Sub Registrar Office, Baramba, Cuttack

Introduction

Introduction

Right to information is a right given to the citizens to question and hold the Government accountable for its functions. The  RTI act 2005 helps in exercising this right. 

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

     This Office was Opened as a Ex-Offico with Tahasil Office Baramba on Dt-01.06.1948. vide Govt. of Odisha Notification No. 869 Dt.25.05.1948 and Separated from Tahasil Office Baramba from 1950. This Office Comprises upon 140 revenue Villages under the Jurisdiction of Baramba Police Station. This Office is Functioning in the departmental Building Since 01.09.1993.

1. Organization Strength:

Sl. No

Designation

Present Strength

Present Position

Vacant
1 2 3 4 5

1

Sub-Registrar

1

1

0

2

Head Clerk

1

0

1

3

Senior Clerk

1

0

1

4

Junior Clerk

7

2

5

5

Peon

1

0

-

6

N.W.M cum Sweeper

0

0

0

2. Working Hours:-

7.A.M - 1.30 P.M in Morning Office.( 10th April to 14th June) 

10 A.M -5.30 P.M in all working days.

3. Aim and Objectives:

     It is a Public Office. Public are Seeking Registration of various documents. The office is Collecting the Govt. revenue from registrant Public in shape of stamp duties and registration fees.

4. Powers and Duties of Officer and Employees:

     The Sub Registers doing registration of documents and Marriage. The duty of the Head Clerk is Maintaining fee books, cash book and other records along with Checking of documents, the Senior Clerk is in Charge of record room, delivery of documents, and Maintenance of Search and Copy register and destruction of old Records. In absence of both Head Clerk and Senior Clerk and Senior Clerk the above work are assigned to Senior most Jr Clerks of this Office. The Bill Budget Establishment Correspondence and report return work have been allotted to a Jr Clerk and other work such as valuation documents, Preparation of EC &CC has given to Jr clerk for smooth running of the Office. There is franking Machine supplied by the Govt. for frank of Non judicial stamps and have been sold to the registrant Public. The E-Registration system has been introduced in 28.01.2010 and Subsequently the manual work has been withdrawn on 15.05.2010in this Office vide I.G.R Odis ha order No.1643 Dt.12.04.2010.The Office is Functioning smoothly, grievances received from the public and action taken Promptly.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

 

1

Designation

Sub Register& Marriage Officer

Powers

Administrative

Inspection of own Office.

Financial

Drawl & disbursement of Salaries, Contingent etc.

Duties

Registration of documents and registration of marriage.

2

Designation

Head Clerk

Powers

 

Duties

Maintenance of fee books and Cash book and other Records. Checking of documents and Supervision of Clerical and recommendation of files.

3

Designation

Senior Clerk

Powers

 

Duties

In-charge of records, record room, maintenance of search register and Preparation of E.C.

4

Designation

Junior Clerk

Powers

 

Duties

Maintenance of valuation register and filing of indexing of documents & check list etc. Bill Budget, Establishment & Correspondence.

5

Designation

Peon

Duties

To attend the Officer & staff Delivery of daks.

6

Designation

N.W.M Cum Sweeper

Duties

Sweeping and Night watching of the Office.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No

Activity

Level of Action

Time Frame

1

2

3

4

1

Presentation of documents for Registration

Vendor


2

Receipt of documents

By Dealing Asst.

During four and Half of Commencement of Office Hour.

3

Checking of documents with regard to valuation & stamp duty.

-do-

-do-

4

Production of documents before registering Officer

-do-

Same day

Preparation of E.C & C.C

6

Application for E.C & C.C both are filling by the applicant

-do-


7

Grant of Receipt for Search & copy

-do-

-do-

8

Issue of E.C & C.C

-do-

Within 7 day

Process of Marriage Registration

8

Notice for marriage filling by the parties

Marriage Officer

During office hour

9

Marriage registration/ Solemnization

-do-

After 30 days.

10

Issue of Marriage Certificate

-do-

After registration & Solemnization.

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]


 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name of the Act, Rules, Regulation etc.

Brief Gist of the Content

Reference No., if any

Price in Case of Publication

1

2

3

4

5

1

Indian Stamp Act, 1899 Indian Stamp Odisha Amendment 2001

Charge-ability of Stamp duty on Various documents.


Sale gift, Exchange 5% Lease 2%-5% General POA Rs.100 partnership Rs.200,Trust Rs.100,Mortgage with possession  5%,mortgage without Possession 2% and will not require stamp duty will does not require stamp duty.

2

Odisha Development Act, 1982

-do-


By sec-3%

3

Indian Registration Act, 1908

Registration for various docts. Rules framed by Govt Odisha for state fees for Regn .Docts. Issue of G search, single Search Inspection of Search Certified Copies.


Sale Gift 2% Exchange at Advalerom rate Adoption Rs.300 will Rs.300 and POA Rs.250, Rs25 for 1st year Rs.15 for subsequent year Rs25 for S.S, Rs.1 for appl. fee Rs.20/document Rs.1 for appl. Fee. Rs.1/100 words + urgent fees.

4

Special Marriage Act, 1954

Regn. Of Marriage Publication of notice. Copy of Marriage Certificate.


Rs.50
Rs.20
Rs.30

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Nature of Record

Details of Information Available

Unit/ section where Available

Rotation Period where Available

1

2

3

4

5

1

Copy Registers true Copies of Documents

Certified copy of all the documents registered.

Record room


2

Index I Documents

To Verify the names of the executions & claimants of documents registered.

-do-


3

Index II of document for grant of Encumbrance Certificate

To Verify the details of the Properties transferred in this Office.

-do-

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.

Name and Address of the Consultative Committees/Bodies

Constitution of the Committee/ Body

Role and Responsibility

Frequency of Meeting

1

2

3

4

5

1

Tahasil Level Valuation Committee

a.Sub collector -Chairman Athagard.
b.Sub Register- Convenor Baramba Member
c.Tahasildar Member Baramba
 d. Asst. Engineer (R & B), Member
e. B.D.O Barmba, Member
f. 2Public members
g. Panchyat Samiti Nominee of Chairman, Member

For Baramba T.L.V.C

Once for approving valuation Submitted by Tahasildar then it is placed before the District valuation committee.

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.

Name & Address of the Body

Main Function of the Body

Constitution of the Body

Date of Constitution

1

2

3

4

5

1

District Valuation Committee, Cuttack

Fixation of bench Mark


12.9.2002

2

Sub District Tahasil Leval valuation Committee, Baramba.

-do-

6 members including Chairman

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri Suryakant Dalai , ORS

Sub-Registrar 

 

 

 

 

Sub-Registrar Office, Baramba, Cuttack

2

Sri Soumya Ranjan Naik 

Jr.Revenue Assistant

 

8328861338

 

 

 do

3

Sri Manas Ranjan Nayak 

Jr. Revenue Assistant

 

9777252815

 

 

 do

 

 

 

 

 

 

 

 

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Actual Pay (in Rs.)

Pay Scale (in Rs.)

1

2

3

4

5

1

Sri Suryakant Dalai,ORS

Sub-Registrar

68,376/-

9300-34800

2

Sri Soumya Ranjan Naik 

Jr. Revenue Assistant

33,080/-

5200-20200

3

Sri Manas Ranjan Nayak

Jr. Revenue Assistant

31,152/-

5200-20200

 

 

 

 

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Not Applicable

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Not Applicable


  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Applicable

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Not Applicable

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility Available

 Nature of Information Available

Working Hours

1

2

3

4

1

Notice Board

Charge ability of Stamp duty & Regn. Fees, Marriage Notice & Others Notice

10 A.M to 5.30 P.M

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri Soumya Ranjan Naik 

Jr.Revenue Assistant

 

8328861338

 

sn480947@gmail.com

Office of the Sub Registrar, Baramba, Cuttack

First Appellate Authority (FAA):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri  Suryakant Dalai,ORS

 Sub-Registrar, Baramba

 

 

 

subregistrar.baramba@gmail.com

 Office of the Sub-Registrar,Baramba Cuttack

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]


Content for this page yet to be publishedContent for this page yet to be published