Tahasil Office, Khallikote, Ganjam

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Aims and objectives of the Organization:

Tahasil Office, Khallikote

Function:

Revenue Administration within the jurisdiction of Tahasil and Record of Rights maintained in respect of 330 villages. Attending emergent in natural calamities, Law & order and Election.

2. Brief History and Back ground for its Establishment:

Khallikote Tahasil started functioning in the year 1977

3. Organisation Chart: [Click Here]

4. Allocation of Business:

This Tahasil provides Revenue administration to general public, Collection of Land Revenue.

5. Duties to be Performed:

Trial & disposal of different Revenue cases such as Lease, encroachment, mutation, O.L.R. O.E.A. and maintenance of R.O.R. under O.S.S. Act.

6. Postal Address of main Office:

Tahasil Office, Khallikote, At.: Nirmaljhar, Po: Khallikote, Dist.: Ganjam

7. Postal Address of Subordinate Offices:

Revenue Inspector Circle, Khallikote, Po: Khallikote, Dist: Ganjam

8. Map of Office Location:

A map of this Tahasil : Hanging up in the office room of the Tahasildar.

9. Working Hours both for Office and Public:

10:00 AM to 01:30 PM (01:30 PM to 02:00 PM) Lunch hour.
02:00 PM to 05:00 PM and 07:00 AM to 01:00 PM in morning office

10. Grievance Redress Mechanism:

Top priority is being given to attending disposal of Grievance of staff & as well as public.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	Tahasildar
	Power	Administrative	Administrative
		Financial	Administrative power and financial power
		Others	Principal, K.P. Science College, Langaleswar
	Duties	Collection of land Revenue and Revenue from other Sources
		Magistrate power as per Criminal Procedure
		Law and order in the locality
		Land allotting power for development activities in the area under Tahasil
		Belief and Exgratia power at the time of nature's calamity and accidental situation
		Reservation of Govt. land in Tahasil area
		Disposal of Revenue cases.
		Drawing and disbursing power the financial matter
2	Designation	Addl. Tahasildar
	Power	Administrative	Administrative
	Duties	Expect Establishment and Financial matter all under works as allotted to Tahasildar
3	Designation	Head Clerk
	Power
	Duties	Checking of cash books. Bill and Budget as accountant.
		Certification of certified Copies prepared by R.K.
		Verification of Log books of different section as the head of Ministerial Staff.
		Looking in to submission of reports and returns, reply of Assembly questions, complains of audit objections of this Tahasil.
		Receiving of any letters in respect of this Tahasil
		Any other works as and when desired by authority
4	Designation	Senior Clerk
	Power
	Duties	Dealing with different section such as Revenue Section, Touzi Section, Nizarat Section, Establishment Section, Record Room as R.K., Audit Inspection Section, emergency Section Etc.

Sl. No.
5	Designation	Junior Clerk
	Power
	Duties	B.C. to Tahasildar and Addl. Tahasildar
		Dealing with different section such as O.C.R and O.E.A certificate General Misc. Cases and Encroachment issue and dispatch diary section and boll section etc.
6	Designation	Peon
	Duties	Working orderly of Tahasildar and Addl. Tahasildar
		Attending to all dealing assistant, distribution of letters to different section. Assisting in Revenue Collection in R.I. Circle.
7	Designation	Khalasi
	Duties	Working orderly of Tahasildar and Addl. Tahasildar
		Attending to all dealing assistant, distribution of letters to different section. Assisting in Revenue Collection in R.I. Circle.
8	Designation	Process Server
	Duties	Services on notices issued from this Tahasil and other higher officers with maintaining all formalities

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

The Procedure can be described both in narrative form and through Flow process chart. In narrative form the stages, through which a proposal passes, the levels at which it gets examined and the final authority to which it has to go for approval.
Flow process charts can give a comprehensive process as may be seen from the following illustration.

Flow process Chart for issue of Miscellaneous Certificate i.e. Resident/ Income/ Caste Certificates.

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	To receive application and put a diary number	Counter Clerk	Same day
2	To mark application to concerned R.I to enquiry and report	Counter Clerk	Same day
3	To enquiry of application and report	Revenue Inspector	2-3 days
4	Preparation of report and submit to Tahasildar	Revenue Inspector	Same day
5	To approve/ reject application	Tahasildar	1 day
6	To prepare certificate if approved and submit to Tahasildar	Counter Clerk	Same day
7	To sign and return certificate	Tahasildar	Same day
8	To deliver certificate to applicant	Counter Clerk	Same day

Flow Chart of Mutation/ form No. 3 Application/ O.G.L.S Act/ O.L.R Act/ O.P.L.E. Act.

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	To receive application and put a diary number	Counter Clerk	Same day
2	To mark application to concerned Bench Clerk	Head Clerk	Same day
3	To Register the application and place before the Presiding Officer	Bench Clerk	1-2 days
4	To pass orders by Presiding Officer	P.O	Same day
5	Compliance of orders passed by the P.O	Bench Clerk	1-2 day
6	To ensure the fact in field/ demarcation of land	Revenue Inspector/ Revenue Supervisor	1-7 day
7	Hearing of the cases	P.O	15-20 days
8	To pass final order	P.O	30-45 days

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
1	Diary of letter	3 minutes per letter
2	Despatch of letter	5 Minutes per letter	Registered dak including entry in messenger Book
3	Typing Job	30 pages per day
4	Preparation of case record	30 cases per day
5	Preparation of computerized Copy of R.O.R	30 Nos per day
6	Correction of R.O.R	10 Cases per day	Per Amin
7	Corresponding letters	5 Files per day
8	Disposal Revenue Cases	150 Cases per month

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulations etc	Brief gist of the Contents	Reference No. if any	Price in Case of Priced Publication
1	2	3	4	5
1	O.S & S Act	Maintenance of R.O.R	-	-
2	OLR Act	Provide Land Reforms	-	-
3	OEA Act	Abolition of Estate and Vesting of land	-	-
4	OPLE Act	To prevent encroachment of Govt. land	-	-
5	OGLS Act	To Settle Govt. land in favour of eligible landless & H.S. fewer people for Agrl. & H.S. Purpose.	-	Application fees/ Proclamation Rs. 10.00 in shape of court fees demarcation fees Rs. 20/-
6	Mutation Manual	Correction of R.O.R on sale and purchase of land.	-	Application fees Rs. 4.00 in shape of Court fees, Demarcation fees Rs.20/-
7	Irrigation Act & Rules	Monitoring and collection of water rate.	-	-
8	Odisha Relief Code	Relief on natural Calamity	-	-
9	Nizarat Manual	Cash Transaction	-	-
10	Odisha Treasure Code	Procedure for Govt. Cash Transaction	-	-
11	Odisha Service Code	Staff Establishment	-	-
12	CCA Rules	Staff Establishment	-	-
13	Pension Rules	Staff Establishment	-	-
14	Leave Rules	Staff Establishment	-	-
15	Manual of Tahasils Account	Monitoring of land Revenue	-	-
16	OMMC Rules	Monitoring of mines and minor Minerals	-	-
17	Odisha Records Manual	Monitoring of files & Records	-	-
18	ORV Act	Staff Establishment	-	-
19	OPDR Act	Recovery of Government dues from the defaulter	-	-
20	Odisha Misc. Certificate Rules	Rules on issue of Misc Certificate	-	-
21	Forest Conservation Act	Conservation of forest in Revenue Department Lands	-	-
22	Cr. P.C	Maintaining law & order	-	-

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details Information Available	Unit/ Section where Available	Retention Period Where Available
1	2	3	4	5
1	Copy of R.O.R	Village Wise list of R.O.R	Record Room
2	Mutation Cases	Mutation Section	Mutation Section
3	O.G.L.S Cases	Lease Section	Lease Section
4	O.P.L.E Cases	Encroachment Section	Concerned Unit
5	O.R.L. Cases	O.R.L. Section	Concerned Unit
6	O.P.D.R. Cases	Certificate Section	-do-
7	Misc Certificates	Misc. Certificate Section	-do-
8	O.E.A Cases	-do-	-do-
9	Bebandabasta Cases	-do-	-do-
10	Assessment Of Water Rate Sairat/ Touzi Misc. Case	Touzi Section	-do-
11	Relief matter	Emergency Section	-do-
12	Staff Establishment	Establishment Section	-do-
13	Misc Revenue, Alienation/ Cr. Misc. Case	Revenue Section	-do-
14	Cash Transaction/ Audit	Nizarat Section	-do-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Not Applicable

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Name	Designation	Basic Pay	Mobile No	Remarks
1	2	3	4	5	6
1	Rajkishor Pattanayak	Tahasildar	57800	9853128232	-
2	Nabakishore Patra	Additional Tahasildar	72100	9348600258	-
3	Nabakishore Patra	Additional Tahasildar	72100	9348600258	Deputed
4	Laxman Behera	Section Officer	56900	8908933485	-
5	Chanchal Majhi	Section Officer	50500	9337840148	Deputed
6	Trilochan Biswal	Revenue Supervisor	49000	7787060137
7	Purnabasi Gouda	Revenue Supervisor	46200	7735055631
8	Simanchala Patro	Revenue Inspector	47600	9861877614
9	Mohon Patro	Revenue Inspector	46200	8249738780
10	B. Uday Kumar Jadav	Revenue Inspector	44900	9439303639
11	M.Sudam	Revenue Inspector	42300	9439451128
12	Ramesh Chandra Jena	Revenue Inspector	39900	7978210160
13	Meenaketan Sabar	Revenue Inspector	52000	9439128712
14	Pankaj Kumar Malik	Revenue Inspector	49000	8456849494
15	D. Lily Kumari	Revenue Inspector	47600	9861104046
16	Dweeti Krushna Gouda	Revenue Inspector	43600	9861606947
17	Binaya Sabar	Revenue Inspector	38700	9777555300
18	Praful Kumar Dalabehera	Revenue Inspector	35400	9437607920
19	Subhranjali Muduli	Revenue Inspector	25300	8249513274	Initial Appointee
20	Bisnupriya Pradhan	Sr. Revenue Assistant	27900	7978566621
21	Suraj Kumar Nayak	Sr. Revenue Assistant	27900	9776792812
22	Ajay Kumar Pradhan	Sr. Revenue Assistant	27900	7978118808	Deputed
23	Gopabandhu Sahu	Sr. Revenue Assistant	34300	8847842002	-
24	Maheswar Mallik	Sr. Revenue Assistant	26300	9439519808	-
25	Chinmaya Kumar Mishra	Sr. Revenue Assistant	27100	9556936550	-

Sl.	Name	Designation	Mobile No	Remarks
1	2	3	4	5
26	Rajeswari Gouda	Jr. Revenue Assistant	7978617310
27	Ajit Kumar Sabar	Jr. Revenue Assistant	7008322735
28	Subhadra Savar	Jr. Revenue Assistant	8763049926
29	Bipra Sabar	Jr. Revenue Assistant	8917455710
30	Biswaranjan Gouda	Jr. Revenue Assistant	8114622675	Initial Appointee
31	Smurti Rani Bishoyi	Jr. Revenue Assistant	8144565671	Initial Appointee
32	Durjaydhan Pradhan	Driver	9938482591	Deputed
33	Debasis Jani	ARI	9861802505
34	Sandhyarani Mallik	ARI	9583754815
35	Basanta Sethy	ARI	9938718391
36	Pooja Behera	ARI	6370249192
37	Purna Chandra Jena	Amin	9777026327
38	Banamali Behera	Amin	9938555195
39	Niranjan Sabar	Amin	8249367901
40	G. Hema Chandra	Amin	9556388966
41	Jagannath Samal	Amin	9778325596
42	Rajesh Kumar Pradhan	Amin	8895215181	Contractual
43	D. Ashok Pradhan	Amin	7894577574	Contractual
44	Prasanta Dora	Amin	9776468315	Contractual
45	Rudra Prasad Behera	Amin	7873945382	Contractual
46	Bhanumati Gouda	Peon	9692486668
47	Bhramar Polei	Watcher	7787900283
48	Satya Nayak	Process Server	8455899123
49	Ajay Jani	Khalasi	8917261892
50	Debaraj Behera	Khalasi	8763991992
51	Bipin Sethy	Peon	7064166693
52	Bijay Kumar Pandit	Khalasi	9777050957	Deputed
53	Jugala Krushan Dash	Khalasi	7205532441	Deputed
54	Mahendra Kumar Beja	Khalasi	9937604948
55	Godabari Pradhan	Chain Man	7608866655
56	Ramesh Chandra Maharana	Khalasi	7609898108
57	Debaraj Behera	Peon	7873006968

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.	Name	Designation	Basic Pay
1	2	3	4
1	Rajkishor Pattanayak	Tahasildar	57800
2	Nabakishore Patra	Additional Tahasildar	72100
3	Nabakishore Patra	Additional Tahasildar	72100
4	Laxman Behera	Section Officer	56900
5	Chanchal Majhi	Section Officer	50500
6	Trilochan Biswal	Revenue Supervisor	49000
7	Purnabasi Gouda	Revenue Supervisor	46200
8	Simanchala Patro	Revenue Inspector	47600
9	Mohon Patro	Revenue Inspector	46200
10	B. Uday Kumar Jadav	Revenue Inspector	44900
11	M.Sudam	Revenue Inspector	42300
12	Ramesh Chandra Jena	Revenue Inspector	39900
13	Meenaketan Sabar	Revenue Inspector	52000
14	Pankaj Kumar Malik	Revenue Inspector	49000
15	D. Lily Kumari	Revenue Inspector	47600
16	Dweeti Krushna Gouda	Revenue Inspector	43600
17	Binaya Sabar	Revenue Inspector	38700
18	Praful Kumar Dalabehera	Revenue Inspector	35400
19	Subhranjali Muduli	Revenue Inspector	25300
20	Bisnupriya Pradhan	Sr. Revenue Assistant	27900
21	Suraj Kumar Nayak	Sr. Revenue Assistant	27900
22	Ajay Kumar Pradhan	Sr. Revenue Assistant	27900
23	Gopabandhu Sahu	Sr. Revenue Assistant	34300
24	Maheswar Mallik	Sr. Revenue Assistant	26300
25	Chinmaya Kumar Mishra	Sr. Revenue Assistant	27100

Sl.	Name	Designation	Basic Pay
1	2	3	4
26	Rajeswari Gouda	Jr. Revenue Assistant	25200
27	Ajit Kumar Sabar	Jr. Revenue Assistant	23800
28	Subhadra Savar	Jr. Revenue Assistant	23800
29	Bipra Sabar	Jr. Revenue Assistant	13300
30	Biswaranjan Gouda	Jr. Revenue Assistant	13300
31	Smurti Rani Bishoyi	Jr. Revenue Assistant	13300
32	Durjaydhan Pradhan	Driver	43500
33	Debasis Jani	ARI	25200
34	Sandhyarani Mallik	ARI	25200
35	Basanta Sethy	ARI	23800
36	Pooja Behera	ARI	17000
37	Purna Chandra Jena	Amin	31100
38	Banamali Behera	Amin	25600
39	Niranjan Sabar	Amin	24200
40	G. Hema Chandra	Amin	24200
41	Jagannath Samal	Amin	23500
42	Rajesh Kumar Pradhan	Amin	16700
43	D. Ashok Pradhan	Amin	16700
44	Prasanta Dora	Amin	16700
45	Rudra Prasad Behera	Amin	16700
46	Bhanumati Gouda	Peon	33000
47	Bhramar Polei	Watcher	32400
48	Satya Nayak	Process Server	31100
49	Ajay Jani	Khalasi	31500
50	Debaraj Behera	Khalasi	31100
51	Bipin Sethy	Peon	22900
52	Bijay Kumar Pandit	Khalasi	23800
53	Jugala Krushan Dash	Khalasi	23800
54	Mahendra Kumar Beja	Khalasi	23800
55	Godabari Pradhan	Chain Man	21000
56	Ramesh Chandra Maharana	Khalasi	20400
57	Debaraj Behera	Peon	25800

MANUAL-11

The Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Budget:

Sl. No.	Major Head	Activities to be Performed	Revised Estimate	Expenditure in the last Year
1	2	3	4	5
1	2029 - Land Revenue	Pay + G.P.	9460000	9364111
2		D.A.	5284200	5252154
3		H.R.A.	416000	413330
4		O.A	10000	2847
5		R.C.M.	46000	45622
6		T.E.	62000	61965
7		Other contingency	123000	122992
8		Water Charge	10000	10000
9		Electricity	70000	70000

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities/ Schemes for which Electronic Data available	Type of Document	Can it be shared with Public?	Is it available on Website or is being used as Backend Database?
1	2	3	4	5
1	Computerized	R.O.R		Yes

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information available	Working Hours
1	2	3	4
1	Information Counter	Details of Staff Estt., Nizarat	10.00 A.M to 5.00 P.M.
2	Notice Board	Copy of General Proclamation on Lease, Encroachment , Sairat Cases or any auction Sale etc.	10.00 A.M to 5.00 P.M.

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	E-mail	Address
1	2	3	4	5	6	7
1	Laxman Behera	Section Officer	-	8908933485	-	Tahasil Office, Khallikote, Dist- Ganjam

Public Information Officer (PIO):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	E-mail	Address
1	2	3		4	5
1	Sri Trilochana Biswal	Revenue Supervisor	-	7787060137	-	Tahasil Office, Khallikote, Dist- Ganjam

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Srikumar Rath	Tahasildar, Khallikote	6810256332	8917299930	-	tah_khallikote @yahoo.in	Tahasil Office, Khallikote, Dist- Ganjam

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

All other Information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.

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