Office of the Drugs Inspector, Subarnapur Range, Subarnapur

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

 

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

 

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Aims & Objectives of the Organization:

     The important aims and objectives of the Department are Quality control of Drugs , Consumer protection by exercising strict control and vigilance on the drugs which are being Manufactured and /or marketed, thereby ensuring drugs of standard quality, purity, strength, safety are available to the public at controlled prices. The enforcement wing is dealing with grant/ renewal of manufacturing licenses, blood banks, sales licences, inspections of manufacturing, blood banks, and sales establishments. Investigation of complaints and launching prosecutions in case of breach of law, drawing of drug/Cosmetics samples for the Purpose of Test or analysis to ascertain its quality, purity and strength and safety To strive for Pharmaceutical excellence and health by ensuring the availability of safe, effective and quality drugs to the public.

The District Drugs Control Administration in this district implements the following Legislations enacted by the Government of India.

2. Mission/ Vision:

     The Department regulates the Manufacture, distribution and sale of Drugs and Cosmetics in the district and ensures the availability of standard quality drugs to the public at the prices as fixed by the National Pharmaceuticals Pricing Authority. It also regulates the functioning of Blood Banks to ensure the availability of safe Blood to the needy.

3. Brief History and Background for its Establishment:

     Office of the Drugs Inspector, Odisha,Subarnapur Range Subarnapur, Dist.- Subarnapur was established on Dt. 01.10.2009 It is regulated and controlled by Drugs Controller, Odisha, Bhubaneswar. Directorate of Drugs Control Administration under Health & Family Welfare Dept.Odisha.

4. Allocation of Business:

     Drugs Inspector entrusted with the task of implementing and enforcing all the Drugs related legislation, which includes controlling the quality of drugs, manufactured and sold within the State as well as manufactured outside the State but sold in the State.

     The Drugs Inspector checks all the drugs stores and manufacturing premises in regular intervals and if he found any discrepancy he will report to the Licensing authority. On basis of the report they issue a show cause Notice to the proprietor and if he/ she unable to replay within a stipulated period of time or his justification is not satisfactory then the Licensing Authority may suspend the Drug License for certain period of time or even if may cancel the same.

     Conduct raid time to time to check & screen the Movement of drugs as per the provisions of Drugs & Cosmetics Act 1940 & Rules there under.

5. Duties to be performed to Achieve the Mission:

     We are responsible for the quality, safety, efficacy and rational use of drugs at controlled prices, monitoring the collection and supply of safe blood and blood components, scrutinizing the misleading advertisements to safeguard the interests of the unwary people.

      An Inspector can perform his duties as per the powers given under section 22 of D & C Act. And Rules there under.

     Sec 22. (1) Subject to the provisions of section 23 and of any rules made by the Central Government in this behalf, an inspector may within the local limits of the area for which he is appointed.

a) Inspect:

i) Any premises wherein any drug or cosmetic is being manufactured and the means employed for standardizing and testing the drug or cosmetic;
ii) Any premises wherein any drug or cosmetic is being sold, or stocked or exhibited or offered for sale, or distributed.

b) Take Samples of any drug or cosmetic:

i) Which is being manufactured or being sold or is stocked or exhibited or offered for sale, or is being distributed.
ii) From any person who is in the course of conveying, delivering or preparing to deliver such drug or cosmetic to a purchaser or a consignee;

c) At all resonable times, with such assistance, if any, as he considers necessary:

i) Search any person, who, he has reason to believe has secreted about his person, any drug or cosmetic in respect of which an Offence under his chapter has been, or is being, committed, or
ii) Enter and search any place in which he has reason to believe, that an Offence under this Chapter has been, or is being, committed or
iii) Stop and search any vehicle, vessel or other conveyance which he has reason to believe, is being used for carrying any drug or cosmetic in respect of which an Offence under this Chapter has been, or is being, committed.

     And order in witting the person in possession of the drug or cosmetic in respect of which the Offence has been, or is being, committed not to dispose any of any stock of such drug or cosmetic for a specified period not to exceeding twenty days, or unless the alleged Offence is such that the defect may be removed by the possessor or the drug or cosmetic, Seize the, stock of such drug or cosmetic and any substance or article by means of which the offence has been or is being, committed or which may be employed for the commission of such offence.

d) Examining any record, register, document or any other material object found with any person or in any place, vehicle, vessel or other conveyance referred to in clause(c). and seize the same if he has reason to believe that it may furnish evidence of the commission of an Offence punishable under this Act or the rules made there under.

e) Require any person to produce any record, register or other document relating to the manufacture for sale, or for distribution, stocking, exhibition for sale, offer for sale or distribution of any drug or cosmetic in respect of which he has reason to believe that an offence under this Chapter has been or is being committed.

f) Exercise such other powers as may be necessary for carrying out the purpose of this Chapter or any rules made there under.

     Sec22 (2) The Provisions of the [Code of Criminal Procedure, 1973 (2 of 1974)] shall so far as may be apply to any search or seizure under this chapter as they apply to any search or seizure made under the authority of a warrant issued under [section 94] of the said Code.

i) Every record, register or other document seize under clause (cc) or produce under clause (cca) shall be returned to the person,from whom they were seized or who produced the same, within a period of twenty days of the date of the seizure or production, as the case may be, after copies there of extracts there from certified by that person, in such manner as may be prescribed, have been take.

Sec 22 (3) If any person willfully obstructs in the exercise conferred upon him by or under this Chapter, or refuses to produce any record, register or other document when so required under clause (cca) of sub-section (1) he shall be punishable with imprisonment which may be extended to three years, or with fine, or with both.

6. Details of Service Rendered:

Recommendation of fresh/renewal of manufacturing licenses,retail licence wholesale licence of Blood Banks and Blood components. in compliance to Drugs & Cosmetics.

8. Postal address of the Main Office, Attached /Subordinate office/ Field under etc;:

Main Office:Office of the Drugs Inspector, Subarnapur Range, Subarnapur Dist.- Subarnapur
At-Gokerneswar Para.Sonepur, Dist- Subarnapur, Pin- 767017, Telephone No-0663 221090

9. Map office Location:

The Office is located at Dist- Headquarter,Sonepur

10. Working hour both for office and public:

All working day from 10 A.M. to 5 P.M. with a lunch break from 1.30 P.M. to both for public and office.

11. Public Interaction if any:

Public Interaction is made in office hours in all working days between 10A.M. to 5 P.M.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

 

1

Designation

Drugs Inspector

Powers

Administrative

Over all Supervision of District, Control & supervise the work of Staff.

Financial

DDO of the Establishment.

Others

Public Information Officer.

 

Duties

Powers of Inspector as per section 22 of Drugs & Cosmetics Act & Rules there under.

To Inspect Licensed Sale Premises/Manufacturing premises/blood banks.

To Procure of drugs and send for test & analysis.

verification of price under DPCO 95. Verification of label under D.M.R.O.A.

To investigate press Clipping/ Complaints,etc.

Implementation of COTPA. 2003.

2

Designation

Junior Clerk-cum-Typist

Powers & Duties

Office work, maintenance and Up keepment of all official records, preparing official letters. Pay bills and other Administrative works etc.

3

Designation

Peon-Cum-Packer

Powers & Duties

Maintenance and Up keepment of office, sealing & Packing drug samples, Posting letters. Treasury works, bank work.

 

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

SL NO ACTIVITY LEVEL OF ACTION TIME FRAME
1 To receive application,letters and put a diary no jr.clerck cum typist same day
2 To mark application, letters to concerned Inspector jr.clerck cum typist same day
3 To visit premises of applicant and verify the facts Inspector 7-15 days
4 Forward the application to Drugs Controller Inspector 7-15 days
5 Upkeepment of office,posting letters & document jr.clerck cum typist on the day of issue

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

Receive a letter

Same day

Entered in the Receive Register

2

Preparation of Reports

At the end of every month

 

3

Issue a letter

One day

Entered in the Issue Register

4

Despatch

 

One day

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name of the Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No. if any

Price in case of Priced Publications

1

2

3

4

5

1

Drugs and Cosmetics Act & Rules there under

Check & Screen the movement of drugs

 

 

2

Right to Information Act. & Rules, 2005

Providing Information to public

 

 

3

Odisha Record Manual

Maintenance of records

 

 

4

ORSP Rules, 1998

Compulsory GIS scheme

As per the finance Department Resolution No. GIS (1)-2/99-8754 Dt. 9.3.1999

 

5

Odisha Travelling Allowances Rule

T.A. Claim of Staff

 

 

6

Odisha Treasury Code

Procedure for deposit and drawl of Govt. Money

 

 

7

Odisha Govt. Finance Rule

Proper accounting procedure mode of Govt. of Money

    

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Nature of Record

Details of Information Available

Unit/ Section, where Available

Retention Period, where Available

1

2

3

4

5

1

Licensee file of sales & Mfg. premises

Details about the premises & license holder

Dealing Assistant

 

2

Revenue Register

Amount of Revenue collected

-do-

 

3

Cash Book

Encashment Details

-do-

 

4

Acutance Roll

Details of cash disbursed

-do-

 

5

Bill Register

Details of Bills

-do-

 

6

Contigent Register

Other Expenditure towards Office

-do-

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.

Name & Address of the Consultative Committees/ Bodies

Constitution of the Committee/ Body

Roles & Responsibility

Frequency of Meetings

1

2

3

4

5

1

Dist Task Force

Collector & Dist. Magistrate (Chairman), Superintendent of Police. CDMO/ CMO, Drugs Inspector

To Conduct raid on suspected Premises

 

2

Dist. Label monitoring Committee

Collector & Dist. Magistrate (Chairman), Superintendent of Police. District Information & public relation Officer, CDMO/ CMO. Drugs Inspector, Food Inspector

Prohibition of advertisement & regulation of trades Commerce, production, supply & distribution of Cigarette & other Tobacco Products

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Miss Tikeswari Majhi

Drugs Inspector

06654 221090

 

 

disonepur@gmail.com 

 Office of the Drugs Inspector, Subarnapur Range, Subarnapur

2

Sri  Ajaya Kumar Tandi  

Jr. Clerk

-do-

 

 

 

-do-

3

 Sri Jagannath Bhoi

Peon

-do-

 

 

 

-do-

4

 

Data Entry Operator

-do-

 

 

 

-do-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Scale of Pay/ Monthly Remuneration (In Rs.)

1

2

3

4

1

Miss Tikeswari Majhi

Drugs Inspector

9300-34800, GP-4600

2

 Sri  Ajaya Kumar Tandi 

Jr. Clerk

       5200-20200,GP-1900

3

 Sri Jagannath Bhoi

Peon

 

4

 

Data Entry Operator

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No.

Major Head

Activities to be Performed

Sanctioned Budget
(in Rs.)

Budget Estimate
(in Rs.)

Revised Estimate
(in Rs.)

Expenditure for the last Year
(in Rs.)

1

2

3

4

5

6

7

1

2210 Medical and Public Health

PAY

 

 

 

 

DA

 

 

 

 

HRA

 

 

 

 

TE

 

 

 

 

Electricity

 

 

 

 

Telephone

 

 

 

 

Other Contingency

 

 

 

 

Other Charges

 

 

 

 

RCM

 

 

 

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

 

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Public Information Officer

All information as per the RTI Act, 2005

10.00 A.M. to 5.00 P.M. on all working days

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officers (PIOs):

Sl. No

Name

Designation

Office Ph. No

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri Miss Tikeswari Majhi

Drugs Inspector

06654 221090

 

 

disonepur@

gmail.com 

Office of the Drugs Inspector, Subarnapur Range, Subarnapur

First Appellate Authority (FAA):

Sl. No.

Name

Designation

Office Ph. No

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Smt. Pranati Prava Sahu

Deputy Drugs Controller (W/Z)

0663 

2541915

 

 

ddcwzsambalpur@

gmail.com 

Office of the Deputy Drugs Controller (Western Zone), Sambalpur, At-Kainsir, Po-Sakarma, Via-Remed, Dist-Sambalpur, Pin-768006 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

 

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