Deputy Commissioner Transport, Southern Zone, Berhampur

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

 Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

 Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

 Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

 Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

 Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Aims and Objective of the Organisation:

Southern Zone  is consisting of 10 (ten) Regional Transport Officers i.e Korapat, Raigada, Southern Zone is consisting of 10 (ten) Regional  Transport  Offices, i.e, Koraput, Raigada , Nawaranga, Malkanagiri, Gajapati, Kalahandi, Boudh,Nuapada, Phulbani, Ganjam and twelve boarder checkgates i.e, Girisol, Surul, Chikiti Balarampur, Keada, Ambadola, Sunki, Haridaput, Birahandi, Dandasara, Ralghar, Upperjonk and chatus with the following aims and objectives.

a. Supervision of Regional Transport Offices and Boarder check gates on matters like Taxation, enforcement, Technical, Registration, Permit, Audit and computerization.

b. Augmentation  of Govt. revenue collected by Regional Transport Office(including check gates) to achieve revenue target fixed by the Government.

c. Joint Inspection of old buses of more than 10(ten) years of age by Deputy Commissioner Transport  (Southern Zone) with concerned M.V. is before  renewal of fitness certificate by them  for better public transport system.

d. Supervision of enforcement  activities and enforcement M.V. Revenue collection of T.I/ T.S ls os of different  regions of the Zone by Assistant Transport Commissioner (Enforcement) for implementation of M.V. Laws.


2. Mission/ Vision:
Smooth management of Transport system and streaming errant driver/ owners through effectiveness  enforecement measures.

3. Brief History and Background  for its establishment:

Zonal level Deputy Commissioner's Office at Berhampur was created vide G.O.No.6041/ T  dt. 16.04.1992 with a view for supervision of different activities  of Regional Transport Offices under the zone with zone with sanctioned strength of one post of Deputy Commissioner Transport of OTES-I cadre, one post of one senior clerk,one junior stenographer,two peons(later one post abolished vide office order No. 22469/T.C dt.  12.12.2005. The office started functioning 12.01.1993 vide office No. 2719/TC dt.08.02.1993.

Deputy Commissioner Transport, Southern Zone has been declared as drawing and Disbursing Officer of his establishment also to exercise the powers to sign all kinds of bills drawal  of salary, advances, T.A. and office expenses  of gazette and Non-gazetted officers under the heads account of demand No.21-2041-Taxes on vehicles-State Plan-State Sector 001-Direction and Administration (B) T.C and  S.T.A. By Transport Commissioner, Odisha, Cuttack

4. Duties of Public Authority:
Supervision and functioning of Regional Transport Office under the zone and joint inspection of old buses more than 10 years of age with concerned M.V. ls.

5. Main activities/ Functions of the Public Authority:
Supervision the function of the Regional Transport Offices under the Zone with special attention for achieving revenue target.

6. List of Services being providing by the Public Authority:
Joint Inspection of old buses more than 10 years of age with concerned M.V. is.

7. Address of the Office:
Office of the Deputy Commissioner Transport (Southern Zone), 
Qr.No. PWD-67,
LIC, Colony, Chatrapur,
Ganjam , Odisha,
E-Mail- dctsz@yahoo.co.in

8. Working Hours:
Office 10.00 A.M. To 5.00. P.M .

  MANUAL-2 

Powers and Duties of  Officers & Employees

[Section-4(1) (b) (ii)]

Sl.

 

1

Name

Sri Lalmohan Sethi

Designation

Deputy Commissioner  Transport (Souther Zone)

Powers

Administrative

Appointing Authority, Pension, sanctioning  authority and disciplinary authority  of class-IV, approval of tours diaries of Senior Clerk, Junior Steno, Driver and Peon of his Office.

Writing of C.C. Rs. of R.T.Os and staff of DCT (S.Z.) of the Zone  as reporting officer and  countersigning of C.C.Rs of Addl. R.T.O.(Gen.), Jr. M.V.I,T.S.L,( Jr./ Senior Clerks, Junior Clerk, Steno, Try. Sarkar of Transport cadre), Constable of his Office.

Financial

Drawing and disbursing Officer for his Office.

Others

Sanction of temporary G.P.F/ Advance when the advance applied for not exceeding half of the amount at the credit of the subscriber in the fund of his office.

Sanction of increment in respect of class III and IV Employees of the D.C.T. (S.Z.), Berhampur. Approval of tour diaries in respect of class-III and IV Employees of his employees.

Duties

Supervision of Regional Transport Offices and Boarder check gates on matters like Taxation, Enforcement, Technical, Registration, Permit, Audit  and Computer.

 

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

 

Sl.

Type of Decision

Procedures followed

Laid down Procedure/ Define Criteria to  Arrive at Particular Decision

Communication of Decision

Officers involved

Final Authority that waits the Decision

1

2

3

4

5

6

7

1

Administrative

Preparation of Budget

Odisha Budget Manuals

N/A

Junior Steno/ Senior Clerk

Transport Commissioner Odisha, Cuttack

2

Administrative

Sanction of Leave (E.L.) in case of Non-Gazette/ Gazetted Staff

Odisha Service Code and leave Rules

N/A

D.C.T. (S.Z.)

Transport Commissioner Odisha, Cuttack

3

Administrative

Disciplinary Proceeding
against Class IV employees 

Odisha Service Code & OCS (CCA) Rules

N/A

Junior Steno/ Senior Clerk

D.C.T. (S.Z)

4

Administrative

Disciplinary proceeding against other employees

Odisha Service Code & OCS (CCA) Rules

N/A

D.C.T. (S.Z.)

Transport Commissioner, Odisha, Cuttack

5

Administrative

A.G (Audit) Compliance

Audit manual/ instruction by the Govt.

N/A

D.C.T. (S.Z.)

Transport Commissioner, Odisha, Cuttack

  MANUAL-4 

Norms for Discharge of Functions

[Section-4(1) (b) (iv)]

With reference to Odisha Record Manual

 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals and Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.

Name of the Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No.,
if any

Price in case of Priced Publications

1

2

3

4

5

1

M.V.Act/ Rules and Regulation

Enforcement of Motor vehicles regulation permit & issue  of international licence

-

-

2

OMVT Act & OMVT Rules

To realize motor vehicle tax for keeping inside state of orissa 

-

-

3

Issue of different type of instruction, circulars in accordance with orissa record manual

Since Transport Admission is a rule based affair the central as well as State Acts and Rules provide the frame work under which the M.V. Administration is carried out. From time to time circular and instructions are circulated  from the office  of Transport Commissioner to R.T.O/ DCTs with a view of clarifying doubts and following procedures.

-

-

MANUAL-6  

Categories of Documents under Control

[Section-4 (1) (b) (vi)]

Sl.

Category of the Document

Name of the Documents and its Introduction in online

Procedure to Obtain to the Documents

Held by/ Under Control

1

2

3

4

5

1

Statutory

M. C. Act, 1988

 dctsz@yahoo.co.in

Transport Department

2

Statutory

CMV Rules, 1989

dctsz@yahoo.co.in

Transport Department

3

Statutory

OMV Rules, 1993

www.orissa.gov.in/Transport

Transport Department

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Not applicable

 

 

 

 

 

  MANUAL-8  

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Not Applicable

 

 

  MANUAL-9 

Directory of Officers and employees

[Section-4(1) (b) (ix)]

Sl.

Name

Designation

Office
 Ph. No.

Mobile No.

Fax

E Mail

Address

1

2

3

4

5

6

7

8

1

Lalmohan Sethi

D.C.T ( S.Z)

06811-262121

9437404661

-

dct_sz@yahoo.co.in

Qr. No.PWD-67,
L.I.C. Colony, Chatrapur, Ganjam

2

Dipti Prakash Mishra

Senior Clerk

06811-262121

9439876210

-

-

-do-

3

Ismail Khan

Driver

06811-262121

9778638323

-

-

-do-

4

Prasanta Kumar Behera

Peon (Contractual)

06811-262121

9776393084

-

-

-do-

5

Subhendu Kumar Sahu

Asst. Programmer

06811-262121

7978137818

-

-

-do-

6

Sujit Kumar Sahoo

OMVD, Constable

06811-262121

7381555975

-

-

-do-

7

Yudhistir Lenka

D.S.T

06811-262121

9438436545

-

-

-do-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Scale of Pay
(in Rs.)

Grade Pay
(in Rs.)

Monthly Remuneration (in Rs.)

Compensation/ Compensatory Allowance

The Procedure to Determine the Remuneration as given in the Regulation

1

2

3

4

 5

 6

7

8

1

Lalmohan Sethi

DCT(SZ)

15600-39100
B/P-22,130

-

93800

-

ORSP Rules

2

Yudhistir Lenka

D.S.T

9300-34800

-

66000

-

ORSP Rules

3

Dipti Prakash Mishra

Senior Clerk

5200-20200

-

29600

-

ORSP Rules

4

Vacant

Junior Steno

5200-20200

-

-

-

ORSP Rules

5

Ismail Khan

Driver

5200-20200

-

26800

-

ORSP Rules

6

Prasanta Kumar Behera

Peon (Contractual)

-

-

8680

-

 -

7

Subhendu Kumar Sahu

Asst. Programmer (Contractual)

-

-

15547

-

-

8

Sujit Kumar Sahoo

OMVD, Constable (Contractual)

-

-

14330

-

ORSP Rules

 

MANUAL-11 

The Budget Allocated to each Agency

[Section-4(1) (b) (xi)]

Sl.

Major Head

Activities to be Performed

Sanctioned Budget for 2010-11 (in Rs.)

Revised Estimate 2010-11 (in Rs.)

Expenditure for the last year i.e., 2010-11 (in Rs.)

1

2

3

4

5

6

1

Demand No.21-2041-

Tax on vehicles -Non Plan-X-00-001- Direction and Administration-1497-T.C.
And S.T.A -01003/ 1497 T.C

-

-

-

2

Demand No-21-2041-

Taxes on Vehicles- Non plan -X-00-001 - Direction and Administration -0368-
Enforcement
Estt. 01003

 -

 -

-

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4(1)(b) (xii)]

Not Applicable

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4(1) (b) (xiii)]

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Not Applicable

 

 

 

  MANUAL-15  

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4(1) (b) (xv)]

Information Not Available

  MANUAL-16 

Names, Designations & Other Particulars of Public Information Officers

[Section-4(1) (b) (xvi)]

Asst. Public Information Officers (APIO)

Sl.

Name

Designation

Office
Ph. No.

Mobile
No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Dipti Prakash Mishra

Senior Clerk

06811-262121

9439876210

-

dct_sz@
yahoo.co.in

Deputy Commissioner Transport, Southern Zone, Berhampur, Chatrapur

Public Information Officers (PIO)

Sl.

Name

Designation

Office
Ph. No.

Mobile
No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

-

-

06811-262121

-

-

dct_sz@
yahoo.co.in

Deputy Commissioner Transport, Southern Zone, Berhampur, Chatrapur

 

First Appellate Authority:

Sl.

Name

Designation

Office
Ph. No.

Mobile
No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Lalmohan Sethi

D.C.T.(S.Z.)

06811-262121

9437404661

-

dct_sz@
yahoo.co.in

Deputy Commissioner Transport, Southern Zone, Berhampur, Chatrapur

  MANUAL-17 

Other Useful Information

[Section-4(1) (b) (xvii)]

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