Inspector General of Registration, Odisha, Cuttack

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

Objective/ Purpose of the Public Authority:

The objective/ Purpose of inspector Genera! of Registration, Odisha is observance of Rules guidelines/ Govt. orders for better and effective citizen service delivery.

Mission/ Vision statement of the Public Authority:

To provide people friendly service regarding registration matter and to protect Government interest.

Brief History of the Public Authority context of its information:

Office of the inspector General of Registration is a constituent Head of Department under Board of Revenue, Odisha, Cuttack. The office is the Directorate of 177 registration offices of the state. Besides inspector General of Registration is the Registrar of Societies under Societies Registration Act-1850 and Registrar of Firms under Indian Partnership Act-1932. I.G.R. Odisha issues necessary instructions for smooth implementation of provisions of the Indian Registration Act and the Odisha Stamp Rules. All establishment matters like service conditions/ promotions/ pensions etc. of Staff of all registration offices are being routed through Office of the I.G.R., Odisha. The Office is functioning in Rajaswa Bhawan Building, Chandinichouk Cuttack.

Duties of the Public Authority:

To look after implementation of Govt. orders and perform the duties entrusted upon by Government.

Main Activities / Functions of the Public Authority:

Issue of instructions/ orders for implementation of provisions of Indian Stamp Act/ Indian Registration Act to provide better service facilities to general public as well as to protect Government interest.
All Establishment matter of staff of Registration Offices of the State.
Establishment matter of staff of own office.
Registration of societies under S.R. Act, 1860.
Registrar of Firms under I.P. Act, 1032.

List of the services being provided by the Public Authority with a brief write-up on them.

Organizational Structure Diagram at Various Levels:

Expectation of the Public Authority from the Public for Enhancing its Effectives and Efficiency:

Public are requested to adhere to the provisions of the Act.

Arrangements and Methods made for Seeking Public Participation/Contribution:

No need of public paticipation.

Mechanism available for monitoring the service delivery and public grievances resolution:

Under Secretary (registration) is looking after all Establishment matters/All files relating to Registration Society & Firm.
Joint I.G.R. is looking after all policy matters of registration.

Address of Main Office :

At-Rajaswa Bhawan Building
Po:-Chandinichouk
Cuttack, Pin-503002

Working Hours of the Office:

Morning hours of the office-10 .00AM.
Closing hours of the office-5 .30 PM.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.
1	Designation:	I.G.R.
	Power	Administration	1. Final orders relating to clarification sought for regarding policy matters.
			2. Transfer and posting of Sub-Registrars/ Head Clerks of district Registration Offices.
			3. Transfer of own office Establishment.
		Financial	1. Controlling officers in distribution of budget under- 2030 Stamps & Registration.
			2. Disposal of Under Valuation Cases relating to documents where consideration value is more than Ten Lakhs.
			3. According approval of D.D.O. Powers to officers.
		Others	1. Final orders relating to Registration of Society under Societies Registration Act, 1860.
			2. Final order relating to Registration of Firm under Indian Partnership Act, 1932.
			3. Computerization of registration offices as well as implementation of e-Registration Project.
2	Designation:	Under Secretary
	Duties	-	1. All establishment files routed through him to I.G.R.
			2. D.D.O. of I. G. R. establishment.
			3. Sanction of allotment to different D.D.Os. under the Control of I.G.R
			4. All files relating to registration of societies routed through him to I.G.R.
			5. All files routing to registration of Firms routed through him to I.G.R.
			6. Acts as the Public Information in the office of I. G.R., Odisha, Cuttack
3	Designation:	Deputy I.G.R. (CR) in Charge of Jt. I.G.R
	Duties		1. All policy matter files relating to Indian Stamp Act and Indian Registration Act are routed through him to I.G.R.
			2. To look after the progress of computerization of Registration Offices.
			3. Acts as 1^st Appellate Authority under RTI Act for this office.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.	Activity	Level Action	Time Frame
1	Receipt of letters/ DAKs/ Correspondence	Diarist	Same day
2	Planced before Authority for perusal	Concerned Authority	Same day
3	Marking of letters received	Section Officer	Same day
4	Daks/ Correspondence are diarized and distributed to the Dealing Asst.	Diarist	2-3days
5	(a) Opening of New Files (b) Put in related old file	Dealing Asst.	3-7 days 3-7 days
6	Further examination & comments	Section Officer	2-5 days
7	Decision making process beings from the level of Branch Offices if the matter) within his competency	Under Secretary Jt. I.G.R. (in-charge)
8	For Final disposal	I.G.R. Odisha

What is the procedure followed to take a decision for various matters?

Receiving of daks by the Diarist.
Placement of same before the Authorities for perusal.
Marking and categorization of daks by the Section Officer.
Diarisation of Daks by the diarist.
Handing over to respective Assts. to initiate action.
Put up to Authorities for decision/disposal.

What are the documents procedures?

What are the arrangements to communicate the decision to the Public?

by post.

Who are the officer at various levels?

(a) Joint I.G.R. in case of policy matters of registration/e-registration.
(b) Under Secretary in case of Establishment/Registration of Societies/Registration Firm.

Who is the Final Authority?

I.G.R., Odisha /Commissioner cum secretary to Govt. Revenue and DM Deptt. Odisha, Bhubaneswar.

Please Provide information separately in the following format:

1	Subject on which the decision to be taken
2	Guidelines/Direction if any
3	Process of Execution
4	Designation of the officers involved in decision making
5	Contact information of above mentioned offices.
6	If not satisfied by the decision, where &how to appeal.

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

All correspondence are governed by provision of Odisha Records manuals subject to availability of resources/staff.

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name/Title of the document	Type of Documents	Brief write up of the documents	From where one can get a copy of rules, regulations, instructions, manual and records	Address, Telephone No., FAX, E-mail & others	Fee charged by the Department for a copy of Rules, regulations, instructions, manual and records (if any)
1	2	3	4	5	6	7
1	Odisha Record Manuals	Manuals
2	Odisha Budget Manuals	Manuals
3	O.G.F.R.
4	Delegation of Financial Power
5	Odisha Treasury Code
6	Odisha Service code & Odisha Service Manuals (Vol-I) &II)	Manuals
7	Odisha Pension Rules 1992	Rules
8	Odisha Stamp Act & Rules	Rules
9	The Indian Registration Act	Act
10	O.R.V. Act	Act
11	O.C.S. (CCA) Rules, 1962	Rules
12	O.C.S. (Rehabilitation Assistance) Rules, 1990	Rules
13	Compilation of Circulars & Orders of Govt
14	O.G.S. (Conduct Rules, 1959)	Rules
15	Societies Registration Act	Act
16	The Indian Partnership Firm Act	Act

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Shri Subrat Satpathy, IAS	Inspector General of Registration, Odisha	0671-	-	0671-2509483	igr@odisha.gov.in	Office of Inspector General of Registration, Odisha, Cuttack
2	Vacant	Joint I.G.R.	-	-	-	-	-do-
3	Dr. Smita Mohanty, OAS (I)	Deputy IGR (I/C) (CR), Cuttack-in-charge	-	-	-	-	-do-
4	Dr. Smita Mohanty, OAS(I)JB	Under Secretary, 1st Appellate Authority
5	Apolonia Suchita Lakra	Establihment Officer-cum-PIO	-	-	-	-	-do-
6	Umesh Chandra Pati	Section Officer	-	-	-	-	-do-
7	Bibhisan Nayak	Typist-Superitendent	-	-	-	-	-do-
8	Swagatika Das	Assistant Section Officer	-	-	-	-	-do-
9	Bagharai majhi	Assistant Section Officer	-	-	-	-	-do-
10	Yashabanta Soren	assistant Section Officer	-	-	-	-	-do-
11	Satyabrata Barik	Assistant Section Officer	-	-	-	-	-do-
12	Dillip Kumar Das	Record Suplier	-	-	-	-	-do-
13	Biswanath Pradhan	Dirist	-	-	-	-	-do-
14	Harihar Barik	Driver	-	-	-	-	-do-
15	Bhaskar Lenka	Driver	-	-	-	-	-do-
16	Vacant	Driver	-	-	-	-	-do-
17	-	-	-	-	-	-	-do-
18	-	-	-	-	-	-	-do-
19	-	-	-	-	-	-	-do-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Gross Pay (in Rs.)
1	2	3	4
1	Shri Anjan Kumar Manik, IAS	Inspector General of Registration	102382
2	Vacant	Joint I.G.R.	-
3	Deva Ranjan Mohanty, OAS(I)SB	Deputy IGR (CR) (I/c)
4	Dr. Smita Mohanty, OAS(I)JB	Under Secretary	-
5	Bishnu Charan Das	Section Officer, Level-I	42020
6	Satyaranjan Mohanty	Section Officer, Level-II	37332
7	Pravakar Bag	Senior Asst.	35622
8	Jyotsna Mohanty	Section Officer (working as Senior Asst.)	39580
9	Rabindranath Mohanty	Senior Asst.	35622
10	Akshya Kumar Sahu	Senior Asst.	38940
11	Laxmi Prasad Pani	Sr. Gr. Typist	23588
12	Pratap Kumar Nayak	Sr. Gr. Diarist
13	Pratap Kumar Nayak	Record Supplier	20380
14	Harihar Barik	Driver (deputed to Excise)	24620
15	Bhaskar Lenka	Driver	22740
16	Rabinarayan Pal	Peon	19690
17	Anathabandhu Parida	Peon	19100
18	Akshaya Kumar Lenka	Peon	19540

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer(PIO):

Sl.	Name	Designation	STD Code	Ph. No.	Fax	E-mail	Address
1	Satya Ranjan Mohanty	Section Officer	0671	-	0671-2509483	igrodisha2012@yahoo.com	IGR Office, Odisha, Cuttack

First Appellate Authority(FAA):

Sl.

Name

Designation

STD
Code

Ph. No.

Fax

E-mail

Address

Anjan Kumar Manik, IAS

IGR, Odisha

0671

0671-2509483

igrodisha2012@yahoo.com

IGR Office, Odisha, Cuttack

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

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