438131135
36	Hemanta Kumar Dalai	Warder	8763147134
37	Uttam Kumar Bisoyi	Warder	9778847170
38	Gautam Badamundi	Warder	9438310422
39	Bikash Chandra Sahoo	Warder	7735211809
40	Raja Sethi	Warder	6372421332
41	Akash Behera	Warder	6371250533
42	Bishnu Gouda	Warder	9348649551
43	Uttam Muduli	Warder	6372334876
44	Mangala Mohanty	Warder	8917334373
45	Babula Gouda	Warder	8260564607
46	Pruthibi Behera	Warder	8249677708
47	Madhusudan Jena	Warder	9668678853
48	Prasanta Ku. Pradhan	Warder	8895713352
49	B. Sagar Kumar Patra	Warder	9078299149
50	A. Jagadish	Warder	6371006207
51	Lipinti Naveen	Warder	9827106389
52	Uma Sankar Behera	Warder	9337351800
53	Behera Jadabo	Warder	7682931667
54	Purendra Behera	Warder	7855073416
55	Simanchal Mallik	Warder	7684858188
56	Simanchal Dalai	Warder	6370774570
57	Sudhir Kumar Behera	Warder	9938426509
58	Suresh Kumar Nahak	Sweeper	7377161874
59	Badal Sahoo	Warder	9861483334
60	Baneswar Pradhan	Warder	9438707809
61	Behera Pitambara	Warder	7788823872
62	Bijaya Kumar Samal	Warder	7751017235
63	Budhadev Behera	Warder	7328075579
64	Debaraj Dakua	Warder	9668696416
65	Dukhuram Murmu	Smithy Instructor	8895495512
66	Ganeswar Paul	Task Taker	9938588154
67	Gopi Bhuyan	Warder	9437879312
68	Kaya Dilleswara Rao	Warder	9337323662
69	K. Baburao Reddy	Warder	9692575070
70	Keshaba Kumar Bhuyan	Warder	9437336459
71	Kishore Chandra Beheradalai	Warder	8895719143
72	Kulamani Khandapatra	Warder	9439520221
73	Lakshmana Sabar	Warder	8895273442
74	Litu Pradhan	Warder	7656055857
75	Manoj Kumar Kingal	Warder	7991057578
76	Rabindra Kumar Khandual	Warder	9937304413
77	Sarathi Gamango	Warder	8895734284
78	S. Arun Kumar	Warder	7660069363
79	Siba Prasad Sahoo	Binder Grade-I	8280732922
80	Suban Das	Asst. Binding Foreman	9861268393
81	Y. Durga Prasad	Warder	8328856433
82	N. Jasoda Patra	PWO	7008177584
83	Mathura Charan Sethi	CCT	9861975760
84	K. Laxminarayan Reddy	Peon	7735144746
85	Anil Kumar Sethi	Peon	9124143253

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Remuneration
1	Dhirendra Nath Barik	Senior Superintendent
2	Laxmikanta Dhangada Majhi	Jailor
3	Debashish Mohanty	Asst. Jailor
4	Rama Mohan Behera	Asst. Jailor
5	Fakir Charan Sahoo	Sub Asst. Jailor
6	Pradeep Ku. Das	Sub Asst. Jailor
7	Srikanta Rout	Sub Asst. Jailor
8	Sunaram Mohanty	Sub Asst. Jailor
9	A. Rama Rao	Pharmacist
10	Sanatan Khilar	Teacher
11	Bhagaban Pradhan	Chief Warder
12	Sasanka Sekhar Behera	Warder
13	Bideshi Kumar Dalei	Warder
14	Hemanta Ku. Sahu	Chief Warder
15	Babana Karjee	Chief Warder
16	Ghanashyam Paik	Chief Warder
17	Prabhudatta Mohanty	Ward Attendant
18	Manoranjan Nayak	Sweeper
19	N. Raghuram Rao	Peon
20	Appolo Swami Missaloo	Clerk-cum- Typist
21	Susama Dalai	Female Warder
22	Bharati Nath	Female Warder
23	Sujata Kumari Acharya	Female Warder
24	Monalisha Charati	Female Warder
25	Susanta Kumar Sethi	Warder
26	Purna Chandra Sahu	Warder
27	B. Purna Chandra Reddy	Warder
28	Sanjaya Kumar Nayak	Warder
29	Prasanta Kumar Dakua	Warder
30	Nilamadhab Jena	Warder
31	Binayak Polei	Warder
32	Arup Kumar Bishoyee	Warder
33	Bhagaban Behera	Warder
34	N. Chiranjibi	Warder
35	Sukadev Basupati	Warder
36	Hemanta Kumar Dalai	Warder
37	Uttam Kumar Bisoyi	Warder
38	Gautam Badamundi	Warder
39	Bikash Chandra Sahoo	Warder
40	Raja Sethi	Warder
41	Akash Behera	Warder
42	Bishnu Gouda	Warder
43	Uttam Muduli	Warder
44	Mangala Mohanty	Warder
45	Babula Gouda	Warder
46	Pruthibi Behera	Warder
47	Madhusudan Jena	Warder
48	Prasanta Ku. Pradhan	Warder
49	B. Sagar Kumar Patra	Warder
50	A. Jagadish	Warder
51	Lipinti Naveen	Warder
52	Uma Sankar Behera	Warder
53	Behera Jadabo	Warder
54	Purendra Behera	Warder
55	Simanchal Mallik	Warder
56	Simanchal Dalai	Warder
57	Sudhir Kumar Behera	Warder
58	Suresh Kumar Nahak	Sweeper
59	Badal Sahoo	Warder
60	Baneswar Pradhan	Warder
61	Behera Pitambara	Warder
62	Bijaya Kumar Samal	Warder
63	Budhadev Behera	Warder
64	Debaraj Dakua	Warder
65	Dukhuram Murmu	Smithy Instructor
66	Ganeswar Paul	Task Taker
67	Gopi Bhuyan	Warder
68	Kaya Dilleswara Rao	Warder
69	K. Baburao Reddy	Warder
70	Keshaba Kumar Bhuyan	Warder
71	Kishore Chandra Beheradalai	Warder
72	Kulamani Khandapatra	Warder
73	Lakshmana Sabar	Warder
74	Litu Pradhan	Warder
75	Manoj Kumar Kingal	Warder
76	Rabindra Kumar Khandual	Warder
77	Sarathi Gamango	Warder
78	S. Arun Kumar	Warder
79	Siba Prasad Sahoo	Binder Grade-I
80	Suban Das	Asst. Binding Foreman
81	Y. Durga Prasad	Warder
82	N. Jasoda Patra	PWO
83	Mathura Charan Sethi	CCT
84	K. Laxminarayan Reddy	Peon
85	Anil Kumar Sethi	Peon

Sl. No.

Name

Designation

Scale of Pay (In Rs.)

Gross Pay (In Rs.)

Net Pay
(In Rs.)

The Procedure to Determine the Remuneration as Given in the Regulation

1

2

3

4

5

6

7

25

Male Nursing Orderly One No.

26

Ward Attendant One No.

27

Male Nursing Orderly One No.

28

Bhagaban Behera

Clerk cum Typist

5200 - 20,200

1,900/-

16, 934/-

29

T. Venugopal Rao

Peon W.S. female Section

4440 - 14,680

14,616/-

30

Debendra Patro

Peon W.S. Male Section

4440 - 14, 680

1,900/-

14,599/-

31

Sweepers

MANUAL-11

Budget Allocated to each Agency

[Section-4(1) (b) (xi)]

Sl. No.	Name of the Scheme/ Head	Actual Expenditure for 3 years (In Rs.)			Budget Granted For 2011-12 (in Rs.)	Actual Expenditure for 11-12 (in Rs.)	Total R.E. for 2011-12 (in Rs.)	Total B.E. for 2012-13 (in Rs.)
Sl. No.	Name of the Scheme/ Head	2008-09	2009-10	2010-11	Budget Granted For 2011-12 (in Rs.)	Actual Expenditure for 11-12 (in Rs.)	Total R.E. for 2011-12 (in Rs.)	Total B.E. for 2012-13 (in Rs.)
1	2	3	4	5	6	7	8	9
1	Pay & G.P.	1,20,04,216/	1,55,45,809/-	1,56,75,162/	1,58,71,612/	1,58,47,186/	1,58,67,772/	1,73,04070/
2	D.A.	41,70,686/-	35, 36,850/-	57,71,824/-	89,39,156/-	89,36,264/-	83,18,689/	85,16,287/-
3	H.R.A	8,04,231/-	8,81,124/-	6,83,705/-	7,88,706/-	7,83,867/	7,83,867/	7,91,141/-
4	R.C.M	1,33,040/-	1,40,800/-	1,69,400/-	2,27,000/	2,27,000/	2,97,000/-	2,97,000/-
5	T.E.	69,400/-	1,26,400/-	1,06,939/-	1,63,000/	1,63,000/-	1,66,000/-	1,97,000/-
6	Other Contingencies	1,36,80,976/-	1,23,77,725/-	1,42,25,516	1,59,56,080/-	1,59,56,080/	1,76,77,390/-	1,80,78,800/-/
7	Other allow	2,40,343/-	7,65,000/-	6,70,865/-	16,09,830/-	15,30,245/-	9,00,247/	9,00,007/-
8	B.P.L. family member of prisoner	10,000/-		10,000/-	10,000/-	10,000/-	10,000/-	10,000/-
9	BPL released Prisoners	10,000/-	10,000/-	10,000/-	10,000/-	10,000/-	10,000/-	10,000/-

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Nil

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Nil

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities/ Schemes for which Electronic Data available	Type of Document	Can it be shared with Public?	Is it available on Website or is being used as Backend Database?
1	2	3	4	5
1	Computer
2	Website	Circle Jailbpr@yahoo.com
3	Fax	0680 2402033

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Nil

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO)

Sl. No.	Name	Designation	Contact No.	E-Mail	Address
				Njasoda95@gmail.com	Qtr. No-E/11, Jail Campus, Circle Jail, Berhampur, Lanjipalli, Ganjam-760008

First Appellate Authority (FAA)

Sl. No.	Name	Designation	Contact No.	E-Mail	Address
1				berhampurjail.od@od.gov.in	Qtr. No-E/11, Jail Campus, Circle Jail, Berhampur, Lanjipalli, Ganjam-760008

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Nil

Content for this page yet to be publishedContent for this page yet to be published

Sl. No.	Name	Designation	Scale of Pay (In Rs.)	Gross Pay (In Rs.)	Net Pay (In Rs.)	The Procedure to Determine the Remuneration as Given in the Regulation
1	2	3	4	5	6	7
25		Male Nursing Orderly One No.
26		Ward Attendant One No.
27		Male Nursing Orderly One No.
28	Bhagaban Behera	Clerk cum Typist	5200 - 20,200	1,900/-	16, 934/-
29	T. Venugopal Rao	Peon W.S. female Section	4440 - 14,680		14,616/-
30	Debendra Patro	Peon W.S. Male Section	4440 - 14, 680	1,900/-	14,599/-
31	Sweepers